HomeMy WebLinkAbout11082012 Planning & Zoning Packet . Seward Planning & Zoning Commission
Regular Meeting Packet
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November 8, 2012
City Council Chambers Beginning at 7:oo p.m.
Seward Planning & Zoning Commission
Regular Meeting
November 8, 2012 7:00 p.m. City Council Chambers
Sandie Roach’
Chair 1. Call to Order
Term Expires 02/13
2. Opening Ceremony
Martha Fleming
Commissioner
A. Pledge of Allegiance
Term Expires 02/14
3. Roll Call
Tena Morgan
Commissioner
4. Special Reports & Presentations
Term Expires 02/13
Bixler McClure A. City Administration Report
Commissioner
Term Expires 02/15
B. Other Reports, Announcements & Presentations
Cindy Ecklund
5. Citizens' Comments on any subject except those items
Vice Chair
scheduled for public hearing.
[Those who have signed in will
Term Expires 02/14
be given the first opportunity to speak. Time is limited to 2
minutes per speaker and 30 minutes total time for this agenda
Dale Butts
item]
Commissioner
Term Expires 02/13
6. Approval of Agenda and Consent Agenda.
[Approval of
Vacant
Consent Agenda passes all routine items indicated by asterisk (*).
Commissioner
Consent Agenda items are not considered separately unless a
Term Expires 02/15
Commissioner so requests. In the event of such a request, the
item is returned to the Regular Agenda.]
Jim Hunt
City Manager
Ron Long
Assistant City Manager
Donna Glenz
Planner
Dwayne Atwood
Planning Technician
______________________________________________________________________________
Planning and Zoning Commission Meeting Agenda
November 8, 2012
7. Public Hearings
[Limit comments to 5 minutes. Those who have signed in will be given the first
opportunity to speak]
A. Unfinished Business Items requiring a Public Hearing – None
B.New Business Items requiring a Public Hearing
Resolution 2012-15 of the Seward Planning and Zoning Commission of
1.
the City of Seward, Alaska, recommending the City Council amend
Seward City Code 2.30.221(a) to correct the Planning and Zoning
adjournment time from 11:00 p.m. to 10:30 p.m.
............................... Page 3
8.Unfinished Business
– None
9. New Business –
A.
Approve 2013 Planning and Zoning meeting / work session schedule and public
............................................................................................ Page 13
hearing cut-off dates
B.
Discussion of the timetable for reviewing the Planning & Zoning Commission
................................................................................................... Page 16
annual priorities
* C. ....................................................... Page 20
September 4, 2012 Regular Meeting Minutes
10.Informational Items and Reports
(No action required)-
A.
December 4, 2012 Quarterly Seward Bear Creek Flood Board Area joint work
............................................... Page 25
session with Planning and Zoning reminder memo
B. ......................................................... Page 26
FEMA Region X October, 2012 Newsletter
11. Commission Comments
12. Citizens' Comments
[Limit to 5 minutes per individual – Each individual has one opportunity to speak]
13. Commissions and Administration Response to Citizens' Comments
14. Adjournment
______________________________________________________________________________
Planning and Zoning Commission Meeting Agenda
November 8, 2012
Sponsored by: Staff
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2012 -15
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF
THE CITY OF SEWARD, ALASKA, RECOMMENDING THE CITY
COUNCIL AMEND SEWARD CITY CODE 2.30.221(a) TO CORRECT
THE PLANNING AND ZONING ADJOURNMENT TIME FROM 11:00
P.M. TO 10:30 P.M.
WHEREAS, on December 6, 2011 the Planning and Zoning Commission approved
Resolution 2011 -05 recommending Seward City Council approve Ordinance 2012 -001 amending
Seward City Code (SCC) 2.30.221 changing the Commission meeting adjournment time from
11:00 pm to 10:30 pm; and
WHEREAS, City Council approved Ordinance 2012 -001 on January 23, 2012; and
WHEREAS, following a review of the codified City Code 2.30.221(a) staff found an
omission error had been made in Ordinance 2012 -001; and
WHEREAS, the omission of the adjournment time for any regular or special meeting of
the Planning and Zoning Commission from 11:00 pm to no later than 10:30 pm, in SCC
2.30.221(a) needs to be corrected; and
WHEREAS, the public notification process has been complied with.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The Commission recommends Ordinance 2012 -_, attached and incorporated
herein by reference, be forwarded to City Council for approval.
Section 2. The Commission further recommends Council approval of attached
Ordinance 2012 - amending Seward City Code 2.30.221(a).
Section 3. This resolution shall take effect immediately upon its adoption.
3
Seward Planning and Zoning Commission
Resolution No. 2012 -15
Page 2
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 8 day of
November 2012.
THE CITY OF SEWARD, ALASKA
Sandie Roach', Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT: One
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
4
Sponsored by: Planning and Zoning Commission
Introduction Date:
Public Hearing Date:
Enactment Date:
CITY OF SEWARD, ALASKA
ORDINANCE 2012 -
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING SEWARD CITY CODE 2.30.221. (a) TO
CORRECT THE PLANNING AND ZONING MEETING ADJOURNMENT
TIME TO NO LATER THAN 11:00 P.M. TO 10:30 P.M.
WHEREAS, on December 6, 2011 the Planning and Zoning Commission approved
Resolution 2011 -05 recommending City Council approve Ordinance 2012 -001 amending Seward
City Code (SSC) 2.30.221(a) -(c) changing the Commission meeting adjournment time from
11:00 pm to 10:30 pm; and
WHEREAS, City Council approved Ordinance 2012 -001 on January 23, 2012; and
WHEREAS, following a review of the codified City Code 2.30.221(a) staff found that an
omission had been made in Ordinance 2012 -001; and
WHEREAS, staff found that a portion of the first sentence in paragraph (a) of SSC
2.30.221 was inadvertently left out of Ordinance 2012 -001; and
• WHEREAS, staff presented this correction request to the Planning and Zoning
Commission on November 8, 2012 where the Commission held a public hearing and
recommended City Council approval of the proposed City Code correction amendment.
NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that:
Section 1. Seward City Code is hereby amended to read as follows:
(Stiik-ets = deletions and are bold; Underline = additions and are bold Italic)
Chapter 2.30. Boards and Commissions
2.30.221 Meetings — Time restrictions
(a) The commission shall take no official action or address any other items on the
agenda after 10:30 p.m. and shall adjourn any regular or special meeting no later than
11:00 10:30 p.m. The time for conclusion of business and adjournment is mandatory. In
the event the commission's business has not been completed by the time set herein, the
commission may recess the meeting to another day, call a special meeting to complete the
agenda and adjourn, or adjourn.
•
(b) & (c) [remain unchanged]
Section 2. This ordinance shall take effect ten (10) days following enactment.
5
CITY OF SEWARD, ALASKA
ORDINANCE 2012-
Page 2 of 2
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this
day of December 2012.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk (City Seal)
6
P & Z Agenda Statement ; sett,
Meeting Date: November 8, 2012 ; , q�A w P
Through: Ron Long, Assistant City Manager --
//.
From: Donna Glenz, Planners��
.
Agenda Item: Recommending the City Council amend Seward City Code 2.30.221(a) to
correct the Planning and Zoning adjournment time from 11:00 pm to 10:30
pm
BACKGROUND AND JUSTIFICATION:
In December 2011 the Commission recommended Council approve Ordinance 2012 -001 amending
Seward City Code (SCC) 2.30.220 and 2.30.221. Council enacted Ordinance 2012 -01 in January
2012, amending the start and adjournment times of the Commission meetings from 7:30 pm to 7:00
pm and 11:00 pm to 10:30 pm.
While reviewing the codified Code changes made by Ordinance 2012 -001 staff found that an
omission had been made in the Ordinance. A portion of the first sentence in paragraph (a) of SSC
2.30.221 was inadvertently left out of the requested code change. Therefore staff recommends the
following correction be approved to City Code 2.30.221(a):
(Strikethroughs = deletions and are bold; Underline = additions and are bold Italic)
Chapter 2.30. Boards and Commissions
2.30.221. - Meetings —Time restrictions
(a) The commission shall take no official action or address any other items on the agenda
after 10:30 p.m. and shall adjourn any regular or special meeting no later than x:00 10:30
p.m. The time for conclusion of business and adjournment is mandatory. In the event the
commission's business has not been completed by the time set herein, the commission may
recess the meeting to another day, call a special meeting to complete the agenda and adjourn,
or adjourn.
(b) If the meeting is adjourned without making other provisions for completion of the
agenda items, then such uncompleted matters shall be presented at the next regularly
scheduled commission meeting under the agenda section for unfinished business.
(c) The commission shall not adjourn prior to 10:30 p.m. unless all presentations and
comments by members of the general public have been heard.
(()rd 96 -20; Ord. No. 2012-001, 1. 1 -23 -2012)
7
CONSISTENCY CHECKLIST:
Yes No
Comprehensive Plan (2020) X
3.7.3 Continue to improve the quality and efficiency of city governmental services.
Bullet 1 Continue to review and update of the Seward City Code. (page 27)
Public notice procedures have been met. Staff has received no comments from the public.
RECOMMENDATION:
Staff recommends the Commission approve Resolution 2012 -15, recommending the City Council
adopt the attached Ordinance amending City Code 2.30.221 (a) to correcting the omission made in
Ordinance 2012 -001.
8
1 '
J
2.30.210 ADMINISTRATION
• (b) A chairman of the commission shall be selected annually and shall be appointed from
and by the appointed members.
•
(Ord. 471, 1979; Ord. 479, 1979; Ord. 492, 1980; Ord 626, § 2, 1989; Ord. 2000 -13, § 1, 2000)
2.30.215. Terms of office; filling vacancies.
(a) Members of the Seward Planning and Zoning Commission shall be appointed for three
years; provided that the terms of initial appointments shall be staggered so that as nearly as
possible a pro rata number of members shall be appointed each year.
(b) The council may appoint any qualified person to fill a vacancy of any member of the
commission; provided, that the appointment shall be for the unexpired term of the vacancy.
(c) Following a member's absence from three consecutive regular meetings of the commis-
sion, the remaining commission members shall decide whether the commissioner should be
retained or whether to request council appointment of a new member.
(Ord. 492, 1980; Ord. 626, § 2, 1989; Ord. 2000 -13, § 1, 2000)
2.30.220. Meetings and quorum.
(a) The Seward Planning and Zoning Commission shall meet at 7:00 p.m. in the city council
chambers on the first Tuesday of each month. Special meetings may be held at the call of the
chair or the city manager, and at such other times as the commission may determine.
(b) Four members of the commission shall constitute a quorum for the transaction of
business; except that, in the absence of a quorum, any number less than a quorum may
adjourn the meeting to a later date. The affirmative votes of at least a majority of those
Commissioners present shall be required for official action unless a larger majority is required
by law.
(c) All meetings and records of the commission shall be open to the public. The commission
shall keep minutes of the proceedings, showing the vote of each member upon each question,
and shall keep records of any other of its official actions, all of which shall be immediately filed
in the office of the city clerk and shall be a public record.
(Ord. 426, 1976; Ord. 438, 1977; Ord. 471, 1979; Ord. 492, § 1, 1980; Ord. 521, § 1, 1984; Ord.
626, § 2, 1989; Ord. 2000 -05, § 1, 2000; Ord. No. 2012 -001, § 1, 1 -23 -2012)
2.30.221. Meetings —Time restrictions.
(a) The commission shall take no official action or address any other it :s s on the -:enda
after 10:30 p.m. and shall adjourn any regular or special meeting no later that 11:00 p.m The
time for conclusion of business and adjournment is mandatory. In the event th= commissi on's
business has not been completed by the time set herein, the commission may .ces- the
meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn.
(b) If the meeting is adjourned without making other provisions for completion of the
agenda items, then such uncompleted matters shall be presented at the next regularly
scheduled commission meeting under the agenda section for unfinished business.
Supplment No. 11 -1 9_ "19
9
ADMINISTRATION 2.30.310
(c) The commission shall not adjourn prior to 10:30 p.m. unless all presentations and
comments by members of the general public have been heard.
(Ord. 96 -20; Ord. No. 2012 -001, § 1, 1 -23 -2012) _
2.30.225. Powers and duties.*
(a) The commission shall perform the following duties:
(1) Interpret the provisions of this title and make compliance determinations when
requested by the administrative official;
(2) Review and act upon requests for variance permits, conditional use permits, and other
matters requiring consideration under the Seward Zoning Code;
(3) Review the City of Seward Comprehensive Plan on an annual basis and conduct a
minimum of one public hearing. Said recommendations shall be forwarded to the
council for consideration; and
(4) Promote public interest and understanding of comprehensive planning, platting,
zoning, land management and other issues relating to community planning and
development.
(b) The commission shall act in an advisory capacity to the city council regarding the
Seward Zoning Code, Seward Comprehensive Plan, Official Zoning Map, Official Land Use
Plan Map, and other duties as requested by the city council.
(c) The commission shall act in an advisory capacity to the Kenai Peninsula Borough
Planning Commission regarding the following matters:
(1) Subdivision plat proposals;
(2) Right -of -way and easement vacation petitions;
(3) Kenai Peninsula Borough Comprehensive Plan and Coastal Zone Management Plan
development, updates and amendments; and
(4) City of Seward Comprehensive Plan amendments not otherwise delegated to the City
of Seward.
(Ord. 426, 1976; Ord. 438, 1977; Ord. 492, § 1, 1980; Ord. 626, § 2, 1989; Ord. 92 -09; Ord. 94 -04)
Article 3. Port and Commerce Advisory Board
2.30.310. Established.
(a) The port and commerce advisory board is hereby created, consisting of seven residents
of the City of Seward or surrounding areas, and who shall be appointed by the council. If there
is more than one applicant for the position, the council shall appoint by ballot voting.
*City Ord. No. 94 -04 deleted historic preservation duties and created a separate historic
preservation commission. See § 2.30.410 et seq.
Supplment No. 11 -1 2 -33
10
Sponsored by: Planning and Zoning Commission
Introduction Date: January 9, 2012
Public Hearing Date: January 23, 2012
Enactment Date: January 23, 2012
. ism CITY OF SEWARD, ALASKA
ORDINANCE 2012 -001
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING SEWARD CITY CODE 2.30.220 AND 2.30.221 (a)
AND (c) TO CHANGE THE PLANNING AND ZONING MEETING
START TIMES TO 7:00 P.M. AND SET ADJOURNMENT NO LATER
THAN 10:30 P.M. AND FURTHER CLARIFY THE MEETING
ADJOURNMENT REQUIREMENTS
WHEREAS, the Commission wishes to have the Planning and Zoning meeting times
changed so as to be consistent with the times of the City Council meeting and familiar to the
public; and
WHEREAS, at the November 15, 2011 Planning and Zoning meeting the Commission
discussed and requested staff bring forward an ordinance for Council consideration amending the
Seward City Code to change the Commission meeting time requirements by 30 minutes; and
WHEREAS, sections 2.30.220(a) Meetings and quorum; 2.30.221.(a) & (c) Meetings
time restrictions, of the Seward City Code need to be amended to reflect this change; and
ire WHEREAS, upon enactment of this ordinance. section 2.30.221(a) is amended to further
clarify the meeting adjournment requirements of the city; and
WHEREAS, in addition to amending the Seward City Code, the Planning and Zoning
Rules of Procedure will need to be amended by resolution following the enactment of this
ordinance to implement this request; and
WHEREAS, at the December 6, 2011 meeting, the Planning and Zoning Commission
held a public hearing and recommended City Council approval of the proposed City Code
amendments.
NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that:
Section 1. Seward City Code is hereby amended to read as follows:
(Striletkeuglis = deletions and are bold; Underline = additions and are bold Italic)
Chapter 2.30. Boards and Commissions
2.30.220. Meetings and quorum
(a) The Seward Planning and Zoning Commission shall meet at 7:30 7 :00 p.m. in the
City Council chambers on the first Tuesday of each month. Special meetings may be
t held at the call of the chairs or the city manager, and at such other times as the
commission may determine. [the remainder of SCC2.30.220 remains unchanged]
11
CITY OF SEWARD, ALASKA
ORDINANCE 2012 -001
2.30.221 Meetings — Time restrictions
(a) The Commission shall take no official action or address anv other items on the
agenda after 11:00 10:30 p.m. The time for conclusion of business and adjournment is
•
mandatory. In the event the Commission's business has not been completed by the time
set herein, the Commission may adjourn recess the meeting to another day, call a special
meeting to complete the agenda and adjourn, or adjourn.
(b) [remains unchanged]
(c) The Commission shall not adjourn prior to 14:00 10:30 p.m. unless all presentations
and comments by members of the general public have been heard.
Section 2. This ordinance shall take effect ten (10) days following enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 23
day of January 2012.
THE CITY OF SEWARD, ALASKA
Da Seaward, or
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
•
C �ikra. .1,•
Johanna Kinney, CMC
•ity Clerk 6 e• ; �4>' "~
(City Seal) � : C •"
4 '
to
J
f/
•� _
r.d , 'i.3'ti.•sir
12
P &Z Agenda Statement
Meeting Date: November 8, 2012 /
•
Through: City Planner Donna Glenz *IQ Ott eASr-P
From: Planning Technician Dwayne Atwood 4
Agenda Item: Approve the 2013 P &Z meeting and work session schedule
BACKGROUND _& JUSTIFICATION:
At the end of each year the Planning and Zoning Commission approves the regularly scheduled
Planning and Zoning meetings and scheduled special meetings / work sessions for the coming year.
According to Seward City Code Section 2.30.220, "the Seward Planning and Zoning Commission
shall meet at 7:00 p.m. in the city council chambers on the first Tuesday of each month. Special
meetings may be held at the call of the chair or the city manager, and at such other times as the
commission may determine." The Planning and Zoning Commission requested regular work sessions
be scheduled for the third Tuesday of each month and if a Public Hearing item was submitted by the
required cut -off date the work session be scheduled as a special meeting. The Commission set the
time for special meetings to begin at 7:00 p.m. and work sessions at 6:00 p.m.
The regular January Planning & Zoning meeting is scheduled for Thursday, January 3, because the
New Year's Holiday falls on Tuesday, January 1, 2013.
The regular October Planning & Zoning meeting is scheduled for Thursday, October 3, 2013 due to
the City and Borough elections scheduled for October 1, 2013.
The regular November Planning & Zoning meeting is scheduled for Thursday, November 7, 2013
because the National Election falls on Tuesday, November 5, 2013.
RECOMMENDATION:
Motion to approve the 2013 Planning and Zoning meeting and special meeting / work session
schedule.
13
Memorandum
e OF set
CITY OF SEWARD ►:''"��
COMMUNITY DEVELOPMENT
��ASw
Date: November 8, 2012
To: Planning & Zoning Commission
Through: Donna Glenz, Planner
From: Dwayne Atwood, Planning Technician
Subject: 2013 - Planning & Zoning Meeting Schedule
This memo is to provide a schedule of the Planning & Zoning Commission Meetings for the calendar year 2013. Unless
otherwise noted the P & Z regular meetings will begin at 7:00 p.m. The "Scheduled Special Meetings" shall be held
ONLY if a Public Hearing item is on the agenda and will commence at 7:00 pm, otherwise the gathering will be
held as a work session commencing at 6:00 pm.
Month Regular Meeting Special P &Z Meeting for Public Hearings 7 :00 pm
OR scheduled Work Sessions Commence at 6:00 pm
January January 3 January 15 (New Year's Holiday on Tuesday, January 1) -
February February 5 February 19
March March 5 (Note: March 5 Flood Board Work Session at 6:00)
March 19
April April 2 April 16
May May 7 May 21
June June 4 (Note: June 4 Flood Board Work Session at 6:00)
June 18
July July 2 July 16
August August 6 August 20
September September 3 (Note: September 3 Flood Board Work Session at 6:00)
September 17
October October 3 (Thursday) October 15 (Borough & Local Elections on October 1)
November November 7 (Thursday) November 19 (National Election on November 5)
December December 3 (Note: December 3 Flood Board Work Session at 6:00)
December 17
January January 7 January 21
If you have questions or concerns or cannot attend, ple 14 "" 224 -4049 or email datwoodcityofseward.net.
Seward Planning Zoning Commission
2013 Meeting and Agenda Cut -Off Dates
Reminder: Per SCC2.30.220(a), the Commission shall meet at 7:00 pm in the
council chambers - 1st Tuesday of each month
3rd Tuesday is a work session at 6:00 pm
•
Public Hearing Items Non Public Hearing Notice Meeting Date
Variance /CUP /Plat Reviews Items
(3 weeks prior to meeting) (2 weeks prior to meeting)
December 13, 2012 December 20, 2012 January 3, 2013
December 24, 2011 N/A January 15, 2013
January 15 January 22 February 5
January 29 N/A February 19
February 12 February 19 March 5
Febuary 26 N/A March 19
March 12 March 19 April 2
March 25 N/A April 16
April 16 April 23 May 7
April 30 N/A May 21
May 14 May 21 June 4
May 28 N/A June 18
June 11 June 18 July 2
June 25 N/A July 16
July 16 July 23 August 6
July 30 N/A August 20
August 13 August 20 September 3
August 27 N/A September 17
September 12 September 19 October 3
September 24 N/A October 15
October 17 October 24 November 7
October 29 N/A November 19
November 12 November 19 December 3
November 26 NA December 17
December 17, 2013 December 24, 2013 January 7, 2014
December 31, 2012 N/A January 21, 2014
15
Memorandum
Of SIEly
V K OTC
Date: November 8, 2012 ��ASKP
To: Planning and Zoning Commission
Through: Donna Glenz, Planner '`')
From: Dwayne Atwood, Planning Technician
Subject: Planning & Zoning Commission 2013 Priorities / Work Session with Council
An annual joint work session is held between the Planning and Zoning Commission and City
Council. This joint work session is usually scheduled in March as an opportunity for Council to
provide direction on the Commission's annual priorities.
Please consider the schedule for establishing the 2013 priorities and suggest any preferred dates
for the joint work session with City Council. If the Commission wishes to meet with Council
prior to March, 2013, staff will forward any suggested dates to the City Clerk's Office.
The 2012 Commission priorities are included in the meeting packet for discussion and
consideration.
Recommendation: Staff suggests Commissioners establish the 2013 priorities during the
January, 2013 work session. The Commission could then hold a joint work session with Council
in February, 2013.
16
2012 Planning & Zoning Priority List
Short and Medium Term
1) Municipal Lands Management Plan (1995) — Update in conjunction with the
Capital Improvement Plan and the City Land Disposal Policies and Procedures
2) Continued Rewrite of Title 15
3) Nash Road Bench Study (Resource Management Development Impact Study) as
funding allows
Continuing
1) Continue recruitment efforts for the Planning and Zoning Commission
2) Continue to pursue compliance with the Seward City Zoning Code
• Submit a resolution to City Council outlining the Planning & Zoning
•
Commission recommendations for health and safety compliance
3) Annually review the City of Seward Comprehensive Plan
4) Encourage the City Manager to request an update of the Parks & Recreation
Master Plan
5) Seek additional funding for Planning & Zoning Commissioner training
• Search out and add funding to the budget
17
Sponsored by: Planning and Zoning Commission
Li
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2012 -07
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION OF THE CITY OF SEWARD, ALASKA,
RECOMMENDING CITY COUNCIL APPROVAL OF THE PLANNING
AND ZONING COMMISSION PRIORITIES FROM APRIL 2012 TO
APRIL 2013
WHEREAS, at the February 21, 2012 work session the Planning and Zoning
Commission reviewed their Priorities List; and
WHEREAS, the Seward City Council Rules of Procedure, adopted March 14, 1994, state
that the Council should meet in an annual joint work session with the Commission to address
areas of mutual concern; and
WHEREAS, the Commission and Council held a joint work session, reviewed and
updated the Planning and Zoning 2012 Priorities List on March 28, 2012; and
WHEREAS, at the May 1, 2012 meeting the Planning and Zoning Commission reviewed
and approved the Planning and Zoning Priority List; and
WHEREAS, Council will address a resolution adopting these recommendations.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The following List of Planning and Zoning Priorities is hereby approved and
recommended to Council for their adoption:
Priorities
Short and Medium Term
1) Municipal Lands Management Plan (1995) — Update in conjunction with the Capital
Improvement Plan and the City Land Disposal Policies and Procedures
2) Continued Rewrite of Title 15
18
Seward Planning and Zoning Commission
Resolution 2012 -07
Page 2 of 2
3) Nash Road Bench Study (Resource Management Development Impact Study) as funding
allows
Continuing Items
1) Continue recruitment efforts for the Planning and Zoning Commission
2) Continue to pursue compliance with the Seward City Zoning Code
• Submit a resolution to City Council outlining the Planning & Zoning Commission
recommendations for health and safety compliance
3) Annually review the City of Seward Comprehensive Plan
4) Encourage the City Manager to request an update of the Parks & Recreation Master Plan
5) Seek additional funding for Planning & Zoning Commissioner training
• Search out and add funding to the budget
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 1st
day of May, 2012.
THE CITY OF SEWARD, ALASKA
Sandie Roach', C i air
AYES: Morgan, Butts, Ecklund, Roach'
NOES: None
ABSENT: None
ABSTAIN: None
VACANT: Three
ATTEST: lh ���, ■■ .,,, ••
• hanna Kinney, Cit
ity Clerk (City Seal) o SEAL. 1
•
•
• ••qE' OF A�P.�'
19
City of Seward, Alaska Planning Commission Minutes
September 4, 2012 Volume 6, Page 502
Call to Order
The September 4, 2012 Regular Meeting of the Seward Planning & Zoning Commission
was called to order at 7:00 p.m. by Chair Roach'.
Opening Ceremony
Commissioner Butts led the Pledge of Allegiance to the flag.
Roll Call
There were present:
Sandie Roach' presiding, and
Dale Butts Cindy Ecklund
Bixler McClure Tena Morgan
comprising a quorum of the Commission; and
Donna Glenz, City Planner
Dwayne Atwood, Planning Technician
Excused was: Martha Fleming
City Administration Report
City Planner Donna Glenz updated the Commission on the following business items:
• Glenz noted a storm warning and flood watch for Resurrection River.
• There had been three complaints involving chickens attracting nuisance bears to residential
neighborhoods.
• The Friends of the Seward Community Library were selling a 1964 Earthquake movie for
$10 per copy.
• A PACAB meeting was scheduled for noon on September 5, 2012.
• A Seward Bear Creek Flood Service Area Board meeting was scheduled for 7 p.m. on
September 11, 2012.
• A day -long boat show was planned for September 8, 2012 in the Seward Small Boat
Harbor north parking lot.
Morgan asked where in town bears had caused problems with chickens.
The general area had been the Dora Way neighborhood, Glenz said.
20
City of Seward, Alaska Planning Commission Minutes
September 4, 2012 Volume 6, Page 503
Commissioners and Administration further discussed issues related to livestock permits
and problem bears.
Other Reports, Announcements & Presentations — None
Citizens' Comments on any subject except those items scheduled for Public Hearing — None
Approval of Agenda and Consent Agenda
Motion (EcklundButts) Approve the Agenda and Consent Agenda
Motion Passed Unanimous
The following items were approved on the Consent Agenda:
August 21, 2012 Special Meeting Minutes
Unfinished Business Items requiring a Public Hearing — None
New Business Items requiring a Public Hearing
Resolution 2012 -13 of the Seward Planning and Zoning Commission of the
City of Seward, Alaska granting Dennis and Pat Perry a Floodplain Variance
from Seward City Code Chapter 15.25 Floodplain Management to construct
an aircraft hangar up to 4 feet below base flood elevation on Lot 7, Block 200
Seward Airport, 2106 Airport Road
Glenz noted the proposed development location and referred Commissioners to the wall
maps to identify the proposed development area. The proposed development was within a flood
hazard area and required a floodplain development permit. The applicant was seeking a variance in
order to build without adding fill to elevate the hangar, because the added height and incline would
render the hangar unusable. Glenz noted there had not been flooding in that area of the airport
during recent flooding events. FEMA flood vents would be installed in the structure, as well as
other required construction features.
Ecklund asked if the resolution might be amended to also include what was required of the
developer by City Code.
Glenz said conditions could be added, but the City- required development features had been
detailed in the variance request. Glenz noted that a series of developers had added hangars to the
airport and the basic conditions and circumstances had not changed.
Notice of public hearing being posted and published as required by law was noted
and the public hearing was opened.
21
City of Seward, Alaska Planning Commission Minutes
September 4, 2012 Volume 6, Page 504
Applicant Dennis Perry spoke to the Commission, relating his aviation experience and the
damage that had occurred to planes that were not protected from the weather. Perry indicated he
had no intentions to operate a commercial flight business. The project was to be completed in
November, he said.
Morgan asked about a generator the applicant proposed to use to produce electricity,
because it would need to be elevated above potential flood levels.
Butts asked Perry if he would be subletting space in the hangar.
Perry noted the generator installation would meet requirements and said he did not have
plans for others to use the hangar.
Commissioners continued to ask Perry questions about the design and size of the proposed
hangar.
Motion (Morgan/Ecklund) Approve Resolution 2012 - 13
Morgan noted she was in favor of approving the variance request because the development
was essentially the same as others that had been approved.
Roach' added that she was pleased to see new development being added to the airport.
Motion Passed Unanimous
Resolution 2012 -14 of the Seward Planning and Zoning Commission of the
City of Seward, Alaska recommending City Council and Kenai Peninsula
Borough approval of the Forest Acres Subdivision Levee Replat, creating four
(4) parcels; vacating undeveloped rights -of -way and utility easements while
dedicating new rights -of -way and utility easements; located north and south of
the North Forest Acres Levee and predominately within the Resource
Management Zoning District
Glenz noted the replat had been prepared by Nick Cline of Cline & Associates and
identified the location of the included parcels. Glenz explained the details of the replat, including
proposed easements. Once completed, City staff would bring forward any required rezone actions,
Glenz stated.
Some members of the public' had asked for clarification of lot lines and the nature of the
easements being granted. All of those questions were answered, Glenz said.
Roach' asked administration if an amendment might be added to better describe the replat
location noted in the resolution.
Glenz said it would be helpful to include north and south as part of the location.
22
City of Seward, Alaska Planning Commission Minutes
September 4, 2012 Volume 6, Page 505
Commissioners asked Administration to explain the history of the replat and the
negotiations that took place. Glenz explained the history and referred to the maps on the wall to
indicate what portions of land were included.
Notice of public hearing being posted and published as required by law was noted
and the public hearing was opened.
Surveyor Nick Cline stated his support for the replat and said he would be available to
answer any technical questions regarding the platting.
Motion (Butts/Ecklund) Approve Resolution 2012 -14
Motion (Morgan/Ecklund) Amend Ordinance 2012 -12, adding "north
and," to the location description to read
"Resolution 2012 -14 of the Seward
Planning and Zoning Commission of the
City of Seward, Alaska recommending City
Council and Kenai Peninsula Borough
approval of the Forest Acres Subdivision
Levee Replat, creating four (4) parcels;
vacating undeveloped rights -of -way and
utility easements while dedicating new
rights -of -way and utility easements; located
north and south of the North Forest Acres
Levee and predominately within the
Resource Management Zoning District."
Motion Passed Unanimous
Main Motion Passed, as Amended Unanimous
Unfinished Business — None
New Business — None
Informational Items and Reports (No action required)
•
September 18 Work Session Reminder
2012 Planning and Zoning Meeting / Work Session Schedule
NFIP / CRS Update, August 2012
Commission Comments
23
City of Seward, Alaska Planning Commission Minutes
September 4, 2012 Volume 6, Page 506
Morgan said she was pleased to have several members of the public attend the meeting. She
also thanked staff for the meeting preparations.
McClure noted he was excited to see a new structure added to the airport.
Butts thanked staff for providing information to the Commission.
Roach' thanked Dennis Perry for investing in the community and also thanked Nick Cline
for his efforts and willingness to attend the meeting.
Citizens' Comments — None
Commission and Administration Response to Citizens' Comments — None
Adjournment
Meeting adjourned at 7:52 p.m.
Dwayne Atwood, Sandie Roach'
Planning Technician Chair
(City Seal)
24
MEMORANDUM
r se.
City of Seward
-
Community Development
q
Date: November 8, 2012
To: Planning and Zoning Commission
From: Dwayne Atwood, Planning Technician
Subject: Reminder of the 6:00 pm Tuesday night, December 4, 2012: Seward
Bear Creek Flood Service Area Board and Planning and Zoning
Commission Joint Work Session
The regularly scheduled quarterly joint work session with the Seward Bear Creek Flood
Service Area Board is scheduled for Tuesday, December 4, 2012 from 6:00 to 6:50 p.m.
in the Council Chambers.
It is assumed you will be in attendance unless you notify Community Development Staff
prior to the scheduled work session. (Dwayne Atwood, 224 -4049)
The regularly scheduled September Planning and Zoning meeting will directly follow the
work session at 7:00 pm.
This memo is to serve as a reminder of the regularly scheduled work session.
25
� •� o X
R K
Strategic Alliance
Per Risk Reduction Nevvs from R
2012 Community enhance disaster resilience. Funding
October 2012 levels will range, with a maximum
Volume 2, Issue 8 Resilience Innovation award of $35,000, and applications
Challenge are open to most local, state, and
tribal agencies and governments;
Application Period Open for business entities; associations;
Funding to Increase Local organizations and groups.
Inside this Issue Resiliency through Whole Submissions will be accepted
Community Approach through October 26, 2012.
Community Resilience FEMA announced in October that Key assessment areas for the awards
1 Challenge the application period is open for a will be the applicants'
new funding opportunity to build demonstration that their approach to
2 QuakeSmart Too!kit local resilience, through a Whole community resilience is innovative,
in
Community approach, collaborative with community
communities across America: the stakeholders, sustainable,
2 Risk MAP and the Idaho Community Resilience Innovation repeatable —in that the approach
Silver Jackets Challenge. g enables other communities to
Though National Preparedness replicate their successful
2 ESA in Oregon Month came to a close at the end of outcomes —and beneficial to the
September, FEMA and its partners community in measurable ways.
3 Mitigation Plan Review know that preparedness must FEMA recognizes that a
Guide continue in communities year- government - centric approach to
round. This new monetary disaster management is insufficient
3 Updated CRS Manual at EMI opportunity is designed to continue to meet the challenges posed by a
to move community preparedness catastrophic incident. To meet our
forward and assist local areas in Nation's preparedness goals, the
3 Training and Events building and revitalizing Whole Community must be actively
community-based partnerships to involved in all phases of the
advance the nation's resilience to preparedness, response, and
4 Advancing Building Codes disasters. recovery cycle. These awards are
� "The best resiliency ideas originate designed to invest in and enhance
National Community in our states and communities – not the Whole Community effort.
4 Planning Month from Washington, DC," said FEMA Additional information on the
Administrator Craig Fugate. "The Challenge program criteria and
goal of this program is to empower application process can be found at
communities to collaborate and www.ResilienceChallenge.org and
develop innovative ways to www.fema.gov.
effectively respond to disasters."
The opportunity is provided through Spread the Word!
the Rockefeller Foundation and If you have a story or event to
FEMA and will be administered by share in the the Region X
Strategic Alliance for Risk Reduction the Los Angeles Emergency Newsletter, email us at
FEMA Region X Service Center Preparedness Foundation who will at RXNewsletter@starr-team.com. ,
20700 44 Avenue West, Suite 110 act as a third -party intermediary to
Lynnwood, Washington 98036 encourage local communities to
(425) 329 -3699 engage in creative activities that Risk M ►P
Increasing Resilience Together
OCTOBER 2012 www.starr - team.com
26
NEWS FROM REGION X
Mr Page 2
Ur ID FLASH also will kick off a pilot collaborated on a proposal for
program with state Fire Marshals to remapping the area of dam failure in
Mitigation Works For Business distribute the QuakeSmart Toolkit to Madison County. This proposal was
Outreach Campaign for small businesses during their annual successfully awarded funding by the
QuakeSmart Toolkit fire inspection. Silver Jackets Pilot Program.
Risk MAP and the The development of the proposal for
• FEMA, in partnership with FLASH Madison County and the successful
(the Federal Alliance for Safe Idaho Silver Jackets funding of the proposal demonstrate
Homes, Inc.), has launched a the strength of communications
nationwide campaign to put the In the summer of 2011, FEMA
began the Risk MAP process for the between multiple state and federal
QuakeSmart Toolkit (FEMA P- agencies as well as the ability of
811CD) into the hands of as many Teton Watershed, located in Eastern g
, Madison and Teton these agencies to coordinate efforts
Idaho (Fremont
small businesses as possible. The for risk reduction.
toolkit, released last year, is a CD Counties; Cities of Driggs, Rexburg,
package of guidance and user- Sugar City, and Victor). Through ESA Consultation
friendly, interactive tools to help the Risk MAP process, it was
businesses reduce the potential for brought to FEMA's attention that Underway in Oregon
injuries, damage, and financial Madison County needs new flood Formal Endangered Species Act
losses from earthquakes. maps due to changed geology (ESA) consultation between FEMA
resulting from the 1976 failure of
In planning the campaign, FEMA the Teton Dam. At the time of the and the National Marine Fisheries
and FLASH determined that the Discovery Meeting for the Teton Service (NMFS) on effects of the
NFIP
most cost effective way to reach the Watershed, FEMA did not have any on salmon in Oregon began
largest number of small businesses funding for flood modeling or August 15. Consultation is expected
would be through targeted outreach mapping. FEMA did however, make to conclude by the end of July 2013.
to umbrella - type associations such note of Madison County's needs and The State of Oregon's Department
as state societies of association worked with the Idaho State of Land Conservation and
executives and associations serving Department of Water Resources Development (DLCD) has convened
grocers, restaurants, the lodging a working group to advise FEMA on
}n g g (IDWR) to maintain a list of implementation of any changes to
industry, chambers of commerce, priorities for new mapping.
child care providers, small private floodplain management that may
schools, and museums, among Both FEMA and IDWR participate result from consultation. The
others. Before contacting the in the Idaho Silver Jackets, a working group is also preparing
associations, the FLASH project collaborative team of federal recommendations to floodplain
team, led by Barbara Harrison and agencies focusing on reducing flood managers in Oregon on how to
Eric Vaughn, developed a folder of risk in Idaho. Current federal handle ESA compliance before a
products to accompany the agencies participating in the Idaho final program of compliance is
QuakeSmart Toolkit and assist the Silver Jackets include: The Idaho launched at the conclusion of
associations in reaching out to their Bureau of Homeland Security consultation.
members. The products include a (IBHS), the Idaho Department of
p Environmental Quality (IDEA) DLCD invites Oregon floodplain
sample newsletter article, sample IDWR, FEMA, the National managers and other stakeholders to
email blast to association members, join the working group. Please
and sample web copy and link to the Oceanic and Atmospheric contact Amanda Punton for more
QuakeSmart Toolkit for members' Administration (NOAA), the US
Army Corps of Engineers (USACE) information, (971) 673 - 0961, or
only web pages. the United Stated Department of amanda.punton @state.or.us.
With the help of FEMA and Agriculture (USDA), the Natural
FLASH, associations should begin Resources Conservation Service
marketing the QuakeSmart Toolkit (NRCS),and the United States
to their small business members in Geologic Society (USGS). The
October, in time to coincide with Silver Jackets hosted a call for
publicity surrounding ShakeOut Interagency Project Proposals and RJ S k JVL AP
events across the U.S. This month, IDWR, FEMA, and USACE
Increasing Resilience Together
OCTOBER 2012 www.starr - team.com
27
NEWS FROM REGION X Page 3
Mitigation Plan Review Updated CRS Manual � "r F
U pcon i .„ v &
Guide at EMI in FY13 Trainlr
On October 1, 2011 FEMA released The updated Community Rsting (All times pacific) 4,x ,,
the Local Mitigation Plan Review System (CRS) Manual materials
Guide to implement provisions will be taught in the FY13 EMI WAWUt Meeting
under the Code of Federal courses.
October 11�, 2 3 2
Regulations (CFR) Title 44 - Fort tt> " TCOm1 1 1E
Emergency Management and hazus.com , wahug
The CRS Manual changes are www.use
significant this time, so CRS
Assistance, specifically 44 CFR Coordinators may want to repeat the � Nll L273 Mane n
201.6, Local Mitigation Plans. The Floodpian Development
E278 course. Due to the nature of
Guide is the official guidance Through the NifIP the changes, EMI is waiving the
utilized by FEMA and State restriction on repeat attendance, but October 5- 19';2412
governments to review local Spokane. WA "
still limits attendance to two per
mitigation plans against the M Stewart@emd wa gov
requirements of 44 CFR 201. community.
re
q Canadian Risk and Hazards
ASFPM has also agreed to allow Netrivork S m
After an introductory period of one repeat attendance of E278 to count ossum
year on October 1, 2012 the Guide October " - 24 Y 2C; p 2012
became effective for all local towards CECs. VancouVer," BC'
mitigation plans submitted to States At this time there is still space WWW.crhnetca/anngeisymposiu
and FEMA for review and avaiable in all three FY13 EMI m /ann1 aisynposluth.htra ,.
supersedes the Local Multi - Hazard E278 resident course offerings: Elevation Certificates
Mitigation Planning Guidance dated April 1 - 4, 2013 November 8, 10 am- 12 Om-
June, 2008.
May 13 - 16, 2013 December 13, 10 a111 12;30;.
The Local Mitigation Plan Review July 29 - August 1, 2013 Pm
Guide contains several significant Information on applying for EMI Online * 2 CECs
changes from the previous local
mitigation planning guidance: courses, including the new aetermlrring BFE .
miti
g p g requirement to obtain a Student December 14,,:10 arrl
• Stronger emphasis on Identification (SID) number can be Online* 1 CE
Mitigation Strategy found at training.fema.gov /Apply. *To register for online courses,
requirements; Tips for filling out the EMI visit STARR's training site online
• Simplified guidance only application can be found at atj•mp /starrwebtralrting, or for
includes the regulatory training.fema.gov /Apply /EMIAppTi more"information, contact
requirements; ps.pdf. RXTralning @starr Learn com
• New Guiding Principles and FEMA Region X is working with
Intent statements support NORFMA and FEMA HQ to bring Training Suggestions?
regulatory requirements; the course to Region X in FY2013.
More details will follow when if you don't see a desired
• Plan Review Tool replaces the available. training topic listed on our
existing Crosswalk in a new schedule, drop us a liinel If you
format that is easier to use; and have ideas for future training
• Plan Review Tool topics, or if you have expertise
communicates implementation on a particular subject and
of the plan as well as would like to sponsor a
improvements to the plan. session, please contact
RXTraining@starr-teani.com.
The Guide is available in the FEMA
Library at www.fema.gov.
RiskMAP
increasing Resilience Together
OCTOBER 2012 www.starr - team.com
28
NEWS FROM REGION X
Page 4
Advancing Building research and lessons learned. The
Codes through Branch also supports building codes Planning Links &
adoption and enforcement through a Resources:
Regional Partnerships variety of guidance and tools
development, training, cooperative (Click to follow links)
For the first time, the Federal agreements, and technical assistance
Insurance and Mitigation to local jurisdictions. For more American Planning
Administration (FIMA) Building information on building codes and Association
Administration Hazards
Planning
Science Branch hosted a regional available tools, visit: C Hazards
and HQ strategic meeting in late Center and Recovery Blog
Regional www.fema.gov/building-
August with all of the Re
g science/building- code - resources and ' FEMA's Multi- Hazard
Earthquake and Building Science v,v,�, fema.gov /earthquake -site- Mitigation Planning
partners to discuss FEMA's role in index/building- codes. Program
building codes as required by the
National Earthquake Hazards October is National • FEMA's t y Long-
Community
Reduction Program (NEHRP) and Recovery
the NFIP. These meetings provided Community Planning Planning
an opportunity for both HQ and Month ■, FEMA's Preparedness
regional staff to understand the and Response Planning
requirements, the status of building FEMA invites you to celebrate
code adoptions nationwide, the National Community Planning
challenges at all levels, best Mon during the month of October
practices from other Regions, learn
as an opportunity to highlight the planning and plan implementation.
available job aid tools and building contributions sound planning and FEMA's mission is "to support our
codes products, and identify action plan implementation make to the citizens and first responders to
items to help advance building resilience of our communities. ensure that as a nation we work
codes at the regional level. FIMA's The celebration gives us the together to build, sustain, and
Building Science Branch leads the opportunity to recognize our state improve our aga y s prepare
for, protect against,
a
to,
gency's efforts in partnering with local, federal and tribal partners who recover respond all
the International Code Council have contributed their time and hazards." fr and mitigate i
all
(ICC), scientific and design expertise to improving the function what we is a how
professionals, code officials, and sustainability and resilience of their assist c m of what we do and how A
other stakeholders in supporting communities through planning mission communities. Every FEMA
proper adoption and enforcement of activities. Community planning Recovery, a R ea — Pre tig
the nation's model building codes helps manage change in a way that Recovery, Response and Mitigation
and standards. Building codes provides better choices for how a conducts planning A g e aimed at
provide the minimum design and people work and live. Community accomplishing this Agency mission.
construction requirements to planning provides an opportunity for For information on how you can
safeguard the health, safety, and all residents to be meaningfully promote planning and National
welfare of both building occupants involved in making choices that Community Planning Month,
and the general public. They help determine the future and including ten specific suggestions
build disaster resilient communities preparedness of their community. for activities and events for your
by ensuring proper development and The full benefits of planning require community, please visit
construction and inclusion of the whole community to understand, www.planning.org/ncpm . ` i-'' ARR
disaster provisions based on support, and demand excellence in
RiskMAP
Increasing Resilience Together
OCTOBER 2012
www.starr- team.com
29
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