The URL can be used to link to this page

Home My WebLink About10032012 PACAB Packet Port and Commerce Advisory Board Regular Meeting , sei ,...., a :,: ; . _ 0 b 40.:* ..:i-til itAso• October 3, 2012 Council Chambers Noon SEWARD PORT AND COMMERCE ADVISORY BOARD Regular Meeting October 3, 2012 12:OOPM COUNCIL CHAMBERS Deborah Altermatt 1 . CALL TO ORDER Board Member Term Expires 07/2013 2. PLEDGE OF ALLEGIANCE Daryl Schaefermeyer 3. ROLL CALL Board Member Term Expires 07/2014 4. SPECIAL ORDERS, PRESENTATIONS AND Bruce Jaffa REPORTS Board Member Term Expires 07/2014 A. AKRR Representative- Louis Bencardino Daniel Oliver B. Harbormaster Report — Mack Funk Board Member Term Expires 07/2013 C. Chamber of Commerce Report- Cindy Clock Steve Fink Board Member D. Administration Report- Ron Long Term Expires 07/2014 Bob Linville 5. Citizens' comments on any subject except those items Board Member scheduled for public hearing. [Those who have signed in Term Expires 07/2014 p g• �' will be given the first opportunity to speak. Time is limited Carl Hughes to 2 minutes per speaker and 30 minutes total time for this Board Member agenda item] Term Expires 07/2014 Jim Hunt 6. Approval of agenda and consent agenda [Approval of City Manager Consent Agenda passes all routine items indicated by asterisk ( *). Consent Agenda items are not considered Ron Long separately unless a Board Member so requests. In the Assistant City Manager event of such a request, the item is returned to the Regular Mack Funk Agenda] Harbor Master Suzi Towsley Executive Liaison City of Seward, Alaska PACAB Agenda October 3, 2012 Page 1 7. INFORMATIONAL ITEMS, REPORTS AND PRESENTATIONS — A. Dustin Drake, Schnitzer Alaska 8. UNFINISHED BUSINESS A. Review of Small Boat Harbor and SMIC budgets by Kris Erchinger, City Finance Director Page 3 9. NEW BUSINESS A. PACAB Resolution 2012 -06 recommending changes : - - ! . : ! - . , , . • and— Titles 7 and 14 of the City Code to waive the electrical deposit requirement for reserved moorage customers Page 13 B. PACAB Resolution 2012 -07 recommending the revision of the 2012 -2013 Harbor Tariff to eliminate the requirement for electrical deposits for reserved moorage customers at the Small Boat Harbor. Page 16 C. PACAB Resolution 2012 -08 recommending changes to the 2012 and 2013 Harbor Tariffs to change customer charges to once per billing cycle .Page 19 D. Setting a topic for the October 17, 2012 work session E. * September 5, 2012 Minutes Laydown 10. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required) - 11. BOARD COMMENTS 12. CITIZEN COMMENTS [5 minutes per individual - Each individual has one opportunity to speak. ] 13. BOARD AND ADMINSTRATIVE RESPONSE TO CITIZENS'COMMENTS 14. ADJOURNMENT City of Seward, Alaska PACAB Agenda October 3, 2012 Page 2 SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Assets For Fiscal Year 2012 and 2013 �" �V S� 2010 201I 2012 20I3 Actual Budget Budget Budget Operating revenue: Moorage I,450,738 I,378,085 1,458,600 1,489,700 Wharfage 60,476 55,000 55,000 55,000 Boat Lift Fees 99,877 89,250 100,000 100,000 Power Sales 225,303 255,000 280,500 286,000 Passenger Transit Fee 544,947 550,000 555,000 560,000 Capital Renewal & Replacement Fee (e) 0 100,000 (e) 0 0 Rents and Leases 308,866 302,985 326,416 326,416 Miscellaneous 113,621 I07,950 100,250 I00,750 Total operating revenue $2,803,828 $2,838,270 $2,875,766 $2,9I7,866 Operating expense before depreciation: Salaries & Benefits 842,203 948,973 923,669 937,843 Purchased Services 34I,415 306,800 330,I50 300,653 Power for Resale 149,796 176,400 I90,000 196,000 Supplies and Maintenance 105,946 129,450 I44,500 150,900 General and Administrative 345,527 408,174 368,234 372,728 Total operating expense: $1,784,887 $1,969,797 $1,956,553 $1,958,124 Operating income before depreciation 1,018,941 868,473 919,213 959,742 Depreciation 1,086,891 (a) 1,210,663 (b) 1,543,648 (c) 1,538,I33 Operating loss - $67,950 - $342,I90 - $624,435 - $578,391 Non - operating revenue (expense) Interest & other income 767,154 2I,000 I2,000 12,500 Interest & other expense - 341,I68 - 326,487 - 310,482 - 290,302 Total non - operating revenue (expense) 425,986 - 305,487 - 298,482 - 277,802 Income (loss) before transfers $358,036 - $647,677 - $922,917 4856,193 Transfers in 302,262 365,000 320,000 320,000 , Capital contributions and special items 642,478 0 0 0 Transfers out - 336,046 - 615,8I7 - 441,395 - 480,414 Change in net assets $966,730 - $898,494 - $1,044,312 - $I,0I6,607 Beginning net assets 17,908,080 18,874,810 I7,976,316 I6,932,004 Ending net assets $18,874,810 * $17,976,3I6 $I6,932,004 $I5,915,397 * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) 636,620 or 59 %; (b) $760,549 or 63 %; (c) $780,549 or 5I %; ( d) $780,549 or 51% 3 CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2012 and 2013 em4-1_, f-S g avi s6' 19 201I 20I2 2013 Budget Budget Budget Beginning Cash Balance at I /1 /1I *: $1,534,331 Cash is provided by (used for): Change in net assets - 898,494 - I,044,312 - 1,016,607 Passenger fee revenues under budget 0 0 0 Add expense items not affecting cash Depreciation 1,210,663 1,543,648 1,538,133 Net cash provided by operations $3I2,169 $499,336 $521,526 Other sources (uses) of cash Transfer fm Passenger Fee Fund to cover shortfat 0 (a) 0 (b) 0 (b) Debt principal payments - 406,193 - 422,358 (c) - 443,588 (d) Capital outlay - 54,900 - 56,850 (e) - 57,810 (e) Net increase (decrease) in cash - $I48,924 $20,I28 (f) $20,128 (f) Estimated ending cash balance: $1,385,407 $1,405,535 $1,425,663 ° Ties to CAFR and includes only Harbor Enterprise Fund; excludes related capital projects (a) Passenger fee revenues expected to exceed 2011 budget by $4K but fall short by $ I83K of full bond requirement. The balance in Passenger Fee Bond fund at I2 /3I /I I is estimated at $66,873. (b) Passenger fee revenues less than total harbor bond payments by $I83K in 2011; $I72K in 2012; $3I5K in 20I3. (c) $155K = 2000 Bond; $65K = 2005 Float Extension Bond; $180K = 2006 South Harbor Bond and $22,358 is Travelift loan reimbursement to motor pool fund. (d) $ I65K = 2000 Bond; $65K = 2005 Float Extension Bond; $190K = 2006 South Harbor Bond and $23,588 is Travelift loan reimbursement to motor pool fund. (e) Motor Pool contributions. No investment in equipment or assets. 4 CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND A 5 g al115LO Budgeted Interfund Transfers F NAL, Fiscal Year 2012 and 2013 2012 2013 Transfers -In Transfers -Out Transfers -In Transfers -Out Raw Fish Tax from General Fund 320,000 320,000 Harbor Passenger Fee Fund to cover shortfall 0 0 To Harbor MRRF from Raw Fish Tax 0 0 To Harbor MRRF for critical capital needs 102,199 138,250 General Fund: One -half of land rents and leases 163,208 163,208 Federal and state lobbying 16,440 16,440 Payments -in- Lieu -of -Tax 159,548 162,516 Lease management and administration 0 0 $320,000 $441,395 $320,000 $ 480,414 *\ SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Revenues and Expenses kaLIN and Change in Net Assets For Fiscal Year 2012 and 2013 /Il2GttAa oL 41114,, .,t. le All,etthai Fwd.- 414, 4 '34 aitz fritika. 1414.444 wo • ar+. 20I0 2011 2012 20I3 Actual Budget Budget Budget Operating revenue: Moorage 1,450,738 I,378,085 I,458,600 1,489,700 Wharfage 60,476 55,000 55,000 55,000 Boat Lift Fees 99,877 89,250 I00,000 100,000 Power Sales 225,303 255,000 280,500 286,000 Passenger Transit Fee 544,947 550,000 555,000 560,000 Capital Renewal & Replacement Fee (e) 0 100,000 (e) 0 0 Rents and Leases 308,866 302,985 326,416 326,416 Miscellaneous 1 13, 621 107,950 I00,250 100,750 Total operating revenue $2,803,828 $2,838,270 $2,875,766 _ $2,917,866 Operating expense before depreciation: q9� Salaries & Benefits 842,203 948,973 / 4 Purchased Services 34I,4I5 306,800 330,I50 300,653 Power for Resale I49,796 I76,400 190,000 196,000 Supplies and Maintenance 105,946 129,450 144,500 150,900 General and Administrative 345,527 408,174 368,234 372,728 Total operating expense: $I,784,887 $1,969,797 $1,937133 $-±-9 1, 9 SO; 33.3 -- - riliixf Operating income before depreciation I,018,94I 868,473 4 19,243937,927 1 04,7 1 4144,466 Depreciation 1,086,89I (a) 1,210,663 (b) I,543,648 (c) 1,538,133 Operating loss - $67,950 - $342,190 (i I -• MS Non - operating revenue (expense) Interest & other income 767,I54 21,000 12,000 12,500 Interest& other expense - 34I,168 - 326,487 - 3I0,482 - 290,302 Total non - operating revenue (expense) 425,986 - 305,487 -298,482 - 277,802 Income (loss) before transfers $358,036 - $647,677 -- 6 1= Transfers in 302,262 365,000 320,000 320,000 Capital contributions and special items 642,478 0 „ttt, tf�4 -"tied Transfers out - 336,046 - 615,817 , 7 - .11 312. _ 1, " o � l " � G GO V' Change in net assets $966,730 - $898,494 4-1784+,440 $ v36J35 Beginning net assets I7,908,080 18,874,810 17,976,3I6 ..I�,� -I Ilitq it Uoti Ending net assets $I8,8748I0 * $17,976,316 G,9H*76 $.1 .15r1 4 /S " Ties w annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) 636,620 or 59 %; (b) $760,549 or 63 %; (c) $780,549 or 5I %; ( d) $780,549 or 5I% (e) Capital Renew /Replace Fee estimated at $ I00,000 in 2012 and 2013; directly to Harbor MRRF for capital. k6 CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Cash Flow E2 t„JN For Fiscal Year 2012 and 20I3 20II 2012 20I3 Budget Budget Budget Beginning Cash Balance at 1/1/1I*: $1,534,331 Cash is provided by (used for): — 1,04 4 4,3( 2. --1 014 Change in net assets - 898,494 11!) - 4.0A315 Passenger fee revenues under budget 0 0 0 Add expense items not affecting cash Depreciation 1,2I0,663 1,543,648 I,538,133 Lf9'9, 3 No Sa 1, Sa Net cash provided by operations $3I2,169 $449 $644,39B Other sources (uses) of cash Transfer frn Passenger Fee Fund to cover shortfa 0 (a) 0 (b) 0 (b) Debt principal payments - 406,I93 - 422,358 (c) - 443,588 (d) Capital outlay - 54,900 - 56,850 (e) - 57,810 (e) AO, 12.$ � 0 1Z Net increase (decrease) in cash - $I48,924 f) 4440 ), ttOS - - 1, (i2J, �f►3 Estimated ending cash balance: $1,385,407 567 $I,385,4U7 * Ties to CAFR and includes only Harbor Enterprise Fund; excludes related capital projects (a) Passenger fee revenues expected to exceed 2011 budget by $4K but fall short by $183K of full bond requirement. The balance in Passenger Fee Bond fund at I2/31/11 is estimated at $66,873. (b) Passenger fee revenues less than total harbor bond payments by $183K in 201I; $ I72K in 2012; $3ISK in 2013. (c) $15SK = 2000 Bond; $65K = 2005 Float Extension Bond; $I80K = 2006 South Harbor Bond and $22,358 is Travelift loan reimbursement to motor pool fund. (d) $165K = 2000 Bond; $65K = 2005 Float Extension Bond; $190K = 2006 South Harbor Bond and $23,588 is Travelift loan reimbursement to motor pool fund. (e) Motor Pool contributions. No investment in equipment or assets. (f) Transferred to Harbor MRRF to fund critical capital needs: $IO2,I99 in 2012; $I38,250. 4, CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Tnterfund Transfers y� el9L(T6 Fiscal Year 2012 and 2013 �\ 2012 2013 Transfers - In Transfers - Out Transfers - In Transfers - Out Raw Fish Tax from General Fund 320,000 320,000 Harbor Passenger Fee Fund to cover shortfall 0 0 To Harbor MRRF from Raw Fish Tax 0 0 To Harbor MRRF for critical capital needs 102,199 138,250 General Fund: One -half of land rents and leases 163,208 163,208 Federal and state lobbying 16,440 16,440 Payments -in- Lieu -of -Tax 159,548 162,516 Lease management and administration ÷-- 38;8=t2• 45 $320,000 4480,339 $320,000 $5197"216' 44( y ro, vie Harbor Enterprise Fund 1. Credit card fees represent an extra expense of approx. $40,000 2. Legal fees represent an extra expense of approx. $125,000 3. I am uncertain about line item expenses and I'm especially concerned about personnel expenses. For the pay period ending August 18 one of the key harbor employees worked 31 hours of overtime. The harbor has more than $6 Million in outstanding debt plus a need to provide matching funds for future dock replacement projects. For those reasons, I would strongly oppose any efforts to re- allocate the Raw Fish Tax away from the harbor. Capital Projects details are shown on separate pages. Mack Funk 8.31.2012 SMIC ENTERPRISE FUND Budgeted Statement of Revenues and Expenses FINAL' ( X 166 and Change in Net Assets For Fiscal Year 20I2 and 20I3 20I0 201I 20I2 2013 Actual * Budget Budget Budget Operating revenue; Moorage I,764 2,625 3,000 3,000 Wharfage 4,705 3,250 4,250 4,250 Boat Lift Fees 69,380 115,000 115,000 115,000 Power Sales 12,498 20,000 35,000 36,000 Storage 67,936 90,000 100,000 100,000 Rents and Leases 139,634 73,116 140,048 140,048 Miscellaneous 222 1,000 1,000 1,000 Total operating revenue: $296,139 $304,99I $398,298 $399,298 Operating expense before depreciation: Salaries & Benefits 73,178 73,818 71,755 72,712 Purchased Services 77,400 120,800 I25,000 I28,400 Supplies and Maintenance 43,953 50,000 53,000 55,000 General and Administrative 105,844 88,809 92,000 90,504 Total operating expense: $300,375 $333,427 $34I,755 $346,616 Operating income before depreciation -4,236 - 28,436 56,543 52,682 Depreciation 622,334 (a) 601,507 (b) 601,831 (c) 60I,831 (d) Operating loss (626,570) (629,943) (545,288) (549,I49) Non - operating revenue (expense) Investment income and other 1,924 0 0 0 Interest expense (3,581) (2,066) 0 0 Total non - operating revenue (expense) (I,657) (2,066) 0 0 Income (loss) before contributions & transfers (628,227) (632,009) (545,288) (549,I49) Transfers in 70,567 I24,640 81,282 38,082 Capital contributions 0 0 0 0 Transfers out - 75,826 - 55,108 - 90,684 - 90,764 Change in net assets ($633,486) ($562,477) ($554,690) ($601,831) Beginning net assets $26,708,745 $26,075,259 $25,512,782 $24,958,092 Ending net assets $26,075,259 0 $25,5I2,782 $24,958,092 $24,356,26I * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $503,032 or 81 %; (b) $482,529 or 80 %; (c) $482,52,9 or 80 %; (d) $482,529 or 80% 10 CITY OF SEWARD SMIC ENTERPRISE FUND F i N All (' O G i-Wi 6E5 Budgeted Statement of Cash Flow For Fiscal Year 20I2 and 2013 2011 20I2 20I3 Budget Budget Budget Beginning Cash Balance at I /I /1I *: - $27,I41 Cash is provided by (used for): Change in Net Assets - 562,477 - 554,690 - 601,831 Add expense items not affecting cash Depreciation 60I,507 601,831 601,83I Net cash provided by operations $39,030 $47,141 $0 Other uses of cash Debt principal payments - 59,030 (a) 0 0 Net increase (decrease) in cash 420,000 $47,141 $0 Estimated ending cash balance: - $47,I4I $0 $0 # Ties to CAFR (a) North SMIC Dock Bond paid off in 2011. 11 Agenda Statement Meeting Date: October 3, 2012 P .4 OF SFk► To: Port and Commerce Advisory Board a From: Seward Harbormaster W4 q1:AKp' Agenda Item: Electrical Deposits- Delete requirement for reserved moorage customers BACKGROUND & JUSTIFICATION: Several years ago the City transferred the vessel electrical accounts from City Hall to the Harbor. The City Code allows the possible waiver of electrical deposits for residential and business customers that can document a good credit history. However, the City Code does not allow any waiver of electrical deposit for vessel owners —no exceptions. Moorage customers in general and reserved moorage customers in particular, have a history of good payment records. Furthermore, if a vessel owner becomes delinquent the harbor has the legal authority to put a lien on the vessel. The lien mechanism has been a strong lever to force payment. During the PACAB work session on September 19, the PACAB board proposed that only transient or guest moorage customers should be required to pay an electrical deposit. The PACAB board strongly felt that reserved moorage customers should be exempt from the electrical deposit requirement. In order to implement this change, two City Code Tiles need to be modified plus one section of the harbor tariff. INTENT: The purpose of PACAB Resolutions 2012 -06 and 2012 -07 is to exempt reserved moorage customers from paying electrical deposits. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Continue to support, 1. promote, enhance and develop harbor facilities to accommodate X Seward's growing demand for marine transport facilities. (page 33) Strategic Plan (document source here): Adjust local development 2. regulations where appropriate, to encourage development that is X consistent with our economic vision. (Page 5) 3. Other (list): X FISCAL NOTE: Deposits are set aside into a separate account. They do not belong to the City. It is anticipated that exempting reserved moorage customers from paying deposits will not have any significant fiscal impact on City or Harbor budgets. RECOMMENDATION: Approve PACAB Resolution 2012 -06 and Resolution 2012- 07 recommending changes to the 2012 and 2013 Harbor Tariffs and Titles 7 and 14 of the City Code. 1 Z Sponsored by: PACAB CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2012 -06 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF THE CITY CODE IN ORDER TO ELIMINATE THE REQUIREMENT FOR ELECTRICAL DEPOSITS FOR RESERVED MOORAGE CUSTOMERS AT THE SMALL BOAT HARBOR WHEREAS, the City of Seward, Harbor Department staff recommends that reserved moorage customers should be exempt from the requirement for electrical deposits. WHEREAS, other city electrical account customers have the opportunity to be exempted from deposit requirements if they are able to demonstrate a good credit history; and WHEREAS, reserved moorage customers at the Seward Small Boat Harbor, as a class, have good credit records. NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE ADVISORY BOARD that: Section 1. Titles 7 and 14 of the Seward City Code should be amended as follows (additions listed in bold italic, deletions listed in strikcthrough): 7.10.340 Utilities. Electric and water utility service may be provided to vessels moored in the harbor in such locations and according to such specifications as the Harbormaster may specify by regulation. The charge for electrical service furnished within the small boat harbor shall be established by resolution of the City Council. A meter deposit shall be collected from any transient moorage customer person who connects to the electrical power system. 14.15.350. Service for small boat harbor. (a) Generally. The harbormaster shall have the authority to manage the secondary distribution system serving shore power to vessel slip leaseholders. The management will also include meter reading, billing, and the collection of fees for service connects and disconnects. (b) Availability. All permanent vessels meering at slips having using electrical power shall connect and pay the subject fees established by resolution of the Seward city council. (c) Shore power. Every effort shall be made by the harbormaster's office to provide "shore power" to those transient vessels who require such service. A deposit and a daily flat rate for power used, as established by resolution of the Seward city council, shall be charged. 13 Port and Commerce Advisory Board RESOLUTION 2012 -06 (d) Type of service. Single - phase, 120/208 voltage, 30 amp outlets shall be provided. Any customer requiring changes to the existing electrical facilities must receive authorization from the harbormaster and agree to pay for all costs associated with change. (e) Maintenance and service repair. All maintenance and service requests shall be made to the harbormaster's office. The city will provide those services required to remove, repair or test installed meters. It will, in addition, provide any electrical maintenance assistance as requested by the harbormaster. Any such work performed for the small boat harbor will be charged on a work order basis. Section 2. A corresponding change will also be required of the Harbor tariff. Section 3. If the City Council enacts this Ordinance, the Harbor staff should refund the electrical deposits of all reserved moorage account customers that are not more than 30 days past due. Section 4. The City Manager should recommend to the City Council the enactment of a new Ordinance to the Seward City Code. PASSED AND APPROVED by the Port and Commerce Advisory Board this 3rd day of October 2012. THE CITY OF SEWARD, ALASKA Deborah Altermatt, PACAB Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: 1 ({ Port and Commerce Advisory Board RESOLUTION 2012 -06 Johanna Kinney, CMC City Clerk (City Seal) Sponsored by: PACAB CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2012 -07 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF THE 2012 AND 2013 HARBOR TARIFFS TO ELIMINATE THE REQUIREMENT FOR ELECTRICAL DEPOSITS FOR RESERVED MOORAGE CUSTOMERS AT THE SMALL BOAT HARBOR WHEREAS, the City of Seward, Harbor Department staff recommends that reserved moorage customers should be exempt from the requirement for electrical deposits; and WHEREAS, other city electrical account customers have the opportunity to be exempted from deposit requirements if they are able to demonstrate a good credit history; and WHEREAS, reserved moorage customers at the Seward Small Boat Harbor, as a class, have good credit records. NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE ADVISORY BOARD that: Section 1. Subsection 225 (e) of the 2012 and 2013 Harbor Tariffs is hereby updated as follows (addition listed in bold italic): Subsection 225 (e) Miscellaneous Charges (1) Meter test, each, when previous test occurred within 24 months $ 52.50 (2) Deposit required for transient moorage customers $100.00 (3) Tampering with or unauthorized breaking of meter seal $525.00 (4) Dishonored check fee $35.00 (5) Reconnection after disconnect of delinquent account $ 42.00 Section 2. A corresponding change will also be required of the Seward City Code. Section 3. This resolution shall take effect for the 2012 tariff 10 days following adoption. Section 4. This resolution shall take effect for the 2013 tariff on January 1, 2013. 1(9 Port and Commerce Advisory Board RESOLUTION 2012 -07 PASSED AND APPROVED by the Port and Commerce Advisory Board this 3rd day of October 2012. THE CITY OF SEWARD, ALASKA Deborah Altermatt, PACAB Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) �7 Agenda Statement Meeting Date: October 3, 2012 . To: Port and Commerce Advisory Board u lA • From: Seward Harbormaste 4 �ASK P Agenda Item: Electrical Customer Charge — Revise 2012 and 2013 Harbor Tariffs BACKGROUND & JUSTIFICATION: According to the harbor tariff, monthly electrical charges consist of both a customer charge and electrical usage charges. For billing purposes, meter readings run from the 15 of each month to the 14 of the following month. If a tenant customer uses power on the 16 of the month and then needs to vacate his slip, his meter will be read and the breaker shut off and sealed. If he returns to his slip on the 12 of the following month he is, by tariff, charged a second customer charge. Staff believes a better way is to only charge one customer charge per billing cycle for tenant customers. On the other hand, transient or guest customers often move several times per month. In the past there has been no charge for the extra time spent by harbor office workers or dock workers to keep track of these changes. Staff believes that transient customers who change locations should be charged the customer charge for each move. INTENT: The purpose of PACAB Resolution 2012 -08 is to amend the 2012 and 2013 harbor tariffs to provide a better basis for electrical customer charges. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Continue to support, 1. promote, enhance and develop harbor facilities to accommodate X Seward's growing demand for marine transport facilities. (page 33) Strategic Plan (document source here): Adjust local development 2. regulations where appropriate, to encourage development that is X consistent with our economic vision. (Page 5) 3. Other (list): X FISCAL NOTE: It is possible that two hundred dollars of charges per year will be lost if the proposed change is enacted. However, the harbor staff believes that excellent customer service necessitates this change. RECOMMENDATION: Approve PACAB Resolution 2012 -08 recommending changes to the 2012 and 2013 Harbor Tariffs. 1g Sponsored by: PACAB CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2012 -08 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, RECOMMENDING THE REVISION OF THE 2012 AND 2013 HARBOR TARIFFS TO ONLY CHARGE ONE ELECTRICAL CUSTOMER CHARGE PER BILLING CYCLE TO TENANT CUSTOMERS AT THE SMALL BOAT HARBOR WHEREAS, several harbor tenant customers have been unhappy when required to pay two electrical customer charges per month; and WHEREAS, a better way to bill electrical customer charges to tenant customers is once per billing cycle. NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE ADVISORY BOARD that: Section 1. Subsection 225 (2) (i) of the 2012 and 2013 Harbor Tariffs is hereby amended as follows (addition listed in bold italic): Subsection 225 (2) Electricity - Small Boat Harbor (i) All Vessels (except Transient Vessels staying 15 consecutive days or less. Electricity (per kilowatt hour) $0.23 Customer charge for tenants (once per month billing cycle) .. $18.19 Customer charge for transients or guests (once per location) . $18.19 Section 2. This resolution shall take effect for the 2012 tariff 10 days following adoption. Section 3. This resolution shall take effect for the 2013 tariff on January 1, 2013. 19 Port and Commerce Advisory Board RESOLUTION 2012 -08 PASSED AND APPROVED by the Port and Commerce Advisory Board this 3rd day of October 2012. THE CITY OF SEWARD, ALASKA Deborah Altermatt, PACAB Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) ZO n .- Oct 29 - Nov 2 Oct 22 - 26 Oct 15 - 19 Oct 8 - 12 Oct 1 - 5 N C S'. N O t� tD v N VI -.4 - 0 . o o n C> � .4 rim LS 3 0 a- q i,., o �- o w CS' 3 3 3 0 n n a n o o D N n W _ N O O 0 r O o, O m - 0 0 o O 0 0 0. 3 3 3 3 3 3 CU ° 3 ° 3 i 3 3 N 1--` N I l0 iv F- NJ I-, o O O O W N 6 N 0 N 0 0 0 -0 o O - 0 O 0 0 0 0 3 3 3 -0 m - 0 0 m 73 C 3 3 3 3 3 3 3 n m v 3 ° o a o 3 (..) 0 4 a v 5. ,.._ 5 0 N 0 N W N __ F+ _� 1- - N V 0 Q) N W W , N 0 O 3 v tJ- o 3 --s 3 ~O NJ N 3 3 ::�«.3 a rp a o Dm D n co m o —fl N o 7 N 3 ' Z N ,-- O 00 N N WI ,.' A CO 1.......J , c G �' 6 o (. ,, - 00 3 N OW 01t0N i = a 6 9 0 3 f AVOw 0 1, Co l~ A S N 0 �\ v Lrl (44.. OI �ONtn '� n NN n ^ ...10../01,.. 3 3 N N 1..a N = M ID N,0(' I0 wO0 C VO 9 T W I N + A V irp F-+ a N N ONti�0o l f+ 0 1 N O w 0,0 I, 0 6 NJ,. > 3 n v Nov 26 - 30 Nov 19 - 23 Nov 12 - 16 Nov 5 - 9 Oct 29 Nov 2 V 0 Z 1 .0 F., - a 0 O N 0 ri O o 3 N r eD O W o 3 3 0 n. o 0 Cr n 0 mut C D. N N N O O r O �j O V b F-"' � ° 0% H W W 1+ tD O O o 0 i 0 C, - o O Q co O 0 O 0 0 3 3 3 3 3 3 3 0 3 r r 3 3 N r L6 NJ r 0 N 1- ' r E -+ r 0 0 00 o 0 0 0 Lul, ° 6 6 NJ 00. 7 3 3 3 -o C, -0 a ° -0 ° ! -1 • ro 3 3 3 3 3 3 3 07 u.s O N o v v (l v v n ■ '^ a 0 . a N m • l0 N n N 0 0 0 r° 7 CD n . N I. N 0 .- N la • 5 . Lo N N 00 01 r F. A I V W W N N N O O O O O 3 3 o i r N 0 O O O 3 3 a o as o n n CL W > n W K m o m 2 N N ,--.- l0 N VI - C> 6 < - a N rn0N � '' r vow 0, 1C 0 .04. O f, O C S co.,..., je --. c N c c l G < Cl, N N OW 0,0 N:'� a n a,owa 0 3 3 W _ ° N F-+ N (Al 01 wNF OW 01 t0N C w Nh•. 3 F-`AJOw i O L/1001- ��C O 2 T 0000 ro A F-, N L O N . V O w 01 ' S N 0 O toN�oo F+ia Lo > 3