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HomeMy WebLinkAbout11082012 Planning & Zoning Packet . Seward Planning & Zoning Commission Regular Meeting Packet --\/of szi /k/4 .44*. VI* " L- t:: t o r 4 4 11 - 1S0 November 8, 2012 City Council Chambers Beginning at 7:oo p.m. Seward Planning & Zoning Commission Regular Meeting November 8, 2012 7:00 p.m. City Council Chambers Sandie Roach’ Chair 1. Call to Order Term Expires 02/13 2. Opening Ceremony Martha Fleming Commissioner A. Pledge of Allegiance Term Expires 02/14 3. Roll Call Tena Morgan Commissioner 4. Special Reports & Presentations Term Expires 02/13 Bixler McClure A. City Administration Report Commissioner Term Expires 02/15 B. Other Reports, Announcements & Presentations Cindy Ecklund 5. Citizens' Comments on any subject except those items Vice Chair scheduled for public hearing. [Those who have signed in will Term Expires 02/14 be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda Dale Butts item] Commissioner Term Expires 02/13 6. Approval of Agenda and Consent Agenda. [Approval of Vacant Consent Agenda passes all routine items indicated by asterisk (*). Commissioner Consent Agenda items are not considered separately unless a Term Expires 02/15 Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda.] Jim Hunt City Manager Ron Long Assistant City Manager Donna Glenz Planner Dwayne Atwood Planning Technician ______________________________________________________________________________ Planning and Zoning Commission Meeting Agenda November 8, 2012 7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak] A. Unfinished Business Items requiring a Public Hearing – None B.New Business Items requiring a Public Hearing Resolution 2012-15 of the Seward Planning and Zoning Commission of 1. the City of Seward, Alaska, recommending the City Council amend Seward City Code 2.30.221(a) to correct the Planning and Zoning adjournment time from 11:00 p.m. to 10:30 p.m. ............................... Page 3 8.Unfinished Business – None 9. New Business – A. Approve 2013 Planning and Zoning meeting / work session schedule and public ............................................................................................ Page 13 hearing cut-off dates B. Discussion of the timetable for reviewing the Planning & Zoning Commission ................................................................................................... Page 16 annual priorities * C. ....................................................... Page 20 September 4, 2012 Regular Meeting Minutes 10.Informational Items and Reports (No action required)- A. December 4, 2012 Quarterly Seward Bear Creek Flood Board Area joint work ............................................... Page 25 session with Planning and Zoning reminder memo B. ......................................................... Page 26 FEMA Region X October, 2012 Newsletter 11. Commission Comments 12. Citizens' Comments [Limit to 5 minutes per individual – Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment ______________________________________________________________________________ Planning and Zoning Commission Meeting Agenda November 8, 2012 Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2012 -15 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING THE CITY COUNCIL AMEND SEWARD CITY CODE 2.30.221(a) TO CORRECT THE PLANNING AND ZONING ADJOURNMENT TIME FROM 11:00 P.M. TO 10:30 P.M. WHEREAS, on December 6, 2011 the Planning and Zoning Commission approved Resolution 2011 -05 recommending Seward City Council approve Ordinance 2012 -001 amending Seward City Code (SCC) 2.30.221 changing the Commission meeting adjournment time from 11:00 pm to 10:30 pm; and WHEREAS, City Council approved Ordinance 2012 -001 on January 23, 2012; and WHEREAS, following a review of the codified City Code 2.30.221(a) staff found an omission error had been made in Ordinance 2012 -001; and WHEREAS, the omission of the adjournment time for any regular or special meeting of the Planning and Zoning Commission from 11:00 pm to no later than 10:30 pm, in SCC 2.30.221(a) needs to be corrected; and WHEREAS, the public notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends Ordinance 2012 -_, attached and incorporated herein by reference, be forwarded to City Council for approval. Section 2. The Commission further recommends Council approval of attached Ordinance 2012 - amending Seward City Code 2.30.221(a). Section 3. This resolution shall take effect immediately upon its adoption. 3 Seward Planning and Zoning Commission Resolution No. 2012 -15 Page 2 PASSED AND APPROVED by the Seward Planning and Zoning Commission this 8 day of November 2012. THE CITY OF SEWARD, ALASKA Sandie Roach', Chair AYES: NOES: ABSENT: ABSTAIN: VACANT: One ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 4 Sponsored by: Planning and Zoning Commission Introduction Date: Public Hearing Date: Enactment Date: CITY OF SEWARD, ALASKA ORDINANCE 2012 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE 2.30.221. (a) TO CORRECT THE PLANNING AND ZONING MEETING ADJOURNMENT TIME TO NO LATER THAN 11:00 P.M. TO 10:30 P.M. WHEREAS, on December 6, 2011 the Planning and Zoning Commission approved Resolution 2011 -05 recommending City Council approve Ordinance 2012 -001 amending Seward City Code (SSC) 2.30.221(a) -(c) changing the Commission meeting adjournment time from 11:00 pm to 10:30 pm; and WHEREAS, City Council approved Ordinance 2012 -001 on January 23, 2012; and WHEREAS, following a review of the codified City Code 2.30.221(a) staff found that an omission had been made in Ordinance 2012 -001; and WHEREAS, staff found that a portion of the first sentence in paragraph (a) of SSC 2.30.221 was inadvertently left out of Ordinance 2012 -001; and • WHEREAS, staff presented this correction request to the Planning and Zoning Commission on November 8, 2012 where the Commission held a public hearing and recommended City Council approval of the proposed City Code correction amendment. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code is hereby amended to read as follows: (Stiik-ets = deletions and are bold; Underline = additions and are bold Italic) Chapter 2.30. Boards and Commissions 2.30.221 Meetings — Time restrictions (a) The commission shall take no official action or address any other items on the agenda after 10:30 p.m. and shall adjourn any regular or special meeting no later than 11:00 10:30 p.m. The time for conclusion of business and adjournment is mandatory. In the event the commission's business has not been completed by the time set herein, the commission may recess the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. • (b) & (c) [remain unchanged] Section 2. This ordinance shall take effect ten (10) days following enactment. 5 CITY OF SEWARD, ALASKA ORDINANCE 2012- Page 2 of 2 ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this day of December 2012. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 6 P & Z Agenda Statement ; sett, Meeting Date: November 8, 2012 ; , q�A w P Through: Ron Long, Assistant City Manager -- //. From: Donna Glenz, Planners�� . Agenda Item: Recommending the City Council amend Seward City Code 2.30.221(a) to correct the Planning and Zoning adjournment time from 11:00 pm to 10:30 pm BACKGROUND AND JUSTIFICATION: In December 2011 the Commission recommended Council approve Ordinance 2012 -001 amending Seward City Code (SCC) 2.30.220 and 2.30.221. Council enacted Ordinance 2012 -01 in January 2012, amending the start and adjournment times of the Commission meetings from 7:30 pm to 7:00 pm and 11:00 pm to 10:30 pm. While reviewing the codified Code changes made by Ordinance 2012 -001 staff found that an omission had been made in the Ordinance. A portion of the first sentence in paragraph (a) of SSC 2.30.221 was inadvertently left out of the requested code change. Therefore staff recommends the following correction be approved to City Code 2.30.221(a): (Strikethroughs = deletions and are bold; Underline = additions and are bold Italic) Chapter 2.30. Boards and Commissions 2.30.221. - Meetings —Time restrictions (a) The commission shall take no official action or address any other items on the agenda after 10:30 p.m. and shall adjourn any regular or special meeting no later than x:00 10:30 p.m. The time for conclusion of business and adjournment is mandatory. In the event the commission's business has not been completed by the time set herein, the commission may recess the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) If the meeting is adjourned without making other provisions for completion of the agenda items, then such uncompleted matters shall be presented at the next regularly scheduled commission meeting under the agenda section for unfinished business. (c) The commission shall not adjourn prior to 10:30 p.m. unless all presentations and comments by members of the general public have been heard. (()rd 96 -20; Ord. No. 2012-001, 1. 1 -23 -2012) 7 CONSISTENCY CHECKLIST: Yes No Comprehensive Plan (2020) X 3.7.3 Continue to improve the quality and efficiency of city governmental services. Bullet 1 Continue to review and update of the Seward City Code. (page 27) Public notice procedures have been met. Staff has received no comments from the public. RECOMMENDATION: Staff recommends the Commission approve Resolution 2012 -15, recommending the City Council adopt the attached Ordinance amending City Code 2.30.221 (a) to correcting the omission made in Ordinance 2012 -001. 8 1 ' J 2.30.210 ADMINISTRATION • (b) A chairman of the commission shall be selected annually and shall be appointed from and by the appointed members. • (Ord. 471, 1979; Ord. 479, 1979; Ord. 492, 1980; Ord 626, § 2, 1989; Ord. 2000 -13, § 1, 2000) 2.30.215. Terms of office; filling vacancies. (a) Members of the Seward Planning and Zoning Commission shall be appointed for three years; provided that the terms of initial appointments shall be staggered so that as nearly as possible a pro rata number of members shall be appointed each year. (b) The council may appoint any qualified person to fill a vacancy of any member of the commission; provided, that the appointment shall be for the unexpired term of the vacancy. (c) Following a member's absence from three consecutive regular meetings of the commis- sion, the remaining commission members shall decide whether the commissioner should be retained or whether to request council appointment of a new member. (Ord. 492, 1980; Ord. 626, § 2, 1989; Ord. 2000 -13, § 1, 2000) 2.30.220. Meetings and quorum. (a) The Seward Planning and Zoning Commission shall meet at 7:00 p.m. in the city council chambers on the first Tuesday of each month. Special meetings may be held at the call of the chair or the city manager, and at such other times as the commission may determine. (b) Four members of the commission shall constitute a quorum for the transaction of business; except that, in the absence of a quorum, any number less than a quorum may adjourn the meeting to a later date. The affirmative votes of at least a majority of those Commissioners present shall be required for official action unless a larger majority is required by law. (c) All meetings and records of the commission shall be open to the public. The commission shall keep minutes of the proceedings, showing the vote of each member upon each question, and shall keep records of any other of its official actions, all of which shall be immediately filed in the office of the city clerk and shall be a public record. (Ord. 426, 1976; Ord. 438, 1977; Ord. 471, 1979; Ord. 492, § 1, 1980; Ord. 521, § 1, 1984; Ord. 626, § 2, 1989; Ord. 2000 -05, § 1, 2000; Ord. No. 2012 -001, § 1, 1 -23 -2012) 2.30.221. Meetings —Time restrictions. (a) The commission shall take no official action or address any other it :s s on the -:enda after 10:30 p.m. and shall adjourn any regular or special meeting no later that 11:00 p.m The time for conclusion of business and adjournment is mandatory. In the event th= commissi on's business has not been completed by the time set herein, the commission may .ces- the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) If the meeting is adjourned without making other provisions for completion of the agenda items, then such uncompleted matters shall be presented at the next regularly scheduled commission meeting under the agenda section for unfinished business. Supplment No. 11 -1 9_ "19 9 ADMINISTRATION 2.30.310 (c) The commission shall not adjourn prior to 10:30 p.m. unless all presentations and comments by members of the general public have been heard. (Ord. 96 -20; Ord. No. 2012 -001, § 1, 1 -23 -2012) _ 2.30.225. Powers and duties.* (a) The commission shall perform the following duties: (1) Interpret the provisions of this title and make compliance determinations when requested by the administrative official; (2) Review and act upon requests for variance permits, conditional use permits, and other matters requiring consideration under the Seward Zoning Code; (3) Review the City of Seward Comprehensive Plan on an annual basis and conduct a minimum of one public hearing. Said recommendations shall be forwarded to the council for consideration; and (4) Promote public interest and understanding of comprehensive planning, platting, zoning, land management and other issues relating to community planning and development. (b) The commission shall act in an advisory capacity to the city council regarding the Seward Zoning Code, Seward Comprehensive Plan, Official Zoning Map, Official Land Use Plan Map, and other duties as requested by the city council. (c) The commission shall act in an advisory capacity to the Kenai Peninsula Borough Planning Commission regarding the following matters: (1) Subdivision plat proposals; (2) Right -of -way and easement vacation petitions; (3) Kenai Peninsula Borough Comprehensive Plan and Coastal Zone Management Plan development, updates and amendments; and (4) City of Seward Comprehensive Plan amendments not otherwise delegated to the City of Seward. (Ord. 426, 1976; Ord. 438, 1977; Ord. 492, § 1, 1980; Ord. 626, § 2, 1989; Ord. 92 -09; Ord. 94 -04) Article 3. Port and Commerce Advisory Board 2.30.310. Established. (a) The port and commerce advisory board is hereby created, consisting of seven residents of the City of Seward or surrounding areas, and who shall be appointed by the council. If there is more than one applicant for the position, the council shall appoint by ballot voting. *City Ord. No. 94 -04 deleted historic preservation duties and created a separate historic preservation commission. See § 2.30.410 et seq. Supplment No. 11 -1 2 -33 10 Sponsored by: Planning and Zoning Commission Introduction Date: January 9, 2012 Public Hearing Date: January 23, 2012 Enactment Date: January 23, 2012 . ism CITY OF SEWARD, ALASKA ORDINANCE 2012 -001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE 2.30.220 AND 2.30.221 (a) AND (c) TO CHANGE THE PLANNING AND ZONING MEETING START TIMES TO 7:00 P.M. AND SET ADJOURNMENT NO LATER THAN 10:30 P.M. AND FURTHER CLARIFY THE MEETING ADJOURNMENT REQUIREMENTS WHEREAS, the Commission wishes to have the Planning and Zoning meeting times changed so as to be consistent with the times of the City Council meeting and familiar to the public; and WHEREAS, at the November 15, 2011 Planning and Zoning meeting the Commission discussed and requested staff bring forward an ordinance for Council consideration amending the Seward City Code to change the Commission meeting time requirements by 30 minutes; and WHEREAS, sections 2.30.220(a) Meetings and quorum; 2.30.221.(a) & (c) Meetings time restrictions, of the Seward City Code need to be amended to reflect this change; and ire WHEREAS, upon enactment of this ordinance. section 2.30.221(a) is amended to further clarify the meeting adjournment requirements of the city; and WHEREAS, in addition to amending the Seward City Code, the Planning and Zoning Rules of Procedure will need to be amended by resolution following the enactment of this ordinance to implement this request; and WHEREAS, at the December 6, 2011 meeting, the Planning and Zoning Commission held a public hearing and recommended City Council approval of the proposed City Code amendments. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code is hereby amended to read as follows: (Striletkeuglis = deletions and are bold; Underline = additions and are bold Italic) Chapter 2.30. Boards and Commissions 2.30.220. Meetings and quorum (a) The Seward Planning and Zoning Commission shall meet at 7:30 7 :00 p.m. in the City Council chambers on the first Tuesday of each month. Special meetings may be t held at the call of the chairs or the city manager, and at such other times as the commission may determine. [the remainder of SCC2.30.220 remains unchanged] 11 CITY OF SEWARD, ALASKA ORDINANCE 2012 -001 2.30.221 Meetings — Time restrictions (a) The Commission shall take no official action or address anv other items on the agenda after 11:00 10:30 p.m. The time for conclusion of business and adjournment is • mandatory. In the event the Commission's business has not been completed by the time set herein, the Commission may adjourn recess the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) [remains unchanged] (c) The Commission shall not adjourn prior to 14:00 10:30 p.m. unless all presentations and comments by members of the general public have been heard. Section 2. This ordinance shall take effect ten (10) days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 23 day of January 2012. THE CITY OF SEWARD, ALASKA Da Seaward, or AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward NOES: None ABSENT: None ABSTAIN: None ATTEST: • C �ikra. .1,• Johanna Kinney, CMC •ity Clerk 6 e• ; �4>' "~ (City Seal) � : C •" 4 ' to J f/ •� _ r.d , 'i.3'ti.•sir 12 P &Z Agenda Statement Meeting Date: November 8, 2012 / • Through: City Planner Donna Glenz *IQ Ott eASr-P From: Planning Technician Dwayne Atwood 4 Agenda Item: Approve the 2013 P &Z meeting and work session schedule BACKGROUND _& JUSTIFICATION: At the end of each year the Planning and Zoning Commission approves the regularly scheduled Planning and Zoning meetings and scheduled special meetings / work sessions for the coming year. According to Seward City Code Section 2.30.220, "the Seward Planning and Zoning Commission shall meet at 7:00 p.m. in the city council chambers on the first Tuesday of each month. Special meetings may be held at the call of the chair or the city manager, and at such other times as the commission may determine." The Planning and Zoning Commission requested regular work sessions be scheduled for the third Tuesday of each month and if a Public Hearing item was submitted by the required cut -off date the work session be scheduled as a special meeting. The Commission set the time for special meetings to begin at 7:00 p.m. and work sessions at 6:00 p.m. The regular January Planning & Zoning meeting is scheduled for Thursday, January 3, because the New Year's Holiday falls on Tuesday, January 1, 2013. The regular October Planning & Zoning meeting is scheduled for Thursday, October 3, 2013 due to the City and Borough elections scheduled for October 1, 2013. The regular November Planning & Zoning meeting is scheduled for Thursday, November 7, 2013 because the National Election falls on Tuesday, November 5, 2013. RECOMMENDATION: Motion to approve the 2013 Planning and Zoning meeting and special meeting / work session schedule. 13 Memorandum e OF set CITY OF SEWARD ►:''"�� COMMUNITY DEVELOPMENT ��ASw Date: November 8, 2012 To: Planning & Zoning Commission Through: Donna Glenz, Planner From: Dwayne Atwood, Planning Technician Subject: 2013 - Planning & Zoning Meeting Schedule This memo is to provide a schedule of the Planning & Zoning Commission Meetings for the calendar year 2013. Unless otherwise noted the P & Z regular meetings will begin at 7:00 p.m. The "Scheduled Special Meetings" shall be held ONLY if a Public Hearing item is on the agenda and will commence at 7:00 pm, otherwise the gathering will be held as a work session commencing at 6:00 pm. Month Regular Meeting Special P &Z Meeting for Public Hearings 7 :00 pm OR scheduled Work Sessions Commence at 6:00 pm January January 3 January 15 (New Year's Holiday on Tuesday, January 1) - February February 5 February 19 March March 5 (Note: March 5 Flood Board Work Session at 6:00) March 19 April April 2 April 16 May May 7 May 21 June June 4 (Note: June 4 Flood Board Work Session at 6:00) June 18 July July 2 July 16 August August 6 August 20 September September 3 (Note: September 3 Flood Board Work Session at 6:00) September 17 October October 3 (Thursday) October 15 (Borough & Local Elections on October 1) November November 7 (Thursday) November 19 (National Election on November 5) December December 3 (Note: December 3 Flood Board Work Session at 6:00) December 17 January January 7 January 21 If you have questions or concerns or cannot attend, ple 14 "" 224 -4049 or email datwoodcityofseward.net. Seward Planning Zoning Commission 2013 Meeting and Agenda Cut -Off Dates Reminder: Per SCC2.30.220(a), the Commission shall meet at 7:00 pm in the council chambers - 1st Tuesday of each month 3rd Tuesday is a work session at 6:00 pm • Public Hearing Items Non Public Hearing Notice Meeting Date Variance /CUP /Plat Reviews Items (3 weeks prior to meeting) (2 weeks prior to meeting) December 13, 2012 December 20, 2012 January 3, 2013 December 24, 2011 N/A January 15, 2013 January 15 January 22 February 5 January 29 N/A February 19 February 12 February 19 March 5 Febuary 26 N/A March 19 March 12 March 19 April 2 March 25 N/A April 16 April 16 April 23 May 7 April 30 N/A May 21 May 14 May 21 June 4 May 28 N/A June 18 June 11 June 18 July 2 June 25 N/A July 16 July 16 July 23 August 6 July 30 N/A August 20 August 13 August 20 September 3 August 27 N/A September 17 September 12 September 19 October 3 September 24 N/A October 15 October 17 October 24 November 7 October 29 N/A November 19 November 12 November 19 December 3 November 26 NA December 17 December 17, 2013 December 24, 2013 January 7, 2014 December 31, 2012 N/A January 21, 2014 15 Memorandum Of SIEly V K OTC Date: November 8, 2012 ��ASKP To: Planning and Zoning Commission Through: Donna Glenz, Planner '`') From: Dwayne Atwood, Planning Technician Subject: Planning & Zoning Commission 2013 Priorities / Work Session with Council An annual joint work session is held between the Planning and Zoning Commission and City Council. This joint work session is usually scheduled in March as an opportunity for Council to provide direction on the Commission's annual priorities. Please consider the schedule for establishing the 2013 priorities and suggest any preferred dates for the joint work session with City Council. If the Commission wishes to meet with Council prior to March, 2013, staff will forward any suggested dates to the City Clerk's Office. The 2012 Commission priorities are included in the meeting packet for discussion and consideration. Recommendation: Staff suggests Commissioners establish the 2013 priorities during the January, 2013 work session. The Commission could then hold a joint work session with Council in February, 2013. 16 2012 Planning & Zoning Priority List Short and Medium Term 1) Municipal Lands Management Plan (1995) — Update in conjunction with the Capital Improvement Plan and the City Land Disposal Policies and Procedures 2) Continued Rewrite of Title 15 3) Nash Road Bench Study (Resource Management Development Impact Study) as funding allows Continuing 1) Continue recruitment efforts for the Planning and Zoning Commission 2) Continue to pursue compliance with the Seward City Zoning Code • Submit a resolution to City Council outlining the Planning & Zoning • Commission recommendations for health and safety compliance 3) Annually review the City of Seward Comprehensive Plan 4) Encourage the City Manager to request an update of the Parks & Recreation Master Plan 5) Seek additional funding for Planning & Zoning Commissioner training • Search out and add funding to the budget 17 Sponsored by: Planning and Zoning Commission Li CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2012 -07 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVAL OF THE PLANNING AND ZONING COMMISSION PRIORITIES FROM APRIL 2012 TO APRIL 2013 WHEREAS, at the February 21, 2012 work session the Planning and Zoning Commission reviewed their Priorities List; and WHEREAS, the Seward City Council Rules of Procedure, adopted March 14, 1994, state that the Council should meet in an annual joint work session with the Commission to address areas of mutual concern; and WHEREAS, the Commission and Council held a joint work session, reviewed and updated the Planning and Zoning 2012 Priorities List on March 28, 2012; and WHEREAS, at the May 1, 2012 meeting the Planning and Zoning Commission reviewed and approved the Planning and Zoning Priority List; and WHEREAS, Council will address a resolution adopting these recommendations. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The following List of Planning and Zoning Priorities is hereby approved and recommended to Council for their adoption: Priorities Short and Medium Term 1) Municipal Lands Management Plan (1995) — Update in conjunction with the Capital Improvement Plan and the City Land Disposal Policies and Procedures 2) Continued Rewrite of Title 15 18 Seward Planning and Zoning Commission Resolution 2012 -07 Page 2 of 2 3) Nash Road Bench Study (Resource Management Development Impact Study) as funding allows Continuing Items 1) Continue recruitment efforts for the Planning and Zoning Commission 2) Continue to pursue compliance with the Seward City Zoning Code • Submit a resolution to City Council outlining the Planning & Zoning Commission recommendations for health and safety compliance 3) Annually review the City of Seward Comprehensive Plan 4) Encourage the City Manager to request an update of the Parks & Recreation Master Plan 5) Seek additional funding for Planning & Zoning Commissioner training • Search out and add funding to the budget Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 1st day of May, 2012. THE CITY OF SEWARD, ALASKA Sandie Roach', C i air AYES: Morgan, Butts, Ecklund, Roach' NOES: None ABSENT: None ABSTAIN: None VACANT: Three ATTEST: lh ���, ■■ .,,, •• • hanna Kinney, Cit ity Clerk (City Seal) o SEAL. 1 • • • ••qE' OF A�P.�' 19 City of Seward, Alaska Planning Commission Minutes September 4, 2012 Volume 6, Page 502 Call to Order The September 4, 2012 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Roach'. Opening Ceremony Commissioner Butts led the Pledge of Allegiance to the flag. Roll Call There were present: Sandie Roach' presiding, and Dale Butts Cindy Ecklund Bixler McClure Tena Morgan comprising a quorum of the Commission; and Donna Glenz, City Planner Dwayne Atwood, Planning Technician Excused was: Martha Fleming City Administration Report City Planner Donna Glenz updated the Commission on the following business items: • Glenz noted a storm warning and flood watch for Resurrection River. • There had been three complaints involving chickens attracting nuisance bears to residential neighborhoods. • The Friends of the Seward Community Library were selling a 1964 Earthquake movie for $10 per copy. • A PACAB meeting was scheduled for noon on September 5, 2012. • A Seward Bear Creek Flood Service Area Board meeting was scheduled for 7 p.m. on September 11, 2012. • A day -long boat show was planned for September 8, 2012 in the Seward Small Boat Harbor north parking lot. Morgan asked where in town bears had caused problems with chickens. The general area had been the Dora Way neighborhood, Glenz said. 20 City of Seward, Alaska Planning Commission Minutes September 4, 2012 Volume 6, Page 503 Commissioners and Administration further discussed issues related to livestock permits and problem bears. Other Reports, Announcements & Presentations — None Citizens' Comments on any subject except those items scheduled for Public Hearing — None Approval of Agenda and Consent Agenda Motion (EcklundButts) Approve the Agenda and Consent Agenda Motion Passed Unanimous The following items were approved on the Consent Agenda: August 21, 2012 Special Meeting Minutes Unfinished Business Items requiring a Public Hearing — None New Business Items requiring a Public Hearing Resolution 2012 -13 of the Seward Planning and Zoning Commission of the City of Seward, Alaska granting Dennis and Pat Perry a Floodplain Variance from Seward City Code Chapter 15.25 Floodplain Management to construct an aircraft hangar up to 4 feet below base flood elevation on Lot 7, Block 200 Seward Airport, 2106 Airport Road Glenz noted the proposed development location and referred Commissioners to the wall maps to identify the proposed development area. The proposed development was within a flood hazard area and required a floodplain development permit. The applicant was seeking a variance in order to build without adding fill to elevate the hangar, because the added height and incline would render the hangar unusable. Glenz noted there had not been flooding in that area of the airport during recent flooding events. FEMA flood vents would be installed in the structure, as well as other required construction features. Ecklund asked if the resolution might be amended to also include what was required of the developer by City Code. Glenz said conditions could be added, but the City- required development features had been detailed in the variance request. Glenz noted that a series of developers had added hangars to the airport and the basic conditions and circumstances had not changed. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. 21 City of Seward, Alaska Planning Commission Minutes September 4, 2012 Volume 6, Page 504 Applicant Dennis Perry spoke to the Commission, relating his aviation experience and the damage that had occurred to planes that were not protected from the weather. Perry indicated he had no intentions to operate a commercial flight business. The project was to be completed in November, he said. Morgan asked about a generator the applicant proposed to use to produce electricity, because it would need to be elevated above potential flood levels. Butts asked Perry if he would be subletting space in the hangar. Perry noted the generator installation would meet requirements and said he did not have plans for others to use the hangar. Commissioners continued to ask Perry questions about the design and size of the proposed hangar. Motion (Morgan/Ecklund) Approve Resolution 2012 - 13 Morgan noted she was in favor of approving the variance request because the development was essentially the same as others that had been approved. Roach' added that she was pleased to see new development being added to the airport. Motion Passed Unanimous Resolution 2012 -14 of the Seward Planning and Zoning Commission of the City of Seward, Alaska recommending City Council and Kenai Peninsula Borough approval of the Forest Acres Subdivision Levee Replat, creating four (4) parcels; vacating undeveloped rights -of -way and utility easements while dedicating new rights -of -way and utility easements; located north and south of the North Forest Acres Levee and predominately within the Resource Management Zoning District Glenz noted the replat had been prepared by Nick Cline of Cline & Associates and identified the location of the included parcels. Glenz explained the details of the replat, including proposed easements. Once completed, City staff would bring forward any required rezone actions, Glenz stated. Some members of the public' had asked for clarification of lot lines and the nature of the easements being granted. All of those questions were answered, Glenz said. Roach' asked administration if an amendment might be added to better describe the replat location noted in the resolution. Glenz said it would be helpful to include north and south as part of the location. 22 City of Seward, Alaska Planning Commission Minutes September 4, 2012 Volume 6, Page 505 Commissioners asked Administration to explain the history of the replat and the negotiations that took place. Glenz explained the history and referred to the maps on the wall to indicate what portions of land were included. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Surveyor Nick Cline stated his support for the replat and said he would be available to answer any technical questions regarding the platting. Motion (Butts/Ecklund) Approve Resolution 2012 -14 Motion (Morgan/Ecklund) Amend Ordinance 2012 -12, adding "north and," to the location description to read "Resolution 2012 -14 of the Seward Planning and Zoning Commission of the City of Seward, Alaska recommending City Council and Kenai Peninsula Borough approval of the Forest Acres Subdivision Levee Replat, creating four (4) parcels; vacating undeveloped rights -of -way and utility easements while dedicating new rights -of -way and utility easements; located north and south of the North Forest Acres Levee and predominately within the Resource Management Zoning District." Motion Passed Unanimous Main Motion Passed, as Amended Unanimous Unfinished Business — None New Business — None Informational Items and Reports (No action required) • September 18 Work Session Reminder 2012 Planning and Zoning Meeting / Work Session Schedule NFIP / CRS Update, August 2012 Commission Comments 23 City of Seward, Alaska Planning Commission Minutes September 4, 2012 Volume 6, Page 506 Morgan said she was pleased to have several members of the public attend the meeting. She also thanked staff for the meeting preparations. McClure noted he was excited to see a new structure added to the airport. Butts thanked staff for providing information to the Commission. Roach' thanked Dennis Perry for investing in the community and also thanked Nick Cline for his efforts and willingness to attend the meeting. Citizens' Comments — None Commission and Administration Response to Citizens' Comments — None Adjournment Meeting adjourned at 7:52 p.m. Dwayne Atwood, Sandie Roach' Planning Technician Chair (City Seal) 24 MEMORANDUM r se. City of Seward - Community Development q Date: November 8, 2012 To: Planning and Zoning Commission From: Dwayne Atwood, Planning Technician Subject: Reminder of the 6:00 pm Tuesday night, December 4, 2012: Seward Bear Creek Flood Service Area Board and Planning and Zoning Commission Joint Work Session The regularly scheduled quarterly joint work session with the Seward Bear Creek Flood Service Area Board is scheduled for Tuesday, December 4, 2012 from 6:00 to 6:50 p.m. in the Council Chambers. It is assumed you will be in attendance unless you notify Community Development Staff prior to the scheduled work session. (Dwayne Atwood, 224 -4049) The regularly scheduled September Planning and Zoning meeting will directly follow the work session at 7:00 pm. This memo is to serve as a reminder of the regularly scheduled work session. 25 � •� o X R K Strategic Alliance Per Risk Reduction Nevvs from R 2012 Community enhance disaster resilience. Funding October 2012 levels will range, with a maximum Volume 2, Issue 8 Resilience Innovation award of $35,000, and applications Challenge are open to most local, state, and tribal agencies and governments; Application Period Open for business entities; associations; Funding to Increase Local organizations and groups. Inside this Issue Resiliency through Whole Submissions will be accepted Community Approach through October 26, 2012. Community Resilience FEMA announced in October that Key assessment areas for the awards 1 Challenge the application period is open for a will be the applicants' new funding opportunity to build demonstration that their approach to 2 QuakeSmart Too!kit local resilience, through a Whole community resilience is innovative, in Community approach, collaborative with community communities across America: the stakeholders, sustainable, 2 Risk MAP and the Idaho Community Resilience Innovation repeatable —in that the approach Silver Jackets Challenge. g enables other communities to Though National Preparedness replicate their successful 2 ESA in Oregon Month came to a close at the end of outcomes —and beneficial to the September, FEMA and its partners community in measurable ways. 3 Mitigation Plan Review know that preparedness must FEMA recognizes that a Guide continue in communities year- government - centric approach to round. This new monetary disaster management is insufficient 3 Updated CRS Manual at EMI opportunity is designed to continue to meet the challenges posed by a to move community preparedness catastrophic incident. To meet our forward and assist local areas in Nation's preparedness goals, the 3 Training and Events building and revitalizing Whole Community must be actively community-based partnerships to involved in all phases of the advance the nation's resilience to preparedness, response, and 4 Advancing Building Codes disasters. recovery cycle. These awards are � "The best resiliency ideas originate designed to invest in and enhance National Community in our states and communities – not the Whole Community effort. 4 Planning Month from Washington, DC," said FEMA Additional information on the Administrator Craig Fugate. "The Challenge program criteria and goal of this program is to empower application process can be found at communities to collaborate and www.ResilienceChallenge.org and develop innovative ways to www.fema.gov. effectively respond to disasters." The opportunity is provided through Spread the Word! the Rockefeller Foundation and If you have a story or event to FEMA and will be administered by share in the the Region X Strategic Alliance for Risk Reduction the Los Angeles Emergency Newsletter, email us at FEMA Region X Service Center Preparedness Foundation who will at RXNewsletter@starr-team.com. , 20700 44 Avenue West, Suite 110 act as a third -party intermediary to Lynnwood, Washington 98036 encourage local communities to (425) 329 -3699 engage in creative activities that Risk M ►P Increasing Resilience Together OCTOBER 2012 www.starr - team.com 26 NEWS FROM REGION X Mr Page 2 Ur ID FLASH also will kick off a pilot collaborated on a proposal for program with state Fire Marshals to remapping the area of dam failure in Mitigation Works For Business distribute the QuakeSmart Toolkit to Madison County. This proposal was Outreach Campaign for small businesses during their annual successfully awarded funding by the QuakeSmart Toolkit fire inspection. Silver Jackets Pilot Program. Risk MAP and the The development of the proposal for • FEMA, in partnership with FLASH Madison County and the successful (the Federal Alliance for Safe Idaho Silver Jackets funding of the proposal demonstrate Homes, Inc.), has launched a the strength of communications nationwide campaign to put the In the summer of 2011, FEMA began the Risk MAP process for the between multiple state and federal QuakeSmart Toolkit (FEMA P- agencies as well as the ability of 811CD) into the hands of as many Teton Watershed, located in Eastern g , Madison and Teton these agencies to coordinate efforts Idaho (Fremont small businesses as possible. The for risk reduction. toolkit, released last year, is a CD Counties; Cities of Driggs, Rexburg, package of guidance and user- Sugar City, and Victor). Through ESA Consultation friendly, interactive tools to help the Risk MAP process, it was businesses reduce the potential for brought to FEMA's attention that Underway in Oregon injuries, damage, and financial Madison County needs new flood Formal Endangered Species Act losses from earthquakes. maps due to changed geology (ESA) consultation between FEMA resulting from the 1976 failure of In planning the campaign, FEMA the Teton Dam. At the time of the and the National Marine Fisheries and FLASH determined that the Discovery Meeting for the Teton Service (NMFS) on effects of the NFIP most cost effective way to reach the Watershed, FEMA did not have any on salmon in Oregon began largest number of small businesses funding for flood modeling or August 15. Consultation is expected would be through targeted outreach mapping. FEMA did however, make to conclude by the end of July 2013. to umbrella - type associations such note of Madison County's needs and The State of Oregon's Department as state societies of association worked with the Idaho State of Land Conservation and executives and associations serving Department of Water Resources Development (DLCD) has convened grocers, restaurants, the lodging a working group to advise FEMA on }n g g (IDWR) to maintain a list of implementation of any changes to industry, chambers of commerce, priorities for new mapping. child care providers, small private floodplain management that may schools, and museums, among Both FEMA and IDWR participate result from consultation. The others. Before contacting the in the Idaho Silver Jackets, a working group is also preparing associations, the FLASH project collaborative team of federal recommendations to floodplain team, led by Barbara Harrison and agencies focusing on reducing flood managers in Oregon on how to Eric Vaughn, developed a folder of risk in Idaho. Current federal handle ESA compliance before a products to accompany the agencies participating in the Idaho final program of compliance is QuakeSmart Toolkit and assist the Silver Jackets include: The Idaho launched at the conclusion of associations in reaching out to their Bureau of Homeland Security consultation. members. The products include a (IBHS), the Idaho Department of p Environmental Quality (IDEA) DLCD invites Oregon floodplain sample newsletter article, sample IDWR, FEMA, the National managers and other stakeholders to email blast to association members, join the working group. Please and sample web copy and link to the Oceanic and Atmospheric contact Amanda Punton for more QuakeSmart Toolkit for members' Administration (NOAA), the US Army Corps of Engineers (USACE) information, (971) 673 - 0961, or only web pages. the United Stated Department of amanda.punton @state.or.us. With the help of FEMA and Agriculture (USDA), the Natural FLASH, associations should begin Resources Conservation Service marketing the QuakeSmart Toolkit (NRCS),and the United States to their small business members in Geologic Society (USGS). The October, in time to coincide with Silver Jackets hosted a call for publicity surrounding ShakeOut Interagency Project Proposals and RJ S k JVL AP events across the U.S. This month, IDWR, FEMA, and USACE Increasing Resilience Together OCTOBER 2012 www.starr - team.com 27 NEWS FROM REGION X Page 3 Mitigation Plan Review Updated CRS Manual � "r F U pcon i .„ v & Guide at EMI in FY13 Trainlr On October 1, 2011 FEMA released The updated Community Rsting (All times pacific) 4,x ,, the Local Mitigation Plan Review System (CRS) Manual materials Guide to implement provisions will be taught in the FY13 EMI WAWUt Meeting under the Code of Federal courses. October 11�, 2 3 2 Regulations (CFR) Title 44 - Fort tt> " TCOm1 1 1E Emergency Management and hazus.com , wahug The CRS Manual changes are www.use significant this time, so CRS Assistance, specifically 44 CFR Coordinators may want to repeat the � Nll L273 Mane n 201.6, Local Mitigation Plans. The Floodpian Development E278 course. Due to the nature of Guide is the official guidance Through the NifIP the changes, EMI is waiving the utilized by FEMA and State restriction on repeat attendance, but October 5- 19';2412 governments to review local Spokane. WA " still limits attendance to two per mitigation plans against the M Stewart@emd wa gov requirements of 44 CFR 201. community. re q Canadian Risk and Hazards ASFPM has also agreed to allow Netrivork S m After an introductory period of one repeat attendance of E278 to count ossum year on October 1, 2012 the Guide October " - 24 Y 2C; p 2012 became effective for all local towards CECs. VancouVer," BC' mitigation plans submitted to States At this time there is still space WWW.crhnetca/anngeisymposiu and FEMA for review and avaiable in all three FY13 EMI m /ann1 aisynposluth.htra ,. supersedes the Local Multi - Hazard E278 resident course offerings: Elevation Certificates Mitigation Planning Guidance dated April 1 - 4, 2013 November 8, 10 am- 12 Om- June, 2008. May 13 - 16, 2013 December 13, 10 a111 12;30;. The Local Mitigation Plan Review July 29 - August 1, 2013 Pm Guide contains several significant Information on applying for EMI Online * 2 CECs changes from the previous local mitigation planning guidance: courses, including the new aetermlrring BFE . miti g p g requirement to obtain a Student December 14,,:10 arrl • Stronger emphasis on Identification (SID) number can be Online* 1 CE Mitigation Strategy found at training.fema.gov /Apply. *To register for online courses, requirements; Tips for filling out the EMI visit STARR's training site online • Simplified guidance only application can be found at atj•mp /starrwebtralrting, or for includes the regulatory training.fema.gov /Apply /EMIAppTi more"information, contact requirements; ps.pdf. RXTralning @starr Learn com • New Guiding Principles and FEMA Region X is working with Intent statements support NORFMA and FEMA HQ to bring Training Suggestions? regulatory requirements; the course to Region X in FY2013. More details will follow when if you don't see a desired • Plan Review Tool replaces the available. training topic listed on our existing Crosswalk in a new schedule, drop us a liinel If you format that is easier to use; and have ideas for future training • Plan Review Tool topics, or if you have expertise communicates implementation on a particular subject and of the plan as well as would like to sponsor a improvements to the plan. session, please contact RXTraining@starr-teani.com. The Guide is available in the FEMA Library at www.fema.gov. RiskMAP increasing Resilience Together OCTOBER 2012 www.starr - team.com 28 NEWS FROM REGION X Page 4 Advancing Building research and lessons learned. The Codes through Branch also supports building codes Planning Links & adoption and enforcement through a Resources: Regional Partnerships variety of guidance and tools development, training, cooperative (Click to follow links) For the first time, the Federal agreements, and technical assistance Insurance and Mitigation to local jurisdictions. For more American Planning Administration (FIMA) Building information on building codes and Association Administration Hazards Planning Science Branch hosted a regional available tools, visit: C Hazards and HQ strategic meeting in late Center and Recovery Blog Regional www.fema.gov/building- August with all of the Re g science/building- code - resources and ' FEMA's Multi- Hazard Earthquake and Building Science v,v,�, fema.gov /earthquake -site- Mitigation Planning partners to discuss FEMA's role in index/building- codes. Program building codes as required by the National Earthquake Hazards October is National • FEMA's t y Long- Community Reduction Program (NEHRP) and Recovery the NFIP. These meetings provided Community Planning Planning an opportunity for both HQ and Month ■, FEMA's Preparedness regional staff to understand the and Response Planning requirements, the status of building FEMA invites you to celebrate code adoptions nationwide, the National Community Planning challenges at all levels, best Mon during the month of October practices from other Regions, learn as an opportunity to highlight the planning and plan implementation. available job aid tools and building contributions sound planning and FEMA's mission is "to support our codes products, and identify action plan implementation make to the citizens and first responders to items to help advance building resilience of our communities. ensure that as a nation we work codes at the regional level. FIMA's The celebration gives us the together to build, sustain, and Building Science Branch leads the opportunity to recognize our state improve our aga y s prepare for, protect against, a to, gency's efforts in partnering with local, federal and tribal partners who recover respond all the International Code Council have contributed their time and hazards." fr and mitigate i all (ICC), scientific and design expertise to improving the function what we is a how professionals, code officials, and sustainability and resilience of their assist c m of what we do and how A other stakeholders in supporting communities through planning mission communities. Every FEMA proper adoption and enforcement of activities. Community planning Recovery, a R ea — Pre tig the nation's model building codes helps manage change in a way that Recovery, Response and Mitigation and standards. Building codes provides better choices for how a conducts planning A g e aimed at provide the minimum design and people work and live. Community accomplishing this Agency mission. construction requirements to planning provides an opportunity for For information on how you can safeguard the health, safety, and all residents to be meaningfully promote planning and National welfare of both building occupants involved in making choices that Community Planning Month, and the general public. They help determine the future and including ten specific suggestions build disaster resilient communities preparedness of their community. for activities and events for your by ensuring proper development and The full benefits of planning require community, please visit construction and inclusion of the whole community to understand, www.planning.org/ncpm . ` i-'' ARR disaster provisions based on support, and demand excellence in RiskMAP Increasing Resilience Together OCTOBER 2012 www.starr- team.com 29 N ovember 2012 November 2012 December 2012 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 4 5 6 7 8 910 2 3 4 5 6 7 8 11 12 13 14 15 16 17 9 10 11 12 13 14 15 18 19 20 21 22 23 24 16 17 18 19 20 21 22 25 26 27 28 29 30 23 24 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Oct 29 30 I Friday 31 Nov1 2 7:OOpm Fish & Game F N O Z rn V 0 5 6 7 18 19 6:OOpm CC Budget WS I L. General Election 12:OOpm PACAB Mtg 7:OOpm P &Z Mtg 6:OOpm CC Budget WS 6:OOpm CC Budget WS rn 9:OOpm CC Spc Mtg; Fi > 0 Z 12 13 14 115 16 LO N r-1 0 Z 19 20 21 122 23 6:OOpm P &Z WS 12:OOpm PACAB WS 6:OOpm HP WS N 04 r O Z 26 27 28 129 30 6:OOpm TYC Council M 7:OOpm CC Mtg m > O Z Nanci Richey 1 11/1/2012 10:22 AM December 2012 January 2013 D ecember 2012 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 31 30 31 Monday Tuesday Wednesday Thursday Friday Dec 3 4 5 6 7 7:OOpm P &Z Mtg 12:OOpm PACAB Mtg 6:30pm HP MTG m aJ 0 10 11 F12 13 14 6:OOpm CC WS 7:OOpm CC Mtg r-+ v v 0 17 18 19 20 21 6:OOpm HP WS r-1 v a1 0 24 25 26 27 28 N V 0 31 Jan 1,13 2 r3 4 .-1 al 0 Nanci Richey 1 11/1/2012 10:22 AM