HomeMy WebLinkAboutRes2014-011 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
DODGE TRUCK FROM LITHIA DODGE OF ANCHORAGE, WAIVING
COMPETITIVE PROCUREMENT REQUIREMENTS, FOR A CASH
AMOUNT AFTER TRADE-IN CONSIDERATION OF THE SUBARU
FORESTER NOT TO EXCEED $30,000, AS BUDGETED
WHEREAS,the purchase of a truck is consistent with the City of Seward's(-City")policy of
keeping the fleet in good mechanical, dependable condition; and
WHEREAS, City Council recognized the need for a better quality vehicle and approved an
amount of$30,000 during the budget process for 2014-2015; and
WHEREAS, consideration for the safety of City employees is paramount as they travel the
Seward Highway and City streets during inclement weather and emergencies; and
WHEREAS,the City Manager is the Director of Emergency Preparedness and is the primary
Incident Command Officer for the City and the truck will provide permanent, on-board storage for
emergency equipment and supplies and can carry visitors and employees. It shall be funded by the
Motor Pool Fund after the trade-in allowance of the Subaru is deducted from the truck's cost; and
WHEREAS, quotes were solicited from three vendors,resulting in two responses.of which
Lithia Dodge's was clearly superior in price and timeliness; and
WHEREAS, it is in the City of Seward's best interest according to City Code Section
6.10.130 to waive competitive procurement procedure requirements and purchase the vehicle from
Lithia Dodge.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CI1
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to purchase one truck in an amount not to
exceed $30,000 after taking into account the trade-in value of the Subaru.
Section 2. The Seward City Council hereby exempts from competitive procurement, the
purchase of equipment, and the City Council hereby finds that it is in the public interest to waive the
formal bid requirements as allowed by SCC Section 6.10.130,based on the findings above which are
incorporated herein.
L. Section 3. Funding for the vehicle and equipment in an amount of$30,000.00 is hereby
CITY OF SEWARD, ALASKA
RESOLUTION 2014-011
appropriated from account no. 102-0000-3050 to the Motor Pool Equipment account no. 102-1020-
5930.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13`h' day of
.January, 2014.
THE CITY OF SEWARD, ALASKA
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can Bardarson, Mayor
AYES: Keil, Terry, Squires, Butts
NOES: Bardarson
ABSENT: Casagranda, Shafer
ABSTAIN: None
ATTEST:
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ohanna Ki . CMC
,ity Clerk
(City Seal)
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Council Agenda Statement
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Meeting Date: January 13, 2014
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From: Jim Hunt, City Manager
Agenda Item: Authorizing the purchase of a truck with trade in of Subaru Forester
BACKGROUND & JUSTIFICATION:
The purchase of a used truck, for trade-in value plus $30,000.00, to replace the Subaru Forester
currently used as the City Manager Vehicle and as the City employee travel vehicle, is consistent
with City code and timely. The Subaru was purchased in 2008 and is no longer in safe or optimal
driving condition. It has been in an accident, sits low to the ground and is not safe to drive great
distances from Seward. It also lacks storage and the ability to haul large loads, consistent with the
needs of a vehicle assigned to the primary Incident Command Officer for the City. A truck will be
safer for travel for City employees including the City Manager and will have the added benefit of
being able to carry loads including emergency supplies.
Quotes were requested via email and telephone from three vendors. Of the two responses received
Lithia Dodge's quote was considerably less and more timely,justifying the alternative procedure for
procurement.
INTENT: To authorize the City Manager to purchase a truck for a cash amount after trade-in
consideration of the Subaru Forester not to exceed $30,000.00 and appropriating funds.
CONSISTENCY CHECKLIST:, Yes No NA
1 Comprehensive Plan: X
2 Strategic Plan: (Page 2) City Mission X
3 Other: X
FISCAL NOTE: Funding in an amount not to exceed $30,000.00 will come from the Motor Pool
Fund. This vehicle was included in the 2014 Budlet at an amount not to exceed $30,000.
Approved by Finance Department: . „ A A
/
(Jim thud- c4 1110
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Recommend approval of Resolution 2014-0(t . authorizing the City Manager to purchase a truck
for a cash amount after trade-in consideration of the Subaru Forester not to exceed $30,000, and
appropriating funds.