HomeMy WebLinkAboutRes2014-003Sponsored by: Hunt
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CITY OF SEWARD, ALASKA
RESOLUTION 2014-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING A RASMUSON TIER I MATCHING GRANT
47382, IN THE AMOUNT OF $20,000 TOWARDS COMPLETION OF
THE SEWARD MARINER'S MEMORIAL PROJECT
WHEREAS, the Seward Mariner's Memorial Project has raised funds in the community
through partnerships with business and not for profit organizations since 2008, and
WHEREAS, the Seward Mariner's Memorial is being constructed on property belonging
to the City of Seward, in cooperation with the City and will become City property with continued
committee oversight; and
WHEREAS, in June of 2013 the Seward Mariner's Memorial Project was awarded a
Rasmuson Foundation Tier I Grant for $20,000 in 1:1 matching funds towards phase 11
construction; and
WHEREAS, the grant terms state Rasmuson foundation will match each dollar of new
funds received for the project between June 1, 2013 and May, 30, 2014, the grant performance
end date; and
WHEREAS, the City of Seward will not provide any funding for this project, but will
pass through the granted funds to the Seward Mariner's Memorial Project, and will serve as the
pass -through entity responsible for filing grant reports with the Rasmuson Foundation.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to sign the grant agreement for, and manage
the Rasmuson Foundation Tier I Grant #7382 accepting $20,000 in 1:1 matching funds for the
construction of the Seward Mariner's Memorial.
Section 2. Funds in the amount of $20,000 are hereby appropriated from grant revenues
account no. 890-8900-4680-0900 to pass through account no. 890-8900-5998, for the purposes of
paying for grant -related expenditures as authorized by the Seward Mariner's Memorial Project.
Section 3. This resolution shall take effect immediately upon adoption.
I
CITY OF SEWARD, ALASKA
RESOLUTION 2014-003
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13"'
day of January 2014.
THE CITY OF SEWARD, ALASKA
can Bardarson, Mayor
AYES: Keil, Terry, Squires, Butts, Bardarson
NOES: None
ABSENT: Casagranda, Shafer
ABSTAIN: None
ATTEST:
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MC �j1hanna—K rimdy, C
C ty Clerk
(City Seal)
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Council Agenda Statement
Meeting Date: January 13, 2014
Through: Jim Hunt, City Manager
From: Ron Long, Community Development Director
Agenda Item: Seward Mariner's Memorial Tier 1 $20,000 Rasmuson Grant
BACKGROUND & JUSTIFICATION:
The Seward Mariner's Memorial Committee, has been working to raise funds to build a
Mariner's Memorial on the south harbor uplands since 2008. The City has dedicated land for this
project and local fisherman's groups, businesses and other not for profit organizations have
worked together to move this project toward completion. A 13 member volunteer committee has
worked to raise funds and oversee construction of the memorial. The lighthouse and compass
rose portions of the structure were completed in 2012 and 2013.
Planned additions in 2014 include: installation of a ship's bell, wave wall, and landscaping with
benches. This phase will involve Seward's artisans to help add informative murals, artistic
enhancements and the statue of a woman looking out to sea on the upper floor depicting the
"widow's walk" theme from historic ports. A section of the memorial site will be dedicated to
victims of the 1964 earthquake and other historic maritime events that have occurred in the area.
The parties have agreed that the facility will then be owned by the City and maintained and
operated as a memorial by the Committee, to oversee placement of plaques and staging events.
The projects committee applied for and has been awarded a Tier I Rasmuson Foundation
Matching Grant in an amount of $20,000 to fund phase 2 (compass rose) of this project. This
grant requires matching funds which will be will be raised by the Mariners Memorial Group. The
grant itself was applied for in cooperation with the City as the owner, being the pass -through
agent. The grant performance period will end on May 30, 2014.
INTENT: This resolution requests that Council accept Rasmuson Tier I grant #7382, a 1: 1
matching grant for $20,000 as a pass -through grant to the Seward Mariner's Memorial
Committee.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (document source here): "Continued development
x
of Waterfront Park" Page 8
2.
Strategic Plan (document source here): Page 3, "support and develop
x
an appreciation of local history culture and sense of community."
3.
Other (list):
x
ATTORNEY REVIEW: Yes No >(
FISCAL NOTE: There are no direct costs to the City associated with this resolution. The
$20,000 awarded by Rasmuson will be matched by the funds committed to the project by the
Seward Mariner's Memorial Project.
Approved by Finance Department t. uz� b&a-�
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RECOMMENDATION: 00�>
Council approve Resolution 2014- accepting Rasmuson Grant #7382 on behalf of the Seward
Mariner's Memorial Project.
Grantee:
Total Award Amount.
Project Title:
Date Awarded
Grant Number.
Grant Type:
GRANT AGREEMENT
City of Seward
$20, 000.00
Seward Mariner's Memorial project.
6/1/2013
7382
Tier 1
Award Detail and Conditions: 1:1 challenge grant up to $20,000 to support Phase 2 of the
Seward Mariner's Memorial project. Rasmuson Foundation will
match one dollar for every dollar raised in cash for the project
between 6/1/13 - 5/31/14, up to $20,000. The City of Seward will
not be eligible to apply for a grant for Phase 3 of this project.
Program Officer:
Sharity Sommer
By signing this document, the grantee agrees to accept any and all conditions of this grant award
and to comply with the requirements of Rasmuson Foundation. Please provide a signature from an
official who is authorized to sign contracts on behalf of the organization (for example, the
Executive Director or Chair of the Board of Directors; the Mayor or City Manager; IRA Council
President or Tribal Administrator; or Chancellor, Dean or Director.
City of Seward
RF grant number 7382
Initial
Page 1 of 3
Rev. 07/10
M-,
;M
T 50d or printed Legal Name of Organization
W 2" 9i
Signature
Typed or printed Name and Title
Date
(Please sign this Agreement, initial each page where indicated, and return it to the Foundation by
the date indicated in the award letter. Retain a copy for your records.)
City of Seward
RF grant number 7382
(:2 Initial
4l'u Page 2 of 3
Rev. 07/10
Rasmuson Foundation Grant Award and Conditions
Grant Number
The Grant Number for this award is 7382. Please refer to this number in all correspondence
related to this award.
Grant Payments
Outright Portion
By signing this agreement you acknowledge receipt of payment in full for the outright
portion of this grant.
Challenge Portion
A grant with a challenge component will be paid only when those conditions have been
met. The form titled Certification of Meeting Grant Conditions is to be used to explain how
the challenge condition has been met. Challenges must be met by the grant end date.
Grant payments for challenges require receipt of a Payment Request form from the
grantee a minimum of 30 days prior to payment.
Approved payment requests from all grantees are batched and processed once a month;
checks are mailed at the end of the month.
Expenditure of Funds
This grant is made based upon a specific proposal that contains a project description. It is
expected that the entire amount of this grant will be applied to the described project and not used
for any other purposes. If, at the end of the grant period, unspent funds remain, the balance of the
grant funds must be returned to the Foundation.
Grant Duration
As agreed during the grant proposal review process, the project has the following begin and end
dates:
Project begin date: 6/1/2013
Project end date: 5/31/2014
Reporting Requirements
A final report is due within 30 days after the grant end date. In reporting, the grantee should
describe the status of the project, and explain the project impact on the grantee organization.
Extension
Extensions are not encouraged for small grants. Should you be unable to complete your project by
the grant end date, you should contact your Program Officer prior to the grant end date.
City of Seward
RF grant number 7382
4PInitial
age 3 of 3
Rev. 07/10
Bud -get Reallocation or Project Revision
Requests to substantially revise the scope of an award for activities not originally proposed, or
inconsistent with the award's intent, are not permitted.
Unspent Funds
It is the policy of the Foundation that unspent funds are returned with the final report.
Certification of IRS Status
By signing this document, the grantee certifies that it is a tax-exempt agency under Section 501 (c)
(3) of the Internal Revenue Code and is classified as not a private foundation under Section 509
(a) (1) or 509 (a) (2) of the Code or, a unit of government, or an officially recognized tribal
organization.
If the organization is required to file form 990 or any version thereof, the grantee certifies
that these have been filed for the last three tax years (the most recent tax year may be on
an unexpired extension).
Any change in IRS tax-exempt status must be promptly reported to the Foundation.
Change in Key Personnel or Contact Information
Please notify your Program Officer if the official who signs this document leaves office or changes,
or with any other contact information change. This allows the Foundation to keep you apprised of
new opportunities and changes.
Termination of Award
Failure to fulfill the terms of this agreement may result in termination of the grant. If the grant is
terminated, the Foundation may ask for return of grant funds. Also, the organization may be
ineligible to apply for future funding from the Rasmuson Foundation.
Forms
The Final report mentioned in this document is available on the Foundation's web site at
www.rasmu2gD.org under "resources/forms/reporting and payment request forms."
If you have questions, please call or email:
Program Officer:
Email:
City of Seward
RF grant number 7382
Sharity Sommer
(907) 297-2876
ssommer@rasmuson.org
Rev. 07/10
METI 0 - . -1 0-
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Organization or Artist Name: City of Seward
Project Title: Seward Mariner's Memorial project.
Grant Number: 7382
Rasmuson Foundation is granted permission to use images or artwork (the Work) submitted with
my application or reports to promote me, my organization, my/our work; to raise awareness of the
Foundation's work and funds available for grants; and to highlight the depth of creative talent that
exists in Alaska.
Images or artwork may include digital documentation such as photos, videos, audio files, etc.
Artist attribution will be supplied in all uses of the Work.
Work may be featured in press releases, on the Foundation's website, in Foundation social
media sites, or in Foundation publications.
I understand that granting permission to use the Work for promotional purposes is not a
requirement for receiving a grant from Rasmuson Foundation. No remuneration will be provided
for this promotional use.
You are affirmatively representing that the Work is your/your organization's legal property to
distribute and you are granting Rasmuson Foundation permission to use these images for
publicity use only.
Please check one box below and return this form in the envelope provided.
AGREE to the above statement.
❑ 1 DO NOT AGREE to the above statement.
Ty d or printed Name hnd Title "
Signature Date
Phone w /- Email Address
Rev. 07/10