HomeMy WebLinkAbout06052013 PACAB PacketPost and Commerce Advisory
Board Meeting
June 5, 2013
Council Chambers
noon
SEWARD PORT AND COMMERCE ADVISORY BOARD
Regular Meeting
June 5, 2013 12:OOPM COUNCIL CHAMBERS
1.
CALL TO ORDER
Deborah Altermatt
Board Member
Term Expires 07/2013
2•
PLEDGE OF ALLEGIANCE
Daryl Schaefermeyer
3.
ROLL CALL
Board Member
Term Expires 07/2014
4.
SPECIAL ORDERS, PRESENTATIONS AND
Bruce Jaffa
REPORTS
Board Member
Term Expires 07/2014
A. AKRR Representative- Louis Bencardino
Daniel Oliver
B. Harbormaster Report — Mack Funk
Board Member
Term Expires 07/2013
C. Chamber of Commerce Report- Cindy Clock
Steve Fink
Board Member
D. Administration Report- Ron Long
Tenn Expires 07/2014
Bob Linville
5.
Citizens' comments on any subject except those items
Board Member
Term Expires 07/2014
scheduled for public hearing. [Those who have signed in
will be given the first opportunity to speak. Time is limited
Carl Hughes
to 2 minutes per speaker and 30 minutes total time for this
Board Member
agenda item.]
Term Expires 07/2014
Jim Hunt
6.
Approval of agenda and consent agenda [Approval of
City Manager
Consent Agenda passes all routine items indicated by
asterisk (*). Consent Agenda items are not considered
Ron Long
separately unless a Board Member so requests. In the
Assistant City Manager
event of such a request, the item is returned to the Regular
Mack Funk I Agenda.]
Harbor Master
Suzi Towsley
Executive Liaison
City of &ward, Alaska PACAB Agenda
June 5, 2013 Page I
7. INFORMATIONAL ITEMS, REPORTS AND PRESENTATIONS —
A. SMIC/CVRF update
B. The PACAB June 19, 2013 work session topic was previously set as `Small Boat Harbor
Management Plan revisions'.
8. UNFINISHED BUSINESS
A. PACAB Resolution 2013-01 recommending the revision of the 2013 Harbor Tariff to
eliminate the requirement for passenger fees for students that are part of a classroom
group, tabled from 5-15-13 meeting.
B. PACAB Resolution 2013-03 recommending changes to the harbor tariff to specify that
reserved slips will be offered to wait list customers twice a year and to establish that newtc%�
wait list customers can be offered reserved slips if all senior wait list customers have V
already been offered a reserved slip, tabled from the 5-15-13 meeting.
9. NEW BUSINESS
A.
* B. May 15, 2013 Special Meeting Minutes -ect-are--- 9
10. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action
required)-
11. BOARD COMMENTS
12. CITIZEN COMMENTS [5 minutes per individual - Each individual has one opportunity to
speak.]
13. BOARD AND ADMINSTRATIVE RESPONSE TO CITIZENS'COMMENTS
14. ADJOURNMENT
City of Seward, Alaska PACAB Agenda
June S, 2013 Page 2
Agenda Statement
Meeting Date: March 6, 2013
Tabled and revisited on ^ i 2, �ni 3 May 1, 2013 June 5, 2013
To: Port and Commerce Advisory Board
From: Seward Harbormaster
Agenda Item: Waiver of passenger fees for students
BACKGROUND & JUSTIFICATION:
In 2000, the City adopted a passenger fee of $1.50 per passenger in order to repay Revenue Bonds
that were used to fund harbor improvements. With more borrowing, the fee was later increased to
$3.50 per passenger. Non-paying passengers don't pay this fee, such as during the popular "Combat
Fishing" tournament. It is now proposed that students (and support staff) that are part of a classroom
group would also be exempt from the passenger fee. While this will reduce the fees that flow into
this account, it is likely that it will result in more overall passengers and more business activity and
more sales tax receipts. It is also expected that bringing more young students to Seward will
encourage subsequent visits.
In order to implement this change, a tariff revision is necessary.
INTENT: The purpose of PACAB Resolutions 2013-001 is to exempt students from paying
passenger fees.
CONSISTENCY CHECKLIST:
Yes
No
N/A
Comprehensive Plan (document source here): Continue to support,
I .
promote, enhance and develop harbor facilities to accommodate
X
Seward's growing demand for marine transport facilities. (page 33)
Strategic Plan (document source here): Adjust local development
2.
regulations where appropriate, to encourage development that is
X
consistent with our economic vision. (Page 5)
3.
Other (list):
FISCAL NOTE: The annual number of students expected to be eligible would be about 1,500-
2,000 for the season between the two large tour operators, thus a revenue impact of $5,250 -
$7,000.
RECOMMENDATION:
Approve PACAB Resolution 2013-001 recommending changes to the 2013 Harbor Tariff.
Sponsored by: PACAB
CITY OF SEWARD, ALASKA
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2013-001
A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD,
RECOMMENDING THE REVISION OF THE 2013 HARBOR TARIFF TO
ELIMINATE THE REQUIREMENT FOR PASSENGER FEES FOR
STUDENTS THAT ARE PART OF A CLASSROOM GROUP
WHEREAS, Education of students is critical to the success of our community, state, and
nation; and
WHEREAS, due to economic challenges some students may not be able to afford the normal
passenger fees that are collected by commercial vessel operators for the City Harbor Department; and
WHEREAS, waiving student passenger fees may boost the local economy in both the short
and long term.
NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE
ADVISORY BOARD that:
Section 1. Subsection 230 of the 2013 Harbor Tariff is hereby updated as follows (addition
listed in bold italic):
Subsection
230 PASSENGER FEES
(a) Fee. In addition to other tariff provisions, the terms and conditions of this item apply and charges are
assessed to passenger vessels, sport fishing vessels, guide and outfitter vessels, and all other vessels
carrying passengers for compensation. A passenger fee of $3.50 per passenger shall be paid for each
passenger embarking or disembarking a vessel at a City Dock, as such term is defined in subsection 100
hereof. The passenger fee is assessed once per passenger per excursion regardless of whether the passenger
excursion is one-way or round-trip. As used in this subsection, "compensation" means payment to the
vessel owner or operator whether by charter or through fares paid by or on behalf of passengers.
(b) E.rception. Notwithstanding Subsection 230 (a) no fee shall apply to students or support staff that
embark or disembark a vessel as part of a classroom group.
(bc) Filing of forms and payment of fees. Prior to January 1 of each year, operators of affected passenger
vessels shall complete a passenger fee registration form provided by the City. Passenger fees shall be paid and
reported to the City monthly, on a form, and in a manner, provided by the City, within 30 calendar days of the
month following the month for which the fees are due. The City may require more or less frequent filing,
depending on the account status of the filer. A return must be filed every period, even if no transactions have
occurred. Failure to file a return is subject to a missed filing fee of $25 for each missed filing. Failure to remit
all taxes collected or later found to be due by the due date, is subject to a penalty in the amount of 10% of the
amount owed, plus interest charged at the maximum rate allowed by law per year, compounded monthly.
14
Port and Commerce Advisory Board
RESOLUTION 2013-001
(etl) Failure to file. When an operator fails to file a return, or when the city manager finds that a return filed by
an operator is not properly supported, the city manager may prepare and file a return on behalf of the operator.
Passenger fees estimated on a return filed on behalf of the operator may be premised upon any information that
is available to the city manager including, without limitation, comparative data for similar businesses. An
operator for whom an involuntary return is filed under this subsection shall be liable for the passenger fees
stated on the return as well as any applicable penalties and interest as stated in 230 (bc).
Section 2. This resolution shall take effect 10 days following adoption by the City Council.
PASSED AND APPROVED by the Port and Commerce Advisory Board this 5Td day of June 2013.
THE CITY OF SEWARD, ALASKA
Deborah Altermatt, PACAB Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
PACAB Agenda Statement
Meeting Date: May 1, 2013
Tabled to the June 5, 2013 Meeting
To: Port and Commerce Advisory Board
From: Seward Harbormaster
Agenda Item: RECOMMENDING CHANGES TO THE
HARBOR TARIFF TO SPECIFY THAT
RESERVED SLIPS WILL BE OFFERED TO WAIT LIST
CUSTOMERS TWICE A YEAR AND TO ESTABLISH THAT
NEW WAIT LIST CUSTOMERS CAN BE OFFERED RESERVED
SLIPS IF ALL SENIOR WAIT LIST CUSTOMERS HAVE
ALREADY BEEN OFFERED A RESERVED SLIP
BACKGROUND & JUSTIFICATION: In 2012, the harbor tariff was amended to allow the
harbor to offer wait list customers available slips throughout the year. The purpose of this latest,
proposed change is to streamline the process of offering slips to harbor customers. The Seward City
Code 7.10.320.E provides that if a waitlist customer declines or fails to respond to a slip offer two
times, they will be dropped from the wait list. It therefore seems to make the most sense to offer
available reserved slips every six months.
In early 2013, like in 2012, we have more reserved slips available in some wait list categories
than we have customers to fill the slips. So, if reserved slips are available but unclaimed, new
waitlist customers that are anxious for slips shouldn't have to wait for the waitlist cycle of offer and
acceptance or rejection before they are offered slips.
INTENT: The purpose of Resolution 2013- is to more efficiently assign reserved moorage slips to
customers via the wait list process.
CONSISTENCY CHECKLIST:
Yes
No
N/A
Comprehensive Plan (document source here): Encourage a thriving port
1.
of Seward through harbor improvements, infrastructure expansion, and
X
implementation of management plans. (page 23)
Strategic Plan (document source here): Adjust local development
2.
regulations where appropriate, to encourage development that is
X
consistent with our economic vision. (Page 5)
3.
Other (list):
FISCAL NOTE: This change is expected to save some postage cost and staff time by eliminating
extra notices to waitlist customers.
RECOMMENDATION:
Approve PACAB Resolution 2013-03 recommending changes to the Harbor Tariff.
(0
Sponsored by: PACAB
CITY OF SEWARD, ALASKA
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2013-03
A RESOLUTION OF THE SEWARD PORT AND COMMERCE ADVISORY
BOARD (PACAB) RECOMMENDING COUNCIL APPROVAL OF A
CHANGE TO THE HARBOR TARIFF TO SPECIFY THAT WAITLIST
SLIPS WILL BE OFFERED TO CUSTOMERS TWICE A YEAR AND THAT
NEW WAITLIST CUSTOMERS MAY BE OFFERED SLIPS IF ALL SENIOR
WAITLIST CUSTOMERS HAVE BEEN OFFERED SLIPS.
WHEREAS, smooth administration of the harbor waitlist is critical to the establishment of
good business relationships at the harbor; and
WHEREAS, Resolution 2012-60 was adopted to amend the tariff to allow waitlist customers
to be offered slips year round; and
WHEREAS, if customers are offered and then decline slips or fail to respond to an offer
twice they are dropped from the wait list;
NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board of
the City of Seward, Alaska that:
Section 1. Subsection 200 of the 2013 Port and Harbor Tariff should be amended by the
City Council as follows (additions listed in bold italic, deletions listed in stfikethr-oug ):
200 MOORAGE
(b) Waiting List for Permanent Slip Assignment. Due to the demand for slips on the City
of Seward float system, vessels will be assigned permanent slips based on waiting lists
maintained by the Harbormaster's office. Separate waiting lists shall be maintained for
the following size floats:
17 feet (accommodates vessel 12 to 21 feet)
23 feet (accommodates vessel 22 to 26 feet)
32 feet (accommodates vessel 27 to 36 feet)
40 feet (accommodates vessel 37 to 44 feet)
50 feet (accommodates vessel 45 to 54 feet)
60 feet (accommodates vessel 55 to 64 feet)
75 feet (accommodates vessel 65 to 79 feet)
90 feet (accommodates vessel 80 to 94 feet)
100 feet (accommodates vessel 95 to 104 feet)
_.7
CITY OF SEWARD, ALASKA
RESOLUTION 2013-03
105 feet or longer- side tie only- up to 150 feet
Assignments to a permanent slip from the waiting lists shall be made year round by the
Harbormaster based on the slip size available and the most senior name on the waiting
list for that size slip, with the following provision. Assignments to a permanent slip
from the waiting list will be offered no more than once every six months. New
waitlist customers may be offered a permanent slip if all of the more senior names
on the waitlist have been offered a permanent slip within the last six months.
There is a fee of THIRTY ONE DOLLARS AND FIFTY CENTS ($31.50) per year per
listing on the waiting list(s) for a permanent slip assignment. The wait list year runs
November 1 through October 31.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the Port and Commerce Advisory Board this 5th day of June, 2013
THE CITY OF SEWARD, ALASKA
Deborah Altermatt, Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
I
City of Seward, Alaska Port and Commerce Advisory Board Special meeting Minutes
May 15, 2013 Volume Page
CALL TO ORDER
The May 15, 2013 Special meeting of the Port and Commerce Advisory Board was called to
order at 12:03 p.m. by Deborah Alterman.
OPENING CEREMONY
The group pledged allegiance to the flag.
ROLL CALL
There were present:
Deborah Altermatt, presiding
Darryl Schaefermeyer
Bob Linville
Bruce Jaffa
Comprising a quorum; and
Dan Oliver
Steve Fink
Carl Hughs
Were excused
Also present were:
Ron Long, Assistant City Manager
Mack Funk, Harbor Master
Norm Regis, Deputy Harbor Master
Louis Bencardino, Alaska Railroad
Suzi Towsley, Board Liaison
Wolf Kurtz, Seward City News
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
l . Rail Road report, Louis Bencardino-
The Dock had hosted 5 cruise ships, 3 community events and a pipe ship in the last month.
Future planned development was discussed. Underground fuel lines were going in to serve
the freight dock. A coal ship was scheduled for the 271". Mr Bencardino had another
appointment apologized to the board and left the meeting after his report.
2. Harbor Master Report, Funk —
The Department of environmental conservation had conducted a storm water permit
inspection in the SMIC area. D float project had been awarded to Orion construction,
formerly West Construction with a very competitive bid.
Administration Report, Long -
An Office of Budget Management Meeting had just taken place to plan for spending the
legislative monies. The project was 8.5 million short of being able to construct the
breakwater and a stepped plan was being developed. The City Manager and Assistant City
Manager had recently returned from a trip to Washington De and the Seattle Area.
Navigational servitude was discussed there and by the board.
City of Seward, Alaska Port and Commerce Advisory Board Special meeting Minutes
May 15, 2013 Volume Page
A workforce development meeting would take place in Kenai the following week and Long
would
4. Administration Report -
Testimony on Seward projects was going on in Juneau that evening at 6pm and locals could
testify from the Legislative information office in Seaview Plaza. $8 million in funding was
looking likely through the legislature for the SMIC development project.
Admin was prepping for a busy month, including visits to Juneau, Washington DC and the
Seattle trip.
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
Ron Wille addressed the board and asked members to review the National Marine Fisheries
Commissions rationale for possible changes that could impact tours and wildlife viewing
/sightseeing boats, kayaking trips and many other activities in bays and coves in the area. Ailik bay
was specifically named. The proposed changes were currently in the commenting phase.
Tim McDonald addressed the board and presented his baseline trail system project which would
extend a bike -able trail along the head of the bay, through Railroad property, east to McDonald's
land. He said that he would be presenting the same project to Council on April 8.
Leslie Jacoby, the education director at Kenai Fjord Tours, addressed the Board and spoke strongly
in support of the Board and eventually City Council removing passenger fee requirement for student
groups going on tours.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Schaefermeyer /Jaffa) Approval of Agenda
Unanimous Consent
Motion (Jaffa/Schaefermeyer)
Board Discussion
Motion (Schaefermeyer/Jaffa)
Motion To Table Passed Unanimously
Resolution 2013-01, Recommending the
Revision of the 2013 Harbor Tariff to
eliminate the requirement for passenger
fees for students that are part of a
classroom group.
Motion to table Resolution to the June 5,
2013 PACAB meeting.
16
City of Seward, Alaska Port and Commerce Advisory Board Special meeting Minutes
May 15, 2013 Volume, Page
Motion (Schaefermeyer/Jaffa)
Board Discussion
Motion (Schaefermeyer/Jaffa)
Motion (Schaefermeyer/Jaffa)
Board Discussion
Resolution 2013-03 recommending changes
to the harbor tariff to specify that reserved
slips will be offered to wait list customers
twice a year and to establish that new wait
list customers can be offered reserved slips
if all senior wait list customers have already
been offered a reserved slip
Motion to table Resolution to the June 5,
2013 PACAB meeting.
Resolution 2013-04 recommending
changes to the City Code to establish
electronic notification of wait list customers
at the Small Boat Harbor
Motion to amend (Schaefermeyer/Linville)
Adding "elected to receive email
notifications and" to the resolution
language change.
"Section 1. Section 7.10.320(G) of the Seward City Code should be amended by the
City council as follows (additions listed in bold italic, deletions listed in
triket-ettgh):
G. Notice of space availability. When space becomes available, the Harbormaster
shall notify the first applicant on the wait list that has a qualified interest in a vessel
of the size for which space is available. Notice shall be by eei4ified mail, tuf
feeeipt requested. electronic mail for any applicant who has
elected to receive email notifications and
provided an email address, or otherwise by certified mail. In each case, notice will
be sent return receipt requested. An applicant shall have 21 days from the stampe
p n+Y,.,afk date of the eei4ified .,- aili g date the notice is sent to respond. If the notice
is returned by the post office or the applicant fails to respond, the Harbormaster will
notify the next eligible applicant on the wait list and so until the space is assigned.
The slip holder shall obtain a qualifying interest in a vessel of an appropriate size for
the slip within 12 months of being offered a slip."
City of Seward, Alaska Port and Commerce Advisory Board Special meeting Minutes
May 15, 2013 Volume, Page
Board Discussion of amendment
Vote on Amendment
Motion passed as amended, unanimously
Motion (Linville/Jaffa)
Motion passed unanimously
CITIZENS' COMMENTS
Unanimous
To set the topic for the June 19, 2013
work session as "Small Boat Harbor
Management Plan"
McDonald stated that he saw growth in Seward's future and was happy to be serving on the recently
formed Seward Recreation Committee
BOARD AND ADMINISTRATIVE RESPONSE TO CITIZENS' COMMENTS
Linville is very happy that the board is discussing it and would like a report about the hoist for the
harbor.
Schaefermeyer is excited about the board exploring energy alternatives and suggests a consultant
from the Sea life Center's water heat pump project visit PACAB.
Altermatt announced many goings-on in the harbor for, the opening weekend, May 18-19.
ADJOURNMENT
The meeting was adjourned at 1:58 p.m.
Suzi Towsley
Executive Liaison
(City Seal)
Deborah Altermatt
Chair
2013
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