HomeMy WebLinkAboutRes2012-095 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -095
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AWARDING A SIX -MONTH CONTRACT EXTENSION TO JUDY
MERRITT, D.B.A. MERRITT ENTERPRISES IN AN AMOUNT NOT TO
EXCEED $19,140.00 FOR PARKS AND RECREATION CUSTODIAL
SERVICES
WHEREAS, Merritt Enterprises currently has a contract for custodial services in the Teen
and Youth Center facility and the downstairs level of the AVTEC student services center, including
the gym and Parks and Recreation Offices; and
WHEREAS, Merritt Enterprises has performed well over the past decade; and
WHEREAS, the City has yet to move office and administrative space to a new location and
the custodial needs have yet to be identified and defined; and
WHEREAS, the existing contract with Merritt expires December 31, 2012 and a six month
extension will provide time to detail new custodial requirements; and
WHEREAS, the Parks and Recreation Department 2013 budget provides funds for this
contract in an amount not to exceed $19,140.00; and
WHEREAS, the Parks and Recreation Department support extending this contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to extend the existing contract for Parks
and Recreation Facilities with Merritt Enterprises for six months at the current rate, expiring on June
30, 2013.
Section 2. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10th day of
December, 2012.
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -095
eJ
THE CITY OF SEWARD, ALASKA
/1______
David Seaway ayor
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
j
ATTEST:
Johanna y, CMC
City Clerk
(City Seal)
'•q .enc .q., ,
••*`• ®F $,I,,
C . ° •• O RPO •' 1
•
f _._ O i n
I SEAL 1e
• ., 0 i
• �; P )" .. , : *1 ic 3P �V.
• N , *
si
Agenda Statement
asps
Meeting Date: December 10, 2012 if , _�
� �o
T,
To: City Manager, James Hunt "
44 ASO
From: Karin Sturdy, Parks & Recreation Director
Agenda Item: Extension Custodial Services for AVTEC Gym and TYC
BACKGROUND & JUSTIFICATION:
Merritt Enterprises was awarded the custodial contract at both the AVTEC Gym (Sports & Rec
program) and the Teen & Youth Center (TYC) since the RFP was originally scored. Merritt has
performed well for the City the past decade. Recently significant changes have occurred within the
City's Use Agreement with AVTEC which will eventually impact the custodial needs. Until such time
as the final location of the Sports & Rec program is determined and accomplished, we are requesting a
six -month extension of the custodial contract with Merritt. TYC custodial needs remain unchanged.
Attached you will find the Merritt Enterprises contract for a six -month term for cleaning the Teen &
Youth Center and the lower level of the AVTEC (Alaska Vocational Technical Center) Student Service
Center.
Sports & Rec must vacate office and storage space before the AVTEC Dormitory demolition takes place
in March, 2013. We hope to have our new, updated custodial needs detailed and publish requests for
proposals or formal bids in April or May. We hope to bring a new contract to the City Council in June,
2013 with a start date of July 1.
Payment will be $3,190.00 each month for six months.
INTENT:
The intent of this contract is to provide required custodial services in the most cost - effective and
proficient manner possible.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): section 3.7.1
Strategic Plan (document source here): pages 13, and 18
Other (list):
ATTIORNEY REVIEW: Yes No X
FISCAL NOTE: Custodial contract and Equipment Credit funding was approved in the 2012/2013
budget.
Approved by Finance Department: 0 / �.
RECOMMENDATION:
City Council approve Resolution 2012 - 015 awarding a six -month contract extension to Judy
Merritt, d.b.a. Merritt Enterprises for custodial services in parks and recreation sites, TYC and S &R, per
the attached contract for an amount not to exceed of $19,140.00.