HomeMy WebLinkAboutRes2014-032 Sponsored by: Hunt
tn. CITY OF SEWARD, ALASKA
RESOLUTION 2014-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT
ADDITIONAL GRANT FUNDS FROM THE ALASKA DIVISION OF
HOMELAND SECURITY AND EMERGENCY MANAGEMENT IN THE
AMOUNT OF $33,145 PLUS REALLOCATE $8,160 FOR PURCHASE OF
COMMUNICATIONS EQUIPMENT, AND APPROPRIATING FUNDS
WHEREAS, in May of 2013 Motorola announced they would discontinue production of
certain makes and models of portable radios, some of which are in use by the Seward Fire
Department (SFD); and
WHEREAS, the Seward Fire Department has been researching options for replacement
radios but has not had funding to move forward; and
WHEREAS,radio communications and interoperability are a critical part of day to day and
emergency operations of the Seward Fire Department; and
WHEREAS, grant funds are available through a reallocation of Homeland Security Grant
Program Funds and our request for the purchase of new radios was awarded.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to accept additional Homeland Security
Grant Program (HSGP) Funds in the amount of $33,145 plus reallocate $8,160 previously
appropriated for the Alaska Shield Exercise, for purchase of new radios.
Section 2. Funds in the amount of$33,145 are hereby appropriated from State grant funds
account no. 101-0000-4680-0200 to the Fire Department Capital Equipment account 101-1220-5930.
Funds in the amount of$8,160 were previously appropriated via Resolution 2013-67,and are hereby
reassigned for the purchase of new radios.
Section 3. This resolution shall take effect upon approval by Council.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of
April, 2014.
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CITY OF SEWARD, ALASKA
RESOLUTION 2014-032
THE CITY OF SEWARD, ALASKA
can Bardarson, Mayor
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AYES: Keil, Casagranda, Terry, Squires, Butts, Darling, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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City Clerk
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Agenda Statement
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Meeting Date: 14 April 2014 a 7 �'o
To: City Council qp
Through: Jim Hunt, City Manager
From: Edward Athey, Fire Chief
Agenda Item: Acceptance of reallocated and additional HSGP funds for the purchase of portable radios for
the Seward Fire Department
BACKGROUND & JUSTIFICATION:
The Seward Fire Department utilizes radios for day to day as well as emergency communications. In May of 2013,
we learned that production and customer support of certain models of mobile and portable radios was being
discontinued. We have also been advised to expect a notice of discontinuation for production and customer support
with reference to our remaining radios. In an effort to be proactive and transition our inventory to a currently
supported model we have examined a new model of radio. These new radios range in price from$4,000 to$8,000
depending on options and programming. The goal is to transition to a currently supported model, while not only
maintaining our current functionality but perhaps increasing it. The new radios we are exploring have been in use by
a variety of emergency response organizations throughout our State and have received very positive reviews. One of
the best features of these new radios is that they are waterproof! This is a highly desirable feature for our port
community. We applied for reallocated Homeland Security Grant Program(HSGP)funds in the amount of$8,160
(funding not used for Alaska Shield Exercise), and were given those funds as well as an additional $33,145, for a
total amount of$41,305 to purchase new portable radios for the Fire Department officers.
INTENT:
To accept reallocated and additional HSGP funds for the purchase of new radios thereby enhancing our mission of
providing interoperable communications to our emergency responders.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other(list): Emergency Operations Plan Sec. 1-7, 3-1 and 4-27/28 X
FISCAL NOTE:
The City was awarded a grant from Homeland Security for$15,191 ($7,031 to purchase equipment for an alternative
emergency operations center at Seward Mountain Haven and$8,160 for the Alaska Shield Exercise). The City did
not utilize the Alaska Shield funding and instead,requested the funding be reallocated for the purchase of additional
radios for emergency response. The granting agency has allowed the reallocation of$8,160 plus has awarded an
additional $33,145 to the City for a total of$41,305 for the purchase of radio equipment.
Approved by Finance:
ATTORNEY REVIEW: Yes No X
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RECOMMENDATION: Council approve Resolution 2014- accepting the reallocated HSGP funds in the amount
of$41,305 for the purchase of new radios and appropriating funds.