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CITY OF SEWARD, ALASKA
RESOLUTION 2012 -092
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, APPROVING THE USE AGREEMENT BETWEEN
THE CITY OF SEWARD AND THE ALASKA VOCATIONAL
TECHNICAL CENTER (AVTEC)
WHEREAS, the AVTEC Student Services Center facility provides a viable recreation
site for the public in a variety of programs including: roller skating, youth basketball leagues,
youth and adult open gym, adult basketball, wallyball, volleyball and racquetball leagues and
programs, weight lifting, aerobics and other special programs; and
WHEREAS, the previous contract between the City of Seward and AVTEC to provide
public use at the AVTEC Student Services Center has ended, and the parties wish to enter into a
new agreement; and
WHEREAS, the AVTEC student population, families of students, staff, and faculty of
AVTEC and their families also benefit from various programs offered through the SCC; and
WHEREAS, AVTEC requires the use of their office space and the agreement has been
changed to reflect that and to move SPRD offices; and
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WHEREAS, the City of Seward Administration and Parks and Recreation Department
has negotiated those terms and the remainder of the terms and conditions of attached agreement
with the Alaska Vocational Technical Center to provide public use at the AVTEC Student
Services Center; and
WHEREAS, the 2012 budget approved by the City Council reflects the program hours,
associated expenses, and projected uses set forth in the Use Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The Use Agreement between the City of Seward and the Alaska Vocational
Technical Center is hereby approved, and shall become effective on the date of signature by both
parties.
Section 2. The term of the agreement is for three years beginning October 1, 2012.
Section 3. Two one -year extensions may be approved by the mutual written agreement
of both parties.
Section 4. This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -092
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 26
day of November 2012. .ii
THE CITY OF SEWARD, ALASKA
I
David Seaw .r. , ayor
AYES: Valdatta, Keil, Shafer, Terry
NOES: Seaward
ABSENT: Bardarson, Casagranda
ABSTAIN: None
ATTEST:
_ 4 a air futty
J hanna Kinney, CMC
ity Clerk
(City Seal)
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Agenda Statement
Meeting Date: November 26, 2012
To: City Manager, James Hunt q sip
From: Ron Long, Assistant City Manager
Agenda Item: Use Agreement between AVTEC and City of Seward
BACKGROUND & JUSTIFICATION:
The City of Seward has long enjoyed the benefits of providing community recreation programs
through the AVTEC Student Service Center (SSC) to the public. The following, new Use
Agreement offers several amendments and is recommended by Administration for approval. The
City attorney did review the original Use Agreement in 2003, but has not yet reviewed the
proposed revisions.
The attached three -year Use Agreement includes two, one -year extensions, to be authorized by
the City Manager if no major changes are proposed. The financial impacts of the Use Agreement
remain fairly constant. They reflect an increase of rent from $1,000.00 to $1,500.00 per month.
The City of Seward will continue to pay for the contracted custodial care of the downstairs
portion of the SCC, including cleaning the gameroom area unavailable to members of the public.
The former Equipment Credit (or Rent Credit) program is dropped. Rent payments will be made
directly to AVTEC. As mentioned in several previous City Manager reports, the new Agreement
also includes the reduction of hours to the public.
INTENT:
The intent of this agreement is to provide top quality recreation to members of the public who
may not otherwise be provided access to indoor recreational opportunities. It is equally beneficial
to have parks and recreation programs available to AVTEC students and their families who are
temporarily living in Seward. It is understood the costs of recreation space is a needed expense,
and this partnership reduces overall costs to users and the general tax payer by sharing facilities.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City
Council Rules of Procedures.
FISCAL NOTE: Custodial contract and Equipment Credit funding was approved in the
2012/2013 budget.
Approved by Finance Department: )4t-2Z
ATTORNEY REVIEW: NO
RECOMMENDATION:
City Council approve Resolution 2012 — 092, accepting and approving the Use Agreement
between Alaska Vocational Technical Center and the City of Seward.
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