HomeMy WebLinkAboutRes2004-006
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Sponsored by: Shealy
CITY OF SEWARD, ALASKA
RESOLUTION 2004-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
JOHN DEERE 4410 TRACTOR FROM CRAIG TAYLOR FOR
AN AMOUNT NOT TO EXCEED $25,750.00 AND
APPROPRIATING FUNDS
WHEREAS, all the Water and Sewer facilities require maintenance and continual
ground keeping; and
WHEREAS, brush and alders need to be kept from growing in the fence, and for the
longevity ofthe fence; and
WHEREAS, to deter vandalism, and access around the facilities; and
WHEREAS, this includes wintertime snow removal inside chain link fences; large
equipment cannot be used inside the facilities; and
WHEREAS, this item was budgeted in 2003.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to purchase the John Deere 4410
From Craig Taylor; for an amount not to exceed $25,750.00.
Section 2. Funds in the amount of $25,750.00 are hereby approved from the General
Fund fund balance to be split equally between account no. 701-7400- 5930, and account 703-
7900-5930, effective January 12, 2004.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APROVED by the City Council of the City of Seward, Alaska, this lih day of
January, 2004.
CITY OF SEWARD, ALASKA
RESOLUTION 2004-06
THE CITY OF SEWARD, ALASKA
CPaV~~
C. David Brossow, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Shafer, Dunham, Clark, Valdatta, Branson, Brossow
Amberg
None
None
ATTEST:
(City Seal)
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Council Agenda Statement
Meeting Date: January 12, 2004
Through: Phil Shealy, City Manager
From: W.C. Casey, Director of Public Works
Agenda Item: Approving the Purchase of a John Deere 4410 Tractor for
the Water Department.
______________________________________________________________________
BACKGROUND & JUSTIFICATION
The Water and Sewer Department have several remote buildings and two treatment
Lagoons with over 2½ miles of chain link fence, and roadways. After September 11th, 2001,
additional fencing was required around the Lowell Canyon and Gateway tanks. All the facilities
require maintenance and continual ground keeping. Brush and alders need to be kept from
growing in the fence, for the longevity of the fence and to deter vandalism, and access around
the facilities. This also includes wintertime snow removal inside chain link fences. Large
equipment cannot be used inside the facilities.
In years past, the City had access to the Department of Transportation’s (D.O.T.)
tractor. Due to D.O.T.’s budget restrictions, we no longer have access to their tractor.
Last year, the use of Metco’s hydro-ax was required to clear cut the overgrowth of
alders in the Seward Marine Industrial Center area.
The City obtained sealed bids from three companies. United Rental sent a bid in on a Kubota for
$25,048.73, Craig Taylor sent a bid in on a John Deere for $25,750.00, and Yukon Equipment
sent a bid in on a Farmall for $31,517.00. Water, and Sewer personnel reviewed all bids, and felt
the John Deere 4410 is a far superior tractor for their needs, and met bid specifications. The
Kubota tractor did not meet all bid specifications. The John Deere has a rear, and midmount
PTO, accommodates a brush cutter, and has midmount power takeoff for more attachments. It
also has a rotary cutter which is needed for brush cutting. Craig Taylor also services their John
Deere tractors. Parts are stocked, and available.
The warranty on the 4410 John Deere is a two year warranty, and one year on attachments.
CONSISTENCY CHECKLIST:
Yes No
1. Comprehensive Plan X
Maintain chain link fences at all locations
2. Strategic Plan X
Safety, and Security
3. Other: X
FISCAL NOTE:
The Water and Sewer Department is requesting Council’s approval to purchase the
John Deere 4410 at $25,750.00. This item was included in the 2003 budget in account
701-7400-5930. However, the dealers were unable to deliver before December 31, therefore, we
are requesting that Council approve the funds into the CY2004 budget to be split equally
between account 701-7400-5930, and account 703-7900-5930.
Approved by Finance Department ______________________________________
______________________________________________________________________
RECOMMENDATION:
Council approve Resolution 2004-06, authorizing the City Manager to purchase the
John Deere 4410 from Craig Taylor; for an amount not to exceed $25,750.00 and
approve funds in the amount of $25,750.00 from the CY2004 budget.