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Home My WebLink About07222013 City Council Minutes City of Seward, Alaska City Council Minutes July 22, 2013 Volume 39, Page 169 CALL TO ORDER him The July 22, 2013 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Seaward. OPENING CEREMONY Lt. Louis Tiner led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding and Vanta Shafer Bob Valdatta Marianna Keil Jean Bardarson Christy Terry comprising a quorum of the Council; and Jim Hunt, City Manager Cheryl Brooking, City Attorney Brenda Ballou, Acting City Clerk Sim Absent — Ristine Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING - None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson /Shafer) Approval of Agenda and Consent Agenda Seaward removed Resolution 2013 -058 from the consent agenda. Keil removed Resolution 2013 -059 from the consent agenda. Keil removed the June 10 & 24, 2013 and the July 8, 2013 City Council Regular Meeting Minutes from the consent agenda. Bardarson added the appointment of Deborah Altermatt and Dan Oliver to the Port And Commerce Advisory Board to the consent agenda. Motion Passed Unanimous i.. The clerk read the following approved consent agenda items: City of Seward, Alaska City Council Minutes July 22, 2013 Volume 39, Page 170 Resolution 2013 -060, Authorizing The City Manager To Enter Into A Contract With Metco Inc. For An Amount Not To Exceed $349,982.00 (Bid Amount $334,599.50 With A $15,382.50 NJ Contingency) For The Dairy Hill Drainage Mitigation Project, And Appropriating Funds. Resolution 2013 -061, Authorizing The City Manager To Enter Into A Construction Contract With Harmon Construction To Erect A Steel Building On A Prepared Foundation, And Design And Install The Lighting And Heating Systems, In An Amount Not To Exceed $478,000, Establishing A 10% Contingency Fund And Appropriating Funds. Vote and appoint Dan Oliver and Deborah Altermatt to the Port and Commerce Advisory Board with terms expiring July 2016. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards - None Chamber of Commerce Report, Cindy Clock stated there were 40 members of the Alaska State Chamber of Commerce who were in Seward for an outreach trip on July 9 & 10, 2013, and they had been providing very positive feedback about their visit. The Seward Halibut Tournament winner, David Law from Tennessee, turned in a 211 -pound fish and collected $10,000 in prize money. Ticket sales were at just under $25,000 which was up about $3,000 from last year. Eric Strabel and rookie Ricky Gates both broke the long- standing 1981 record. August 10, 2013 would start the 58 Annual Silver Salmon Derby; this year, instead of $100 tagged fish, there would be $1,000 tagged fish. The chamber's mission was to promote and support a diversified economy for a positive business and living environment for its members and the greater Seward area. She encouraged council to approve Resolution 2013 -058 in order to support the chamber's mission. City Manager's Report, City Manager Jim Hunt stated there had been no purchase orders for between $10,000- $50,000 since the last meeting. The long runway at the city airport had been closed by the Alaska Department of Transportation (DOT) for any aircraft over 12,500 pounds. Providence Hospital was sending a "crash team" to Seward to handle and resolve some of the outstanding issues and complaints that plagued the facility. Assistant City Manager Ron Long added that the Public Works Department could have blue DOT road signs installed directing people to Seward Mountain Haven Long Term Care Facility from the highway within three weeks, and for less than $1,000. He said to have additional signs installed on the city's right -of -way on the secondary roads leading up to the facility, administration would contract that out. In response to Shafer, Long said the testing on the quarry proved the quantity and quality were favorable. City Attorney's Report, Cheryl Brooking stated that recently the Alaska Supreme Court ruled on a case involving the Department of Natural Resources (DNR) wherein there was fly -in -only property in the Matanuska - Susitna Valley which the borough had designated as fly -in only. The state issued permits to the landowners, but over time, the land owners began accessing the property more and more using all- terrain vehicles (ATVs). The ATVs caused terrible destruction to the environment. The ensuing lawsuit related to the permits that had been issued, and the Supreme Court ruled that the permits were an improper use of park land and were subsequently voided. Brooking's City of Seward, Alaska City Council Minutes July 22, 2013 Volume 39, Page 171 message to council was that any permits or licenses issued by the city, by law, could always be revocable at will and not just for cause. Mayoral Report, David Seaward - None Other Reports, Announcements and Presentations Historic Preservation Quarterly Report by Chair Linda Lasota UNFINISHED BUSINESS Items Postponed from Previous Agenda Resolution 2012 -058, Stating An Intent To Fund $400,000 For The Maple Street Sewer Line Project Subject To Receiving A Loan In That Amount, Authorizing A Loan Application With The Alaska Clean Water Fund And Authorizing The City Manager To Enter Into A Loan Agreement With The Alaska Ong- Clean Water Fund With Annual Payments Not To Exceed $24,000, And Subject To Annual Appropriation. (Clerk's Note: This resolution was originally approved on July 23, 2012, and came forward to council on July 8, 2013 in order to correct a term in the title which has a substantially different definition, but was postponed to this meeting. There was a new agenda statement brought forward on July 8, 2013 and it should be noted there is a second new agenda statement being brought forward tonight as well.) lbw The Main Motion was back on the floor. Long said the Alaska Department of Environmental Conservation (ADEC) said the $400,000 loan for the drinking water for Resolution 2012 -057 would need to be reapplied for in January, 2014, and so administration's recommendation was to approve the title change in Resolution 2012 -058 only, but not pursue the funding for $500,000 at this time so it could be combined with Resolution 2012 -057, and possibly also be lumped together with the water tower project for next Spring as one big project. Valdatta was concerned about an increase in the loan rate, but Hunt said he didn't think the interest rates would rise substantially. In response to Bardarson, Long said it would take a minimum of six months to set up an assessment district and it was administration's plan to put that in place before pursuing this public works endeavor. Terry and Bardarson added for clarification that, although the city manager was authorized to apply for a loan, he would have to bring the loan amount and terms back to council for approval. Motion Passed Unanimous NEW BUSINESS Resolution 2013 -058, Reaffirming The Seward Chamber Of Commerce, Conference And Visitors Bureau As The Lead Marketing Entity And Establishing Council's Intent To Annually Fund With Half Of The Actual Bed Tax Revenue From Each Second Prior Year. City of Seward, Alaska City Council Minutes July 22, 2013 Volume 39, Page 172 Terry declared a potential conflict of interest because she was on the Board of Directors for the Chamber of Commerce. Seaward ruled that no conflict existed. Keil declared a potential conflict of interest because she was an Honorary Member of the Chamber of Commerce. Seaward ruled that no conflict existed. Shafer declared a potential conflict of interest because she was a member of the Chamber of Commerce. Seaward ruled that no conflict existed. Bardarson declared a potential conflict of interest because she was a member of the Chamber of Commerce. Seaward ruled that no conflict existed. Brooking declared a potential conflict of interest because she was working with the Chamber of Commerce in a professional capacity. Seaward ruled that no conflict existed. Motion (Terry /Shafer) Approve Resolution 2013 -058 Motion Passed Yes: Valdatta, Terry, Bardarson, Shafer, Keil No: Seaward Resolution 2013 -059, Adopting The Revised 2013 Capital Improvement Plan. Motion Ter /Shafer Approve Resolution 2013-059 •r. ( ry ) pp Motion to Amend (Keil /Terry) Amend Resolution 2013 -059 by striking "Replace Pick -Up Truck with 115,000 Miles ". Motion to Amend Approved Unanimous Consent Motion Passed Unanimous Resolution 2013 -062, Authorizing The City Manager To Purchase A Replacement Vehicle In The Form Of A Small 4-Wheel Drive Sport Utility Vehicle To Replace The 1999 Ford Pickup At The Harbor And Appropriating Funds In The Amount Of $22,891. Motion (Bardarson/Keil) Approve Resolution 2013 -062 Motion to Amend (Terry/Bardarson) Amend Resolution 2013 -062 by striking "Upon receipt of the new vehicle" from Section 3. Motion to Amend Passed Unanimous Consent Motion Passed Unanimous City of Seward, Alaska City Council Minutes July 22, 2013 Volume 39, Page 173 Other New Business Approval of the June 10 & 24, 2013 and July 8, 2013 City Council Regular Meeting Minutes. Motion (Terry /Keil) Approve The June 10 & 24, 2013 and July 8, 2013 City Council Regular Meeting Minutes. Motion to Amend (Keil) Amend The July 8, 2013 City Council Regular Meeting Minutes under Council Comments for Keil to say: "She said the State of Alaska Redistricting Board had approved a conceptual map wherein Seward would be in House District 30. Seward would remain in Representative Chenault's district. The Senatorial district would not include South Anchorage, so Seward would no longer be represented by Senator Giessel. She urged others to check out the redistricting board website." Motion to Amend Passed Unanimous Consent Motion Passed Unanimous Consent INFORMATIONAL ITEMS AND REPORTS Providence Seward Medical Center financial report for May 2013. Seward Ad Hoc Recreation Committee meetings during summer months suspended—will resume on Wednesday, September 4, 2013. "Washington Update" memo from Sebastian O'Kelly, Kate Scontras, CJ Zane and Brad Gilman. COUNCIL COMMENTS Shafer said visitors have been commenting that there is no clear understanding for visitors that the harbor and downtown sections of town are two separate areas of town; harbor customers often think they are in downtown Seward. She requested additional signage in the harbor area to assist in visitors' understanding where downtown was located. She said she had long been an advocate for selling Seward's water for profit, and believed that the revenue generated from that endeavor could help offset the high electric and fuel costs that residents here had to endure. saw CITIZEN COMMENTS - None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS - None City of Seward, Alaska City Council Minutes July 22, 2013 volume 39, Page 174 ADJOURNMENT •� The meeting was adjourned at 8:28 p.m. /4f. /04F Lem B enda Ballou ' David Seaward Acting City Clerk Mayor .ssos 8888 (Cit 441150 �t • - r. iJ Au1 • : ®' SEAL s• • j • • • • n pe P • •+ � •9 ; �y Ji 6,19, 4 ` J J