HomeMy WebLinkAboutRes2014-014Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING PURCHASE OF A FORD F350 4X4 TRUCK
FROM KENDALL FORD TO REPLACE A 2001 CHEVY 3500 4X4 TRUCK
WITH CRANE AT THE HARBOR, IN AN AMOUNT NOT TO EXCEED
$28,500 UTILIZING THE STATE OF ALASKA'S PROCUREMENT
CONTRACT, AND WAIVING COMPETITIVE PROCUREMENT
PROCEDURES
WHEREAS, the Harbor Department's flatbed w/crane is 13 years old with more than
108,000 miles and it requires frequent maintenance to remain in-service; and
WHEREAS, the Motor Pool Fund includes funding to replace this vehicle, as approved in
the 2014 budget; and
WHEREAS, this vehicle with crane is needed for the Seward Harbor's used oil collection
and disposal program; and
WHEREAS, the vehicle is used to tow a 1000 gallon tanker needed for collecting,
processing and delivering approximately 25,000 gallons of used oil annually; and
WHEREAS, the old truck will be placed in the next surplus sale; and
WHEREAS, Seward City Code 6.10.120(B) exempts from competitive procurement
requirements/purchases which utilize competitive bids obtained by other governmental units, and the
Harbor Department is purchasing this vehicle utilizing the State of Alaska's purchasing contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to purchase a Ford F350 4X4 from Kendall
Ford in an amount not to exceed $28,500.00, with funding to come from the Motor Pool Internal
Service Fund, as approved in the 2014 Budget.
Section 2. The Seward City Council hereby finds that it is in the public interest to exempt the
purchase of this truck from competitive procurement requirements, as the City is utilizing the State
of Alaska's purchasing contract for this purchase.
Section 3.2001 Chevy Flatbed w/cranc number 455 is declared surplus to the City's needs
and can be sold to the public.
CITY OF SEWARD, ALASKA
RESOLUTION 2014-014
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10"' day of
February, 2014.
THE CITY OF SEWARD, ALASKA
can Bardarson, Mayor
AYES:
Keil, Casagranda, Terry, Squires, Butts, Bardarson
NOES:
None
ABSENT:
None
ABSTAIN:
None
VACANT:
One
ATTEST:
CJo
canna Ktnney/,CMC
y Clerk
(City Seal)
t�b
10
10
4" OF
Agenda Statement
Meeting Date: February 10, 2012
To: City Council
Through: City Manager Jim Hunt
From: Norman Regis, Deputy Harbormaster
Agenda Item: Purchase of new Vehicle to replace vehicle number 455
BACKGROUND & JUSTIFICATION:
The Harbor Department finds the need to replace vehicle 455, one of five harbor vehicles. The
replacement plan for harbor vehicles is based upon age and wear. Unit 445 has been in the shop most
recently to replace front CV joints, wheel bearings, front main oil seal, transmission issues, fuel
pump, hood, and door issues. It hauls the City's 1000 gallon oil tanker which is used for pumping out
the six used oil sites, pumping oil/ picking up drums of oil from vessels in the harbor, transporting
the oil to SMIC then transporting the processed oil to 4 City buildings for heat, saving the City funds
in heating fuel, and loading and unloading containment boom. This vehicle replacement was
approved in the 2014 budget in Resolution 2013-081 and the Capital Improvement Plan Resolution
2013-090. The current oil truck has 108,353 miles.
Harbor staff recommends the purchase of a Class 164XC 4X4 Extended Cab Chassis using the State
bidding list. According to SCC 6.10.120.13 "The City may utilize competitive bids obtained by other
governmental units." The listed price for plain chassis extended cab truck is $28,500.00.
Personnel will then get competitive quotes to add the flatbed, crane and hardware to the rig. The
harbor will then notify the council through the City Manager of the total expenditure.
The harbor has completed this process before and has saved the City money by doing the leg -work
on adding equipment and accessories. $60,000.00 has been budgeted to replace this vehicle and
crane; the harbor will come in under the budgeted amount for the complete vehicle.
INTENT:
To purchase a reliable replacement vehicle for towing a 1000 gallon oil tanker safely, for a vehicle
with over a 108,000 miles with maintenance/transmission issues.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (document source here):
X
2.
Strategic Plan (document source here):
X
3.
Other (list):2014 Motor Pool Fund
X
FISCAL NOTE:
The funds would be appropriated from account no. 102-0000-3050 to account no. 102-1020-5930 in
the amount not to exceed $28,500.00 for this purchase.
Approved by Finance Department: Xu�
ATTORNEY REVIEW: Yes — No—X
RECOMMENDATION:
00
Council approve Resolution 2014- , authorizing the City Manager approve the purchase a 2015
Ford 4X4 extended cab Chassis, not to exceed $28,500.00 and declare the 2001 Chevy 3500 truck
number 455 as surplus public property upon delivery of the new vehicle.
'Attention: C/O SEWARD
Bill To:
Company Name
Street Address
City, State ZIP Code
Phone
HM31
9 'NAWA
Prepared by:
Direct -
Mobile:
Email:
DAVE LUKE
907-352-5677
907-355-2717'
daP dallaut -i
Q,r_#ij
All stock units were available at the time of offering and are subject to - p . nor sale,
All pricing on ordered units is subject to change by Ford Motor Corporation without notice.
All rebates or incentives are subject to change or withdrawal by Ford Motor Credit Corporation without notice.
Item Total: $28,500.00
Sales / Tire Tax:
Documentation Fees:
DMV Fees:
Shipping
Grand Total: $28,500.00
Thank You for This Opportunity to Earn Your usines,s