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May 15, 2013
Council Chambers
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SEWARD PORT AND COMMERCE ADVISORY BOARD
Special Meeting
May 15, 2013 12:OOPM COUNCIL CHAMBERS
1. CALL TO ORDER
Deborah Altermatt
Board Member
Term Expires 07/2013 2. PLEDGE OF ALLEGIANCE
Daryl Schaefermeyer 3. ROLL CALL
Board Member
Term Expires 07/2014 4. SPECIAL ORDERS, PRESENTATIONS AND
Bruce Jaffa REPORTS
Board Member
Term Expires 07/2014 A. AKRR Representative- Louis Bencardino
Daniel Oliver B. Harbormaster Report — Mack Funk
Board Member
Term Expires 07/2013 C. Chamber of Commerce Report- Cindy Clock
Steve Fink
Board Member D. Administration Report- Ron Long
Term Expires 07/2014
Bob Linville 5. Citizens' comments on any subject except those items
Board Member scheduled for public hearing. [Those who have signed in
Term Expires 07/2014
will be given the first opportunity to speak. Time is limited
Carl Hughes to 2 minutes per speaker and 30 minutes total time for this
Board Member agenda item.]
Term Expires 07/2014
Jim Hunt 6. Approval of agenda and consent agenda [Approval of
City Manager Consent Agenda passes all routine items indicated by
asterisk ( *). Consent Agenda items are not considered
Ron Long separately unless a Board Member so requests. In the
Assistant City Manager event of such a request, the item is returned to the Regular
Mack Funk Agenda.]
Harbor Master
Suzi Towsley
Executive Liaison
City of Seward, Alaska PACAB Agenda
May 15, 2013 Page 1
7. INFORMATIONAL ITEMS, REPORTS AND PRESENTATIONS —
A. SMIC /CVRF update
B.
8. UNFINISHED BUSINESS
A. PACAB Resolution 2013 -01 recommending the revision of the 2013 Harbor Tariff to
eliminate the requirement for passenger fees for students that are part of a classroom
group, tabled from 4 -3 -13 meeting Page 3
9. NEW BUSINESS
A. PACAB Resolution 2013 -03 recommending changes to the harbor tariff to specify that
reserved slips will be offered to wait list customers twice a year and to establish that new
wait list customers can be offered reserved slips if all senior wait list customers have
already been offered a reserved slip Page 6
B. PACAB Resolution 2013 -04 recommending changes to the City Code to establish
electronic notification of wait list customers at the Small Boat Harbor . Page 9
C. Recommended approach to updating the Small Boat Harbor Plan
D. Discussion of Five -ton hydraulic crane in NW harbor"
E. Setting a topic for the May 15, 2013 work session
F. * April 3, 2013 Minutes .. Page 12
10. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action
required) -
11. BOARD COMMENTS
12. CITIZEN COMMENTS [5 minutes per individual - Each individual has one opportunity to
speak.]
13. BOARD AND ADMINSTRATIVE RESPONSE TO CITIZENS'COMMENTS
14. ADJOURNMENT
City of Seward, Alaska PACAB Agenda
May 15, 2013 Page 2
Agenda Statement
Meeting Date: March 6, 2013
g e .
-� °f Seitz.
Tabled and revisited on April 3, 2013 May/ 2013 9
1 a
To: Port and Commerce Advisory Board
From: Seward Harbormaster q�q � '
•
Agenda Item: Waiver of passenger fees for students
BACKGROUND & JUSTIFICATION:
In 2000, the City adopted a passenger fee of $1.50 per passenger in order to repay Revenue Bonds
that were used to fund harbor improvements. With more borrowing, the fee was later increased to
$3.50 per passenger. Non - paying passengers don't pay this fee, such as during the popular "Combat
Fishing" tournament. It is now proposed that students (and support staff) that are part of a classroom
group would also be exempt from the passenger fee. While this will reduce the fees that flow into
this account, it is likely that it will result in more overall passengers and more business activity and
more sales tax receipts. It is also expected that bringing more young students to Seward will
encourage subsequent visits.
In order to implement this change, a tariff revision is necessary.
INTENT: The purpose of PACAB Resolutions 2013 -001 is to exempt students from paying
passenger fees.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Continue to support,
1. promote, enhance and develop harbor facilities to accommodate X
Seward's growing demand for marine transport facilities. (page 33)
Strategic Plan (document source here): Adjust local development
2. regulations where appropriate, to encourage development that is X
consistent with our economic vision. (Page 5)
3. Other (list):
FISCAL NOTE: The annual number of students expected to be eligible would be about 1,500-
2,000 for the season between the two large tour operators, thus a revenue impact of $5,250 -
$7,000.
RECOMMENDATION:
Approve PACAB Resolution 2013 -001 recommending changes to the 2013 Harbor Tariff.
Sponsored by: PACAB
CITY OF SEWARD, ALASKA
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2013 -001
A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD,
RECOMMENDING THE REVISION OF THE 2013 HARBOR TARIFF TO
ELIMINATE THE REQUIREMENT FOR PASSENGER FEES FOR
STUDENTS THAT ARE PART OF A CLASSROOM GROUP
WHEREAS, Education of students is critical to the success of our community, state, and
nation; and
WHEREAS, due to economic challenges some students may not be able to afford the normal
passenger fees that are collected by commercial vessel operators for the City Harbor Department; and
WHEREAS, waiving student passenger fees may boost the local economy in both the short
and long term.
NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE
ADVISORY BOARD that:
Section 1. Subsection 230 of the 2013 Harbor Tariff is hereby updated as follows (addition
listed in bold italic):
Subsection
230 PASSENGER FEES
(a) Fee. In addition to other tariff provisions, the terms and conditions of this item apply and charges are
assessed to passenger vessels, sport fishing vessels, guide and outfitter vessels, and all other vessels
carrying passengers for compensation. A passenger fee of $3.50 per passenger shall be paid for each
passenger embarking or disembarking a vessel at a City Dock, as such term is defined in subsection 100
hereof. The passenger fee is assessed once per passenger per excursion regardless of whether the passenger
excursion is one -way or round -trip. As used in this subsection, "compensation" means payment to the
vessel owner or operator whether by charter or through fares paid by or on behalf of passengers.
(b) Exception. Notwithstanding Subsection 230 (a) no fee shall apply to students or support staff that
embark or disembark a vessel as part of a classroom group.
(bc) Filing of forms and payment of fees. Prior to January 1 of each year, operators of affected passenger
vessels shall complete a passenger fee registration form provided by the City. Passenger fees shall be paid and
reported to the City monthly, on a form, and in a manner, provided by the City, within 30 calendar days of the
month following the month for which the fees are due. The City may require more or less frequent filing,
depending on the account status of the filer. A return must be filed every period, even if no transactions have
occurred. Failure to file a return is subject to a missed filing fee of $25 for each missed filing. Failure to remit
all taxes collected or later found to be due by the due date, is subject to a penalty in the amount of 10% of the
amount owed, plus interest charged at the maximum rate allowed by law per year, compounded monthly.
1
Port and Commerce Advisory Board
RESOLUTION 2013 -001
(ea') Failure to file. When an operator fails to file a return, or when the city manager finds that a return filed by
an operator is not properly supported, the city manager may prepare and file a return on behalf of the operator.
Passenger fees estimated on a return filed on behalf of the operator may be premised upon any information that
is available to the city manager including, without limitation, comparative data for similar businesses. An
operator for whom an involuntary return is filed under this subsection shall be liable for the passenger fees
stated on the return as well as any applicable penalties and interest as stated in 230 (be).
Section 2. This resolution shall take effect 10 days following adoption by the City Council.
PASSED AND APPROVED by the Port and Commerce Advisory Board this 3 day of April 2013.
THE CITY OF SEWARD, ALASKA
Deborah Altermatt, PACAB Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
PACAB Agenda Statement _ ■
Meeting Date: May`i; 2013 r 0
To: Port and Commerce Advisory Board q �A �p
■
From: Seward Harbormaster
Agenda Item: RECOMMENDING CHANGES TO THE
HARBOR TARIFF TO SPECIFY THAT
RESERVED SLIPS WILL BE OFFERED TO WAIT LIST
CUSTOMERS TWICE A YEAR AND TO ESTABLISH THAT
NEW WAIT LIST CUSTOMERS CAN BE OFFERED RESERVED
SLIPS IF ALL SENIOR WAIT LIST CUSTOMERS HAVE
ALREADY BEEN OFFERED A RESERVED SLIP
BACKGROUND & JUSTIFICATION: In 2012, the harbor tariff was amended to allow the
harbor to offer wait list customers available slips throughout the year. The purpose of this latest,
proposed change is to streamline the process of offering slips to harbor customers. The Seward City
Code 7.10.320.E provides that if a waitlist customer declines or fails to respond to a slip offer two
times, they will be dropped from the wait list. It therefore seems to make the most sense to offer
available reserved slips every six months.
In early 2013, like in 2012, we have more reserved slips available in some wait list categories
than we have customers to fill the slips. So, if reserved slips are available but unclaimed, new
waitlist customers that are anxious for slips shouldn't have to wait for the waitlist cycle of offer and
acceptance or rejection before they are offered slips.
INTENT: The purpose of Resolution 2013- is to more efficiently assign reserved moorage slips to
customers via the wait list process.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Encourage a thriving port
1. of Seward through harbor improvements, infrastructure expansion, and X
implementation of management plans. (page 23)
Strategic Plan (document source here): Adjust local development
2. regulations where appropriate, to encourage development that is X
consistent with our economic vision. (Page 5)
3. Other (list):
FISCAL NOTE: This change is expected to save some postage cost and staff time by eliminating
extra notices to waitlist customers.
RECOMMENDATION:
Approve PACAB Resolution 2013 -03 recommending changes to the Harbor Tariff.
(0
Sponsored by: PACAB
CITY OF SEWARD, ALASKA
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2013 -03
A RESOLUTION OF THE SEWARD PORT AND COMMERCE ADVISORY
BOARD (PACAB) RECOMMENDING COUNCIL APPROVAL OF A
CHANGE TO THE HARBOR TARIFF TO SPECIFY THAT WAITLIST
SLIPS WILL BE OFFERED TO CUSTOMERS TWICE A YEAR AND THAT
NEW WAITLIST CUSTOMERS MAY BE OFFERED SLIPS IF ALL SENIOR
WAITLIST CUSTOMERS HAVE BEEN OFFERED SLIPS.
WHEREAS, smooth administration of the harbor waitlist is critical to the establishment of
good business relationships at the harbor; and
WHEREAS, Resolution 2012 -60 was adopted to amend the tariff to allow waitlist customers
to be offered slips year round; and
WHEREAS, if customers are offered and then decline slips or fail to respond to an offer
twice they are dropped from the wait list;
NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board of
the City of Seward, Alaska that:
Section 1. Subsection 200 of the 2013 Port and Harbor Tariff should be amended by the
City Council as follows (additions listed in bold italic, deletions listed in strikethro gh):
200 MOORAGE
(b) Waiting List for Permanent Slip Assignment. Due to the demand for slips on the City
of Seward float system, vessels will be assigned permanent slips based on waiting lists
maintained by the Harbormaster's office. Separate waiting lists shall be maintained for
the following size floats:
17 feet (accommodates vessel 12 to 21 feet)
23 feet (accommodates vessel 22 to 26 feet)
32 feet (accommodates vessel 27 to 36 feet)
40 feet (accommodates vessel 37 to 44 feet)
50 feet (accommodates vessel 45 to 54 feet)
60 feet (accommodates vessel 55 to 64 feet)
75 feet (accommodates vessel 65 to 79 feet)
90 feet (accommodates vessel 80 to 94 feet)
100 feet (accommodates vessel 95 to 104 feet)
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -03
105 feet or longer- side tie only- up to 150 feet
Assignments to a permanent slip from the waiting lists shall be made year round by the
Harbormaster based on the slip size available and the most senior name on the waiting
list for that size slip, with the following provision. Assignments to a permanent slip
from the waiting list will be offered no more than once every six months. New
waitlist customers may be offered a permanent slip if all of the more senior names
on the waitlist have been offered a permanent slip within the last six months.
There is a fee of THIRTY ONE DOLLARS AND FIFTY CENTS ($31.50) per year per
listing on the waiting list(s) for a permanent slip assignment. The wait list year runs
November 1 through October 31.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the Port and Commerce Advisory Board this'1 day of May, 2013.
THE CITY OF SEWARD, ALASKA
Deborah Altermatt, Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
V
Agenda Statement _
of sel
Meeting Date: May X., 2013 G � a
\ �
To: Port and Commerce Advisory Board g1.A 40b
•
From: Seward Harbormaster
Agenda Item: RECOMMENDING TO THE CITY
COUNCIL TO REVISE THE CITY CODE
TO ESTABLISH ELECTRONIC NOTIFICATION OF WAIT LIST
CUSTOMERS AT THE SMALL BOAT HARBOR
BACKGROUND & JUSTIFICATION:
The City Code requires wait list customers to be notified by certified mail when a vacancy occurs.
Now, since most customers have chosen to communicate via electronic mail, it appears that e -mail
would be a more efficient method than certified mail of notifying customers of an available slip.
In order to implement this change, City Code section need to be modified: 7.10.315 and 7.10.615.
INTENT: The purpose of Ordinance 2013- is to allow the Harbor to notify wait list customers
via electronic mail in order to provide a more efficient wait list process.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Encourage a thriving port
1. of Seward through harbor improvements, infrastructure expansion, and X
implementation of management plans. (page 23)
Strategic Plan (document source here): Adjust local development
2. regulations where appropriate, to encourage development that is X
consistent with our economic vision. (Page 5)
3. Other (list):
FISCAL NOTE: This change is expected to save some postage cost and staff time by eliminating
some certified letters.
RECOMMENDATION:
Approve PACAB Resolution 2013 -04 recommending changes to the City Code.
Sponsored by: PACAB
CITY OF SEWARD, ALASKA
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2013 -04
A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD
OF THE CITY OF SEWARD, ALASKA, RECOMMENDING THE CITY
COUNCIL REVISE THE CITY CODE TO ESTABLISH ELECTRONIC
NOTIFICATION OF WAIT LIST CUSTOMERS AT THE SMALL BOAT
HARBOR
WHEREAS, the Harbor spends hundreds of dollars sending certified letters to customers on
the wait list; and
WHEREAS, the preparation of certified letters requires significant staff time; and
WHEREAS, electronic mail communications between the Harbormaster's office and wait
list customers would be a more effective way to communicate.
NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board of
the City of Seward, Alaska that:
Section 1. Section 7.10.320(G) of the Seward City Code should be amended by the City
council as follows (additions listed in bold italic, deletions listed in strikethrough):
G. Notice of space availability. When space becomes available, the Harbormaster shall
notify the first applicant on the wait list that has a qualified interest in a vessel of the size for which
space is available. Notice shall be by certified mail, return receipt requested. electronic mail for any
applicant who has provided an email address, or otherwise by certified mail. In each case, notice
will be sent return receipt requested. An applicant shall have 21 days from the tItamped postmark
date of the certified mailing date the notice is sent to respond. If the notice is returned by the post
office or the applicant fails to respond, the Harbormaster will notify the next eligible applicant on the
wait list and so until the space is assigned. The slip holder shall obtain a qualifying interest in a
vessel of an appropriate size for the slip within 12 months of being offered a slip.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the Port and Commerce Advisory Board this \t day of May, 2013.
THE CITY OF SEWARD, ALASKA
Deborah Altermatt, Chair
1 7+
CITY OF SEWARD, ALASKA
Resolution 2013 -04
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
,L
City of Seward, Alaska Port and Commerce Advisory Board Minutes
April 3, 2013 Volume , Page
CALL TO ORDER
The April 3, 2013 regular meeting of the Port and Commerce Advisory Board was called to
order at 12:04 p.m. by Dan Oliver.
OPENING CEREMONY
The group pledged allegiance to the flag.
ROLL CALL
There were present:
Dan Oliver, senior member, presiding
Steve Fink
Bruce Jaffa
Bob Linville
Carl Hughes
Comprising a quorum; and
Deborah Altermatt,
Darryl Schaefermeyer
Were excused
Also present were:
Mack Funk, Harbor Master
Cindy Clock, Chamber Director
Suzi Towsley, Board Liaison
Louis Bencardino, Alaska Railroad
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
1. Rail Road report, Louis Bencardino-
The Dock has hosted 19 vessels in March. The Arctic Endeavor was back and would be
staying until September. Jim Cubitz was planning to attend the April 8 Council meeting and
give a presentation on the upcoming development.
The first cruise ship of the season was scheduled for April 24.
2. Harbor Master Report —
The auditors had been in Seward and harbor personnel had worked with them upon request.
The coast guard ship Mustang had been moved to the Z dock with very few glitches.
The harbor was a buzzing place preparing for the busy season with many project including:
the harbor restroom renovation, D Dock replacement and Dry dock damage repairs.
3. Chamber Report -
A chamber sponsored breakfast would host the Alaska Railroad and PACAB was invited to
attend on Tuesday April 9 at 8 am at the Breeze Inn.
A group from the Alaska State Chamber was scheduled to visit Seward on April 9 and 10.
May 11 is Lemonade day, a day to encourage young entrepreneurs by helping local children
to develop and run their own lemonade stand for a day.
1.
City of Seward, Alaska Port and Commerce Advisory Board Minutes
April 3, 2013 Volume , Page
A group, including the Chamber Director, City admin, city council members, and PACAB
chair was scheduled to visit Seattle for the annual Seattle Partnerships meeting with industry
representatives, in mid - April.
The AVTEC Marine Firefighter symposium was scheduled for September 2013.
4. Administration Report-
Testimony on Seward projects was going on in Juneau that evening at 6pm and locals could
testify from the Legislative information office in Seaview Plaza. $8 million in funding was
looking likely through the legislature for the SMIC development project.
Admin was prepping for a busy month, including visits to Juneau, Washington DC and the
Seattle trip.
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
Ron Wille addressed the board and asked members to review the National Marine Fisheries
Commissions rationale for possible changes that could impact tours and wildlife viewing
/sightseeing boats, kayaking trips and many other activities in bays and coves in the area. Ailik bay
was specifically named. The proposed changes were currently in the commenting phase.
Tim McDonald addressed the board and presented his baseline trail system project which would
extend a bike -able trail along the head of the bay, through Railroad property, east to McDonald's
land. He said that he would be presenting the same project to Council on April 8.
Leslie Jacoby, the education director at Kenai Fjord Tours, addressed the Board and spoke strongly
in support of the Board and eventually City Council removing passenger fee requirement for student
groups going on tours.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Jaffa/Fink) Approval of Agenda
Unanimous Consent Motion Passed
Motion (Jaffa /Hughes) Resolution 2013 -01, Recommending the
Revision of the 2013 Harbor Tariff to
eliminate the requirement for passenger
fees for students that are part of a
classroom group.
Board Discussion
Motion (Linville /Fink) Motion to table Resolution to the May 1,
2013 PACAB meeting.
Motion To Table Passed Unanimously
City of Seward, Alaska Port and Commerce Advisory Board Minutes
April 3, 2013 Volume , Page
Motion (Jaffa/Hughes) Resolution 2013 -02, recommending
Council Approval of PACAB priorities
from April 2013- March 2014
Board Discussion
Motion to amend (Hughes/Fink) Adding "6) Review the small boat harbor
management plan, and 7) Explore Energy
Alternatives"
Motion passed as amended, unanimously
Motion (Oliver/Hughes) To set the topic for the April 17, 2013
work session as "1. Public Hoist System in
the Harbor and, time permitting, 2. Small
Boat Harbor Management Plan"
Motion passed unanimously
Motion (Jaffa/Linville) To approve paying half the travel costs,
for airfare and lodging, for a PACAB
representative to join the Seattle
Partnership meetings
Motion passed unanimously
CITIZENS' COMMENTS
McDonald stated that he saw growth in Seward's future and was happy to be serving on the recently
formed Seward Recreation Committee.
BOARD AND ADMINISTRATIVE RESPONSE TO CITIZENS' COMMENTS
Hughes was looking forward to seeing the Harbor management plan.
Linville thanked all the public commenters for coming and their input.
Oliver thanked the public.
ADJOURNMENT
The meeting was adjourned at 1:58 p.m.
Suzi Towsley Deborah Altermatt
Executive Liaison Chair
(City Seal)
t.
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