HomeMy WebLinkAboutRes2013-051 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSTRUCTION CONTRACT WITH HARMON CONSTRUCTION FOR
THE CIVIL AND SITE WORK AND FOR THE FOUNDATION OF THE
ELECTRIC DEPARTMENT WAREHOUSE IN AN AMOUNT NOT TO
EXCEED $493,190, ESTABLISHING A 10% CONTINGENCY FUND AND
APPROPRIATING FUNDS
WHEREAS, the City Council approved Resolution 2007 -085 which authorized the City
Manager to pursue funding for two electric generators and associated components and design/build
proposals for Fort Raymond generator building and a warehouse with office space; and
WHEREAS, council approved Resolution 2012 -028 accepting a grant from Alaska Energy
Authority to upgrade and update generation facilities at Fort Raymond Generation Plant for
$3,960,000 and appropriating funds; and
WHEREAS, a line item in that grant specifies that $1,400,000 of the grant is to be used to
build an office /warehouse; and
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WHEREAS, the city developed a scope of work and advertised a competitive bid package
according to SCC 6.10.210 and SCC 6.10.215; and
WHEREAS, two proposals were received by the required deadline of April 30, 2013 at 2:00
p.m.: and
WHEREAS, the city reviewed all proposals and concluded Harmon Construction was the
lowest, most qualified and responsive bidder with a base bid amount of $493,190; and
WHEREAS, the city believes that a ten percent (10 %) contingency is necessary for a project
of this magnitude to address the potential for unforeseen project costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a construction contract not to
exceed $493,190 with Harmon Construction, for the civil and site work and for the foundation of the
electric department warehouse.
Section 2. Funding for this contract in an amount not to exceed $493,190 is hereby
L.• appropriated from account no. 505 -5052 -5930.
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -051
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Section 3. The City Manager is authorized to draw additional funds, as needed, to cover
contingencies in the amount not to exceed $49,319 from account no. 505 -5052 -5930.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24`
day of June, 2013.
THE CITY OF SEWARD, ALASKA
David Seawar , yor
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AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
114,
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P n J. Ballo'
Acting City Clerk
(Cit•y Or oc . **
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Agenda Statement
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Meeting Date: 24 June 2013
To: City Council
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Through: City Manager Jim Hunt
From: John Foutz, Electric Department Manager
Agenda Item: To authorize the City Manager to enter into a construction contract with
Harmon Construction for the civil and site work
BACKGROUND & JUSTIFICATION:
At the August 13, 2007 work session, the City Council gave direction to the administration to begin
working to replace two generators, and to construct a building to house the generators and a
warehouse with office space at the Fort Raymond site.
On August 27, 2007, Council approved Resolution 2007 -085 which authorized the City Manager to
pursue funding for two electric generators and associated components and design/build proposals for
Fort Raymond generator building and a warehouse with office space. This project has been divided
into two phases, with the generation building being Phase I and the warehouse as Phase II. Phase I is
ongoing at this time. The current resolution relates to Phase II.
Resolution 2012 -028 accepted a $3,960,000 grant from Alaska Energy Authority for the purpose of
completing Phase I and beginning Phase 1I. A line item of that grant dictates that $1,400,000 of that
grant will be spent on the Warehouse.
During the month of April, the City developed a scope of work and advertised a competitive bid
package according to SCC 6.10.210 and SCC 6.10.215. Out of twenty -six Plan Holders, there were
two responsive proposals. The proposals were opened and analyzed according to the criteria
presented to Council in the City Manager's report on 8 April. The successful proposer was Harmon
Construction with a bid of $493.190.
INTENT: To authorize the City Manager to enter into a construction contract with Harmon
Construction for the civil and site work and for the foundation of the electric department warehouse
in an amount not to exceed $493.190 and establishing a 10% contingency fund and appropriating
funds from account number 505 -5052 -5930.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2): X
2. Strategic Plan (document source here): X
3. Other (list): X
FISCAL NOTE: Total amount not to exceed $542,509, being the sum of $493,109 and $49,319
from account 505 -5052 -5930, funded in from AEA Grant #7910011, already accepted.
Approved by Finance Department: j -`' __.�
ATTORNEY REVIEW: Yes X "A' No
City Attorney provided contract template.
RECOMMENDATION: " R-e 41 0 ' fs - ajt j -- 5
Authorize the City Manager to enter into a construction contract with Marmon Construction for
the civil and site work and for the foundation of the electric department warehouse in an amount
not to exceed $493.190 and establishing a 10% contingency fund and appropriating funds from
account number 505 -5052 -5930.