HomeMy WebLinkAbout05222013 Planning & Zoning Packet Seward Planning & Zoning Commission
Meeting Packet
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May 22, 2013 Special Meeting
City Council Chambers Beginning at 7:00 p.m.
Seward Planning & Zoning Commission
Special Meeting
May 22, 2013 7:00 p.m. City Council Chambers
Sandie Roach'
Chair 1. Call to Order
Term Expires 02/16
2. Opening Ceremony
Martha Fleming
Commissioner A. Pledge of Allegiance
Term Expires 02/14
Alexis Campestre 3. Roll Call
Commissioner
Term Expires 02/16 4. Special Reports & Presentations
Bixler McClure A. City Administration Report
Commissioner
Term Expires 02/15 B. Other Reports, Announcements & Presentations
Cindy Ecklund 5. Citizens' Comments on any subject except those items
Vice Chair scheduled for public hearing. [Those who have signed in will
Term Expires 02/14
be given the first opportunity to speak Time is limited to 2
Dale Butts minutes per speaker and 30 minutes total time for this agenda
Commissioner item]
Term Expires 02/16
6. Approval of Agenda and Consent Agenda. [Approval of
Vacant Consent Agenda passes all routine items indicated by asterisk ( *).
Commissioner Consent Agenda items are not considered separately unless a
Term Expires 02/15 Commissioner so requests. In the event of such a request, the
item is returned to the Regular Agenda.]
Jim Hunt
City Manager
Ron Long
Assistant City Manager
Donna Glenz
Planner
Dwayne Atwood
Planning Technician
Planning and Zoning Commission Special Meeting Agenda
May 22, 2013
1
7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given
the first opportunity to speak]
A. Unfinished Business Items requiring a Public Hearing — None
B. New Business Items requiring a Public Hearing
1. ! ! , _ . .,. _ .. .
Pulled From Agenda By Applicant
8. Unfinished Business — None
9. New Business —
A. Resolution 2013 -11 of the Seward Planning and Zoning Commission of
the City of Seward, Alaska, supporting the construction of the Electric
Department Warehouse; the relocation of the City water well drainage
ditch and pedestrian pathway on City owned Lot 6A -2, Fort Raymond
Subdivision No. 3 and the construction of the connecting public sidewalk;
all located at 605 Sea Lion Avenue within the Institutional Zoning District Page 3
* B. May 7, 2013 Regular Meeting Minutes Page 12
10. Informational Items and Reports (No action required)
A. FEMA Region X Newsletter Page 19
B. 2013 Planning & Zoning Meeting Schedule Page 23
11. Commission Comments
12. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one
opportunity to speak]
13. , Commissions and Administration Response to Citizens' Comments
14. Adjournment
Planning and Zoning Commission Special Meeting Agenda
May 22, 2013
2
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Sponsored by: Administration
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2013 -11
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION OF THE CITY OF SEWARD, ALASKA, SUPPORTING
THE CONSTRUCTION OF THE ELECTRIC DEPARTMENT
WAREHOUSE; THE RELOCATION OF THE CITY WATER WELL
DRAINAGE DITCH AND PEDESTRIAN PATHWAY ON CITY OWNED
LOT 6A -2, FORT RAYMOND SUBDIVISION NO. 3; AND THE
CONSTRUCTION OF THE CONNECTING PUBLIC SIDEWALK; ALL
LOCATED AT 605 SEA LION AVENUE WITHIN THE INSTITUTIONAL
ZONING DISTRICT
WHEREAS, Lot 6A -2, Fort Raymond Subdivision No. 3 contains approximately 10.7
acres, located south of Sea Lion Avenue and the private Kenai Peninsula Borough (KPB) school
driveway access; north of the community cemeteries; east of the KPB school baseball field and
west of the City owned Air Force lease parcel; and
WHEREAS, City Council Resolution 2012 -001, approving the land exchange between
the KPB and the City for a small portion of this parcel, stated the use of the land would go before
Planning and Zoning Commission; and
WHEREAS, the parcel is located within the Institutional Zoning District (INS) and
contains the City Electric Department generation plant, Public Works water wells and the City
baseball field; and
WHEREAS, in accordance with the Land Uses Allowed Table (15.10.225), the proposed
warehouse structure and use is allowed outright within the Institutional District; and
WHEREAS, the warehouse shall meet all City building code requirements with
engineered stamped drawings; and
WHEREAS, the relocation of the drainage ditch, pedestrian pathway and construction of
the connecting sidewalk have been engineered to meet current construction standards.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The Commission supports the construction and use of the Electric Department
warehouse on City owned Lot 6A -2, Fort Raymond Subdivision No. 3.
3
Seward Planning and Zoning Commission
Resolution No. 2013 -11
Page 2 of 2
Section 2. The Commission further supports the relocation of the water well drainage
ditch and pedestrian pathway on City owned Lot 6A -2, Fort Raymond Subdivision No. 3.
Section 3. The Commission further supports the construction of the connecting sidewalk
located abutting the KPB school campus private driveway.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Planning and Zoning Commission of the City of Seward,
Alaska, this 22 day of May, 2013.
THE CITY OF SEWARD
Sandie Roach', Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT: One
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
4
Agenda Statement
Meeting Date: May 22, 2013
To: Planning and Zoning Commission '� sett9p
Through: Ron Long, Assistant City Mana r - `''••.
'
From: Donna Glenz, Planner
Agenda Item: Support for the City Electric Department warehouse, the relocation of the
City water well drainage ditch and the pedestrian pathway on City owned lot
6A -2, Fort Raymond Subdivision No. 3 and the connecting public sidewalk
located at 605 Sea Lion Avenue.
BACKGROUND & JUSTIFICATION:
Over the past few years the City Electric Department has been working to construct a warehouse on
the City owned parcel known as Lot 6A -2, Fort Raymond Subdivision No. 3. With the warehouse
construction the Electric Department will also be relocating the water well drainage ditch, pedestrian
pathway on City owned Lot 6A -2 and constructing a connecting sidewalk abutting the Kenai
Peninsula Borough (KPB) school campus private driveway.
This parcel currently contains the City Electric Department generation plant, Public Works water
wells and the City baseball field. It is located south and east of the KPB school campus.
In March 2012 City Council approved Resolution 2012 -001 approving a land exchange between the
KPB and the City. The land exchange was for approximately 0.56 of an acre to allow the new
electric warehouse to be located on the northern end of Lot 6A -2 just south of the Sea Lion driveway
access to the middle school. WHEREAS number 3 of Resolution 2012 -001 stated "per city code the
use of land will go to the planning and zoning commission." Although there is no zoning code or
land use requirement for the Commission to review or approve, the warehouse project is being
brought forward for your support.
Lot 6A -2, Fort Raymond Subdivision No. 3 is zoned Institutional. Title 15.10.225, Land Uses
Allowed Table of the City code allows the use outright under "Utility Facility, public electric, water,
sewer, etc. " within the Institutional Zoning District.
The warehouse shall meet all City building code requirements with engineered stamped drawings
and the relocation of the drainage ditch, pedestrian pathway and construction of the connecting
sidewalk have been engineered to meet current construction standards. The project has been
approved by the City Council and the contract for construction will also be approved by Council.
Floodplain status:
According to the FEMA Flood Insurance Rate Map, this property is not located within a mapped
Flood Hazard Area.
Utilities:
5
The property is served by existing public utilities and developed streets. Adequate fire, police and
trash services are available.
Parking:
Adequate parking is available.
Public Safety, Heath and Welfare:
All construction shall meet current building and fire code requirements and be reviewed through the
building permit process. There is no evidence the electric department warehouse will cause any
additional concerns to public safety, health or welfare.
CONSISTENCY CHECKLIST:
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan:
The Comprehensive Plan supports the development of new public services
1 and facilities. 3.1.2.2 pg. 19, Supports the expansion of existing sidewalks X
and multi - purpose trails systems in order to provide safe, fully accessible,
pedestrian pathways throughout the city. 3.4.1.2 pg. 23
Strategic Plan:
The Strategic Plan supports the expansion of sidewalks and the multi -
2. purpose trial system in order to provide safe, fully accessible, paved X
pathway throughout the city. Bullet 3. Connect schools and residential
areas through the development of sidewalks and trails. Pg. 17
3. Other (list):
RECOMMENDATION: Approve Resolution 2013 -11, supporting the City Electric Department
warehouse, the relocation of the City water well drainage ditch and the pedestrian pathway on City
owned lot 6A -2, Fort Raymond Subdivision No. 3 and the connecting public sidewalk.
•
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Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING A LAND EXCHANGE A 0.56 ACRE +/-
PORTION OF LOT 8A -1FOR AN 0.56 ACRE +/- PORTION OF LOT 6A -1,
FORT RAYMOND SUBDIVISION REPLAT NO. 2, WITH THE KENAI
PENINSULA BOROUGH AND APPROPRIATING FUNDS
WHEREAS, the City of Seward has been granted funds by the state to upgrade the
generation facility at Fort Raymond Substation; and
WHEREAS, this project would result in improved pedestrian access between the
Seward Elementary School and Seward High School; and
WHEREAS, per city code the use of land will go to the planning and zoning
commission; and
WHEREAS, the project would be facilitated by redrawing common property
boundaries of certain city and borough owned land; and
WHEREAS, the exchanged lands are of approximately equal area and are found by the
L Kenai Peninsula Borough assessor to be of equal value; and
WHEREAS, finding the lands to be of equal value, public interest is served by waiving
the requirement of Seward City Code for an independent appraisal; and
WHEREAS, the land exchange has been passed and approved by unanimous vote of
the Kenai Peninsula Borough as Ordinance 2011 -42; and
WHEREAS, Pursuant to SCC 7.05.120, "The City Council may acquire or dispose of
an interest in real property by negotiation, public auction, or sealed bid."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The recitals above are incorporated herein by reference. The Council finds
that exchanging a 0.56 acre +/- portion of Lot 8A- l of parcel number 14502621 for an 0.56 acre
+/- portion of Lot 6A -1, Fort Raymond Subdivision Replat No.2 with the Kenai Peninsula
Borough is in the best interest of the City.
Section 2. The City of Seward Electrical department will be responsible for all surveying
and platting costs associated with the property involved in the exchange.
8
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -001
Section 3. The City Manager is authorized to negotiate the exchange and execute an
agreement in substantially the form presented at this meeting.
• Section 4. Upon completion of the platting process, the City Manager is authorized to
execute and record a quitclaim deed and is authorized to execute any and all additional
documents necessary to effectuate the transfer of lands described in this resolution.
Section 5. This resolution shall take affect 30 days following adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12 day of
March, 2012.
THE CITY OF SEWARD, ALASKA
j
David Seaward, Mayor
AYES: Valdatta, Bardarson, Keil, Casagranda, Shafer, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
d,Ia �L/tgc/ 760tif
yii
hanna Kinney
• City Clerk �� .0 y Al +e
•
• (City Seal) r' " An, . ,�..
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Agenda Statement
e „of se
Meeting Date: March 12th, 2012 ut '77 ```�'o
To: City Council
;ASS
Through: City Manager Jim Hunt
From: John Foutz, Electric Utility Manager
Agenda Item: Land Exchange
BACKGROUND & JUSTIFICATION:
The City of Seward Electric Department is the recipient of a state grant as part of Alaska Railbelt
Cooperative Transmission and Energy Company (ARCTEC). The grant is for $4,000,000 and
includes infrastructure to complete the upgrade. The chosen location for the warehouse is north of
the new generator building, off of Sea Lion Avenue and across the street from the Seward
Elementary School.(Please refer to attached AutoCad drawing) This location was chosen to give the
electric department the ability to bring together personnel, materials and equipment close to the
backup generation facility. In order to complete this project the City must acquire land located to the
west along Sea Lion Avenue currently owned by the Kenai Peninsula Borough. The land the electric
department requires is approximately 0.56 acres and a similar apportionment was chosen to make the
property swap equitable to both the City and the Borough. Once the exchange is complete the City
will make the following improvements; First, reroute the bike /pedestrian path to better match the
flow of children between the Seward Elementary School and Seward High School, Second: reroute
the existing drainage overflow ditch for the City's well field, and Third, bury an underground power
line to the City's well pumps in a direct route. The city's wells and pumps are critical infrastructure
and require a new electric conductor before failure.
INTENT:
To exchange the specified pieces of land with the approximate equal acreage with the borough to
allow the City of Seward's electrical department to move forward with completion.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan: 1.3, 3.7.3.1 and 3.7.3.2 X
2. Strategic Plan (document source here): Pages 3,10,17and 18 X
3. Other (list): X
FISCAL NOTE:
The electrical department will be responsible surveying and platting costs from account no 501-
5110 -5910.
a\
10
Approved by Finance Department: 4itiaa
44-
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Council approve resolution 2012 -001 permitting the exchange of land between the City of Seward
and Kenai Peninsula Borough.
11
City of Seward, Alaska Planning Commission Minutes
May 7, 2013 Volume 7, Page 20
Call to Order
The May 7, 2013 Regular Meeting of the Seward Planning & Zoning Commission was
called to order at 7:00 p.m. by Chair Roach'.
Opening Ceremony
Commissioner Campestre led the Pledge of Allegiance to the flag.
Roll Call
There were present:
Sandie Roach' presiding, and
Cindy Ecklund Martha Fleming
Bixler McClure Alexis Campestre
comprising a quorum of the Commission; and
Ron Long, Assistant City Manager
Donna Glenz, City Planner
Dwayne Atwood, Planning Technician
Excused was: Dale Butts
City Administration Report
City Planner Donna Glenz updated the Commission on the following business items:
• Glenz noted that the Seward / Bear Creek Flood Service Area Board had hosted a
presentation by URS Corp. the evening of May 6. The Hazard Mitigation Plan presentation
focused on proposed plan updates for the service area.
• Glenz said the new proposed FEMA floodplain maps for the Seward area were available
for public review and were scheduled to be adopted by City Council on July 8.
• In response to concerns from the Commission, City staff had recently held a meeting to
discuss employee camping on the properties just north of Icicle Seafoods. The Fire
Department had completed its inspections and all life safety issues had been addressed,
Glenz said.
• Assistant City Manager Ron Long addressed the Commission, noting recent meetings with
U.S. Army Corps of Engineers regarding a proposal to transfer ownership and management
of the Lowell Canyon Tunnel to the City of Seward in coming years. The City is currently
working to secure funding to conduct a condition study and determine what repairs need to
be made.
12
City of Seward, Alaska Planning Commission Minutes
May 7, 2013 Volume 7, Page 21
• Long said there had also been recent meetings with the U.S. Army Corps of Engineers to
discuss issues related to possible development on the South Harbor Uplands / breakwater.
An act of U.S. Congress is needed to allow municipal development, Long said.
Fleming asked when the U.S. Army Corps of Engineers might transfer ownership and
maintenance of the Lowell Canyon diversion tunnel to the City.
Long said the proposed date is approximately 10 years away and that the City is requesting
that the Corps retain the diversion tunnel and maintenance responsibilities.
Other Reports, Announcements & Presentations — None
Citizens' Comments on any subject except those items scheduled for Public Hearing — None
Approval of Agenda and Consent Agenda
Motion (McClure/Ecklund) Approve the Agenda and Consent Agenda
Motion Passed Unanimous
The following items were approved on the Consent Agenda:
Resolution 2013 -09 of the Planning and Zoning Commission of the City of
Seward, Alaska, recommending Council support the KPB approval of the
Seward Bear Creek Flood Service Area 2 Local Hazard Mitigation Plan
update
April 2, 2013 Regular Meeting Minutes
Unfinished Business Items requiring a Public Hearing — None
New Business Items requiring a Public Hearing —
Resolution 2013 -07 of the Planning and Zoning Commission of the City of
Seward, Alaska, recommending City Council and Kenai Peninsula Borough
approval of the preliminary replat of the Gateway Subdivision, creating four
tracts to be known as Tracts C4, C5, and C7, Gateway Subdivision Addition
No. 2 and dedicating the rights -of -way extensions to be known as Olympia
Road and Afognak Avenue, located within the SE 1 Section 33; within the
Single Family Zoning District
Glenz noted the location of the proposed replat and described the zoning designation for the
surrounding properties. The City of Seward negotiated the purchase of Tract C -6 to install a new
13
City of Seward, Alaska Planning Commission Minutes
May 7, 2013 Volume 7, Page 22
water storage tank. Glenz described the rights -of -way extensions and referred Commissioners to
displayed wall maps.
The subdivision was not served by utilities and staff was preparing a subdivision agreement.
Glenz said public questions regarding the replat had been answered and additional information
was provided.
•
Ecklund asked if the subdivision agreement would be in place before the plat was
approved.
Glenz said staff was preparing the agreement and it would be pre pared before the plat was
finalized and approved by the Kenai Peninsula Borough.
Notice of public hearing being posted and published as required by law was noted and
the public hearing was opened.
James Allen, whose residence was near the proposed replat, asked if Tract C -5 would be
divided into two parcels. Allen asked if public traffic would be traveling the rights -of -way as soon
as the plat was finalized.
Virginia Allen, whose residence was near the proposed replat, asked if the public's
questions regarding the proposed replat could be provided.
Motion (Ecklund/Fleming) Approve Resolution 2013 - 07
Campestre asked staff what questions the public may have asked regarding the proposed
replat.
Glenz said she spoke with the Aliens twice, explaining the rights -of -way access and all
other aspects of the replat. Glenz noted that she also spoke with Seward resident Carol Griswold,
and the same questions were asked and answered.
Glenz addressed James A llen's question regarding rights -of -way development, stating that
there was no immediate plan to develop, maintain or plow roads that would be platted through the
33.55 acres.
Ecklund requested that future platting actions include former plat maps, as well as proposed
plats.
Glenz said older plats would be added to meeting packets.
Roach' asked if the City would police the area or if the City might clean in the area of the
platted rights -of -way.
14
City of Sewar4 Alaska Planning Commission Minutes
May 7, 2013 Volume 7, Page 23
Glenz asked Public Works Director W.C. Casey to explain the intended uses of the
proposed rights -of -way extensions.
W.C. Casey, who was in attendance, said some rights -of -way in lesser developed parts of
the City were cleaned and patrolled. The rights -of -way under discussion might not be developed
any time soon, he said. The City did not intend to cut brush or open a majority of the rights -of -way
easements, but could clean the areas, if needed.
Ecklund asked if the issue of splitting Tract C -5 had been thoroughly discussed with the
applicants.
Glenz said the surveying contractor and the applicant were in agreement with the proposed
plat configuration as submitted.
Seward Public Works employee Nort Adelmann spoke to Commissioners and explained
that the Water Department would mow vegetation where water lines were buried.
Motion Passed Unanimous
Resolution 2013 -08 of the Planning and Zoning Commission of the City of
Seward, Alaska, granting a conditional use permit to James R. Woodside, dba
Saltwood Smoke House, to operate a commercial seafood processing and
smoking business on USS 149, Lot 1, Tract B, 2101 Seward Highway, within
the Auto Commercial Zoning District
Glenz described the surrounding properties and referred the Commission to wall maps
indicating the location of the proposed business. The operation would be relatively small,
compared to the commercial fish processing plants along Seward's waterfront, Glenz said. Staff
had received one public question regarding how fish would be transported to the location. Glenz
noted the business would not receive deliveries by large trucks.
Ecklund asked if the allowed use was "seafood processing," as indicated in City Code.
Ecklund said she did not see a category specifically for "fish processing."
Glenz said the category used for regulation purposes was the most appropriate category
described in Code. The size of the operation, as described, would be limited by the size of the
property.
Roach' asked if deliveries would be received on the applicant's property or if deliveries
could be received in the right of way.
Glenz said deliveries could be received in the right of way, as with numerous businesses in
various locations around town.
15
City of Sewar4 Alaska Planning Commission Minutes
May 7, 2013 Volume 7, Page 24
Roach' asked if the access to Dimond Boulevard from the applicant's parcel was a
permitted driveway.
A driveway permit would only be required if a culvert was being placed for the driveway,
and a culvert was not needed, Glenz said.
Campestre asked for clarification of the type of product that would be received.
Glenz said the smoking operation would not include the custom processing of fish for individuals.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened.
CUP applicant James Woodside addressed the Commission, stating he did not intend to
custom smoke fish for individuals. The capacity of the plant would be approximately 700 pounds
of fish per day. Woodside said he wanted to operate a production facility and was not interested in
conducting retail sales on site.
Ecklund asked what kind of products might be produced and how they would be packaged.
Woodside said he would smoke several types of fish, including salmon and black cod. The
fish would be cut into strips and smoked and vacuum sealed, he said. Woodside said he may be
able to dispose of scrap fish parts at the commercial plants where he would purchase fish.
Motion (Fleming/Campestre) Approve Resolution 2013 -08
Motion Passed Unanimous
Unfinished Business — None
New Business —
Discussion of Proposed Watchman / Caretaker Definition Changes
Glenz noted that at the previous work session the Commission had discussed and reviewed
possible changes to the Watchman / Caretaker definition, but staff felt more work was needed
before a proposed Code change could be brought forward. The City Council was also considering
Code amendments that may require further consideration of the definition, Glenz said. Staff
suggested the Commission schedule a future work session to be held after City Council addressed
temporary structure Code provisions.
The Commission agreed to hold a work session after City Council addressed proposed
changes to the Building Code.
Reschedule the May 21 Special Meeting
16
City of Seward, Alaska Planning Commission Minutes
May 7, 2013 Volume 7, Page 25
Glenz said a Conditional Use Permit application was received in time to change the
scheduled work session to a special meeting. Glenz noted that Commissioners had discussed
rescheduling the May 21 meeting date because the Seward High School graduation ceremony was
to take place that evening.
Commissioners agreed to hold the Planning and Zoning special meeting on May 22, 2013.
Roach' requested to suspend the rules in order to allow Seward / Bear Creek Flood Service
Area staff and board members to address the Commission.
Stephanie Presley, Seward / Bear Creek Flood Service Area Coordinator, provided a report
to the Commission on the updated Hazard Mitigation Plan. The plan will be useful for the City in
the future when its own plan needs to be updated, Presley said.
Campestre asked about the payment of the $232,220 in grant funds that were to be used to
update the Hazard Mitigation Plan.
Presley said the bulk of the money had been paid to contractor URS, not including a Kenai
Peninsula Borough administration fee.
Seward Bear Creek Flood Service Area Board Chairman Bill Williamson said the May 6
presentation on the Hazard Mitigation Plan update was very informative. The presentation was
provided by URS, and the content of the new plan has provisions for a variety hazards.
Informational Items and Reports (No action required)
FEMA Region X Newsletter & Special Addition
Permitting & Agency Information Day flyer
2013 Planning & Zoning Meeting Schedule
May 14 Ethics Training Reminder
Commission Comments
Fleming said she was pleased that James Woodside was adding a new fish smoking
operation to the local economy.
Campestre thanked the Seward / Bear Creek Flood Service Area Board and staff for
attending the meeting and providing additional information.
McClure thanked staff for the meeting preparations and also congratulated James Woodside
on his fish smoking business venture.
17
City of Seward, Alaska Planning Commission Minutes
May 7, 2013 Volume 7, Page 26
Ecklund said was hopeful that James Woodside would be able to provide local seafood for
the restaurant in the Alaska SeaLife Center.
Roach' thanked the Commission and the members of the public for attending and also
congratulated James Woodside on his fish smoking venture.
Citizens' Comments — None
Commission and Administration Response to Citizens' Comments — None
Adjournment
Meeting adjourned at 8:33 p.m.
Dwayne Atwood, Sandie Roach'
Planning Technician Chair
(City Seal)
18
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RegionXHe
Increasing Resonance Together
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19
NEWS FROM REGION X Page 2
Local Mitigation Full- Spectrum Risk needs and lessons learned from past
Planning Handbook Knowledgebase NCR regional risk assessments, non -
g g NCR users are granted access to the
FEMA has The Full- Spectrum Risk site as it has broad applicability.
released the �- Knowledgebase is an initiative of NCRC recognizes that hazard events
new Local the Federal Emergency Management do not stop at jurisdictional
'
Mitigation ^ Agency's Office of National Capital boundaries and the entire user
": _ ,i,:, community benefits from diversity
Planning � Region Coord (NCRC)
Handbook as I ,;f ,,1 r.1,t,vt;,r €, designed to support federal, state, among users. ,
the official I' lit ',! . ',! rl '. "' territorial, tribal, and local Access to The Knowledgebase is
guide for local government officials and key granted to government employees
governments partners in considering their risks throughout the United States and
to develop, and to enhance risk - informed U.S. territories at all levels of
update and implement local decision making. government and to non - government
mitigation plans. While the The Knowledgebase is a secure stakeholders, considering the key
requirements under 44 CFR §201.6 - reference site that can be used to role that all stakeholders play in
Local Mitigation Plans have not build all - hazards risk knowledge addressing wide - ranging risks.
changed, the Handbook provides and rovide decision support. It
guidance to local governments on p pp Participation in a demonstration
developing or updating hazard serves as a resource for stakeholders provided by the Program Office and
mitigation plans to meet the and empowers them to perform their completion of The Knowledgebase
requirements. FEMA has own analyses by providing reference User Agreement are required prior
completely revised the format and material, information, and guidance to gaining site access.
expanded the guidance to offer aimed at helping to further develop The Program Office holds regular
one's understanding of all - hazard
practical approaches, tools, mixed group sessions in which
worksheets, and local mitigation risks. Among other information, the
' Knowledgebase includes interested parties can participate in a
planning examples for how descriptions of various threats and web -based demonstration as their
communities can engage in effective hazards, visual depictions of how schedules allow. Demonstrations are
planning to reduce long -term risk hazards relate to one another (cause provided via mixed group sessions
from natural hazards and disasters. three times monthly, and last
Amon other benefits com letion and consequence), information on
g p mitigation strategies and approximately 45 minutes,
of a local mitigation plan is a countermeasures, examples of depending on the number of
requirement for FEMA approval and various incidents for added context, questions from participants. To
eligibility for FEMA Hazard and information on the application participate in a mixed group session,
Mitigation Assistance grant of different structured analytic individuals must "RSVP" at least
programs. techniques to aid in analyses. All one day prior to the respective
The Handbook complements and site content is kept very general and demonstration. In addition to
references the Local Mitigation Plan it is up to users to apply their providing demonstrations via pre -
Review Guide (October 1, 2011), knowledge and experience to tailor scheduled mixed group sessions, the
which is the official guidance for the information to their respective Program Office is continuing to
Federal and State officials area(s) of responsibility as schedule demonstrations with
responsible for reviewing local needed. Notably, the content on this specific groups and individuals upon
mitigation plans in a fair and dynamic site is continually request.
consistent manner. expanding and represents a growing For more information about The
The Guide and the Handbook can be body of knowledge based on Full- Spectrum Risk Knowledgebase,
found on the FEMA Mitigation research and analysis and with input or to request a demonstration, please
Planning web page at from users. email the Program Office at FEMA -
www.fema.gov /mitigation - planning- Although The Knowledgebase is an Risk Knowledge @fema.dhs.gov.
laws - regulations - guidance #3. initiative based within the National
Capital Region (NCR), developed e
consideration of NCR stakeholder RiskMAP
r
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MAY 2013 www.starr - team.com
20
NEWS FROM REGION X Page 3
Floodplain insurance premiums). This would
Administrator's Corner not meet the minimum standards of Upcoming Events &
the NFIP, and would need to be
Using the FIS to Determine Base remedied by the local community or Training
Flood Elevation they may face probation or (All times Pacific)
suspension from the program. Elevation Certificates
One of the responsibilities of a local May 9. loam
Floodplain Administrator (FPA) Coastal SFHAs that include Zones June 6, 10am
under the National Flood Insurance VEN1— V30 and AE also round Online* - 2 CECs
Program (NFIP) is to determine the BFEs to the nearest whole foot on Using °FIRMS and Other Digital
Base Flood Elevation (BFE) for any the FIRM, so community officials Flood Data
proposed development located in must locate subject properties May 15, 11am
Special Flood Hazard Areas (SFHA) relative to the numbered transects online* 1 CEC
that are based on detailed hydrologic and consult the FIS to determine Biggert Waters NFIP Reform Act of
and hydraulic modeling. The whether more detailed information 2012
May 22, 11am
detailed SFHAs include Zones AE, is available. online - 1 CEO
Al —A30, VE and V1 -V30. For more information on how and Determining a Base Flood Elevation
To obtain the regulatory BFE in when to use the FIS, visit May 23, 10am
Zones AE /A1 -30, the FPA should www.fema.gov /online- tutorials and online* 1 CEC
be using the data tables and flood select the "FIS Tutorial ", or register Washington State Earthquake
profiles located in the Flood for the STARR online training Scenario Catalog
May 29, 10am
Insurance Study (FIS). When using sessions on Elevation Certificates Online' - 1 CEO
the FIS, it is important to locate and Determining Base Flood
subject properties relative to the Elevation. Elevation Certificates for A Zones
June 19, 10am
lettered cross - sections on the Flood Online* - 2 CECs
Insurance Rate Map (FIRM). The Featured Training
BFE values on the FIRM are
Elevation Certificates To register for online courses, ,
visit
approximate or rounded to the STARR's training site online at
nearest whole foot and may not be May 9, 10:00 am (Pacific) j.mp /star or email
appropriate for regulation or This two and half hour webinar will RxTraining @stair- team.com.
determining flood insurance review the proper way to complete
premiums. FEMA Form 81 -31 and best Determining Base Flood Elevation
Many communities and surveyors practices for using the Elevation May 23, 10:00 am (Pacific)
are using the BFE listed on the Certificate in the floodplain This one -hour webinar will review
FIRM for regulating development development review process. the methods for determining base
and completing Elevation Topics will include the basics of the flood elevations in AE and A Zones
Certificates. The approximate nature Elevation Certificate form, the 10 using the FIRM/FIS and other
of the BFE lines and the rounding of building diagrams, the difference resources.
whole -foot BFEs listed on the FIRM between "bottom floor" and "lowest
Topics will include determining a
can produce significant errors and
floor", the "Top 10 Mistakes" made BFE, methods for A Zones how to
lead to compliance issues. For by surveyors and local officials, and '
• example, if a structure is built in an more. get FEMA to do it for you and more.
AE Zone and its lowest floor One CEC for CFMs
elevated to the approximate BFE Two (2) CECs for CFMs
printed on the FIRM (e.g. 30 feet), To register for online courses, visit
but the BFE from the profile in the @ STARR's training site online at
FIS is actually 30.4 feet for that Newsletter Ideas? j.mp /starrwebtrainin or email
location, the structure has actuall RXTraining @ starr - team.com.
y If you have news, events, or
been built 0.4 feet below the BFE suggestions for a future edition of
and is now in violation of the local the Region X Newsletter, email us at
flood hazard ordinance (and could regionxnewsletterestarr team.com IisId #1AP
be subject to much higher flood
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21
NEWS FROM REGION X Page 4
Branch Bio: Mitigation Planning Team
The FEMA Region X Mitigation Planning Team is Kristen Meyers, Mitigation Planning Program Manager, and Brett
Holt, Mitigation Planner. They work closely with their State and Tribal counterparts to ensure consistent, high quality
service for communities throughout the Region. Many of you many know them as that "FEMA person who reviews
my mitigation plan". Yes, they do review all the local, Tribal, and State natural hazard mitigation plans in Region X,
but they offer technical assistance to jurisdictions long before the plan makes it to their desks, as well as after the plan
is approved.
Brett and Kristen are available to help make your plan and planning process efficient and effective, leading to projects
or policies that reduce risk in your community. They can attend meetings in- person or virtually to discuss the
importance of hazard mitigation planning and/or the FEMA planning requirements; assist with hazard specific or
infrastructure data sources; offer best practices and examples froth other mitigation plans; provide ideas on
implementing the plan through project development or integration into local comprehensive plans; and provide
training in all aspects of hazard mitigation planning.
Brett and Kristen also bring their expertise to the Risk MAP projects throughout Region X and coordinate with other
Risk Analysis Branch and STARR staff, to ensure Risk MAP produces products and information valuable to
mitigation planning and risk reduction activities.
Kristen joined FEMA in 2006 to support the Map Modernization Program and transitioned to lead the Mitigation
Planning Program in Region X in 2007. In addition to her mitigation planning work, she serves as a Situation Unit
Lead in the Regional Response Coordination Center, and is the Mitigation Division lead for the Region's
Threat/Hazard Identification and Risk Assessment (THIRA). She has degrees in Geology and Urban Planning from
Pennsylvania State University and University of Washington, respectively.
Brett has called the Seattle area home since 2009 when he joined FEMA's Risk Analysis Branch. In addition to his
mitigation planning duties, he also serves as a Situation Unit Lead in the Regional Response Coordination Center, and
Chairs the Regional SharePoint Committee. His prior work experience includes working as a wildland firefighter for
the National Park Service and U.S. Forest Service, working as a parks planner for a private firm in Portland, and
serving as a Peace Corps volunteer in Armenia. He has a Masters of Community and Regional Planning from the
University of Oregon.
Contact Kristen Meyers at kristen.meyers@fema.dhs.gov and Brett Holt at brett.holt@fema.dhs.gov.4
RiskMAP
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22
Memorandum
� of S Fw
CITY OF SEWARD : , 1.:!:.0
COMMUNITY DEVELOPMENT
.1 4.ASvP
Date: November 8, 2012
To: Planning & Zoning Commission
Through: Donna Glenz, Planner
From: Dwayne Atwood, Planning Technician
Subject: 2013 - Planning & Zoning Meeting Schedule
This memo is to provide a schedule of the Planning & Zoning Commission Meetings for the calendar year 2013. Unless
otherwise noted the P & Z regular meetings will begin at 7:00 p.m. The "Scheduled Special Meetings" shall be held
ONLY if a Public Hearing item is on the agenda and will commence at 7:00 pm, otherwise the gathering will be
held as a work session commencing at 6:00 pm.
Month Regular Meeting Special P &Z Meeting for Public Hearings 7:00 pm
OR scheduled Work Sessions Commence at 6:00 pm
January January 3 January 15 (New Year's Holiday on Tuesday, January 1)
February February 5 February 19
March March 5 (Note: March 5 Flood Board Work Session at 6:00)
March 19
April April 2 April 16
May May 7 May 21
June June 4 (Note: June 4 Flood Board Work Session at 6:00)
June 18
July Job L-2. July 16
August August 6 August 20
September September 3 (Note: September 3 Flood Board Work Session at 6:00)
September 17
October October 3 (Thursday) October 15 (Borough & Local Elections on October 1)
November November 7 (Thursday) November 19 (National Election on November 5)
December December 3 (Note: December 3 Flood Board Work Session at 6:00)
December -1-'7
January January 7 January 21
If you have questions or concerns or cannot attend, ple " 224 -4049 or email datwooda,cityofseward.net.
23
May 2013 May June 2013
Y SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 4 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 29
30
Monday Tuesday Wednesday Thursday Friday
Apr 29 30 May 1 2 3
6:00pm Seward Rereat
m
a
rn
N
Q
6 7 8 9 10
6.00pm CCBudget WS 7:00pm P &Z Mtg 12:00pm PACAB WS
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13 14 15 16 17
7:00pm CC Mtg 6:00pm Ethics Training 12:00pm PACAB Special
6:00pm Seward Recrea
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6:00pm CC Budget WS 7:00pm P &Z Spc Mtg
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2
27 28 29 30 31
MEMORIAL DAY; OFFI 7:00pm CC Mtg 6:30pm HP Mtg
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Nanci Richey 1 5/17/2013 9:27 AM
June 2013 JuneeTh July 2013
SuMo TuWe Th Fr Sa SuMo TuW e Th Fr Sa
1 1 2 3 4 5 6
2 3 4 5 6 7 8 7 8 9 10 11 12 13
9 10 11 12 13 14 15 14 15 16 17 18 19 20
16 17 18 19 20 21 22 21 22 23 24 25 26 27
23 24 25 26 27 28 29 28 29 30 31
30
Monday Tuesday Wednesday Thursday Friday
Jun 3 4 5 6 7
7:00pm P &Z Mtg 12:00pm PACAB Mtg
6:00pm Seward Recrea
m
10 11 12 13 14
7:00pm CC Mtg
0
17 18 19 20 21
6:00pm P &Z WS 12:00pm PACAB Work S
6:00pm Seward Recrea
6:30pm HP Mtg
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24 25 26 27 28
7:00pm CC Mtg
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7
Nanci Richey 1 5/17/2013 9:27 AM