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HomeMy WebLinkAbout02192014 PACAB Special Meeting Packet SEWARD PORT AND COMMERCE ADVISORY BOARD Special Meeting February 19, 2014 12:00PM COUNCIL CHAMBERS 1. CALL TO ORDER Deborah Altermatt Board Member Term Expires 07/2016 2. PLEDGE OF ALLEGIANCE Daryl Schaefermeyer 3. ROLL CALL Board Member Term Expires 07/2016 4. SPECIAL ORDERS, PRESENTATIONS AND Bruce Jaffa REPORTS Board Member Term Expires 07/2014 A. AKRR Representative- Louis Bencardino Daniel Oliver B. Harbormaster Report— Mack Funk Board Member Term Expires 07/2016 C. Chamber of Commerce Report- Cindy Clock Steve Fink Board Member D. Administration Report- Ron Long Term Expires 07/2014 Bob Linville 5. Citizens' comments on any subject except those items Board Member scheduled for public hearing. [Those who have signed in Term Expires 07/2014 will be given the first opportunity to speak. Time is limited Carl Hughes to 2 minutes per speaker and 30 minutes total time for this Board Member agenda item.] Term Expires 07/2014 6. Approval of agenda and consent agenda [Approval of Jim Hunt City Manager Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered Ron Long separately unless a Board Member so requests. In the Assistant City Manager event of such a request, the item is returned to the Regular Mack Funk Agenda.] Harbor Master Suzi Towsley Executive Liaison City of Seward, Alaska PA CAB Agenda February 19, 2014 Page 1 7. INFORMATIONAL ITEMS, REPORTS AND PRESENTATIONS— A. Letter from Board Member Linville B. 8. UNFINISHED BUSINESS A. 9. NEW BUSINESS A. Bringing Natural Gas to Seward B. PACAB Resolution 2014-01 Recommending That the City Council Approve an Engineering Contact for the Final Design of a 1.5 Ton Public Crane at the Travel Lift Dock Bulkhead and Appropriating Funds C. Set the Feb 19, 2014 PACAB Work session topic as "Continued review of the Small Boat Harbor Development Plan". * D. December 4, 2013 Meeting Minutes 10. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- 11. BOARD COMMENTS 12. CITIZEN COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. BOARD AND ADMINSTRATIVE RESPONSE TO CITIZENS'COMMENTS 14. ADJOURNMENT City of Seward, Alaska PACAB Agenda February 19, 2014 Page 2 Natural Gas Trucking Many sources of natural gas are shut-in and abandoned because the economics simply do not justify their development. In some cases,access to public transmission lines may be limited by distance or local geography. In other cases,the need for additional processing to bring the gas up to pipeline quality standards may be a factor.While many industrial applications can utilize gas that does not meet these strict standards,the distance to the nearest such industrial consumer may not justify the cost of laying a direct pipeline. In such cases,transporting the gas by truck may provide a solution. Natural gas in volumes as low as 500,000 cubic feet per day can be moved economically by truck within a 60-mile radius of the source.The typical system built by Tucker Gas Processing Equipment,inc.is designed to handle twice that much.(Depending on a number of variables, the transport of two to three million cubic feet per day is possible). 1, I I 1,, TGPE Inc, • -4. r1 116 S Capitol Mt. Sterling, IL 6 tuckeraadams (217) 773-36. Fax (217) 773-. IC" tube truck being OW at ViebOuple-IL trucking operation. In our system,the gas first passes through a compression and dehydration station.After odorization, the gas is metered and loaded under pressure onto tube trailers.When the trailers arrive at the customer site,the gas is unloaded through a delivery terminal(provided by TGPE) where the pressure is reduced and controlled to meet the customers requirements. Trucking natural gas can offer several benefits. Gas reserves that once lay stranded or undeveloped begin to generate a revenue stream. Since the gas does not enter the public transmission lines, processing costs may be reduced. Depending on the actual gas analysis and customer requirements, additional processing may not even be necessary. Because the gas is being sold directly for industrial use, attractive pricing packages can be offered to prospective buyers. If you have a source of natural gas that holds untapped potential,we invite you to contact us by phone or e-mail. Homer Average Annual Cost to Heat 2013 $10,000.00 ... 49 $9,000.00 IQ $8,000.00 -,:• . , . , _ . . . f ,,,, •:,. 6, , ‘,,. 44, 0,4'4', I“47,■ 4.. 8 $7,000.00 0 Tti $6,000.00 - $4,592:p! = --- E $5,000.00 & $4,000.00 ---- co --- ot $3,000.00 ' $1 718.66* $2,000.00 $1,000.00 - Ili $- ENSTAR #1 Fuel Oil Propane Homer Electric** Natural Gas** Energy Type Includes$1/Mci Homer surcharge *Includes monthly customer charge ENSTAR received its Certificate of Public Convenience and Necessity to serve the Homer area from the Regulatory Commission of Alaska on August 25, 2004. In 2012, the State of Alaska provided The City of Homer with an $8.15 million dollar grant enabling the project to move forward. Construction ion on the Homer Trunk Line is scheduled to begin in February 2013. Things You Should Know New Construction Main Line Video Service Line Video Meter Set Video Customer Service 1-4 Homer Expansion - , **' bp *. 40*- 4 • Announcements Homer Trunk Line - Final Homer Project update for 2013: ENSTAR's contractor crews are finishing up the last few service line and main tie-ins for the 2013 construction season. ENSTAR has been busy doing Engineering and Permitting work for 2014. ENSTAR anticipates getting an early start on installing the gas main out on the Homer Spit.Contractor crews will start the Homer spit work in January 2014 and work weather permitting.Our goal is be done with the gas main installation on the Homer Spit prior to the busy 2014 tourist season. Work on Kachemak Drive, East Hill,West Hill and Skyline Drive and the surrounding subdivisions will start in May 2014. ENSTAR and its contractors would like to thank everyone in Homer and Kachemak City for their patience and cooperation this past year.Together we've installed 65 miles of gas main and 800 service lines. Currently, over 400 businesses and residences are enjoying the benefits of using natural gas.Thanks again and Happy Holidays!.,4,7,.., .._,.. ... t ,t.,y rp+ i ' r/ ' F y 11 M j ' " , ALS',, ..,'13:: -,....Kt{PS tF 1. - tt x r -- III" ' f i fil t '} '' E. /• Y tf 1 i • yea . r sy • +"s.yR �� tea•~+ 1+' �'' , i 4\ New Service Connection Packet Currently, ENSTAR has a construction office in downtown Homer to manage the Trunk Line and local distribution systems projects. The office will also provide assistance to residents wishing to apply for natural gas service. Office Main Number: 907-435-0635 Fax Number: 907-435-0639 email: homer©enstarnaturalgas.com Office Location: 345 Sterling Hwy, Suite 104 Homer, AK 99603 4! 4, 4# i. ,741, 14‘) 1101.‘ Awietzmat,„1 Stethig Hwy k Expansion Background Founded in 1961 as a natural gas distribution company, ENSTAR Natural Gas Company serves approximately 350,000 customers through: 3,200 miles of distribution and transmission main, 115,000 service lines, and 134,000 meters. As the only natural gas distribution company in Southcentral Alaska, ENSTAR has historically relied on natural gas discovered by producers in the Cook Inlet. Expansion to new areas, such as the City of Homer and Kachemak City allows ENSTAR to bring a safe, clean, and reliable energy to thousands of additional Alaskans while reducing their energy costs by more than half. -7 Rates and Regulatory Tariff Sheets Elements of the Expansion 1)Trunk line The 22.7 mile Trunk Line will start in Anchor Point, run through the City of Homer, and end in Kachemak City. The line from Anchor Point to Homer High School will be 8" high density poly-ethylene pipe. The remaining distance from Homer High School to Kachemak City, will be 6" high density poly-ethylene pipe. !ANCHOR POINT 1 K4 A,. MILE POST 19L9 !STERLING HIGHWAY roSsTr Esr ROAD MILE I BEGIN 6'PtPELDIE AT / INTERSECTION OF FAIRVIEW AVENUE AND PIONEER AVENUE ICOOK INLET 1 /., !KA e KENAI(OTT I ..---- --‘ — ,. 2)City of Homer Distribution System The City of Homer is working through a public process to create a Homer Special Assessment District (HSAD). This process would approve the funding for the city's distribution system and allow the City to contract with ENSTAR for its construction. The build-out is structured in two phases with the first phase constructed in 2013 and the second in 2014. For more information on how the HSAD proposal would work please visit the City of Homer website: , r‘Y e iti ,.,±— ii015,0 ,—g.tv --1 - -- „, 1 i DMA ,,......zirL.:-wfoligler ill- Mtn., Ilk.i44!"'•:=';',4. 4. _Iv %voitv'fallittlilltIONtill 0.4.0 t„„i' 1,,ttletriii 61:411h1VirethiPi i IIIVI'''A eilligilititilikl;"jiliP*11"1*.4 iir" '1.---1-.- i ----!-'i.1--,, or**4"tilligill 4aFtglikilril i'AMMIllfriz. 1 11311V1PV -\ ineeltioms.....4644:g 141.:104.201.:5011160 Neek4 g 11,410,1 ti.,,.„., iv mwr:-.... i I, 1 LT1 t's. 14. if" lictictiotifjp,7119,117;47rE127444:aitiv 6.1.1\A-kq.e..■pritarrifit.„,ii, .._1...1,Iirdww51.1rytiii7, 1 1 , • .'- , a- i___......t........ „„. 211 M2102141•11■011.4)."7.11t MI FOR' * '.:.11410 ' Ifilillmo * '. I , .--":4' UN ■ , Atit%4. ins .0 stroupriii. pix .:„.,-,,,7 ,.-sr,ovallpil —— 1-- rotr:s. -.,:,:...- -.... 1...•:10.7 ar..71.- / _ ,:::::4FiliirsvgglImpirei— -_ -...-. ......• ..:::::;.41,41,-;? -:'7-- -, 1 - . —Ir=4" r - h.IEL*-1,41 -.111.4,-,. liiii;liraiogh.,441 -' , - , SIPPr ' iiil ......., ...„ Ate—, ,2 2 ,-1.1',....,4%,,,,.. An • Allrii' 't 4 City of Homer distribution system build-out. White = 2013 Build-Out. Yellow= 2014 Build-out. . , \ 7 7 .......... .... t..._ - • ,„„,................,.... -.. 40000. 4444, "4 Ake 2,..*--!211■41.1"‘ .5' Homer Spit distribution system build-out. White = 2013 Build-Out. Yellow= 2014 Build- out. 3)Kachemak City Distribution System A Utility Special Assessment District(U SAD)was developed by Kachemak City to help its residents pay for the cost of the distribution build-out. The contract between Kachemak City and ENSTAR was signed on February 4, 2013. The Kachemak City distribution system will be constructed in one year and is scheduled to begin in 2013. -■......, • - -4__,..7,,,ri .."7- .. ".....". 1/ T-I-.7 / 7 .-----1' .. .."■ '. -. .' '" .. 'T. lr- 7' 4 .. <II ' -- % -II". \ I ' . ., 1 1, „„),,,,,,, - 7 V WP . .' - -. . ■11* 6 ha - ' ''ik ...-.....-•.,• - - .71,, _-,, . -..-.1. -- r ir,0744-: ...-_- . -;;,,c- 4 - 0,14 t-- i_______,___. __ - - -T: .1" — libai -- -44 :Wile4.V - -- 1 1 — ' _ ik-- • 7/-- 4 , mrga 443.00 ■ - - . pi-- - - 4 r'-11 ' Iiiii■ : olio _ - .... , ti weir& i-- ar - SONO If .. • h r 4i1 TAI4 - a la i 4 E . sx _---- 1111: • ' • i , - "P--\-7-1,0.. b -tb4 °V, ,,,K - iti‘4. --. -- - ,-pa•.. •itior• ' 91-t./ ^ ' :_nyill r-, PT- - _ 1 • (, H ft) r, , iPr- 'A .• '`' " . MI• ::L4111101111 , sqpifir. 7,14 , ,o.N. ---,IA's. 10 ,, • , . , AI • ki, • - wit 41 • 1.101111/Ar•A-. 10 Surcharge A surcharge is a temporary cost recovery mechanism that ENSTAR uses to assist area residents in paying for the cost of bringing natural gas to a new service area. Construction costs for the Homer trunk line are estimated to be $10.5 million. The State of Alaska's grant amount of$8.15 million reduces the cost to Homer area residents to $2.35 million (assuming the project's actual cost is $10.5 million). Consistent with ENSTAR policies and practices approved by the RCA, the difference of approximately $2.35 million is passed on to customers of the new service area who receive natural gas through a $1 per thousand cubic feet (Mcf) surcharge. This allows the cost of delivery to be distributed over a period of time rather than area residents having to pay the full cost up front in order to receive natural gas. The duration of the surcharge is dependent on how quickly gas is consumed. Therefore, the earlier customers sign up and start consuming gas, the sooner the balance will be paid and a surcharge will no longer be necessary. All parcels below the solid green line will be assessed the $1 per Mcf surcharge. Click here to read the RCA approved tariff language for more detailed information on how the surcharge works 1 b Agenda Statement _ ■ 141 4 Of Sell& Meeting Date: February/ 2014 ok Ito To: Port and Commerce Advisory Board ltiCSO From: Mack Funk, Seward Harbormaster Agenda Item: RECOMMENDING THAT THE CITY COUNCIL APPROVE AN ENGINEERING CONTRACT FOR THE FINAL DESIGN OF A 1.5 TON PUBLIC CRANE ON THE TRAVEL LIFT DOCK BULKHEAD AND APPROPRIATING FUNDS. BACKGROUND & JUSTIFICATION: A new public crane would be useful to many boaters including charter fishing operators, private vessel owners and especially commercial fishermen. Ideally,after an operator is trained and checked out by the Harbor,the crane would be operated by a computerized card in order: to allow 24 hour a day operation,to manage the use of the crane and to keep track to time used for billing charges. The crane would allow Seward fishermen to load gear and unload fish. By giving individual fishermen the ability to unload their product it could result in higher ex-vessel prices in Seward. In 2013,the City contracted with Moffatt and Nichol,who recently completed a preliminary design report that looked at different sized cranes at two different locations in the northwesterly sector of the harbor. Based on available funds, members of PACAB recommend that the City Council approve a final design engineering contract for a new 1.5-ton crane on the Travel Lift Dock Bulkhead. The bulkhead is approximately 65 feet long so vessels up to that length would not interfere with boat lift operations. Moffatt &Nichol would be the best engineering firm for the job based on their worldwide expertise and knowledge of this specific project. INTENT: The purpose of Resolution 2014-XXX is to recommend to the City Council to appropriate funds to complete the final design of a public crane on the Travel Lift Dock Bulkhead. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Encourage a thriving port 1. of Seward through harbor improvements, infrastructure expansion, and X implementation of management plans. (page 23) Strategic Plan (document source here): Adjust local development 2. regulations where appropriate, to encourage development that is X consistent with our economic vision. (Page 5) 3. Other (list): FISCAL NOTE: The engineer's not to exceed cost estimate to perform the work is $43,746 to cover both design ($27,408) and bid services and construction management ($16,338). A recent federal gran application to fund this project was turned dow . Also, the State of Alaska determined that this project nao not eligible for a Harbor Matching fund grant. The City Council approved$300,000 in the 2014 Capital Improvement Plan for this pr 'coL The Harbor Department will charge the work to the Contracted Services Account 401'4300'5390, but since the budget for this line item is$43,000,if the pr ject is to continue beyond the design stage another source of funds will be needed. RECOMMENDATION: Approve P����/�E\[lcoo|udon20l4-���recommending that the City Council authorize and fund the final design of a new 1.5-ton crane on the Travel Lift Dock Bulkhead. | 'J Sponsored by: PACAB CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2014-X1(0 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD OF THE CITY OF SEWARD, ALASKA RECOMMENDING THAT THE CITY COUNCIL APPROVE THE FINAL DESIGN OF A 1.5 TON PUBLIC CRANE ON THE TRAVEL LIFT DOCK BULKHEAD AND APPROPRIATING FUNDS. WHEREAS, in most harbors, public cranes are used by vessel owners to load and unload gear and fish; and WHEREAS,the Seward Small Boat Harbor does not currently have any public cranes;and WHEREAS, a fixed crane offers a safer and more flexible alternative than using boom trucks; and WHEREAS, a preliminary engineering report examined the possibility of installing two different size cranes at two different locations in the Seward Harbor; and WHEREAS, a 1.5-ton crane on the Travel Lift Dock Bulkhead is the preferred alternative. NOW,THEREFORE,BE IT RESOLVED by the Port and Commerce Advisory Board of the City of Seward, Alaska that PACAB recommends that the City Council of the City of Seward, Alaska: Section 1. Approve an engineering design contract with Moffatt & Nichol for a 1.5 ton public crane. Section 2. Fund this engineering contract in an amount not to exceed $43,746 from Contracted Services Account 401-4360-5390. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the Port and Commerce Advisory Board this, day of February, 2014. THE CITY OF SEWARD, ALASKA Deborah Altermatt, Chair e3 CITY OF SEWARD,ALASKA RESOLUTION 2014 W4 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 114 January 16, 2014 Seward Port and Commerce Advisory Board City of Seward PO Box 167 Seward, AK 99664 Re: PACAB resolution supporting a public use crane. Dear PACAB members: I will not be able to attend the PACAB meeting scheduled for February 5th. There may be a resolution on that meeting's agenda recommending the Council approve a final design contract for a 1.45 ton crane on the travel lift dock bulkhead. As anyone connected to PACAB in the last few years is well aware, this is a project in which I have been actively interested. As such, please consider the following as my testimony in any discussion concerning cranes at the Feb 5th meeting. There are two main reasons driving the effort to install a crane in Seward's harbor; first, in order to better serve the fleet that we have, and second, to attract more fishing boats and other workboats to Seward bringing families, crew and boat maintenance jobs, and other vendors with them. At the December 4th PACAB meeting discussion of the crane preliminary design report was on the agenda. Several local seiners and tender captains attended including Ezra Campbell, Trent Foldager, Cory Harris, Mitch Harris, Tim Wilkie, and Arne Hatch. Agreement was unanimous among the group; the preferred crane would be an 8 ton in order to have the capability to lift modern skiffs and seines. I priced one of these out at North Pacific Crane Co. The rough estimate was about 15k more than the 75k quote for the 5 ton example in the design study. If there is only going to be one crane in our harbor, I support moving forward on an 8 ton to be located on the I dock for the following reasons: • All loads from large to small could be handled at Seward's crane dock, thus covering both reasons stated above for installing a crane in the first place. • Having the capability to load seines, skiffs, and other heavy equipment without a boom truck, thereby eliminating the hazard which caused a fatality in our harbor a couple of years ago. • Moving forward on the crane suggested by our local fishing/tender skippers at the last PACAB meeting helps to enlist their ongoing support in testifying at Council to actually get any crane resolution passed. • The best source of funding for this project is the raw fish tax. An 8 ton crane best supports the fleet that brings in the fish to generate the tax. During Council's recent 2014-2015 budget process, a motion was passed to increase the crane line item in Harbor Related Capital Improvements from 150k to 300k. This Council action shows support for a crane project this year to the tune of 300k. I believe that a final engineering contract and bid process will show that an 8 ton crane project on the I dock can be done for less than 300k. Therefore, I do not support a PACAB resolution to do an engineering study for a 1.45 ton crane at this time. The smaller project on the travel lift bulkhead is a good one and should be pursued as a future harbor improvement. But if we are only to get one crane at this time, I support a resolution to do the engineering design for the one that best meets the needs that we have, an 8 ton crane on the I dock. Thanks to all for your service on PACAB. I will be back in town on February 9th• Respectfully, Bob Linville linville@ak.net 362-1875 ICP 880 H Stree Suite 08 Anchorage,AK 99501 v.o//or' & n.oxn/ (907)677-7500 Fax(907)677-7577 »wwwminvoW.v|cow January 30, 2014 Mr. Mack Funk Harbormaster City of Seward P.O. Box 167 Seward, AK 99664 Dear Mack: Re: Professional Services Proposal for Seward Public Use Crane— Procurement and Installation Moffatt & Nichol is pleased to provide the attached Scope of Services and accompanying Fee Proposal for the design, detailing, bid and construction assistance for the installation of a 1.5' ton public use crane at the Seward Travelift Dock. I will serve as your Pr ject Manager and Brad Porter of our Walnut Creek, CA office will serve as Engineer of Record for the structural design and detailing. Our estimated fee for the work described in the attached Scope of Services (Attachment A) is $43,746, payable on a Time and Materials basis. A Fee Breakdown is included as Attachment B. If this proposal meets with your approval, please prepare a Professional Services Agreement (PSA) for my signature. We look forward to continuing our service to the City of Seward on this important waterfront pr ject. Please call if you have any questions. Sincerely, MOFFATT& NICHOL gropillateliNV Shaun G. McFarlane, PE Project Manager Attachments: A) Scope of Services, Rev.01 B) Fee Breakdown, Rev.01 y-T CITY OF SEWARD PUBLIC USE CRANE INSTALLATION ATTACHMENT A—SCOPE OF SDCRVDCE0 (Ruv.08) A. INTRODUCTION Seward Harbor currently has no public crane access. The local cannery, Seward Fisheries has a privately owned crane on T'dockvvbiob is not available to the Public. Commercial fishermen and others currently park boom trucks on the deck of existing timber piers to load/unload gear and fish: an approach that works, but which can be awkward and dangerous. In 2012, a fatal accident occurred when a boom truck loading fishing gear tipped, throwing the operator off T Dock. A permanently-mounted Public crane would provide a safer, more stable and user- friendly method of loading and unloading vessels by qualified users. The City of Seward (City) is considering the installation of a crane on the Travel-lift Dock bulkhead structure. Under direction from the Seward Harbormaster, Moffatt&Nichol (M&N) performed preliminary design calculations, estimated construction costs, and developed preliminary design drawings for each of two alternative sites. This work was summarized by M&N in the Public Use Crane Preliminary Desi Report issued October 10, 2013. The City subsequently contacted M&N to advise they had accepted the referenced Preliminary Design Report and solicited a proposal from M&N for the Procurement, Design and Construction Phase Services for a 1.5-ton crane at the Travel-lift Dock bulkhead. B. SCOPE OF SERVICES Work will be broken into the following tasks: Task 1: Project Management Project management activities vviU include, but not be limited to: a. Team Coordination and Subconsultant Management. Facilitate and direct coordination, and collect and convey information between the City, members of the design team and subconsultant(s). b. Meetings. Schedule and organize pr ject coordination meetings, and produce and distribute meeting notes. c. Progress Communication. Provide the City with monthly reports accompanying pr 'eot invoices, documenting design (and later, fabrication and installation) progress, anticipated work in the next period, and any special concerns or needs. Attachment A—Scope of Services(Rev.O1) Page 1 o[6 d. Change Management(e.g., scope, project cost and schedule). Address and document changes to p ject scope, schedule and/or budget. e. Invoicing Support. Prepare and issue monthly progress invoices, backup and explanation in a format suitable to the City. Task 2: Environmental Permitting M&N will support the City to complete the applications necessary to obtain all required Municipal, State and Federal permits for in-water construction and the associated crane installation. Specific tasks will include: a. Complete and submit to the City all permit drawings (Draft and Final formats) needed to support the City's applications for all permits. b. Assist the City with responses to any questions that the regulatory agencies may have about the p ject during the permit application review process. The City will conduct all communications and negotiations with regulatory agencies and local departments, will submit all final permit applications on to the applicable agencies, and will pay any required local permit fees. Preliminary coordination by the City determined that permits/approvals from the Department of Fish and Game or the Department of Natural Resources will not be required. A separate Department of Environmental Conservation Section 401 Water Quality Certification is not anticipated as the p ject does not result in "discharge into waters of the United States." A straightforward, noncontroversial permitting process is anticipated, and it is understood that the following permits will be required: • U.S. Army Corps of Engineers (Corps) Section 10 Permit for in-water work. A Nationwide Permit (NWP) is anticipated in this case, as the proposed work refers to relatively minor modifications of existing dock facilities. If during preliminary coordination with the Corps, a NWP permit is not deemed appropriate, a Corps Letter of Permission or Individual Permit may be necessary. This could add more time to the permitting schedule, however, the same permit application is required for submittal to the Corps. ▪ City permits for local structural and electrical systems (e.g. building and dig permits, City Fire Marshall review.) Task 3: Design & Bid Documents The pr 'cctvvi|ibcdcvc|opcdiotoiwo (%) oepacu1cbidpacknBcx: Procurernnotuud |ootoilo1ion, as follows: Attachment A—Scope of Services(Rov.O|) Page 2 of 6 | �� a. Procurement Contract. M&N will prepare a performance specification and a bid package for the supply and delivery of a suitable 1.5-ton crane and all fittings and appurtenances to Seward, to be subsequently installed by a qualified structural/marine contractor as "Owner- supplied" equipment. Draft and bid-ready Final documents will be submitted to the City in electronic (PDF) format, accompanied by an estimate of equipment cost(F.O.B. Seward.) b. Installation Contract. M&N will design and prepare a set of plans with structural notes suitable to install the crane and make fender modifications in order to install a 1.5'ton crane along the Travel-lift dock bulkhead. Crane electrical power requirements and transformer connection location will be identified. Review documents will be submitted at 65- and 95- percent design, in addition to bid-ready Final documents in electronic (PDF) format. An Opinion of Probable Construction Cost(OPCC) will be submitted with each review package and accompanying the Final bod documents, including contingencies appropriate to the level of design development. Task 4: Bid Phase Services M&N will assist the City for the duration of bidding for: (a) Procurement Contract and(b) Installation Contract, including: • Prepare and issue responses to Requests for Information (RFI) by bid addendum for both the Procurement and Installation contracts. Up to two (2) addenda have been estimated for each contract. • Review the Procurement and Installation bids when received, for completeness and apparent bid unbalancing, and provide the City with bid tabulation and a Recommendations to Award. The City will advertise and pay the cost of advertisement for both contracts. It is expected that the City will post bid-ready documents and addenda(if any) on their procurement website for available bidders. Task 5: Construction Phase Services Construction phase services include periodic site inspection and office support, as follows: a. M&N will conduct up to three (3) periodic visual inspections with the installation contractor at the work site in Seward. Photographs will be taken and brief written reports prepared and issued highlighting construction progress, issues reported by the City or contractor, and any visibly apparent or reported deviations from the work. Attachment A—Scope of Services(Rev.O1) Page 3 of 6 �� b. The Engineer of Record for M&N will perform an operational (a.k.a. "switch on") inspection in co juoctionvvidldmcCitvando,mucnnaou(bdurerupooconmp\edonof0holoota\)adou Contract. c. M&N will provide office support as follows: i. Review all contractually required submittals: proposed effort assumes that no more than three (3) of the submittals are rejected for resubmission and, from among those rejected, none require more than one resubmission. ii. Prepare and issue Design Clarification/Verification Requests (DCVR)and Substitution Requests, as needed: up to five (5) contractor requests have been estimated. iii. Establish a p ject account and directory using NewForma P ject Center TM for the purpose of logging, managing and responding to contractor submittals. Quality Assurance/Quality Control (QA/QC) Included in the above tasks is an appropriate level of QA/QC, performed to our industry's standard of care, by M&N senior staff and other members of the design team. QA/(]C for the project shall include checking and reviewing work for consistency with that of other members of the design team to deliver a coordinated set of bid documents for construction. Typical QA/QC tasks include: • Integrity Check. The design checker is responsible for verifying the adequacy of the main elements of the work. Verification will consist of independent calculations or a thorough review of the designer's calculations of all designed elements and systems. • Plan Check. The checker performs a thorough review of the plans to confirm that sufficient detail has been provided and that the plans accurately reflect the results of the design calculations (e.g., that m jor controlling geometry, elevations and dimensions are checked.) Final quantities and specifications are reviewed. • Constructability Check. A review of the plans is performed to confirm that the design is constructible and that details and notes to the contractor are consistent and clear. Additional Services (NO][ IN SCOPE) The following optional services are NOT IN SCOPE and have not been priced at this time but may be added by Contract Amendment at the City's request: a. Design of electrical transformation for crane power. It is assumed that adequate power exists at the site, requiring connection to a nearby existing power transformer. Attachment&—Scope o[Services(BovVl) Page 4 of 6 ^�^� b. Crane electrical power and controls review, and permit and code compliance for electrical installation (conducted by City Electrical Department.) c. Bid advertisement and distribution of bid documents (both conducted by City.) d. Resident Construction Observation. e. Warranty Inspection. f. Other services not explicitly identified above. C. PROJECT SCHEDULE It is assumed the City will provide M&N a Notice to Proceed (NTP)no later than March 11, 2014. The City desires that crane installation be completed by December 31, 2014. The following deliverable schedule (i.e., weeks following NTP) is targeted: a. Procurement Contract(Draft): 4 weeks b. Procurement Contract(Final): 8 weeks c. Installation Contract(65-percent): 16 weeks d. Installation Contract (95-percent): 22 weeks e. Installation Contract (Final): 26 weeks Notes: 1. The schedule above assumes two (2) weeks for City review of each draft deliverable (i.e., Items a, c and d above) summarized in a single set of annotated review comments. Z. Cranes are built to specification. It is anticipated that delivery of the Owner-supplied crane to Seward will require between 20 and 24 weeks from award of the Procurement contract. The Installation Contract will be scheduled accordingly. D. EXPECTED MEETINGS & PRESENTATIONS M&N will meet informally with the Harbormaster during all planned site visits during project construction. M&N will give brief verbal updates to the Port and Commerce Advisory Board (PACAB) and/or City Council, at the City's discretion, in co junction with one or more of the planned site visits. Attachment A—Sxopoo[Scrviucs(Qnv.O\) Page 5 of 6 � ��� � � E. DELIVERABLES The following documents shall be furnished by M&N to the City upon completion of the project. All such material will become the property of the City and may be used without restriction. The documents provided are intended solely for use on this project. M&N will be indemnified and held harmless for any modifications or use of these documents on other p 'ccts by the City or its representatives. 1. Informal meeting notes (email.) 2. Monthly progress reports, invoices and updated p ject schedule (email.) 3. Copies of permit applications and associated agency correspondence (email.) 4. Draft and Final bid documents (performance specifications) for the Procurement bid package. 5. Review plans at 65- and 95-percent design for the Installation bid package (electronic format posted to p 'cnt8huceFileode); oodFiom) biddocumocuto (ciuuunuicanduo1ivefbrmm1on DVD.) 6. Opinion of Probable Construction Cost(OPCC) at each stage of design development. 7. Field inspection reports (up to 4) with annotated photographs (email.) 8. Project Record [)ocucueutu (a.k.a. "As-builts")to the extent received from the installation contractor(included in a separate directory on D\/C).) M&N will establish and maintain a project FTP site for sharing progress review documents and other information between the City and M&N. Unless noted otherwise, "electronic format" refers to PDF format: native format is available on request. Attachment A—Scope n[Services(llrv.0l) Page 6n[d ��`� Project Number: 8195 i0o "clued Public Use rare • Attachment B-Fee Breakdown Prej st T Phase 2:t Mn,Bid&CA Services iP09.1 Mamyrr; Shaun McFarlane,PE ltromot Principal; om Mc ollou_• ,PR Pate 01/30/14 Revision: J SubcowWtant Mask-rip: 9 Z.htAN-HOUR BUDGET OIK Mark-up: 0% i CLASSIFICATION/RATES Pnnapal Eng./Sci Supervisory Senior Eng./Scr Ems. ID I Phase Task Title P-s,9-8 p_7 P. II Eng/Bo t StaREng. Senior Tech. CADDIE' __- P-9, -8 $23000 4209W Y1 PPA0 PB P-3 9-2,P-1 1-5 Des-pry CA-3II CADD1 Word Processor General Clerical _— �` SI—00 S�150 00 4319.00 Yl6600 $]5600 T_3 T_2,T-7 A-4,A-3 A-2.A-1 LABOR �1=�� == Y1� Y97A0 59700 Y7— HOURS - TOTAL � 30 S �.� 1'rePa•x Pamir lkawings —_����_-_���® 0 _�■∎©Design&Bin Documents ^'• • _�_�=�_M—=_—_ S 3,600 Proct¢�rt eontcactjas[t,@F;ru7l iact.oPCC —_ 6 $ 900 == Jnsmllanon Contract{65%,95%&Fio i)9%OPCC �_�� ®®�_ LO_==�___�� _ _� _� 20 ©0 __ —=__�—` � b Opa— knpaatimiinSeward �O i- ��__� �__ __ Office Supporcduring.i'S'"'cm =��- �_-� ■_�S 1Q600 6__—�_��`=��_�S 3,600 TOTAL MAN-HOUR' II TOTAL LABOR �����������_�� %%flours 9 1,020 s 17940 %bY Labor CO.Y 2% 32^/u ®9 21,6W)�® ®® 0% 0% 0%% $ 7 364 ID.OTHER COSTS 2% 43% �% 0% 0%® 0% ®S 42,Qi6 0°i 0% 0% 0%® 5% 51% 0% 0% 2% IV.PROJECT SUMMARY 0% 0% 3°i A a'ubeonsultants: 1 !. ;ORP 100,1 Total MAN labor '— ®Y _ Y Totn1546cansWtaN COST S 42,036 96% 3. ®S _ q Total Other Direct Costs(ODCs) S - 4% ®S g - Mmk-up m SuisonsWmnts S 1710 4% S S _ Mark-up on ODCo S 0% ®S - Y - 0% Total Subconsnitants: $ - y .t a4-', llescnntn $ B Other Direct Costs iODCs} I Aolectn g��! 1act Fee 1 AirfareISFO-ANC) 2 Environmental Permitting S 3,532 g% 2 Meals(I overnight:3 day trips) S 690 S - 3 3 Design&Bid Dwane/Cs uments S 3:500 Ipy, ps) 690 3 Y 250 S - S 250 4 Bid Phase Services Y 19,3'76 44% Lodging ii night) S 5 S 3,674 4 Ground Transportation(Local SFO;4 round trips ANCSWD} S 170 Y _ S 170 Construction Phase Services 8 c Teleconununlcations,Postage, 6D0 1 - S Y 12,664 29% rage,etc. ® 600 S S QA/QC(included under Task 3 above) S 1,710 Y - S 7.770 1 1.020 2% City of Seward,Alaska Port and Commerce Advisory Board Special meeting Minutes December 4, 2013 Volume, Page CALL TO ORDER The December 4, 2013 meeting of the Port and Commerce Advisory Board was called to order at 12:06 p.m. by Schaefermeyer. OPENING CEREMONY The group pledged allegiance to the flag. ROLL CALL There were present: Darryl Schaefermeyer; presiding Dan Oliver Steve Fink Bob Linville Comprising a quorum; and Were excused Deborah Altermatt Bruce Jaffa Carl Hughes Also present were: Ron Long,Assistant City Manager Mack Funk,Harbormaster Louis Bencardino, AK Railroad Christy Terry, AK Railroad Cindy Clock, Chamber Director Ezra Campbell, Mitch and Corey Harris, Ron Witte, and Arnie Hatch Suzi Towsley, Board Liaison SPECIAL ORDERS, PRESENTATIONS AND REPORTS I. Railroad report,By Louis Bencardino - The last month had seen 14 vessels visiting the railroad dock and the holiday fair was set to take place on December 6 and 7.There was a new reality TV show featuring the Railroad set to air soon. Northland would have no presence here this winter. 2. Harbormaster's Report-Funk, Progress on the new D float was moving along well. The Dock is expected to be ready for Polar Bear Jump off. The Restroom repair project was back on track and proceeding. The owner and Captain of the vessel Dutch Harbor had been recently convicted of illegally discharging in to the Harbor. Prompt reporting of the spill was the lesson, in the harbormaster's opinion. The vessel Gypsie was being offered in donation to the City. The City was, at this time, not in a position to accept that donation. Harmon was preparing to lease a SM1C lot. A Fish Expo report given. 3. Chamber of Commerce Report,- Clock Seward Economic Growth Plan was moving forward in four groups, including a newly formed fishing group. The group was adopting a focus on fisheries users,both commercial City of Seward,Alaska Port and Commerce Advisory Board Special meeting Minutes December 4, 2013 Volume, Page and sport. SeaLife Center Holiday Party was set for Thursday and they Community was invited to attend. 4. Administrative Report- Long Admin was working with the State Economic Development Forum.A bid opening had taken place to repair sidewalks and work on ADA issues.Capital Projects were being pursued and prepared for legislative consideration. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Linville/Oliver) Approval of Agenda Addition of a New Business Item, "Consider Chair Altermatt's request for an extended leave of absence." Unanimous approval with addition The board voted by unanimous consent to cancel the December 18th 2013 work session. Unanimous consent The board voted via unanimous consent to grant Chair Altermatt an extended leave of absence through at least March of 2014. Unanimous consent Public Comments The Board reviewed the Crane report and needs with fishermen who were in attendance, and generally discussed location and possible costs associated with the different alternatives. Those present discussed the best uses and spot to install a public use crane, along with limitations of use given weight restrictions. City of Seward,Alaska Port and Commerce Advisory Board Special meeting Minutes December 4, 2013 Volume, Page ADJOURNMENT The meeting was adjourned at 1:17 p.m. Suzi Towsley Deborah Altermatt Executive Liaison Chair (City Seal) February 2 014 February Th March 2014 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 6 7 8 2 3 4 5 6 7 8 9 10 11 12 13 14 15 9 10 11 12 13 14 15 16 17 18 19 20 21 22 16 17 18 19 20 21 22 23 24 25 26 27 28 23 24 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Feb 3 4 5 6 7 6:00pm P&Z Worksess 12:00pm PACAB Mtg 12:00pm Seward Recrea r m v LL 10 11 12 13 14 7:00pm CC Mtg a r, 0 v LL 17 18 19 20 21 Offices Closed;Preside 6:00pm P&Z WS 12:00pm PACAB Work 5 6:30pm HP Mtg N. v LL 24 25 26 27 28 7:00pm CC Mtg co N V N N LL Nand Richey 1 2/4/2014 3:52 PM I\/1 March 2014 SuMo April 2014 1/1 a rc 2014 TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 Monday Tuesday Wednesday Thursday Friday Mar 3 4 5 6 7 6:00pm P&Z and Flooc 12:00pm PACAB Mtg 7:00pm P&Z Mtg N rfl 10 11 12 13 14 7:00pm CC Mtg 0 cr 17 18 19 20 21 6:00pm Pal WS 12:00pm PACAB Work S 6:30pm HP Mtg N 2 24 25 26 27 28 7:00pm CC Mtg CO 31 Apr 1 2 3 4 a nfl r0 2 Nanci Richey 1 2/4/2014 3:52 PM 2/9