Loading...
HomeMy WebLinkAbout04282014 City Council Packet Seward city Council ,, Agenda Packet ii b ..„,,,,7'41* ..,„ ... -;ti , *, 1.,,, 4„,..„, ,,, ., , ,,__, 4 c I [ \.C.:....) . , .-.1....- L+ April 28, 2014 it K I city Council Chambers Beginning at 7:00 pan. 1963 1965 2005 The City of Seward, Alaska kriftri CITY COUNCIL MEETING AGENDA All-America City {Please silence all cellular phones and pagers during the meeting} 4445, 444,-*--TO April 28, 2014 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2015 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Vice Mayor have signed in will be given the first opportunity to speak. Time is Term Expires 2014 limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated by Term Expires 2014 asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, Christy Terry the item is returned to the Regular Agenda] Council Member Term Expires 2015 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS David Squires A. Proclamations and Awards Council Member Term Expires 2015 1. Proclamation recognizing Lieutenant Louis Tiner for 28 years of service on the Seward Police Department Pg. 4 Dale Butts Council Member 2. National Public Safety Telecommunications Week Term Expires 2014 Proclamation Pg. 5 Iris Darling B. Chamber of Commerce Report Council Member C. City Manager's Report Tenn Expires 2015 D. Other Reports and Presentations *Appointment 1. Update on TelAlaska telecommunications completed in 2013 and Expires 2014 plans for 2014. James Hunt 2. Seward Economic Growth Plan Update on Alternative Energy. City Manager 3. Port and Commerce Advisory Board Quarterly Report. Johanna Kinney City Clerk Eric Wohlforth City Attorney City of Seward, Alaska Council Agenda April 28, 2014 Page 1 i 7. PUBLIC HEARINGS A. Ordinances for Public Hearing and Enactment 1. Ordinance 2014-001, Amending Section 7.10.315 Of The Seward City Code Relating To Payment Of Transient (Guest) Moorage Pg. 6 2. Ordinance 2014-002, Amending Portions Of Seward City Code §15.10.140 (B) Specific Definitions And §15.10.225 Land Uses Allowed Table Affecting Storage Containers And Temporary Structures Pg. 16 B. Resolutions Requiring Public Hearing 1. Resolution 2014-035, Amending Section 205 Of The Port & Harbor Tariff Regulations Relating To Short-Term Vessel Stay And Payment Of Transient (Guest) Moorage Pg. 24 8. UNFINISHED BUSINESS -None 9. NEW BUSINESS A. Resolutions *1. Resolution 2014-036, Adopting The Planning And Zoning Commission Priorities From April 2014 To April 2015 Pg. 32 *2. Resolution 2014-037, Adopting The Port And Commerce Advisory Board Priorities From April 2014 To March 2015 „Pg, 38 *3. Resolution 2014-038, In Support And Approval Of The Seward Historic Preservation Commission 2014-2015 Priorities .Pg, 42 4. Resolution 2014-039, Accepting Two (2) Reimbursable State Of Alaska Region 10 Scholarship Awards And Appropriating Funds Pg. 48 5. Resolution 2014-040, Accepting A Grant In The Amount Of $1,100.85 from The Alaska Highway Safety Office For The Click It Or Ticket Campaign During The 2014 Enforcement Period Of May 19 - June 1, 2014, And Appropriating Funds Pg. 54 6. Resolution 2014-041, Authorizing The City Manager To Enter Into A Grant Agreement With The State Of Alaska Department Of Commerce, Community, And Economic Development For A Community Coastal Impact Assistance Grant For State FY 2010 For The Purpose Of Designing And Constructing A New North East Harbor Fish Cleaning Station In The Amount Of$579,000 And Appropriating Funds ..Pg. 57 7. Resolution 2014-042, Authorizing The City Manager To Enter Into A Short Term Lease Agreement With Raibow Fiberglass And Boat Repair, LLC For Additional Land At The Seward Marine Industrial Center Pg. 76 City of Seward, Alaska Council Agenda April 28, 2014 Page 2 8. Resolution 2014-043, Authorizing The City Manager To Enter Into An Agreement With Electric Power Systems Inc. To Provide Electrical Engineering Services In Support Of The Movement Of Two (2) Electro-Motive Diesel (EMD) Generators From Arctic Pack Enclosures Into The New Generator Building For An Amount Not To Exceed $218,660 And Appropriating Funds .Pg. 83 B. Other New Business Items 1. Schedule a follow-up Work Session to discuss the Air Force Recreation Camp Property. 2. Schedule a follow-up Work Session to discuss the Electric Pole Yard located at 11555 Seward Highway. 3. Schedule a Work Session to discuss the Department of Transportation (DOT) property. 4. Schedule a Work Session to review all city-owned property. 5. Mayor appoint a member of the City Council to the Seward Community Health Center Coordinating Committee Pg. 99 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. Providence Seward Medical Center financial reports for January, 2014 Pg. 102 B. Memo confirming timely receipt of 2014 City of Seward Financial Disclosure Forms from City Council, Planning and Zoning Commission, and City Manager... ....Pg. 105 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda April 28, 2014 Page 3 PROCLAMATION WHEREAS, Louis Tiner began his career with the Seward Police Department in Seward, AK at the Seward Community Jail in 1986 as a Correctional Officer; and WHEREAS, Louis Tiner became a Police Officer in 1988; and WHEREAS, Louis liner was promoted to Sergeant in 2000; and WHEREAS, Louis 'Finer was promoted and has served as Lieutenant of the Seward Police Department since 2001; and WHEREAS, Louis Tiner has always demonstrated the highest standards of professionalism and commitment to our community's safety and security; and WHEREAS, Louis Tiner is retiring from the Seward Police Department in April 2014. NOW, THEREFORE, I, Jean Bardarson, Mayor of the City of Seward, Alaska, do hereby congratulate Louis Tiner on his retirement and thank him for his many years of service. DATED this 28th Day of April, 2014 The City of Seward, Alaska . of 4 SE\ *:f Jean Bardarson, Mayor \;:41 414.1a0 \li NI, NI, \I ■li ..1i \li ■li NJ, 'I4 tI,Ali .10 ,11,NJ, N.li NJ, ,Ili Nli NI, 'li NI/ Ali ' i' Ali .I, vi' iIc ,I '1' 7l. 7l'7l' 71\il\ .II il' ITN 71N ilc -iv il\ il\ el% ITC '1\ ITN il\ /IN 11\71\ i1\71r 71• \li ilv ij` i1` PROCLAMATION is ,Ic 71` 1 Tic WHEREAS, emergencies can occur at anytime that require police, lc `,s. fire or emergency medical services; and .li 7l- Ali X109 ��� WHEREAS, when an emergency occurs, the prompt response of 76 7I' police officers, firefighters and medics is critical to the protection of life and 7i i1N, preservation of property; and ;It 1 ‘1i vi, itWHEREAS, the safety of our police officers and firefighters is �; l dependent upon the quality and accuracy of information obtained from `I` 7i citizens who telephone the Seward communications center; and Tic. Ali \1i 71‘ ilc Nli WHEREAS, Public Safety dispatchers are the first and most critical 'I, �� contact our citizens have with emergency services and are the single vital /1C - contact 'I` link for our police officers, medics and firefighters by monitoring their 1` i�� activities by radio, providing them information and insuring their safety; and iic vl• i•■ jc \1, WHEREAS, public safety dispatchers of the Seward Police NV Department have contributed substantially to the apprehension of criminals, \�� 71\ suppression of fires and treatment of patients; and 76 ■1 ..1i 7l7 7l' .t. WHEREAS, dispatchers have exhibited compassion, understanding, ‘1i �� and professionalism during the performance of their jobs in the past year. �J� il‘ ilt THEREFORE, BE IT RESOLVED, that the Seward City Council /lc \li declares the week of April 13-19, 2014 as \Ii 7l% lc ��� National Public Safety Telecommunications Week ��� 76 it is in honor of the men and women whose diligence and professionalism keep \ Ali our city and citizens safe here and throughout the state of Alaska. NIA ic i.`I` Dated this 28th day of April, 2014. `I` ‘10, Ali 71C 'Iv ‘V ‘I/ 7 i c it vli \li ��; Jean Bardarson, Mayor ��� i1� City of Seward, Alaska sic \li Ali 7it ili vii q, /lc 7iv vi, 'I, NV vi, vli vi, ■1i vi, v1i I, NI, ■li vli vi, I4, NI, ■I, ■li Ali NI, Ali N1i NJ, ■li Ali ■li .li 7lc 71‘ 'IN il�'IN 7l�'lc 71c il:'1c'IN ,or. 'i 1c /IN #v il■ ,i■ 'IN,iv 'IN ilv i1\il\ilv IT% /I\ Sponsored by: Port and Commerce Advisory Board Introduction: April 14, 2014 Public Hearing: April 28, 2014 Enactment: CITY OF SEWARD,ALASKA ORDINANCE 2014-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SECTION 7.10.315 OF THE SEWARD CITY CODE RELATING TO PAYMENT OF TRANSIENT (GUEST) MOORAGE WHEREAS, the current ordinance regarding payment of monthly moorage for transient (guest) vessels in the harbor requires payment on a calendar month basis with no payments in arrears; and WHEREAS, the current ordinance can result in higher payments for transient (guest) vessels who arrive after the first day of a calendar month and must pay the daily moorage rate; and WHEREAS, the Harbormaster implemented new computer software in April, 2013 that now allows monthly moorage to be calculated and paid on a monthly basis from any date, not just the first day of a calendar month; and WHEREAS, the city welcomes all visitors and vessels, and would like to amend the Seward City Code to minimize the financial impact on transient vessels staying less than four hours and vessels arriving after the first day of a calendar month in the Seward Small Boat Harbor. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that Section 1. The definition of"Harbor tariff' in Section 7.10.135 of the Seward City Code is amended as follows: Strikeout= delete Bold Italics =new Harbor tariff. "Harbor tariff' means the City of Seward Port and Harbor Teffni Tariff Regulations as approved by the City Council and amended from time-to-time. Section 2. Section 7.10.315(B) of the Seward City Code is amended as follows: Strikeout=delete Bold Italics =new (o CITY OF SEWARD, ALASKA ORDINANCE 2014-001 B. Assignment periods. The daily assignment period is 12:01 a.m. to midnight on the first calendar day of arrival in the harbor to midnight. The daily moorage fee as set forth in the harbor tariff will be levied on all vessels that are registered on the harbor's daily inventory that do not have a reserved moorage space assigned, unless longer term moorage is paid in advance. Discounts for prepayment of transient moorage fees are available as set forth in the harbor tariff for monthly, semi-annual, and annual terms. Monthly, semi-annual, and annual term transient moorage rates will be calculated from the elesest-ef-either date the City receives a completed Application and Agreement for Moorage. 1. The first day of the current month, or 2. The first day of the following month (with daily fees assessed for all days in the current month). No credits will be allowed for back-dating the application for moorage to the first day of the current month. Section 3. This ordinance shall take effect ten days following its enactment. ENACTED by the City Council of the City of Seward, Alaska, this 28th day of April, 2014. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 41 Council Agenda Statement Meeting Date: April 14, 2014 40f sew Through: Jim Hunt, City Manager u 0 4J From: Mack Funk, Harbormaster gtgs�P Agenda Item: Transient (Guest) Moorage Payments BACKGROUND &JUSTIFICATION: The City Code and Tariff regarding payment of monthly moorage for transient(guest)vessels in the harbor requires payment on a calendar month basis with no payments in arrears. Therefore if a guest boater arrives in the middle of a calendar month the charges are based on the harbor's daily rates. The Harbor Department implemented new computer software in 2012 and 2013 that now allows monthly moorage to be calculated and paid on a monthly basis from any date, not just the first day of a calendar month. The City welcomes all visitors and vessels, and would like to amend the Seward City Code to minimize the financial impact on transient vessels mooring in the Seward Small Boat Harbor. In order to implement this change, City Code Section 7.10.315 needs to be modified plus Harbor Tariff section 205. In addition there is an inconsistent definition in the City Code that needs to be corrected. Another change to the tariff is to change 5 citations of permanent moorage to reserved moorage. INTENT: The purpose of Ordinance 2014- 03\is to allow customers to pay in advance monthly fees beginning on any day of the month. The Ordinance will be introduced on April 14 and the Resolution and Ordinance will be scheduled for adoption on April 28. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Continue to support, 1. promote, enhance and develop harbor facilities to accommodate X Seward's growing demand for marine transport facilities. (page 33) Strategic Plan (document source here): Adjust local development 2. regulations where appropriate, to encourage development that is X consistent with our economic vision. (Page 5) 3. Other(list): FISCAL NOTE: This change will be more fair to boaters and it should also eliminate some harbor staff hours devoted to sending letters and issuing account credits on this subject. It may result is some reduced moorage revenues, but the amount is insignificant. Approved by Finance Department: L . ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve Ordinance 2014- L" making changes to Title 7 of the City Code. Sponsored by: PACAB CITY OF SEWARD,ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2014-03 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD RECOMMENDING TO THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDMENTS TO SECTION 205 OF THE PORT & HARBOR TARIFF REGULATIONS RELATING TO SHORT-TERM VESSEL STAY AND PAYMENT OF TRANSIENT (GUEST) MOORAGE WHEREAS,the current tariff regarding payment of monthly moorage for transient(guest) vessels in the harbor requires payment on a calendar month basis with no payments in arrears; and WHEREAS,the current tariff can result in higher payments for transient(guest)vessels who arrive after the first day of a calendar month and must pay the daily moorage rate; and WHEREAS,the Harbormaster implemented new computer software in 2012 and 2013 that now allows monthly moorage to be calculated and paid on a monthly basis from any date,not just the first day of a calendar month; and WHEREAS,the City welcomes all visitors and vessels,and would like to amend the Seward City Code to minimize the financial impact on transient vessels staying less than four hours and vessels arriving after the first day of a calendar month in the Seward Small Boat Harbor. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. Sections 200 and 205 of the Port & Harbor Tariff Regulations entitled respectively Moorage and Moorage Rates are amended as follows: Strikeout= delete Bold Italics =new Table of Contents SECTION II- SERVICES AND CHARGES 200 MOORAGE 9 Outside the Small Boat Harbor Within the Small Boat Harbor (a) Assignment of Berths (b) Waiting List for Pefmaneftt Reserved Slip Assignment (c) Pit Reserved Slip Assignments (d) Grace Period for Late Renewals (e) New Permanent Reserved Slip Assignment Port and Commerce Advisory Board RESOLUTION 2014-003 (f) Pennanent Reserved and Temporary(Transient) Slip Assignments (g) Notice Upon Arrival (h) Vessel Registration SECTION II - SERVICES AND CHARGES 200 MOORAGE Outside the Small Boat Harbor: Vessels berthing or departing city docks, wharves, or any other terminal facility,including the shiplift system,must use sufficient tugs so that vessels can be berthed or removed in a safe manner. Berthing speed shall not exceed sixteen feet per minute,unless approved by the Harbormaster. Within the Small Boat Harbor: (a) Assignment of Berths. The Small Boat Harbor is often congested and it is the policy of the City of Seward to provide for the maximum public use of available facilities. The Harbormaster shall have discretion to implement that policy. Berth assignments to particular slips on the City of Seward float system are made by the Harbormaster. Berth assignments are made to a particular combination of vessel and owner/operator,are not assignable by the owner/operator and automatically expire upon sale or transfer of the vessel to another owner/operator. A berth assignment is not a lease or an exclusive right to occupy any particular slip. In order to maximize the public's use of existing facilities,it is common for the Harbormaster to temporarily assign vessels to slips normally used by another vessel when that vessel is out of the harbor. (b) Waiting List for permanent Reserved Slip Assignment. Due to the demand for slips on the City of Seward float system,vessels will be assigned permanent reserved slips based on waiting lists maintained by the Harbormaster's office. Separate waiting lists shall be maintained for the following size floats: 17 feet(accommodates vessel 12 to 21 feet) 23 feet(accommodates vessel 22 to 26 feet) 32 feet(accommodates vessel 27 to 36 feet) 40 feet(accommodates vessel 37 to 44 feet) 50 feet(accommodates vessel 45 to 54 feet) 60 feet(accommodates vessel 55 to 64 feet) 75 feet(accommodates vessel 65 to 79 feet) 90 feet(accommodates vessel 80 to 94 feet) 100 feet(accommodates vessel 95 to 104 feet) 105 feet or longer-side tie only-up to 150 feet Assignments to a pemanent reserved slip from the waiting lists shall be made year round by the Harbormaster based on the slip size available and the most senior name on the waiting list for that size slip. There is a fee of THIRTY ONE DOLLARS AND FIFTY CENTS($31.50)per year per listing on the waiting list(s)for a permanent reserved slip assignment. The wait list year runs November 1 through October 31. (c) Permanent Reserved Slip Assignments Port and Commerce Advisory Board RESOLUTION 2014-003 (1) The Harbormaster may assign a specific slip on the City of Seward float system within the Small Boat Harbor to a particular vessel on an annual basis. (2) A permanent reserved slip assignment to a vessel is not a lease or right to occupy a particular slip and may not be assigned. (3) To maximize the use of the Small Boat Harbor, a permanently reserved assigned slip may be assigned to a transient vessel when the permanently reserved assigned owner/vessel is out of the harbor. (4) Upon the return of the permanently reserved assigned vessel to the Small Boat Harbor(provided proper notifications are given and based on harbor congestion and the difficulties involved in moving vessels), the Harbormaster will attempt to rearrange vessels so that a vessel with a permanent reserved slip assignment may berth at that assigned slip. (5) A vessel assigned a permanent reserved slip assignment must notify the Harbormaster when departing the harbor for more than five(5) days. If away from Seward for more than five (5) days, a permanently reserved assigned vessel should notify the Harbormaster of its intended arrival date and time back into the Small Boat Harbor. (d) Grace Period for Late Renewals.A permanent reserved slip holder who fails to renew by December 31 may renew prior to January 15 rather than relinquish the slip, provided that (1) all other permanent reserved moorage requirements are met,and the applicable transient rate is paid on or before January 15. (e) New permanent Reserved Slip Assignment. For a new permanent reserved slip moorage agreement entered into after January I,the following rules and charges apply: (1) If the customer has already paid for transient moorage,the customer charges will be converted from transient charges to reserved tenant charges on the effective date of the slip assignment. The reserved tenant annual moorage fee shall be charged on a pro-rated basis and is due in full on the date of the slip assignment. (2) If the customer is new to the harbor and has not paid any moorage fees, the reserved annual moorage fee shall be charged on a prorated basis and is due in full on the date of the slip assignment. (3) As stated in paragraphs(e)(1)and(2)above,pro-rated basis shall be calculated by dividing the annual moorage amount by 12,and charging the new tenant 1/12th of the reserved annual tenant moorage rate per calendar month for the remainder of the calendar year. If a slip assignment occurs during a calendar month,the partial month will be charged the lesser of the daily rate or 1/12th the annual amount. (f) P mancnt Reserved and Temporary (Transient) Slip Assignments. There are two types of slip assignments at the City of Seward Small Boat Harbor. The first is a permanently reserved assigned slip and the second is a transient slip. Reserved sSlips that are permanently-assigned to a boat/owner may be used for transient moorage when the permanently reserved assigned vessel is away from the slip. (g) Notice Upon Arrival. All vessels should notify the Seward Small Boat Harbor office prior to arrival. Those vessels which have received permanently reserved assigned slips should notify the 11 Port and Commerce Advisory Board RESOLUTION 2014-003 Harbormaster's office twenty-four(24)hours prior to expected arrival to allow the harbor staff time to free the slip. If,despite reasonable efforts,the Harbormaster is unable to clear a pemanently reserved assigned slip due to congestion, high winds or safety considerations, a vessel with a permanently reserved assigned slip may be required to temporarily use a transient slip or float as directed by the Harbormaster. Vessels entering the Small Boat Harbor which have not,for any reason,received a berthing assignment by radio contact or otherwise shall be restricted to the following areas:west side of X float;south side of F float;L float;R float;I dock;and T dock. If, as is frequently the case during periods of congestion, all of the above berths are full, a vessel is permitted to raft to a vessel already berthed. (h) Vessel Registration.All vessels must have a current registration form(Application and Agreement for Transient Moorage)on file with the Harbormaster.These forms must be filed immediately upon arrival at the Small Boat Harbor. However, vessels that arrive after normal Harbormaster office hours must register before 10:00 a.m.the following day. 205 MOORAGE RATES (a) Calculation of Moorage Rates. Moorage charges shall commence when a vessel is made fast to a wharf, pier or other facility, or when a vessel is moored to another vessel so berthed ("rafting"). Charges shall continue until such vessel is completely freed from and has vacated the berth. A vessel berthed at any time between 12:01 a.m.and midnight shall be charged a full day's charge.; previdedr that the The Harbormaster may, in his sole discretion ' advanee-netiser waive a daily charge rate for a vessel,provided that: (1) Notice is made in writing prior to mooring in the Seward Boat Harbor, (2) Vessel stay is no more than 4 hours,and (3) - :. ••, , Harbormaster determines that congestion and use of the public facilities by others will not be adversely affected. The City of Seward retains the right,in its sole discretion,to determine whether a vessel berthed at any time will be charged a full day's charge. Moorage charges shall be calculated on the overall length of the vessel or the length of the float(slip) assigned,whichever is greater. (b) Automatic Annual Adjustment in Moorage Rates. All moorage rates shall be adjusted annually so as to be effective as of January 1st, to reflect the five previous published years' average increase in the Consumer Price Index,All Items, 1982-84=100 for all Urban Consumers,Anchorage,Alaska("CPI") as published by the United States Department of Labor,Bureau of Labor Statistics.Bills sent out prior to January 1st will reflect the upcoming January 1st adjusted rates.(For example,2014 rates reflect an increase based on the average CPI for 2007-2011). Overall length shall be construed to mean the linear distance,expressed in feet,from the most forward point at the stem to the aftermost part of the stern of the vessel,measured parallel to the base line of the vessel.The length shall include all hull attachments,such as bowsprits, dinghies, davits,etc. 1� Port and Commerce Advisory Board RESOLUTION 2014-003 For billing purposes,overall length of the vessel as published in"Lloyd's Register of Shippi -"muybo used.The City of Seward reserves the right to: (l) Obtain the overall length from the vessel's register or (2) Measure the vessel. (c) Transient(Gu«xt)Daily Rates.With the exception of vessel owner/operators who have paid uoannual, semi-annual,or monthly fee in advance,all temporary or transient moorage charges shall be calculated on the daily rate. The daily rate shall be $0.70 per lineal foot of overall length of the vessel. (See Appendix A for a listing of Transient Moorage Rates according to vessel length): (21) Transient(Guest)Annual Rate. The Annual Rate shall be$52.23 per lineal foot. (32) Semi-Annual Rate.At the option of the vessel owner/operator,the annual moorage fee may be paid in two equal semi-annual installments of sixty percent (60%) of the annual rate established above. Each prepaid installment described in this Paragraph represents six(6) calendar months. The first installment is due and payable on the date the vessel owner/operator completes the Application and Agreement for Transient Moorage,and on or before the first day of any calendar month. The second installment is due on or before the first day of the calendar mont six(6)months thereafter. (53) Monthly Rate. At the option of the vessel owner/operator, the annual moorage fee may be paid in twelve equal monthly installments of eighteen percent (18Y6) of the annual rate established above. Each prepaid installment described in this Paragraph represents one(1) calendar month. The first installment is due and payable on the date the vessel owner/operator completes the Application and Agreement for Moorage . . `' ` '' '' `'`' -"' '.Thomm000edbm8pu}muotuaz*duuonorboforuthnfiestxueme day of the each succeeding calendar month `' '^' • '` `' ^` . (d) Reserved Moorage Rates for Slip Assignments. Moorage charges shall commence on the date a slip assignment is accept d.C6ar8eaabuUooutinueuodldh*bo\dorceu000tobuveugouUfybu&bnter*otbou vessel suitable for the assigned space, until the holder's death, or until the holder's voluntary or involuntarily relinquishment of the space.Prepuymentnfnuou/aguiuregubed.(Scc/\ppeodixBb/ru listing of moorage rates according to vessel length): (1) The vessel owner/operator must complete an Application and Agreement for Reserved Moorage, in the form attached to this tariff. (2) Annual Rate. The vessel owner/operator has paid the annual fee based on the length of the vessel,or,the length of the slip,whichever is greater.The Annual Rate shall be$47.47 per lineal foot. (3) Semi-Annual Rate.At the option of the vessel ovvner/operator,the annual moorage fee may be paid in two equal semi-annual installments of sixty percent (60%) of the annual rate established above. Each prepaid installment described in this Paragraph represents six(6) calendar months. The first installment is due and payable on the date the vessel owner/operator completes the Application and Agreement fbrT-paosieat MoorugeTa*d-en*er �,� Port and Commerce Advisory Board RESOLUTION 2014-003 -. _ .. - . .-. The second installment is due on or before the first same day of the each calendar month six(6)months thereafter. (4) Monthly Rate. At the option of the vessel owner/operator, the annual moorage fee may be paid in twelve equal monthly installments of eighteen percent (18%) of the annual rate established above. Each prepaid installment described in this Paragraph represents one(1) calendar month. The first installment is due and payable on the date the vessel owner/operator completes the Application and Agreement for Moorage, . .. . .. .. _•... • .The succeeding payments are due on or before the Ant same day of the each calendar month . (5) All immanently reserved assigned berths are assigned on a calendar-year basis.Prepayment of a full year's charges is due on or before December 31 of the preceding year. A vessel owner/operator may elect to prepay the annual moorage fee at the annual rate or in two semi- annual installments,each of which represents sixty percent(60%)of the annual fee due on or before December 31 of the preceding year and June 30 of the current year. A vessel owner/operator may also elect to prepay the annual moorage fee in twelve monthly installments, each of which represents eighteen percent(18%) of the annual fee due on or before December 31 of the preceding year and on or before the last day of each month of the current year. (e) Float Plane Fees.A fee in the amount of TWENTY SIX DOLLARS AND TWENTY FIVE CENTS ($26.25)per day shall be charged for float plane berthing in the confines of the Small Boat Harbor. Section 2. This Resolution will be forwarded to the City Council for direction. Section 3. This resolution shall take effect on the same date as the corresponding City Code Ordinance. PASSED AND APPROVED by the Port and Commerce Advisory Board, this 2nd day of April, 2014. THE CITY OF SEWARD,ALASKA Deborah Altermatt, Chair AYES:Hughes, Linville, Oliver, Schaefermeyer NOES:None ABSENT: Jaffa, Fink, Altermatt ABSTAIN: None Port and Commerce Advisory Board RESOLUTION 2014-003 ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Sponsored by: Planning and Zoning Commission Introduction Date: April 14,2014 Public Hearing Date: April 28,2014 Enactment Date: April 28,2014 CITY OF SEWARD,ALASKA ORDINANCE 2014-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE §15.10.140 (B) SPECIFIC DEFINITIONS AND §15.10.225 LAND USES ALLOWED TABLE AFFECTING STORAGE CONTAINERS AND TEMPORARY STRUCTURES WHEREAS, the Planning and Zoning Commission has held several public work sessions on Temporary Structures and Storage Containers; and WHEREAS, the Planning and Zoning Commission finds the current Conditional Use Permit requirement for these uses excessive, when they are also governed by permit through the Building Department; and WHEREAS, it is in the public interest to maintain a City code that reflects community needs; and WHEREAS, at its March 4, 2014 meeting, the Planning and Zoning Commission held a public hearing and recommended City Council approval of the proposed City Code amendments. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Title 15.10 of the Seward Zoning Code is hereby amended to read as follows: 15.10.140 Definitions. B. Specific definitions. (Parenthetical references are for cross-reference only.) In this chapter, unless otherwise provided or the context otherwise requires: (Deletions are Beld-Stfiketb-reughs; Additions are Bold Italic Underline) 89. Storage. A structure or designated area that provides space for storing. a. Container. An accessory storage use consisting of containers such as semi-tractor vans, shipping containers and conex containers originally designed to transport goods and materials via highway, rail, air or sea, which are placed on a parcel of land and used for covered storage provided that all wheel assemblies have been removed, and the unit is located outside any setbacks. : : ' • • : • ; : : • : • ; • • : ; ! ; • • • ; : • • : : • • • • • • • • • ; : . ' - • • • •• • . Containers, whether temporary or permanent., are considered a structure and must comply with current adopted building codes. Railroad box cars are excluded except in the Industrial Zone. (See Accessory use/Building, Building, and Structure) 16 CITY OF SEWARD, ALASKA ORDINANCE 2014-002 Page 2 of 2 93. Temporary structure. A structure without any foundation or footings as allowed by the adopted building code which must be completely removed from the parcel when the temporary permit for the structure/use expires. Table 15.10.225. - Land Uses Allowed Table (Deletions are Bold Strikethroughs; Additions are Bold Italic Underline) Districts: Principally Residential Principally Principally Commercial Public Uses RR R1 R2 R3 UR OR AC HC CB I RM INS P Storage, container 6 6 6 GO 6 P P P P P Temporary Structure 6 6 6 6 6 C C C CC P P P P P P P P P P Section 2. This ordinance shall take effect ten(10) days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 28th day of April, 2014. THE CITY OF SEWARD,ALASKA Jean Bardarson,Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 1� Agenda Statement Meeting Date: Introduction: April 14, 2014 ,4"-► k"'" 11. Public Hearing: April 28, 2014 „_ gtasKP To: City Council Through: Jim Hunt, City Manager Ron Long, Assistant City Manager From: Donna Glenz, Planner Agenda Item: Amending Portions of Seward City Code (SSC) §15.10.140 (B) Specific Definitions and §15.10.225 Land Uses Allowed Table Affecting Storage Containers and Temporary Structures BACKGROUND & JUSTIFICATION: The Planning and Zoning Commission held several public work sessions specifically reviewing the use of Storage Containers and Temporary Structures within the Seward City Code. The Building Department was also present to provide information and assistance on the building code requirements. The Commission determined the current City code to be excessive and too restrictive in requiring a Conditional Use Permit for Storage Containers and Temporary Structures when a building permit was also required. The recommendation is to remove the Condition Use Permit requirement. The Commission has recommended several changes and updates to SCC§15.10.140 Definitions and §15.10.225 Land Uses Allowed. At the March 3,2014 meeting the Commission held the required Public Hearing and approved Resolution 2014-02 recommending the Council approve the attached Ordinance. The change restores in 93 Temporary Structures, the required removal language eliminated in Ordinance 2011-004 revised. The specific additions, deletions or changes are as follows: (Deletions are Bold Strip; Additions are Bold Italic Underline) SCC§15.10.140 Definitions. B. Specific definitions. (Parenthetical references are for cross-reference only.)In this chapter,unless otherwise provided or the context otherwise requires: 89. Storage. A structure or designated area that provides space for storing. a. Container. An accessory storage use consisting of containers such as semi-tractor vans,shipping containers and connex containers originally designed to transport goods and materials via highway, rail, air or sea, which are placed on a parcel of land and used for covered storage provided that all wheel assemblies have been removed,and the unit is located outside any setbacks. Containers-are . ' •. • • . . . , . . . . • . . . • . • Containers, whether temporary or permanent, are considered a structure and must comply with current adopted building codes. Railroad box cars are excluded except in the Industrial Zone. (See Accessory use/Building, Building, and Structure) 93. Temporary structure. A structure without any foundation or footings as allowed by the adopted building code which must be completely removed from the parcel when the temporary permit for the structure/use expires. SCC Table 15.10.225. -Land Uses Allowed Table (Deletions are Bold Strikethroughs; Additions are Bold Italic Underline) Districts: Principally Residential Principally Commercial Principally Public Uses RR R1 R2 R3 UR OR AC HC CB I RM INS P Storage, Container C C C C 0 C P P P P Temporary Structure C C C G C C C C CC P E ? ? P P P PP INTENT: Amend and update the City code regarding the use and construction placement of Storage Containers. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: (2020): 3.2 Land Use 1 3.7.3 Continue to improve the quality and efficiency of city X governmental services. • Continue to revise and update the Seward City Code Strategic Plan (1999): Goals and Objectives 2 * Adjust local development regulations, where appropriate, to X encourage development that is consistent with our economic base vision As per City Code§15.01.040 Public Hearings;the public notice requirements were met. At the time of publishing this agenda, no public inquiry had been received. FISCAL NOTE: There is no financial burden to the City for this amendment. Approved by Finance Department: �9oG',kz..ge, ATTORNEY REVIEWED: Yes: X No RECOMMENDATION: Council introduce Ordinance 2014- �UZ , on April 14, 2014 and conduct a public hearing and enact Ordinance 2014-CO Z on April 28, 2014 amending Portions of Seward City Code §15.10.140(B) Specific definitions and §15.10.225 Land Uses Allowed Table Affecting Storage Containers and Temporary Structures. Sponsored by: Staff CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2014-02 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD,ALASKA,RECOMMENDING CITY COUNCIL AMEND PORTIONS OF SEWARD CITY CODE §15.10.140 DEFINITIONS AND §15.10.225 LAND USES ALLOWED TABLE; AFFECTING STORAGE CONTAINERS AND TEMPORARY STRUCTURES WHEREAS,the Planning and Zoning Commission held several public work sessions on Temporary Structures and Storage Containers,specifically to update,the Seward City Code;and WHEREAS,the Public Hearing notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends Ordinance 2014-_ attached and incorporated herein by reference, be forwarded to City Council for approval, amending portions of Seward City Code §15.10.140 Definitions and §15.10.225 Land Uses Allowed Table. i Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4th day of March 2014. THE CITY OF SEWARD Cindy lun.,Vice Chair 21 Seward Planning and Zoning Commission Resolution 2014-02 Page 2 of 2 AYES: Shaffer,Coulter,Edgar,Ecklund J NOES: None ABSENT: Fleming,McClure ABSTAIN: None VACANT: One • Au EST: Jo anna 1147y,CMC Ci Clerk (City Seal) • J'r�. • ! - O l f. J• •.,F OF J as City of-Seward,Alaska Planning Commission Minutes March 4,2014 Volume 7,Page 70 New Business Items requiring a Public Hearing— Resolution 2014-02 of the Planning and Zoning Commission of the City of Seward,Alaska,recommending City Council amend portions of Seward City Code §15.10.140 Definitions and §15.10.225 Land Uses Allowed Table; Affecting storage containers and temporary structures Glenz explained the history of the work sessions related to the resolution. No public comments had been received regarding the proposed changes to the Seward City Code. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Bob Reisner, a resident outside the city, said he was speaking on behalf of a handful of residents of the city. There was an interest in painting murals on railroad cars placed near Airport Road and the Seward Highway, which could encourage owners of storage containers to make improvements. Reisner also said that the expense of a permanent structure might be too great for many property owners and business owners. Many shipping containers were outside of the city, but the appearance of the containers that were being used should be addressed,he said. Motion (Edgar/Coulter) Approve Resolution 2014-02 Edgar said he was not familiar with the history of the proposed Code change, but said he would be able to better understand issues in the future through his participation in work sessions and hearing public comment. Shaffer asked staff to explain the Land Uses Allowed Table and the proposed amendments. Glenz noted the zoning districts where the placement of storage containers was allowed, and the permitting required. She noted a Conditional Use Permit was an excessive requirement when a Building Permit was also required. Ecklund pointed out that the Land Uses Allowed Table was recently reviewed, but some issues remained with the use of containers for storage and the minimum setback required. Motion Passed Unanimous Unfinished Business—None New Business Items— Sponsored by: Port and Commerce Advisory Board CITY OF SEWARD,ALASKA RESOLUTION 2014-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AMENDING SECTION 205 OF THE PORT&HARBOR TARIFF REGULATIONS RELATING TO SHORT-TERM VESSEL STAY AND PAYMENT OF TRANSIENT (GUEST) MOORAGE. WHEREAS,the current tariff regarding payment of monthly moorage for transient(guest) vessels in the harbor requires payment on a calendar month basis with no payments in arrears; and WHEREAS,the current tariff can result in higher payments for transient(guest)vessels who arrive after the first day of a calendar month and must pay the daily moorage rate; and WHEREAS,the Harbormaster implemented new computer software in 2012 and 2013 that now allows monthly moorage to be calculated and paid on a monthly basis from any date,not just the first day of a calendar month; and WHEREAS,the city welcomes all visitors and vessels,and would like to amend the Seward City Code to minimize the financial impact on transient vessels staying less than four hours and vessels arriving after the first day of a calendar month in the Seward Small Boat Harbor. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Sections 200 and 205 of the Port & Harbor Tariff Regulations entitled respectively Moorage and Moorage Rates are amended as follows: Strikeout= delete Bold Italics =new Table of Contents SECTION II - SERVICES AND CHARGES 200 MOORAGE 9 Outside the Small Boat Harbor Within the Small Boat Harbor (a) Assignment of Berths (b) Waiting List for Peffnanent Reserved Slip Assignment (c) Permanent Reserved Slip Assignments CITY OF SEWARD, ALASKA RESOLUTION 2014-035 (d) Grace Period for Late Renewals (e) New Permanent Reserved Slip Assignment (f) ant Reserved and Temporary (Transient) Slip Assignments (g) Notice Upon Arrival 11 (h) Vessel Registration 12 SECTION II - SERVICES AND CHARGES 200 MOORAGE Outside the Small Boat Harbor: Vessels berthing or departing city docks, wharves, or any other terminal facility, including the shiplift system,must use sufficient tugs so that vessels can be berthed or removed in a safe manner. Berthing speed shall not exceed sixteen feet per minute, unless approved by the Harbormaster. Within the Small Boat Harbor: (a) Assignment of Berths. The Small Boat Harbor is often congested and it is the policy of the City of Seward to provide for the maximum public use of available facilities. The Harbormaster shall have discretion to implement that policy. Berth assignments to particular slips on the City of Seward float system are made by the Harbormaster. Berth assignments are made to a particular combination of vessel and owner/operator,are not assignable by the owner/operator and automatically expire upon sale or transfer of the vessel to another owner/operator. A berth assignment is not a lease or an exclusive right to occupy any particular slip. In order to maximize the public's use of existing facilities, it is common for the Harbormaster to temporarily assign vessels to slips normally used by another vessel when that vessel is out of the harbor. (b) Waiting List for Reserved Slip Assignment. Due to the demand for slips on the City of Seward float system, vessels will be assigned permanent reserved slips based on waiting lists maintained by the Harbormaster's office. Separate waiting lists shall be maintained for the following size floats: 17 feet(accommodates vessel 12 to 21 feet) 23 feet (accommodates vessel 22 to 26 feet) 32 feet(accommodates vessel 27 to 36 feet) 40 feet (accommodates vessel 37 to 44 feet) 50 feet (accommodates vessel 45 to 54 feet) 60 feet (accommodates vessel 55 to 64 feet) 75 feet(accommodates vessel 65 to 79 feet) DS CITY OF SEWARD, ALASKA RESOLUTION 2014-035 90 feet (accommodates vessel 80 to 94 feet) 100 feet (accommodates vessel 95 to 104 feet) 105 feet or longer- side tie only- up to 150 feet Assignments to a permanent reserved slip from the waiting lists shall be made year round by the Harbormaster based on the slip size available and the most senior name on the waiting list for that size slip. There is a fee of THIRTY ONE DOLLARS AND FIFTY CENTS($31.50)per year per listing on the waiting list(s) for a permanent reserved slip assignment. The wait list year runs November 1 through October 31. (c) Permanent Reserved Slip Assignments (1) The Harbormaster may assign a specific slip on the City of Seward float system within the Small Boat Harbor to a particular vessel on an annual basis. (2) A permanent reserved slip assignment to a vessel is not a lease or right to occupy a particular slip and may not be assigned. (3) To maximize the use of the Small Boat Harbor, a permanently reserved assigned slip may be assigned to a transient vessel when the permanently reserved assigned owner/vessel is out of the harbor. (4) Upon the return of the permanently reserved assigned vessel to the Small Boat Harbor(provided proper notifications are given and based on harbor congestion and the difficulties involved in moving vessels),the Harbormaster will attempt to rearrange vessels so that a vessel with a permanent reserved slip assignment may berth at that assigned slip. (5) A vessel assigned a permanent reserved slip assignment must notify the Harbormaster when departing the harbor for more than five (5) days. If away from Seward for more than five(5)days,a permanently reserved assigned vessel should notify the Harbormaster of its intended arrival date and time back into the Small Boat Harbor. (d) Grace Periodfor Late Renewals. A permanent reserved slip holder who fails to renew by December 31 may renew prior to January 15 rather than relinquish the slip,provided that(1)all other permanent reserved moorage requirements are met,and the applicable transient rate is paid on or before January 15. (e) New permanent Reserved Slip Assignment. For a new permanent reserved slip moorage agreement entered into after January 1,the following rules and charges apply: D,6 CITY OF SEWARD, ALASKA RESOLUTION 2014-035 (1) If the customer has already paid for transient moorage,the customer charges will be converted from transient charges to reserved tenant charges on the effective date of the slip assignment. The reserved tenant annual moorage fee shall be charged on a pro-rated basis and is due in full on the date of the slip assignment. (2) If the customer is new to the harbor and has not paid any moorage fees, the reserved annual moorage fee shall be charged on a prorated basis and is due in full on the date of the slip assignment. (3) As stated in paragraphs (e) (1)and(2)above,pro-rated basis shall be calculated by dividing the annual moorage amount by 12,and charging the new tenant 1/12`h of the reserved annual tenant moorage rate per calendar month for the remainder of the calendar year. If a slip assignment occurs during a calendar month, the partial month will be charged the lesser of the daily rate or 1/12`h the annual amount. (f) Permanent Reserved and Temporary (Transient) Slip Assignments. There are two types of slip assignments at the City of Seward Small Boat Harbor. The first is a permanently reserved assigned slip and the second is a transient slip. Reserved sSlips that are peanenty`assigned to a boat/owner may be used for transient moorage when the permanently reserved assigned vessel is away from the slip. (g) Notice Upon Arrival. All vessels should notify the Seward Small Boat Harbor office prior to arrival. Those vessels which have received permanently reserved assigned slips should notify the Harbormaster's office twenty-four(24)hours prior to expected arrival to allow the harbor staff time to free the slip. If, despite reasonable efforts,the Harbormaster is unable to clear a permanently reserved assigned slip due to congestion, high winds or safety considerations,a vessel with a permanently reserved assigned slip may be required to temporarily use a transient slip or float as directed by the Harbormaster. Vessels entering the Small Boat Harbor which have not, for any reason, received a berthing assignment by radio contact or otherwise shall be restricted to the following areas: west side of X float; south side of F float; L float;R float; I dock; and T dock. If,as is frequently the case during periods of congestion,all of the above berths are full, a vessel is permitted to raft to a vessel already berthed. (h) Vessel Registration.All vessels must have a current registration form(Application and Agreement for Transient Moorage)on file with the Harbormaster.These forms must be filed immediately upon arrival at the Small Boat Harbor. However,vessels that arrive after normal Harbormaster office hours must register before 10:00 a.m. the following day. CITY OF SEWARD, ALASKA RESOLUTION 2014-035 205 MOORAGE RATES (a) Calculation of Moorage Rates. Moorage charges shall commence when a vessel is made fast to a wharf, pier or other facility, or when a vessel is moored to another vessel so berthed ("rafting"). Charges shall continue until such vessel is completely freed from and has vacated the berth. A vessel berthed at any time between 12:01 a.m.and midnight shall be charged a full day's charge.; : -:, -. -- The Harbormaster may, in his sole discretion awl - • - : : '. - : : .1, waive a daily charge fate for a vessel, provided that: (1) Notice is made in writing prior to mooring in the Seward Boat Harbor, (2) Vessel stay is no more than 4 hours, and (3) • •: : • --'•••• •-• further, that the Harbormaster determines that congestion and use of the public facilities by others will not be adversely affected. The City of Seward retains the right, in its sole discretion, to determine whether a vessel berthed at any time will be charged a full day's charge. Moorage charges shall be calculated on the overall length of the vessel or the length of the float(slip) assigned, whichever is greater. (b) Automatic Annual Adjustment in Moorage Rates. All moorage rates shall be adjusted annually so as to be effective as of January 1st,to reflect the five previous published years' average increase in the Consumer Price Index,All Items, 1982-84=100 for all Urban Consumers, Anchorage, Alaska ("CPI") as published by the United States Department of Labor, Bureau of Labor Statistics. Bills sent out prior to January 1st will reflect the upcoming January 1st adjusted rates. (For example,2014 rates reflect an increase based on the average CPI for 2007-2011). Overall length shall be construed to mean the linear distance,expressed in feet,from the most forward point at the stem to the aftermost part of the stern of the vessel, measured parallel to the base line of the vessel. The length shall include all hull attachments, such as bowsprits, dinghies, davits, etc. For billing purposes,overall length of the vessel as published in"Lloyd's Register of Shipping" may be used. The City of Seward reserves the right to: (1) Obtain the overall length from the vessel's register, or D.6 CITY OF SEWARD, ALASKA RESOLUTION 2014-035 (2) Measure the vessel. (c) Transient (Guest) Daily Rates. With the exception of vessel owner/operators who have paid an annual, semi-annual, or monthly fee in advance, all temporary or transient moorage charges shall be calculated on the daily rate.The daily rate shall be $0.70 per lineal foot of overall length of the vessel. (See Appendix A for a listing of Transient Moorage Rates according to vessel length): (1) Transient (Guest)Annual Rate. The Annual Rate shall be $52.23 per lineal foot. (2) Semi-Annual Rate. At the option of the vessel owner/operator, the annual moorage fee may be paid in two equal semi-annual installments of sixty percent(60%)of the annual rate established above.Each prepaid installment described in this Paragraph represents six (6) calendar months. The first installment is due and payable on the date the vessel owner/operator completes the Application and Agreement for Transient Moorage, and on or before the first day of any calendar month. The second installment is due on or before the first day of the calendar month six (6) months thereafter. (3) Monthly Rate.At the option of the vessel owner/operator,the annual moorage fee may be paid in twelve equal monthly installments of eighteen percent (18%) of the annual rate established above. Each prepaid installment described in this Paragraph represents one (1) calendar month. The first installment is due and payable on the date the vessel owner/operator completes the Application and Agreement for Moorage,and on or before the first day of any calendar month. The succeeding payments are due on or before the fist same day of the each succeeding calendar month every-mom thereafter. (d) Reserved Moorage Rates for Slip Assignments. Moorage charges shall commence on the date a slip assignment is accepted. Charges shall continue until the holder ceases to have a qualifying interest in a vessel suitable for the assigned space, until the holder's death, or until the holder's voluntary or involuntarily relinquishment of the space.Prepayment of moorage is required. (See Appendix B for a listing of moorage rates according to vessel length): (1) The vessel owner/operator must complete an Application and Agreement for Reserved Moorage, in the form attached to this tariff CITY OF SEWARD,ALASKA RESOLUTION 2014-035 (2) Annual Rate.The vessel owner/operator has paid the annual fee based on the length of the vessel, or, the length of the slip, whichever is greater. The Annual Rate shall be $47.47 per lineal foot. (3) Semi-Annual Rate. At the option of the vessel owner/operator, the annual moorage fee may be paid in two equal semi-annual installments of sixty percent(60%)of the annual rate established above.Each prepaid installment described in this Paragraph represents six (6) calendar months. The first installment is due and payable on the date the vessel owner/operator completes the Application and Agreement for Transient Moorage,and on or ._ . - •• .. . .. ... - . . The second installment is due on or before the fist same day of the each calendar month six (6) months thereafter., (4) Monthly Rate. At the option of the vessel owner/operator,the annual moorage fee may be paid in twelve equal monthly installments of eighteen percent (18%) of the annual rate established above. Each prepaid installment described in this Paragraph represents one (1) calendar month. The first installment is due and payable on the date the vessel owner/operator completes the Application and Agreement for Moorage, . -: . . . - -- . . • . •. The succeeding payments are due on or before the first same day of the each calendar month - - . • .- . (5) All peently reserved assigned berths are assigned on a calendar-year basis. Prepayment of a full year's charges is due on or before December 31 of the preceding year. A vessel owner/operator may elect to prepay the annual moorage fee at the annual rate or in two semi-annual installments, each of which represents sixty percent (60%) of the annual fee due on or before December 31 of the preceding year and June 30 of the current year. A vessel owner/operator may also elect to prepay the annual moorage fee in twelve monthly installments, each of which represents eighteen percent(18%)of the annual fee due on or before December 31 of the preceding year and on or before the last day of each month of the current year. (e) Float Plane Fees. A fee in the amount of TWENTY SIX DOLLARS AND TWENTY FIVE,CENTS($26.25)per day shall be charged for float plane berthing in the confines of the Small Boat Harbor. Section 2. This resolution shall take effect on the same date as the corresponding City Code Ordinance. 30 Council Agenda Statement Meeting Date: April 14, 2014 e of e• Through: Jim Hunt, City Manager ° itiqW4 From: Mack Funk, Harbormaster Agenda Item: Transient (Guest) Moorage Payments BACKGROUND & JUSTIFICATION: The City Code and Tariff regarding payment of monthly moorage for transient(guest)vessels in the harbor requires payment on a calendar month basis with no payments in arrears. Therefore if a guest boater arrives in the middle of a calendar month the charges are based on the harbor's daily rates. The Harbor Department implemented new computer software in 2012 and 2013 that now allows monthly moorage to be calculated and paid on a monthly basis from any date, not just the first day of a calendar month. The City welcomes all visitors and vessels, and would like to amend the Seward City Code to minimize the financial impact on transient vessels mooring in the Seward Small Boat Harbor. In order to implement this change, City Code Section 7.10.315 needs to be modified plus Harbor Tariff section 205. In addition there is an inconsistent definition in the City Code that needs to be corrected. Another change to the tariff is to change 5 citations of permanent moorage to reserved moorage. 05 INTENT: The purpose of Resolution 2014- is to allow customers to pay in advance monthly fees beginning on any day of the month. The Ordinance was introduced on April 14, 2014 and the Resolution and Ordinance are scheduled for adoption on April 28, 2014. CONSISTENCY CHECKLIST; Yes No N/A Comprehensive Plan (document source here): Continue to support, 1. promote, enhance and develop harbor facilities to accommodate X Seward's growing demand for marine transport facilities. (page 33) Strategic Plan (document source here): Adjust local development 2. regulations where appropriate, to encourage development that is X consistent with our economic vision. (Page 5) 3. Other(list): FISCAL NOTE: This change will be more fair to boaters and it should also eliminate some harbor staff hours devoted to sending letters and issuing account credits on this subject. It may result is some reduced moorage revenues, but the amount is insignificant. Approved by Finance Department: ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve Resolution 2014- O35 making the corresponding changes to the 2014 Port & Harbor Tariff Regulations. Sponsored by: Planning and Zoning Commission CITY OF SEWARD,ALASKA RESOLUTION 2014-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA ADOPTING THE PLANNING AND ZONING COMMISSION PRIORITIES FROM APRIL 2014 TO APRIL 2015 WHEREAS, at the January 21, 2014 Planning and Zoning work session the Commission reviewed and updated their Priorities List; and WHEREAS,the Seward City Council Rules of Procedure, adopted March 14, 1994, state that the Council should meet in an annual joint work session with the Commission to address areas of mutual concern; and WHEREAS, the Commission and City Council held a joint work session, reviewed and updated the Planning and Zoning Priorities List on March 3, 2014; and WHEREAS, at the April 1, 2014 meeting the Planning and Zoning Commission approved P & Z Resolution 2014-05 recommending Council adoption of the 2014 Planning and Zoning Priority List. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The following 2014 List of Priorities is hereby adopted: Priorities Short and Medium Term 1) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the outstanding health and safety issues, such as snow removal, illegal camping, junk vehicles, etc. 2) Transient Merchant/Mobile Vendor Code review 3) Help review Camping Code 4) Schedule a work session to review the City of Seward Comprehensive Plan CITY OF SEWARD, ALASKA RESOLUTION 2014-036 Continuing 1) Work with City Council to continue recruitment efforts for the Planning and Zoning Commission 2) Ask the City Council to tell the City Manager to request an update of the Parks & Recreation Master Plan 3) Seek additional funding for Planning & Zoning Commissioner training • Search out and add funding to the budget • Maintain a calendar of quarterly trainings Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of Seward, Alaska this 28th day of April, 2014. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 33 Council Agenda Statement Meeting Date: April 28,2014 %of set., To: City Council u j%; `~�a Through: Ron Long,Assistant City Manager Donna Glenz, Planner d"'(- 1 Ast OP BASK From: Dwayne Atwood, Planning Technician Agenda Item: Resolution Adopting the Planning and Zoning Commission Priorities from April 2014 to April 2015. BACKGROUND &JUSTIFICATION: Annually,the Planning and Zoning Commission establishes their priorities. The Commission began this year's process by reviewing their Priority List at their January 21, 2014 work session in preparation of their joint work session with Council scheduled for March 3,2014. During the joint work session,the Commission and Council reviewed and updated the Planning and Zoning Priorities List. At their April 1,2014 meeting the Planning and Zoning Commission approved Resolution 2014-05 recommending Council adoption of the Commission's April 2014 to April 2015 Priority List. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: Most of the priorities which the Commission 1. wishes to work on are an outgrowth of goals and objectives established in X the Comprehensive Plan. 2 Strategic Plan: The Strategic Plan also identifies many of the priorities X addressed by the Commission. Planning and Zoning Rules of Procedure: Rule 34 (c.) "The 3 Commission shall meet in a joint work session with the City Council in X March of each year to discuss areas of mutual interest." FISCAL NOTE: The City will have no costs associated with the approval of the Planning and Zoning Priorities List. Approved by Finance Department: INTENT: Adopt the April 2014 through April 2015 Planning and Zoning Priorities List. ATTORNEY REVIEW: No RECOMMENDATION: Approve Resolution 2014-0 , Adopting the Planning and Zoning Commission Priorities from April 2014 to April 2015. Sponsored by: Planning and Zoning Commission CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2014-05 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVAL OF THE PLANNING AND ZONING COMMISSION PRIORITIES FROM APRIL 2014 TO APRIL 2015 WHEREAS,at the January 21,2014 work session the Planning and Zoning Commission reviewed their Priorities List; and WHEREAS,the Seward City Council Rules of Procedure,adopted March 14, 1994,state that the Council should meet in an annual joint work session with the Commission to address areas of mutual concern;and WHEREAS, the Commission and Council held a joint work session, reviewed and updated the Planning and Zoning annual Priorities List on March 3,2014;and WHEREAS, at the April 1, 2014 meeting the Planning and Zoning Commission reviewed and approved the Planning and Zoning Priority List; and WHEREAS,Council will address a resolution adopting these recommendations. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The following List of Planning and Zoning Priorities is hereby approved and recommended to Council for their adoption: Priorities Short and Medium Term I) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the outstanding health and safety issues,such as snow removal, illegal camping,junk vehicles,etc. 2) Transient Merchant/Mobile Vendor Code review f,.. 3) Help review Camping Code S Seward Planning and Zoning Commission Resolution 2014-05 Page 2 of 2 J 4) Schedule a work session to review the City of Seward Comprehensive Plan Continuing 1) Work with City Council to continue recruitment efforts for the Planning and Zoning Commission 2) Ask the City Council to tell the City Manager to request an update of the Parks & Recreation Master Plan 3) Seek additional funding for Planning&Zoning Commissioner training • Search out and add funding to the budget • Maintain a calendar of quarterly trainings Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 1st day of April,2014. THE CITY OF SEWARD, ALASKA 401111121ff _ Cindy F., lund,Chair AYES: Coulter, Edgar, McClure, Ecklund NOES: None ABSENT: Fleming ABSTAIN: None VACANT: Two ATTEST: if. 4. • , soosilisepA:,r, I ity Clerk e:. . • 1.• ° a t i , 131;‘,"‘:■'?/::' , \ ..... City of Seward,Alaska Planning Commission Minutes April 1, 2014 Volume 7,Page 78 Resolution 2014-05 of the Planning and Zoning Commission of the City of Seward, AIaska, recommending City Council Approval of the Planning and '' Zoning Commission Priorities from April 2014 to April 2015 Glenz noted that the Commission had worked with the City Council to establish the priorities,and the priorities were to go before Council for approval on April 28,2014. Motion(McClure/Edgar) Approve Resolution 2014-05 Motion Passed Unanimous Consent Informational Items and Reports (No action required) FEMA Region X Newsletter 2014 Planning& Zoning Meeting Schedule April 15 Kenai Peninsula Borough Assembly 4 Reminder April 15 Special Meeting Reminder. Commission Comments McClure thanked the Co ,sion for electing him as Vice Chair and thanked the members of the public who attenced,the meeting. Ecklund expressed th�s I'd-the public for providing input and thanked staff for the meeting preparrations. Citizens'`Comments- Commissiond Administriton Response to Citizens' Comments—None Adjournment Meeting adjourned at 752 p.m. Dwayne Atwood, Cindy Ecklund Planning Technician Chair Sponsored by: Port and Commerce Advisory Board CITY OF SEWARD, ALASKA RESOLUTION 2014-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA ADOPTING THE PORT AND COMMERCE ADVISORY BOARD PRIORITIES FROM APRIL 2014 TO MARCH 2015 WHEREAS, PACAB's responsibilities are listed in SCC§ 2.30.325 Powers and Duties; and WHEREAS, City Council and PACAB held a March 3, 2014 joint work session to review and update the current Priorities List; and WHEREAS, at the March 19, 2014 Special Meeting the Port and Commerce Advisory Board work session the Board reviewed and updated their Priorities List; and WHEREAS, with the passage of PACAB Resolution 2014-02, PACAB recommends Council adoption of the 2014 Priority List. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The following List of Port and Commerce Advisory Board Priorities, through March 2015 is hereby approved by the City Council: PRIORITIES 1) Work to recruit industries to Seward including the CDQ fleets and related industries, Oil & gas related industries, transportation, and commercial fishing. 2) Help lead Seward Marine Industrial Center (SMIC) development 3) Prioritize Federal and State Priorities for Port & Commerce Initiatives 4) Review the Small Boat Harbor Management Plan. 5) Explore energy alternatives. 6) Review taxes, especially vessel property tax. Section 2. This resolution shall take effect immediately upon its adoption. Council Agenda Statement Meeting Date: April 28, 2014 r Of Stk. 4.,111111 Through: Ron Long, Assistant City Manager From: Port and Commerce Advisory Board Agenda Item: Resolution Adopting the Port and Commerce Advisory Board (PACAB) Priorities from April 2014 to March 2015 BACKGROUND & JUSTIFICATION: Annually,the Port and Commerce Advisory Board establishes their priorities. The Board reviewed and approved their Priority List at the March 19, 2014 special meeting following their joint work session with Council on March 3, 2014. During the joint work session, the Board and Council reviewed and updated the 2014-2015 Priorities List. At their March 19, 2014 meeting PACAB approved Resolution 2014-02 recommending Council adoption of the Board's April 2014 to March 2015 Priority List. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan:Most of the priorities which the Board wishes 1. to work on are an outgrowth of goals and objectives established in the Comprehensive Plan. 2. Strategic Plan: The Strategic Plan also identifies many of the priorities addressed by the List. X 3. Other: X • FISCAL NOTE: The City will have no costs associated with the approval of the Port and Commerce Advisory Board Priorities List. Approved by Finance Department: .16.4eizr INTENT: Adopt the April 2014 through March 2015 Port and Commerce Advisory Board Priorities List. ATTORNEY REVIEW: No RECOMMENDATION: Approve Resolution 2014- 0k Adopting the Port and Commerce Advisory Board Priorities from April 2014 to March 2015. ZG\ Sponsored by: PACAB CITY OF SEWARD,ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2013-002 A RESOLUTION OF THE SEWARD PORT AND COMMERCE ADVISORY BOARD (PACAB) RECOMMENDING COUNCIL APPROVAL OF PACAB PRIORITIES FROM APRIL 2013 to MARCH 2014 WHEREAS, PACAB's responsibilities are listed in SCC§ 2.30.325 Powers and Duties; and WHEREAS, City Council and PACAB held a February 11, 2013 joint work session to review and update the current Priorities List. WHEREAS, at the March 20, 2013 meeting PACAB discussed and reviewed their Priorities List; and NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board that: Section 1. The following List of Priorities through April 2014 is hereby approved by the Board and recommended to Council for their approval: PRIORITIES 1) Work to recruit industries to Seward including the Coastal Villages Regional Fund Fleet. 2) Help lead Seward Marine Industrial Center (SMIC) development 3) Prioritize Federal and State Priorities for Port & Commerce Initiatives 4) Make recommendations to streamline economic development procedures. 5) Review parcels available for lease and/or for sale. 6) Review the Small Boat Harbor Management Plan 7) Explore energy alternatives Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Port and Commerce Advisory Board this 3rd day of April, 2013. THE CITY OF SEWARD, ALASKA Deborah Altermatt, Chair AYES: Fink, Linville, Jaffa, Hughes, Oliver NOES: ABSENT: Altermatt, Schaefermeyer ABSTAIN: VACANT: ATTEST: Johanna Kinney City Clerk, CMC (City Seal) Lk\ Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2014-038 A RESOLUTION OF THE COUNCIL OF THE CITY OF SEWARD, ALASKA, IN SUPPORT AND APPROVAL OF THE SEWARD HISTORIC PRESERVATION COMMISSION 2014-2015 PRIORITIES WHEREAS,the Seward Historic Preservation Commission wishes to assist the City Council with the ongoing responsibilities it holds as a Certified Local Government(CLG), which requires provision for recognition of the historically significant activities, structures and the people who helped build Seward; and WHEREAS,it is the responsibility of the Seward Historic Preservation Commission to assist with the continuing education of citizens regarding local historic preservation and community history and to assist with the preservation of Seward's local history; and WHEREAS,the Commission has continuously received CLG grants for historic preservation activities, currently utilizing a grant for updating the Seward Historic Preservation Plan; and WHEREAS,the Commission provides recognition each year to an outstanding contributor to Seward's history by awarding the annual Seward Historic Preservation Award; and WHEREAS, in order for the Commission to continue to provide this level of service to the community and assistance to the Council, a long range plan for activities is necessary; and WHEREAS,at the April 16, 2014 meeting,the Seward Historic Preservation Commission approved the 2014-15 priorities and activities; and WHEREAS,Historic Preservation Commissioners met with Council during a work session on March 3, 2014 to discuss the commission's priorities. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The attached document 2014-2015 Historic Preservation Commission Priorities is hereby approved by the City Council. Section 2. This resolution shall take effect immediately upon enactment. PASSED AND APPROVED by the Council of the City of Seward,Alaska, this 28th day of April, 2014. LA? Agenda Statement of set,. Meeting Date: April 28, 2014 ACA; cl - To: City Council 4corsi,;, Through: City Manager Jim Hunt From: Seward Historic Preservation Commission Agenda Item: Support and Approve Historic Preservation Commission 2014-15 Priorities BACKGROUND & JUSTIFICATION: Seward Historic Preservation Commission (SHPC) created their priorities for 2014-15. The list is attached. The SHPC met with the City Council during a work session on March 3, 2014 to discuss this list and other activities of the Commission. INTENT: Council support and approve the 2014-15 SHPC priorities as presented. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan 3.9.1.2 Encourage the recognition, rehabilitation 1. and preservation of prehistoric and historic sites, transportation routes, x trails, buildings, and artifacts. 2 Strategic Plan: Growth Management and Land Use Planning pg. 9-11 History and Sense of Community pg. 13 3. Other (list): FISCAL NOTE: No cost is associated with this resolution. Approved by Finance Department: ,, ATTORNEY REVIEW: Yes No RECOMMENDATION: Approve Resolution 2014-05 , Adopting the Seward Historic Preservation 2014-15 Priorities. Seward Historic Preservation Commission I 2014- Priorities List 12015 Public Outreach • Coordination with Planning and Zoning- At least once a year, preferably in the fall, the Historic Preservation Commission would like to meet with and coordinate activities and/or projects with the Planning and Zoning Commission • Historic Preservation Website- Continual updating, work on the Seward Register Sites • National Historic Preservation Month- Continue to participate and plan celebrations for the recognition of H.P. Month. The scope of the activities will vary from year to year, but activity needs to be identified many months in advance. a. The month of May is Historic Preservation Month b. Place the National Historic Preservation Month on the January Agenda • Seward Annual Historic Preservation Award- Continue to solicit candidates. a. The Historic Preservation award may be given in May b. Place the Seward Annual Historic Preservation Award on the January Agenda. c. Solicit the public to nominate people they think deserve to be a recipient of the award. Nominations must be received by April. d. Update City plaque as appropriate. • Local Plants and Tree a. Inventory of Local Plants and Trees b. Solicit Nominations From the Public in March of each year. • The First Friday Fireside Historical Lecture Series- a. August meeting agenda item to set up work session to brainstorm program ideas • Cemetery Information Project a. Update Cemetery/Obituary Information on Seward Historic Preservation website and PastPerfect Database. Historic Structures & Sites • Hoben Park has been approved for historic reconstruction by Council a. The Commission continues to support and is willing to assist with this project. • Continue to update the Seward Inventory of Historic Sites • Continue to nominate structures and site to Seward Local Register • Monitor the Jesse Lee Home Project Historic Preservation Plan • Seward Historic Preservation Plan- The plan needs to be reviewed and updated. a. CLG Grant has been received and work is ongoing 11Page Approved by City Council Resolution 2014 - 038 IAA Seward Historic Preservation Commission 2014- Priorities Li 15 st12° Other Required Tasks • *Establish and maintain a basic working inventory of cultural resources in the local area, compatible with the Alaska Heritage Resources Survey and annually provide new data to the Offices of History and Archaeology. —CLG Historic Preservation Program, State Guidelines Pg. 3. • *Survey and inventory community historic architectural and archaeological resources within the community. • Set priorities for grant applications. a. Schedule annual work session to discuss future grant applications * Required by City Code 2IPage Approved by City Council Resolution 2014 - 038 Lys.. Sponsored by: Staff CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2014-001 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA, REQUESTING COUNCIL SUPPORT AND APPROVAL OF COMMISSION PRIORITIES WHEREAS,the Seward Historic Preservation Commission wishes to assist the City Council with the ongoing responsibilities it holds as a Certified Local Government (CLG), which requires provision for recognition of the historically significant activities, structures and the people who helped build Seward; and WHEREAS,it is the responsibility of the Seward Historic Preservation Commission toassist with the continuing education of citizens regarding local historic preservation and community history; and WHEREAS,it is also the responsibility of the Seward Historic Preservation Commission to assist with the preservation of Seward's local history; and WHEREAS,the Commission has continuously received Certified Local Government grants for historic preservation activities, currently utilizing a grant for updating the Seward Historic Preservation Plan; and WHEREAS,the Commission provides recognition each year to an outstanding contributor to Seward's history by awarding the annual Seward Historic Preservation Award; and WHEREAS, in order for the Commission to continue to provide this level of service to the community and assistance to the Council, a long range plan for activities is necessary; and WHEREAS, at the April 16,2014 meeting,the Seward Historic Preservation Commission approved the 2014-15 priorities and activities. NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission that: Section 1. The 2014-15 Priorities for the Seward Historic Preservation Commission is hereby recommended to the City Council for approval. Section 3. This resolution shall take effect immediately upon enactment. PASSED AND APPROVED by the Seward Historic Preservation Commission of the City of Li SEWARD HISTORIC PRESERVATION COMMISSION RESOLUTION 2014-001 Seward, Alaska, this 16th day of April 2014. THE CITY OF SEWARD, ALASKA Linda Lasota, Chair AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) L\-1 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING TWO (2) REIMBURSABLE STATE OF ALASKA REGION 10 SCHOLARSHIP AWARDS AND APPROPRIATING FUNDS WHEREAS, the State of Alaska Department of Commerce, Community and Economic Development Division of Community and Regional Affairs(DCRA)through the Federal Emergency Management Agency (FEMA) and the Community Assistance Program — State Support Services Element Cooperative Agreement is sponsoring reimbursable travel scholarships to attend the Association of State Floodplain Managers Conference (ASFPM) in Seattle, WA; and WHEREAS, the ASFPM conference will take place in Seattle June 1 through 7, 2014 and will provide an excellent opportunity for staff development; and WHEREAS, the City has been awarded two (2) 75% - 25% Travel Scholarship from the State of Alaska Floodplain Managers Office to attend the ASFPM Conference; and WHEREAS, two (2) staff members plan to attend the conference, salaries have been approved as providing the 25% matching funds; and WHEREAS, due to the financial burden of the travel costs, the Community Development Department has requested the City provide the initial funds for the conference travel,registration and per diem; and WHEREAS,the City of Seward will be reimbursed for the appropriated funds through the Travel Scholarships awarded by the State of Alaska Department of Commerce, Community and Economic Development Division of Community and Regional Affairs(DCRA)upon completion of the conference travel. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby accepts two (2) reimbursable State of Alaska, Department of Commerce, Community and Economic Development Travel Scholarship Awards,to provide travel expenses and registration to Scholarship Revenue Account Number 101-0000-4680- 0200 in an amount not to exceed $4,603.88, and appropriates $4,603.88 to the Community Development travel account no. 101-1150-5140. The General Fund will provide approximately $2,096.00 in matching funds associated with salaries. Section 2. This resolution shall take effect immediately upon its adoption. Council Agenda Statement of sett, Meeting Date: April 28, 2014 Ci torwl Through: Jim Hunt, City Manager Ron Long, Assistant City Manage From: Donna Glenz, Planner Agenda Item: Resolution 2014-0"accepting two reimbursable State of Alaska,Region 10 Travel Scholarships for the June 2014 ASFPM Seattle Conference BACKGROUND &JUSTIFICATION: The City has been awarded two (2) State of Alaska Department of Commerce, Community and Economic Development Division of Community and Regional Affairs(DCRA)through the Federal Emergency Management Agency(FEMA)and the Community Assistance Program—State Support Services Element Cooperative Agreement reimbursable travel scholarships to attend the Association of State Floodplain Managers Conference (ASFPM) in Seattle WA. Two staff members would like to take advantage of these scholarship funds and attend the conference in Seattle. The estimated cost to attend the conference will be $4,603.88. This figure includes travel, lodging, meals and registration. The State of Alaska Department of Commerce, Community and Economic Development will pay 100% of these expenses through a reimbursable matching scholarship at 75% / 25%. The City's 25% match will be covered by staff salary and benefits. The Commission and staff are requesting that the City pay for these expenses up front,with the State of Alaska Department of Commerce, Community and Economic Development providing full reimbursement to the City upon completion of the conference travel. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2020 Comp Plan ): 1. 3.8.2 Plan and prepare for disasters X • Participate in the National Flood Insurance Program 2. Strategic Plan (1999): X 3. Other (list): X L\C\ FISCAL NOTE: The scholarship award shall provide travel expenses per diem and registration to Scholarship Revenue Account Number 101-0000-4680-0200 in an amount not to exceed$4,603.88. The City's 25% match will be comprised of staffs salaries and benefits. Finance Approval , ATTORNEY REV1F,W: Yes No X RECOMMENDATION: 06\ Council to approve Resolution 2014- 3 , accepting two (2) reimbursable State of Alaska, Department of Commerce,Community and Economic Development Travel Scholarship Award and appropriating funds. The scholarship provides reimbursable funds for travel expenses,per diem and registration for two (2) staff members to attend the 2014 Association of State Floodplain Managers Conference (ASFPM) in Seattle WA. r,< F\\ 7 7;,,.). THE STATE Department of Commerce, Community, - � M f and Economic Development U - : ALASKA DIVISION ISION OF COMMUNITY AND REGIONAL AFFAIRS 4"r-- ,yt"'�- 550 West Seventh Avenue.Suite 1640 �� GOVERNOR SEAN PARNt?(.I, s., Anchorage,Alaska 99501 C3 LAS'‘;'?* Main:907.269A501/907.269.4581 TDD:907.465.5437 Fax:907.269.4539 Association of State Floodplain Managers Conference Seattle, WA: June 1 — 6, 2014 The State of Alaska Department of Commerce, Community, and Economic Development, Division of Community and Regional Affairs (DCRA)through the Federal Emergency Management Agency (FEMA) and the Community Assistance Program —State Support Services Element (CAP-SSSE) Cooperative Agreement is sponsoring reimbursable travel scholarships to attend the Association of State Floodplain Mangers Conference (ASFPM) in Seattle, WA. WHAT WILL I LEARN? The ASFPM Conference is the premier flood conference where you will join approximately 1,200 of the nation's floodplain managers June 1- 6, 2014, at the Washington State Convention Center in Seattle, Washington. Throughout the week, more than 250 of the industry's experts will conduct plenary and concurrent sessions and share the state-of-the-art in techniques, programs, and resources to accomplish flood mitigation, watershed management, and other community goals. A three-day comprehensive exposition features the materials, equipment, accessories, and services vital to get the job done. ASFPM pilot's improvements in flood risk management and national policy and participants will interact, exchange ideas, make contacts,form partnerships, and prepare for a more sustainable future for flood damage reduction. WHO SHOULD ATTEND? The primary recipient of this scholarship is the local floodplain administrator responsible for completing the day to day duties for your community. Consideration will be based on funding availability for others that may want to attend this conference. Your community will benefit from participating in ASFPM attendance. The training participants who hold a Certified Floodplain Managers (CFM)certificate will earns 12 CECs for attending the ASFPM conference. WHAT WILL IT COST? Participants who successfully are awarded a travel scholarship will complete the conference requirements are eligible for reimbursement for lodging and travel expenses with a 25% requirement as a local match from your organization.Once approved you will receive additional instructions on how to register with ASFPM for the scholarship registration rate. If you are interested or have any questions please contact Taunnie Boothby at 269-4583 or taunnie.boothby@alaska.gov. ■ ASFPM PREiSENTS . The 2014 Conference FPS . MAKING ROO FOR , t.�.• r_ �,, ,� �FLLOODs-�� ,AND FISH r ,rr . ... I' h - . >4 , NI.T 'Aff .4 Instructions:Complete this Information page and the registration worksheet on the next page.Your registration will not be processed unless BOTH pages of this form are provided and the State Approval Is signed on the top of page 2.Deadline to register Is May 1k,2014. SEND BOTH PAGES TO:ASFPM 1575 D'Onohio Dr.,Ste.200,MadIson,WI 53719,fax to 608-828.8319,or email to registraUon@foods.onl. You will receive a confirmation email when your registration has been processed.We recommend you bring this confirmation with you to check in at the conference in Seattle. QUESTIONS?Call 608-828-3000 or e-mail registration@tloods.orq. The REGION X SCHOLARSHIP CONFERENCE REGISTRATION Includes admission to the Sunday welcome reception,the Monday through Thursday conference program, exhibits,the early bird sessions,Tuesday and Thursday luncheons,Tuesday and Thursday evening events,refreshment breaks,conference materials,and participants list. NOT A MEMBER?Join ASFPM and you can enjoy the benefits of membership!Simply add your individual membership dues on the next page. D Mr. 0 Ms.Name: Donna Glenz Professional Designation: First Name for Badge: Position/Title: Planner Organization: City of Seward Office Address: P 0 BOX 167 City: Seward state: AK z ; 99664 Day Phone: 907-224-4048 Fax: E-mail: dglenzta'7_cityofseward.net GuestFarr+ly member name(s)attending conference: 1) 3) 2) 4) I am planning to take the CFM Exam at the Conference(check one): ' . ❑Monday 4:00.7:00 0 Friday 9:00-noon I have applied to:0 ASFPM or❑My State CFM Program ASFPM must receive your application and fee by May 23,2014 in order for you to be approved to take the exam. CANCELLATION POLICY:If your plans change and you cannot attend,written notice must be provided to the ASFPM office.Avoid the cancellation service charge by sending a substitute from your organization.Otherwise,cancellations postmarked up to 5123/14 will be assessed a$75 service charge.No refunds will be made after 5123/14.All registrations received by ASFPM are subject to the cancellation policy,regardless of payment status.'No shows'will be charged the full amount.No refunds can be made for unused events(workshops,tours,etc.)This policy applies to all affiliated pre-and post-conference activities. EXHIBITORS:See conference exhibits web site for separate cancellation terms and additional requirements to validate your contract, Notice to All Exhibitors,Registrants,Instructors,Speakers,and Guests:By attending this ASFPM Conference,you are advised and agree that you may be photographed and/or electronically recorded during this conference.Accordingly,you hereby consent to ASFPM's use and distribution of your name and likeness for instructional or promotional purposes without compensation by or liability to ASFPM. Disclaimer:Please be advised that the views,statements,and positions with expressed orally or in writing by presenters and Instructors at this conference may not be the official views or positions of ASFPM,its officers,or employees. REGION X SCHOLARSHIP REGISTRATION State of Alaska Approved ,; ;r; . elf/' Date.,/i` Travel Serial#AK42014COS077E S� k d r rlv P -ck.afi 71' ``.ic t„r-t .1' i' ti f[ w k d�,,r'..t' ! cOtif eRtAlci2 1 I 4''' t i ASFPM PR ESET , i, '`5 4.k� 4f, [�. rr / i , ,. 1 The. 201.4 Confier nc,e :. '`,: -. ; ,MAKING ROO•M. FOR F�L0 -D;S- AND FISH 1 1 y y j 1, k;r, ' `r� T,f. ` ` '1' " �F I ' r IC I,ti :.� -' 1 �s`frikill o .;` 't,"} hilt T!`: instructions:Complete this information page and the registration worksheet on the next page.Your registration will not be processed unless BOTH pages of this form are provided and the State Approval Is signed on the top of page 2.Deadline to register Is May 4N,2014. SEND BOTH PAGES TO:ASFPM 1575 D'Onofdo Dr.,Ste.200,Madison,1M 53719,fax to 608.828.6319,or email to regIstrationQfloods.orq. You will receive a confirmation email when your registration has been processed.We recommend you bring this confirmation with you to check in at the conference In SeatUe. QUESTIONS?Call 608-828.3000 or e-mail registraU4n>tfiQods rrg. The REGION X SCHOLARSHIP CONFERENCE REGISTRATION includes admission to the Sunday welcome reception,the Monday through Thursday conference program, exhibits,the early bird sessions,Tuesday and Thursday luncheons,Tuesday and Thursday evening events,refreshment breaks,conference materials,and participants list, NOT A MEMBER?Join ASFPM and you can enjoy the benefits of membership!Simply add your Individual membership dues on the next page. o Mr. ❑Ms.Name: Dwayne Atwood Professional Designation: CFM First Name for Badge: Position/Title: Planning Technician Organization: City of SRward Office Address: P n Rnx 167 City: Seward state; AK 21p: 99664 Day Phone: 997-2244049 Fax:., E-mail:: datwood@citvofseward,net Guest/Family member name(s)attending conference: 1) 3) 2) 4) Iam planning to take the CFM Exam at the Conference(check one); ': ❑Monday 4:00-7:00❑Friday 9:00-noon I have applied to:❑ASFPM or❑My State CFM Program ASFPM must receive your application and fee by May 23,2014 In order for you to be approved to take the exam. CANCELLATION POLICY:If your plans change and you cannot attend,written notice must be provided to the ASFPM office,Avoid the cancellation service charge by sending a substitute from your organization.Otherwise,cancellations postmarked up to 5/23/14 will be assessed a$75 service charge.No refunds will be made after 5123/14.All registrations received by ASFPM are subject to the cancellation policy,regardless of payment status.'No shows'will be charged the full amount.No refunds can be made for unused events(workshops,tours,etc.)This policy applies to all affiliated pre-and post-conference activities. EXHIBITORS:See conference exhibits web site for separate cancellation terms and additional requirements to validate your contract. Notice to All Exhibitors,Registrants,instructors,Speakers,and Guests;By attending this ASFPM Conference,you are advised and agree that you may be photographed and/or electronically recorded during this conference.Accordingly,you hereby consent to ASFPMs use and distribution of your name and likeness for Instructional or promotional purposes without compensation by or liability to ASFPM. Disclaimer.Please be advised that the views,statements,and positions with expressed orally or in writing by presenters and Instructors at this conference may not be the official views or positions of ASFPM,its officers,or employees. REGION X SCHOLARSHIP REGISTRATION State of Alaska Approv- •; , r /j/f< Date•Travel Serial #AK42014CDS077D ..S3 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $1,100.85 FROM THE ALASKA HIGHWAY SAFETY OFFICE FOR THE CLICK IT OR TICKET CAMPAIGN DURING THE 2014 ENFORCEMENT PERIOD OF MAY 19 - JUNE 1, 2014, AND APPROPRIATING FUNDS WHEREAS, the Seward Police Department has been awarded a Click It or Ticket Enforcement Mobilization grant from the Alaska Highway Safety Office, in the amount of $1,100.85; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS,the use of these funds must be for the purpose of providing overtime saturation patrols by the Seward Police Department to conduct high-visibility seat belt enforcement from May 19 - June 1, 2014; and WHEREAS,these funds will be of essential assistance to the Seward Police Department in the enforcement of seat belt violations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City Manager is hereby authorized to accept the 2014 Alaska Highway Safety Click It or Ticket Enforcement Mobilization grant in the amount of$1,100.85. Section 2. Funding in the amount of$1,100.85 is accepted to grant revenue account#101- 000-4680-0200 and appropriated to the police department's overtime account#101-1210-5020 in the amount of$1,010.85 and to the maintenance and repair account#101-1210-5380 in the amount of $90.00. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of April, 2014. SR Agenda Statement f*4 Of sets., Meeting Date: April 28, 2014 4 .cities To: City Council dICAtf•P Through: City Manager Jim Hunt From: Tom Clemons, Chief of Police Agenda Item: Alaska Highway Safety Grant (Click It or Ticket Enforcement Mobilization) BACKGROUND & JUSTIFICATION: The Alaska Highway Safety Office,AHSO,has requested that the City of Seward participate in the Alaska Strategic Traffic Enforcement Partnership, ASTEP, Click It or Ticket Enforcement Mobilization by providing overtime saturation patrols. During selected enforcement dates, the Seward Police Department will conduct high-visibility seat belt enforcement patrols. AHSO has awarded a grant in the amount of$1100.85 for May 19th-June 1st, 2014. This program is a 100% grant funded project, with no local matching funds required. The terms of the grant and the grant budget are attached. INTENT: The intent of this grant is to increase compliance with Alaska's primary seat belt law. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: Public Safety, "to ensure the highest level of 1. X public safety within the community." Strategic Plan: Promote a safe community "We are a community that 2. promotes the public health safety and welfare of its residents by ..., X providing superior police,... service" 3. Other(list): X FISCAL NOTE: There is no local funding required to match these grant funds. Approved by Finance Department: 4.4 - °'•• A. ATTORNEY REVIEW: Yes No X RECOMMENDATION: City Council approve Resolution 2014- ot , accepting a grant from the Alaska Highway Safety Office in the amount of S1100.85, and appropriating funds. SS-5 1 i'C Y . Supplemental State of Alaska, DOT & PF "7 P.O. Box 112500 . CIOT Enforcement Juneau, AK 99801-2500 f w) Agreement Ph: 907-465-2446 ;_ g Fx: 907-465-4030 dot.alaska,gov/highwaysafety Grantee Name and Address: Title/Short Description: • Seward Police Department 410 Adams Street 2014 Click It or Ticket Enforcement Mobilization Seward, AK 99664 Action Requested ❑ New Setup ❑ Revision of Agreement: Please provide change in the Enforcement Plan Breakdown. ACTUAL COST OF OVERTIME TO INCLUDE BENEFITS IS NOT TO $ 1,100.85 EXCEED THE FOLLOWING AMOUNT INCLUDING VEHICLE USAGE Enforcement Plan Breakdown Budget of Time/Hours Enforcement Period EXPENSE ITEMS HOURS AVERAGE HOURLY Budget CIOT National Enforcement Mobilization Hours 15.00 $ 67.39 $ 1,010.85 (Required)May 19th-June 1st,2014 Vehicle Usage 15.00 $ 6.00 $ 90,00 Enforcement Period Total: $ 1,100.85 Hours 0.00 $ - $ - _Vehicle Usage 0.00 $ 6.00 $ - Enforcement Period Total: $ - Hours 0.00 $ - Vehicle Usage 0.00 $ 6.00 $ - Enforcement Period Total: $ - Total Hours $ 1,010.85 Total Vehicle Usage $ 90.00 GRAND TOTAL of Enforcement Periods) $ 1,100.85 Purpose/Objectives: In order to reduce deaths and injuries caused by impaired drivers and to increase compliance with Alaska's primary seat belt law, the Seward Police Department will conduct high-visibility seat belt enforcement as detailed in the Alaska Strategic Enforcement Partnership Enforcement Plan submitted to the Alaska Highway Safety Office in April 2006.The Seward Police Department agrees to participate In the following enforcement blitzes from October 1, 2013 through September 30,2014.As a guildline,a minimum of three(3)self-initiated contacts per hour funded with a'desired outcome'of contacting as many violators as possible should be made,Allowable use of funds is for overtime salary @ 1.6 times the normal rate,wages and benefits of commissioned personnel in direct support of operational activity.To receive reimbursement for personnel services the department must provide activity sheets,overtime hours worked and the overtime hourly rates for each officer, Agreement are as outlined above for FFY 2014 Grant period of October 1,2013 -Sep. 30, 2014. Project Control CIOT Enforcement Agreement Approved Accepted for the Grantee by: Program Control Agent Name: Sandra Borbridge Signature Date Signature Date You may proceed with the activities for the Categories and specific Tasks enumerated in the above Enforcement Agreement. Conditions to this agreement are as outlined in the"Agreement Conditions" CONDITIONS ARE A PART OF THE PROJECT AGREEMENT AND, AS SUCH,ARE BINDING ON ALL PARTIES TO THE PROJECT AGREEMENT. This Enforcement Agreement is cumulative and supersedes all prior Enforcement Agreements. The AHSO Administrator for this NTP is: Tammy Kramer Issued for the Contracting Agency per ADOT&PF Policy#01.01.050 by:Tammy Kramer Sig nature Date Alaska Highway Safety Office Form, Revision 10/10/13 .5-- , Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A GRANT AGREEMENT WITH THE STATE OF ALASKA DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT FOR A COMMUNITY COASTAL IMPACT ASSISTANCE GRANT FOR STATE FY 2010 FOR THE PURPOSE OF DESIGNING AND CONSTRUCTING A NEW NORTH EAST HARBOR FISH CLEANING STATION IN THE AMOUNT OF $579,000 AND APPROPRIATING FUNDS WHEREAS, the City of Seward applied to the Community Coastal Impact Assistance Program (CIAP) for funds to replace the NE Harbor Fish Cleaning Station; and WHEREAS, the Alaska Department of Commerce, Community, and Economic Development (DCCED) that administers the CIAP grant program has offered grant funds in the amount of$579,000 to the City of Seward for this project; and WHEREAS, the purpose of the grant is to improve the harbor facilities that are used by fishermen and also to protect wildlife; and WHEREAS, the city intends to use these funds to first design and then build the new fish cleaning station. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a grant agreement with DCCED in the amount of$579,000. Section 2. Funding in the amount of$579,000 is hereby appropriated from State Grant account no. 277-2771-4680-0200 to the NE Harbor Fish Cleaning Station contracted services account no 277-2771-5390. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28t1 day of April, 2014. Agenda Statement of set,. Meeting Date: April 28, 2014 k0 To: City Council Through: City Manager Jim Hunt From: Harbormaster Mack Funk Agenda Item: Authorizing the City Manager to enter into a grant agreement with the State of Alaska Department of Commerce, Community, and Economic Development for a Community Coastal Impact Assistance Grant for State FY 2010 for the purpose of designing and constructing a new NE Harbor Fish Cleaning Station in the amount of$579,000 and appropriating funds. BACKGROUND & JUSTIFICATION: In March 2010 the City applied for a grant to replace the NE Harbor Fish Cleaning Station. This facility needs to be replaced for three reasons. 1) The tide level must be 9.3 feet or higher for the "gut" barge to floated out to the dump area. 2) The current facility is wide open to birds and occasionally birds have gotten trapped and died in the barge. 3) And, the current facility is worn out. The grant funds for the Community Coastal Impact Assistance Program (CIAP) come to the State of Alaska from the US Fish & Wildlife Service through the Alaska Department of Natural Resources (DNR), but the grant funds are administered by the Alaska Department of Commerce, Community, and Economic Development (DCCED). On September 4, 2012 USFW wrote to the DNR a letter (attached) approving the grant. The City did not receive this letter until February 2013. Design of the facility had to be modified and the changes were eventually reviewed and approved by the USFW. The original concept for the new fish cleaning station was based on the B-dock and J-dock fish cleaning stations- a tall, fixed platform with a barge in a slot. However, during city staff review of the project in the spring of 2012, it was clear that the funds would be inadequate to complete the project as designed. During 2011 and 2012 the harbor staff made inexpensive improvements to the existing facility to minimize and hopefully eliminate bird casualties. During 2013 the harbor proposed to DCCED staff that a more cost effective fish cleaning station be designed and built at the bottom of the NE boat ramp. The now approved design (attached) is based on the Q-dock (South Harbor) fish cleaning station that is secured to the floating dock system so that it raises and drops according to the tide level. Since this design uses less space and fewer materials, the projected cost is correspondingly less. Approval of the revised design took several more months. The harbormaster explained to DCCED that the fish cleaning station, although important both to the fishing public and to wildlife, was not the harbor's top capital priority. DCCED was very receptive to the new design, but it also had to be reviewed and approved by USFW. A final approval letter was received by the city on March 19, 2014. Finally, one more critical step was necessary. That was to verify that the grant could be accepted without committing any harbor matching funds. DCCED instructed the harbor staff to make a pen and ink change to the grant offer on April 8, 2014. After the grant is accepted, the City will solicit proposals for design engineering and then advertise for construction bids. Although the grant documents indicate that the project is already behind schedule, staff is confident that the facility can be designed and built by the April 30, 2016 completion date. The grant offer document is 60 plus pages. The first 12 pages of that document are attached as back up. Anyone wishing to see the grant offer in its entirety should contact the City of Seward Clerk's Office or the Harbormaster. INTENT: Enter into a grant agreement in the amount of $579,000 with DCCED- CIAP and appropriate funds. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Page 23 Encourage the 1. growth and development of an efficient, functional small boat harbor X that meets Seward's commercial and recreational needs. 2 Strategic Plan (document source here): Page 15 Celebrate the Natural . X Environment. 3. Other (list): X FISCAL NOTE: This project will be designed and built entirely with non-City funds, with no local match required. 1/ Approved by Finance Department: AA., A ATTORNEY REVIEW: Yes No X RECOMMENDATION: 44 To approve Resolution 2014- and, accept a grant and appropriate funds for the NE Harbor Fish Cleaning Station Replacement Project. Mack Funk From: Spicer, Rachel L(CED) <rachel.spicer @alaska.gov> Sent: Thursday,April 10,2014 8:09 AM To: Mack Funk Subject: RE:Seward Project Looks great to me! Rachel Spicer,Grants Administrator H Desk:(907)269-4252 From: Mack Funk[mailto:mfunk @cityofseward.net] Sent: Wednesday,April 09, 2014 3:55 PM To: Spicer, Rachel L(CED) Subject: Seward Project Good afternoon Rachel, Please take a look at the pdf document and note that on the first pag I made the pen and ink change per y ur instructions. I am also attaching draft documents that are heading to City Hall for your in ttis � ; (All of the pages that you sent to me on March 14 will be included in the City Council background packet). Please don't hesitate to contact me if you have any questions. Mack Funk Harbormaster City of Seward P.O. Box 167 Seward,Alaska 99664 907.224.4357 Direct 907.224.3138 Office mfunk@cityofseward.net www.cityofseward.us The;!:forr?ation contarnad tr th is Se and Boat Harbor er:aii message may be n;:'viiened,cor`lden713i and protected(born d'sclosure if you are not an::7ianoaC 'Bdli?!erntt please notify the sunder by reply a!rail and delete the message rind an attco.meth imrnedrately The use. O;sCidsure. dtsseminat!cn, istnbtt,or prodrerton Of r!;rs Se!'.and Boat Harbor m message or the ini0nnebon ro ii op any ur nfefdad IeCip etn to unat!0 onzacr sir.;G?,iy prohiturac by the 4;7<iAl '!:,C7'Tray h°unial'rfui T benA you Spam Not spam Forget previous vote Supplement #3 Budget Narrative Attachment L Budget by Task Table i. Cost Categories CIAP Non-CIAP a. Personnel b. Fringe Benefits c. Travel d. Equipment e. Supplies 1. Contractual $ 86, 56.00 g. Construction $ 579,000.00 $ 2, 16.00 h. Other $ 52, 0.00 Totals (sum of lines a-h) $ 579,000.00 $ 141, 12.00 • >;R C.1 Indirect Cost: Not Applicable C.3. Income: Not Applicable 'fr CA. Pre-Award: Not Applicable Federal Award#F12AF00747; CCIAP Supplement 13,B itilA Narrative Attachment—CFDA 15.668 Page 4 of 5 FISH CLEANING 23-1"Aakir I CO N - i EXIST FLOAT NEW F n CLEANING FLOAT J . 11_ NEW FISH CLEANING STATION sow ro sou The Seward NE Harbor Fish Cleaning Station project includes constructing a new float measuring approximately 10 feet wide by 32 feet long. It will be attached to the northerly float of the boat ramp with hinges. A long transition plate will provide the smoothest walking surface possible. The new dock will include fish cleaning tables (and hoses for wash down) measuring approximately 40 inches wide by 23 feet long. The entire dock will be covered with a metal roof. Attached to the floating dock will be a barge for fish carcasses. This new facility will replace the existing fish cleaning tables located along the boardwalk in that area. j The new location for the proposed fish cleaning station would be approximately 25 feet southerly(toward the boat ramp) compared to what is shown on this drawing. The new location would be where the dimension 54' is shown now on the drawing. And the major difference is that the fish cleaning tables would be mounted onto a floating dock instead of a fixed pier. Fishermen would walk to the fish cleaning station down the boat ramp floats. ,_ - _- .-_--_—._ --.-_,-,, -..„.....-,,,t„,„-___,_-. ... , ....„ -4, .... v, -\ . , ri i t y 11 = \--Tk--------'' '--=---- ) \ -t.—n 7 f.,'-,,.-- s 4.. ... \ i'P ` \ ��k`�`1 �V 7 1 I / P dPOSEc>` , STEEL P�L SI,I� _... T' EXIST / I I I ��FISH CLEANING ■R.1 ...r. ..,_,../ .1 SOAR W I{ ' � \ l �_-".;. �- �iii�llllu11111 P . �J i 1/411.--NG/ ,, III.'''''II.III:VIII.,..I IIIIIIIIIIIIIIIIIINIIIII m:',..... ,.., / (` r " '^�,:.._ `� S J Ci .- .' AS HALT f 1 \ / 1 ti iIty}''., 4 I P l4NG `% ..,\ C1 .3 1 llIIIUIOIIIIIIIIIIIIIIIIlI11II111IIIlI11111111 11li1I11P:a::f,;�r,w., ` �I r \ I ? � ( 1 II ' Fr • . . � � I � .✓, of \ ` ( (1�� i EXISTING '� `'._`- . v_• ' `�'' 1/ 111I1111111111111111111111111111111111111111111111111171,517S - Y - :}+�Y'^ .Li.'7'�< + / \/ / f 4 / — \1 r _ / IIIIIIIIIIIIIInuullu'gllI111Illllllii'• ; I\�\ �1I , 4 r. '"''•.■-• .---.-- -1,..---.--- \ ,E-- thvr t I- / i rJ = ti\ I \1��k. ,` '� �1.! _ �_ _�__ J �� -4 -L 1 ( ( ~ I \�`.N S\`1\ ` 9 r MHWV= _--= � 1 _ ), E f t` \..\- - 0_,=-. •.r. ',� _ --\ N -;:_' ‘) `'...'..:1; N, _.-------:_.:\\\\.._____ ---=-_:-- *-"---- --- , --------- 1 ...:" :■..,1 1/4 PURPOSE: SEWARD SMALL BOAT HARBOR REPLACE FISH CLEANING STATION SITE PLAN PERMIT: 1-940426 190 IN: RESURRECTION BAY RESURRECTION BAY 99 I AT: SEWARD, ALASKA /4F DATUM: M.L.L.W. = 0.0' SCALE:1 =100 APPLICATION BY: ADJACENT PROPERTY OWNERS: CITY OF SEWARD CITY OF SEWARD UPLANDS: CTY OF SEWARD,/ P.O. BOX 167 P.O. BOX 167 7/103 ALASKA RAILROAD SEWARD, ALASKA SEWARD, ALASKA 99 OFFSHORE:CITY OF SEWARD SHEET: 3 OF 7 DATE:8b/#6f63- DWG. FILE:FishSta P2&38 Location.dwg. JOB NO.: 26219977 REV.: 0 T op K�tuH l�ie.it�t , .. ? United States Department of the Interior rwy .� _ °• FISH AND WILDLIFE SERVICE 44/ W�8' Washington, D.C. 20240 41* In Reply Refer To: W SFR/CIAP/F12AF00747 APPROVED SEP 0 4 2012 Mr. Tom Crafford l © i LI V LE Director D State of Alaska, Department of Natural Resources EB 1 2 2013 400 Willoughby Ave., Suite 500 Juneau, Alaska 99811 gittWri -1/744C Dear Mr. Crafford: This letter constitutes U.S. Fish and Wildlife Service (USFWS) approval of your grant F12AF00747 Seward NE Harbor Fish Cleaning Station, in the amount of $579,000. This Coastal impact Assistance Grant will be used by the State of Alaska to build a new fish cleaning station in the Seward Harbor, as described in the project narrative. This grant is effective July 1, 2012, through April 30, 2015. The grant has been approved through Catalog of Federal Domestic Assistance (CFDA) number 15.668, the Coastal Impact Assistance Program (CIAP). This grant is administered through the Wildlife and Sport Fish Restoration Program, CIAP Branch. Terms of Acceptance: Acceptance of a Federal award from the Department of the Interior(DOl) carries with it the responsibility to be aware of and to comply with the terms and conditions of the award per (http:/www.doi.gov/archive/pam/TermsandConditions.html). Acceptance is defined as starting work, drawing down funds, or accepting the award via electronic means. Awards are based on the application submitted to and approved by the USFWS. Awards are subject to the terms and conditions incorporated either directly or by reference in the following: • Program legislation, regulation, and provisions. • Code of Federal Regulations (CFR) Requirements, including but not limited to: o 2 CFR Part 25, Central Contractor Registration and Data Universal Numbering System o 2 CFR Part 170, Reporting Sub awards and Executive Compensation o 2 CFR Part 1400, Government-wide Debarment and Suspension (Nonprocurement) o 2 CFR Part 175, Trafficking Victims Protection Act of 2000 o 43 CFR 12(A), Administrative and Audit Requirements and Cost Principles for Assistance Programs o 2 CFR Part 1401, Government-wide Requirements for a Drug-Free Workplace o 43 CFR 18, New Restrictions on Lobbying o 305 DM 3, Integrity of Scientific and Scholarly Activities • Assurances-Non-Construction Programs (SF-424B) and/or Assurances-Construction Programs (SF-424D), as applicable • State and local laws and regulations. This grant is not subject to the requirements of 43 CFR 12.70(c)(1)(ii). Grant funds may be transferred between projects/activities/budget categories without prior approval from this agency. Grantees must comply with the Federal Funding Accountability and Transparency Act (FFATA). Additional information can be found at: http://www.gpo.gov/fdsys/pkg/PLAW-109pub1282/pdf/PLAW-109pub1282.pdf. Payment Requests: Payments are processed through the U.S Department of the Treasury's Automated Standard Application for Payments (ASAP). For information on ASAP, visit the Service's website at: http://www.fws.gov/fbms/asap_index.html. If you have any questions about the reimbursement process and payments, please direct them to: asapenrollment@fws.gov. Reporting Requirements: Grantee must comply with the Annual Interim Guidance for Financial Status and Performance reporting dated May 15, 2009, found at: http://wsfrprograms.fws.gov/subpages/toolkitfiles/intgdrpt.pdf. Financial and performance reports are required under this award, as follows: Report Report Period Report Due Date Annual Interim July 1, 2012 June 30, 2013 September 28, 2013 financial and performance reports July 1, 2013—June 30, 2014 September 28, 2014 Final financial & July 1, 2014 —June 30, 2015 September 28, 2015 performance reports Financial Reports: Annual interim SF-425, Federal Financial Reports are required. A final SF-425, Federal Financial Report is required within 90 calendar days of the end date of the grant. This form is on the web at: http://wsfrprograms.fws.gov/subpages/toolkitfiles/sf425FFR.pdf. Performance Reports: Annual interim and a final performance reports are required under this award. For guidance on financial and performance reporting requirements please refer to: http://wsfrprograms.fws.gov/subpages/toolkiffiles/intgdrpt.pdf. Performance reports must contain: 1) a comparison of actual accomplishments with the (95 goals and objectives of the grant as detailed in the approved scope of work; 2) a description of any significant deviations, including why established goals, objectives, and deadlines were not met, if appropriate; and 3) any other pertinent information relevant to the grant. Amendments: A signed, revised SF-424 will be required to add or delete a project, modify the scope of work, increase or decrease the Federal funds, and/or extend the award period. A letter or email to CIAP Branch Chief may be used for a change in key personnel. Grant Conditions: Cost accounting is required at the grant level. Useful Life: For all capital improvements funded by this grant, USFWS requires that the grantee propose and identify a useful life for the capital improvement in the grant agreement. Useful life is the period of time during which a federally funded capital improvement is capable of fulfilling its intended purpose with adequate, routine maintenance. For capital improvements with a value greater than $100,000, USFWS requires the grantee to reference the method used to determine the useful life. Please refer to http://wsfrprograms.fws.gov/subpages/toolkitfiles/522FW18.pdf, for additional information. 1. The grantee or subgrantee is approved to expend grant funds for activities related to: administration, project management, and due diligence for planning. 2. The grantee or subgrantee is not currently approved to spend grant funds for construction and site improvements. We will approve use of these funds once the following documentation is submitted and approved by our office: The grantee will send the necessary information on useful life to our office upon completion of the Task 1, Project Design per the August 12, 2012, email. If you have questions on this award, specified conditions or reporting requirements, please contact the C1AP Grants Management Specialist identified below. (c)(0 The CIAP Contacts for this award are: The Point of Contacts for this award are: Stephanie Rickabaugh Thomas Crafford Coastal Impact Assistance Program Coastal Impact Assistance Program U.S. Fish and Wildlife Service State of Alaska Department of the Interior 400 Willoughby Ave. Suite 500 4401 N. Fairfax Drive, WSFR 4020 P.O. Box 111010 Arlington, VA 22203 Juneau, AK 99811-1010 Phone: 703-358-2214 Phone: 907-269-8629 Fax: 703-258-3549 Fax: 907-269-5673 Stephanie_Rickabaugh@fws.gov Tom.crafford@alaska.gov John Gissel Direct project questions to: CIAP State Liaison Sylvia Kreel Anchorage, Alaska Project Coordinator Phone: 907-786-3878 Phone: 907-465-3177 Please submit correspondence, amendment requests, financial and performance reports and general inquiries to FW9_WSFR_CIAP@fws.gov. We appreciate this opportunity to work with you as the implementation of this approved State CIAP Plan project continues. Sincerely, 'POO° "." Penn Bartnicki Chief, Coastal Impact Assistance Program Wildlife and Sport Fish Restoration Program Cc: Bill Gissel, USFWS Sylvia Kreel, Alaska DNR Stacey Norman, Alaska DNR 1P1 rrrryrrr.r.or .. ... .�yy.,........ .. TO a POW aWII.ILIYH /1-' 1 United States Department of the Interior ��n7L FISH AND WILDLIFE SERVICE Lkil yap Washington, D.C. 20240 47 91e '' Y In Reply Refer To: FEe 2 4 2014 WSFR/CIAP/F12AF00747 Mr.Tom Crafford Director Alaska Department of Natural Resources 400 Willoughby Avenue, Suite 500 Juneau,Alaska 99811-1010 Dear Mr.Crafford: Grant number F12AF00747,amendment 1,"Seward NE Harbor Fish Cleaning Station,"is approved for a change in the scope of work and an extension under the Coastal Impact Assistance Program(CFDA# 15.668). These minor changes in scope will include design changes to the fish cleaning station in the original project narrative. The effective date for this amendment is December 06,2013. The funding remains$579,000. The revised grant agreement period is July, 01,2012 through April 30,2016. All grant conditions identified in previous '" award letter(s)remain in effect. An SF-424 amendment will be required-to-add or delete a project; increase or decrease the Federal funds;modify the agreement period and/or change key personnel. A letter or email to the Coastal Impact Assistance Program(CIAP)Branch Chief may be used for a change in key personnel. Please submit all correspondence,amendments,and performance reports to FW9 WSFR_CIAP@fws.gov . This grant award is subject to the following terms and conditions: 1) Reporting requirements: 1) Financial and performance reports are required under this award,as follows: Report Report Period Report Due Date Annual interim financial & 07/01/2012—06/30/2013 Reports Received performance reports 07/01/2013_06/30/2014 09/28/2014 -- /2014—06/30/2015 09/28/2015 Final financial& 07/01/2012—04/30/2016 07/29/2016 performance reports 2) Requests for an extension of the report due date up to an additional 90 days must be submitted to,and received by,this office,no later than 1 day before the report due date. Mr.Tom Crafford 2 F 12AF00747 3) A performance report must contain the following: A. A comparison of actual accomplishments with the goals and objectives established for the reporting period; B. If the goals and objectives were not met,reasons why; and C. Other important information including,when appropriate,analysis and explanation of cost overruns or high unit costs compared to the benefit received to reach an objective. Acceptance of a Federal financial award carries with it the responsibility to be aware of and comply with the terms and conditions of the award, including those assurances submitted annually by your agency per http://www.doi.gov/pam/TermsandConditions.html. Acceptance is defined as the start of work,drawing down funds,or accepting the award via electronic means. Awards are based on the application and supporting documents as submitted to and approved by the CIAP. Please contact Barry Gregory;;Grant Specialist,at 703-258-3588,or me at 703-358-1783,with any questions'regarding the termms_.of this award, specified conditions,and/or reporting requirements. Please cont#efBill Gissel;7filaska State Liaison,at 907-786-3878,with any questions regarding technicalgui_dance-during project development/implementation and project monitoring. Sincerely, f Penny Bartnicki .-- / Chief,Coastal Imp ct Ajsistance Program Branch Wildlife and Sport Fish Restoration Program cc: Stacy Norman, ADNR Sylvia Kreel,ADNR Bill Gissel,CIAP ‘., OF Tii It THE STATE Department of Commerce, Community, and Economic Development Li f,. 10,410,.-- ,-4 .4 ---,Nes■-•-•-•-- t AL ASK A t-f116, -, - - 7--:41:*: DIVISION OF COMMUNITY AND REGIONAL AFFAIRS GOVERNOR SEAN PARNELL II D E 550 Wst SeventhAvenue,Sulte1640 horageAlaska99501 TDD:907.465.5437 Fax:907.269.4066 El \y , Main:907.269.4537 March 14,2014 MAR 1 9 2014 Mack Funk,Harbormaster City of Seward P.O.Box 167 Seward,Alaska 99664 RE: FY10 CCIAP Award: 10-CIAP-036,Seward NE Harbor Fish Cleaning Station Dear Mack Funk: I am pleased to inform you that the Department of Commerce,Community,and Economic Development(Department)is prepared to award a Community Coastal Impact Assistance Grant for State FY2010 in the amount of$579,000.00. Enclosed you will find a draft Grant Agreement between the City of Seward and the Department,a packet of information and forms for the above referenced grant. First,review the packet of information and forms enclosed. Once approved,please complete and sign the DUNS# certification and the Signatory Authority forms.These forms must be returned immediately or with the signed grant agreement. Then carefully review the agreement, sign,date,and return. Faxed or emailed copies will not be accepted. Upon receipt and approval by our office, a fully executed copy will be sent to you for your file. Should any changes be made to the grant agreement,tasks,or deliverables,please contact me immediately for the best method and point of contact for your proposed modification. If you have any questions,please feel free to call me at(907) 269-4252 or email rachel.spicer@alaska.gov. Sincerely, . -QC4a2A/ULk ill-e-Q-/- \ Rachel Spicer Grants Administrator II Enclosures Grants Administration Information Signatory Authority Form Documentation of Expenses Handout DUNS# and CCR Form State and Federal procurement guidance Audit certification Insurance requirements Grant Agreement 1c DEPARTMENT OF COMMERCE, COMMUNITY,AND ECONOMIC DEVELOPMENT DIVISION OF COMMUNITY AND REGIONAL AFFAIRS GRANT ADMINSTRATION INFORMATION GRANT CONTACTS Contact information listed in your federally approved Project Narrative has changed.Please use the following contact information for all grants communication: Grants Administration Rachel Spicer, Grants Administrator II 550 West 7th Avenue,Suite 1640,Anchorage,Alaska 99501 Phone: (907) 269-4252 Email: rachel.spicer%,alaska.gov Debi Kruse,Grants Administrator III 550 West 7th Avenue,Suite 1640,Anchorage,Alaska 99501 Phone: (907) 269-8131 Email: debi.kruse@alaska.gov Program Management Sally Russell Cox,Local Government Specialist IV 550 West 7th Avenue,Suite 1640,Anchorage,Alaska 99501 Phone: (907) 269-4588 Email: sally.cox@alaska.gov Katie Cruthers,Planner III 550 West 7th Avenue,Suite 1640,Anchorage,Alaska 99501 Phone: (907) 269-5939 Email: katie.cruthers0,alaska.gov, FEDERALLY APPROVED PROJECT AND BUDGET NARRATIVE Your federally approved project and budget narrative have been incorporated into your grant agreement. We are aware that the approved timeline,budget,and project tasks and deliverables may be outdated. Minimal changes may be approved at the discretion of our office in coordination with the federal funding agency. P;oject time line:Your grant schedule indicates an estimated term of the project to be 07/01/2012 through 04/30/2016.We can close the grant early if the project is completed before the end of April 2015.If the dates in the federally approved narrative are no longer attainable,minor adjustments can be made with approval from CCIAP Program Management. To propose changes,please request an electronic file from Grants Administration. CCIAP Program Management will contact you directly once your changes have been received. Once approved,Grants Administration will notify you as soon as possible. Project Tasks and Deliverables Project tasks and deliverables are referenced in your federally approved project narrative and will be monitored quarterly in your progress reporting.Any proposed changes will require coordination with CCIAP Program Management. To propose changes,please request an electronic file from Grants Administration. CCIAP Program Management will contact you directly once your changes have been received. Once approved,Grants Administration will notify you as soon as possible. \ CFDA 15.668 Page 2 of 5 Project budget Your federally approved budget narrative indicates CCIAP funds will be used as follows: Budget Categories Budget Personnel 0.00 Fringe Benefits 0.00 Travel 0.00 Equipment 0.00 Supplies 0.00 Contractual 0.00 Construction 579,000.00 Other 0.00 Indirect Charges 0.00 TOTAL $579,000.00 Quarterly financial reporting is required.You are also required to keep records of all of the expenditures related to your CCIAP project.You must submit copies of these records with your quarterly requests for reimbursement.These records should be kept separate from expenditures made for other projects or for normal business operations.A guidance document is enclosed for your information on the types of documents accepted as back up. As you work on these items and prepare for your grant,you should keep in mind that this grant will be cost reimbursable.This means that you will have to pay for the costs as they are incurred,and request reimbursement from my office at the end of each quarter. It takes roughly thirty(30) days from the time a billing is received in my office to the time you will receive payment. Advance Payments:If cost reimbursement significantly inhibits the Grantee's ability to implement the project,the Department may advance to the Grantee an amount not to exceed a projected thirty(30) day cash need or twenty percent(20%) of the award amount,whichever is less.Before the Department will issue an advance,the Grantee must submit a"Request for Advance Payment" form along with documentation of costs associated with the advance.The "Request for Advance Payment" form can be obtained from the Department electronically or in hard copy. Any requests for reimbursements will require the original signature of the Chief Administrator of the grant,who is currently listed as James Hunt,City Manager.It is often helpful for the person(s)most involved in the management of the grant to also have signatory authority. Enclosed is a form for the Chief Administrator to sign designating signatory authority as necessary on grant documents and financial reports. I will need to have the original form in my files if I am to process any requests for reimbursement bearing any signature other than that of the Chief Administrator. Grant funds will be used to pay for transportation costs by the most direct route and efficient means. Grant funds may be used for ground transportation that is necessary to fulfill the grant project related objectives,such as car rental, taxis, or buses. Grant funds may be used to pay for actual lodging costs. Grant funds may be used for per diem meal and food costs,and non-alcoholic beverages.Travel and per diem expenses will be allowed in accordance with the Grantee's written travel policy. Grantees that do not have a written policy for per diem should follow the established policy of the State of Alaska General Government Bargaining Unit rate. NOTE: food may not be purchased with CLAP funds without prior approval. If over the course of the grant term you have food expenses and they were not identified in your budget narrative at application please let us know as soon as possible as your federal CLAP award will need to be amended, To propose changes to your federally approved budget narrative,please send your request to Grants Administration. Once approved,Grants Administration will notify you as soon as possible. CFDA 15.668 Page 3 of 5 SUPPORTING DOCUMENTATION The Progress and Financial Reports shall be submitted together by mail. The Financial Report must include an original signature. In your project narrative application,you have agreed to certain deliverables quarterly and at project close out,Your grant agreement will specify how to submit these,how often and in what form. It is a requirement that the Federal CCIAP funding source be acknowledged,as appropriate, by using the following statement: "This report(study,brochure,poster,etc.)is funded*with qualified outer continental shelf oil and gas revenues by the Coastal Impact Assistance Program,Fish and Wildlife Service,U.S. Department of the Interior." A similar statement should be used for websites. *may be"in part" DUNS#AND CCR, By Federal law,you are required to provide the Organization's DUNS#prior to receipt of the grant award.A form to complete and return is enclosed. Grantees and their first-tier sub grantees and contractors must maintain current registrations in the System for Award Management(https://wv.rw.sanigov/portal/public/SAM/) at all times during which they have active Federal awards funded with CCIAP funds. REQUIREMENTS AS DETERMINED BY 43 CFR PART 12 Procurement Standards You are required to follow fair and equitable procurement standards in the acquisition of all services,supplies,and materials.You must keep clear records of the bid process.You may use your own written procurement procedures, provided they reflect applicable State and local laws and regulations and conform to applicable Federal law and the standards identified in 43 CFR 12.940-948. Enclosed are procurement documents explaining the standards further, Contractors:All contracts will be reviewed and approved by this office prior to their finalization to ensure that the contract meets the requirements of the grant agreement.You and your contractors are required to follow your own procurement standards for contracts.The Grantee shall ensure that: a. The contractor meets all legal requirements to work in the State of Alaska and has the appropriate expertise, qualifications,and track record to carry out the project. b. The contractor is not listed on the'Excluded Parties List Report',either State or Federal,which identifies those parties excluded throughout the U.S. Government(unless otherwise noted) from receiving Federal contracts or certain subcontracts and from certain types of Federal financial and non financial assistance and benefits. Grantee ensures that documentation will be on file confirming that a search of the Excluded Parties List System at https://www.sam.gov/portal/public/SAM/was completed. c. Each contract for work to be performed with funds granted under this Grant Agreement shall specifically include a provision that the Department and the State of Alaska are not liable for damages or claims from damages arising from any contractor's performance or activities under the terms of the contracts, d. The Grantee is required by 43 CFR Part 12 Appendix A to communicate all relevant national policy requirements and applicable terms of the grant agreement to each contractor. Subgrantee If you enter into a subaward(subgrant) then the subgrantee has the responsibility for adherence to applicable federal program compliance requirements,and other applicable Federal and state requirements,including administrative,cost principles,audit,and public policy. In other words all regulations and requirements passed down to,you,the Grantee. Buy American All procurement contracts for equipment or products must comply with Buy-American requirements in 43 CFR part 12, subpart E,Buy American Requirements for Assistance Programs(43 CFR part 12,subpart E). See also Appendix D- Special Requirements and Assurances for Federally Funded Projects of your Grant Agreement. Supplies Title to supplies acquired under a grant or subgrant will vest,upon acquisition,in the grantee or subgrantee respectively. Diiposition. If there is a residual inventory of unused supplies exceeding$5,000 in total aggregate fair CFDA 15.668 Page 4 of 5 011•6. market value upon termination or completion of the award,and if the supplies are not needed for any other federally sponsored programs or projects,you or the subgrantee shall compensate the awarding agency for its share. OMB A-133 AUDIT REQUIREMENTS You should be aware that this grant may trigger Federal audit requirements,depending on the total amount of Federal funds which you will receive inyourfiscalyear. If you receive$500,000 or more in Federal funds in your fiscal year,a Federal single audit must be completed. If the cost of this audit has not been anticipated in your budget,CCIAP funds can be used to pay a pro-rated share of the audit costs if budgeted for in the grant agreement.A form certifying the necessity of an audit is enclosed. Please coordinate with your auditor to ensure that copies of audits are submitted to the Federal Clearinghouse (http://harvester.census.gov/sac/) as required by OMB A-133,as well as, the State of Alaska at the address below: Statewide Single Audit Coordinator State of Alaska,Department of Administration Division of Finance PO Box 110204 Juneau,AK 99811-0204 INSURANCE You are required to obtain workers'compensation insurance,comprehensive general liability insurance,comprehensive automobile liability insurance(if you will be using any automobiles in the operation of this grant),and professional liability insurance(if applicable) coverage in the amounts identified in the enclosed documents. LACFDA 15.668 Page 5 of 5 OF zkr DEPARTMENT OF COMMERCE,COMMUNITY,AND ECONOMIC DEVELOPMENT kar011iti44 DIVISION OF COMMUNITY AND REGIONAL AFFAIRS Community Coastal Impact Assistance Program 'kV - - '- Grant Agreement Grant Agreement Number: Federal Award Number Amount of Federal Funds: 10-CIAP-036 J F12AF00747 $579,000.00 CFDA: Encumbrance AR Lapse Date Vendor Project Title: 15.668 31730 04/30/2015 COS84266 Seward NE Harbor Fish Cleaning Station Grantee Department Contact Person Name: Name: City of Seward Rachel Spicer Street/PO Box: Title: P.O.Box 167 Grants Administrator II City/State/Zip: Street/PO Box: Seward,Alaska 99664 550 W 7th Avenue,Suite 1640 Contact Person: City/State/Zip: Mack Funk,Harbormaster Anchorage,AK 99501-3569 Phone: Fax: Phone: Fax: (907)224-4357 (907)224-7187 (907)269-4252 (907)269-4066 Email: Email: mfunk@cityofseward.net rachel.spicer@alaska.gov AGREEMENT The Alaska Department of Commerce, Community, and Economic Development, Division of Community and Regional Affairs (hereinafter Department') and City of Seward(hereinafter'Grantee') agree as set forth herein. Section I. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this agreement.The amount of the payment is based upon project expenses incurred,which are authorized under this Agreement.In no event shall the payment exceed$579,000.00. Section II.The Grantee shall perform all of the work required by this Agreement. Section HI.The work to be performed under this agreement begins 07/01/2012 and shall be completed no later than 04/30/2016; Section IV.The agreement consists of this page and the following: Al.TACHMENTS APPENDICES Attachment A: Scope of Work Appendix A: Audit Compliance • Award Authority Appendix B: Insurance • Project Management Plan Appendix C: State Laws and Regulations • Federal Award Appendix D: Special Requirements and Assurances for Federally Funded Projects • Project Narrative • Budget Narrative SUPPLEMENTS • Project Management/Reporting Supplement#1: Federal Award Notification AK CLAP PUB T2-01 • Copies of Products Supplement#2: Project Narrative AK CLAP PUB T2-01 • Acknowledgement of CIAP Funds Supplement#3: Budget Narrative AK CLAP PUB T2-01 Attachment B: Payment Method Attachment C: Standard Provisions AMENDMENTS Any fully executed amendments to this Agreement Grantee Department Signature Signature Printed Name and Title Printed Name and Title James Hunt,City Manager Scott Ruby,Division Director Date Date Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A SHORT TERM LEASE AGREEMENT WITH RAIBOW FIBERGLASS AND BOAT REPAIR, LLC FOR ADDITIONAL LAND AT THE SEWARD MARINE INDUSTRIAL CENTER WHEREAS, the City and Raibow Fiberglass and Boat Repair, LLC executed a lease effective August 1, 2013; and WHEREAS, Raibow needs to use additional vacant land at the Seward Marine Industrial Center(SMIC); and WHEREAS, the City Manager has negotiated an agreement to add land to the existing lease under the provisions of Seward City Code 7.05.410; and WHEREAS, the lease request is consistent with the Comprehensive Plan and the Seward Marine Industrial Center Plan. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Council approves the agreement to add approximately 11,400 square feet to the existing lease. The term of the agreement shall not exceed 120 days(July 25,2014). There shall be no renewal options. Section 2. The City Manager is authorized to execute the agreement with Raibow Fiberglass and Boat Repair, LLC. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of April, 2014. Agenda Statement e 4 of Meeting Date: April 28, 2014 0 To: City Council 4;44irss Through: City Manager Jim Hunt From: Harbormaster Mack Funk Agenda Item: Short Term Lease Raibow Fiberglass and Boat Repair, LLC 11,400 square feet of Additional Land at SMIC BACKGROUND & JUSTIFICATION: Raibow Fiberglass and Boat Repair, LLC leased approximately 13,500 square feet effective August 1, 2013. As the business continues to grow, they need an additional piece of land along Nash Road. On April 4 the City's standard short term lease was signed by Dave Phillips of Raibow adding 11,400 square feet of land at the appraised cost per square foot. Chapter 7.05.410 of the Seward City Code authorizes the City manager to negotiate short-term leases: Nothing in this chapter shall prevent the city manager from negotiating short-term leases of city property subject to council approval at the next regularly scheduled city council meeting. Such leases shall not be subject to the public hearing process, shall not exceed 120 days in length, and shall contain no provisions for optional terms. The resolution approving such a lease may be signed and adopted immediately provided the lease form contains a provision stating that the lease is subject to suspension during the first 30 days after passage of the resolution if a sufficient referendary petition is filed in accordance with section 4.8 of the City Charter. INTENT: To approve a month to month agreement for up to 120 days to extend the lease boundaries between the City of Seward and Raibow Fiberglass and Boat Repair, LLC at SMIC. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): This lease meets the plan x 1. goals to develop SMIC as a major industrial area of the community. Strategic Plan (document source here): Attract New Industry: 2 Develop an aggressive marketing campaign which highlights the diverse x resources, and quality of life that make Seward a great place to live and establish a business or industry. (Page 5) 3. Other (list): FISCAL NOTE: The rent is $250.00 per month plus tax. The lease rate is based on the 2010 appraisal of this parcel. Approved by Finance Department: AttiaZ 4Axiter7. ATTORNEY REVIEW: Yes No X RECOMMENDATION: Al Approve Resolution 2014- 0' authorizing the City Manager to approve a short term lease with Raibow Fiberglass and Boat Repair, LLC. Seward Marine Industrial Center Short-Term Lease This LEASE (hereinafter"LEASE"), for good and valuable consideration, and pursuant to Seward City Code § 7.05.410 is entered into between the City of Seward, Alaska, a municipal corporation, organized and existing under the laws of the State of Alaska, (the "City") whose address is PO Box 167, Seward, Alaska 99664 and Raibow Fiberglass and Boat Repair, LLC, an Alaska limited liability company authorized to do business in Alaska, and whose address is P.O. Box 2891, Seward,AK 99664 (the "LESSEE"). 1. Purpose of Lease. This Lease grants LESSEE use of the real property described below for the purpose of storing materials and equipment related to its business and in accordance with all laws,regulations,ordinances and City policies. 2. Description of Property. One parcel of land in Seward, Alaska shown as Exhibit A (attached) and described as a portion of Lot 1, Block 3, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Kenai Peninsula Borough, Plat No. 97-27 recorded in the Seward Recording District, Third Judicial District, State of Alaska, consisting of approximately 11,400 square feet,more or less; and Other than access to and from this designated area, use of any area outside of this designated area is not permitted including but not limited to parking, storage or disposal. 3. Term. The term of this Lease shall commence March 25, 2014 and continue until the earlier of 120 days or the effectiveness of a long term lease approved by the Seward City Council. 4. Short Term Lease subject to Seward City Code § 7.05.410. LESSEE understands and agrees that this is a short term lease pursuant to Seward City Code § 7.05.410 and subject to approval by Seward City Council("Council")and referendary petition as follows: (a.) Pursuant to Seward City Code § 7.05.410, this Lease is subject to Council approval. If a resolution authorizing this Lease is presented to Council and Council does not approve the resolution,this Lease shall automatically terminate. (b.) Pursuant to Seward City Code § 7.05.410, upon Council approval of the resolution approving this Lease, this Lease is subject to suspension during the first thirty days after passage of the resolution if a sufficient referendary petition is filed in accordance with § 4.8 of the Seward City Charter. (c.) Upon termination or suspension of the Lease pursuant to this Section 4, LESSEE agrees to remove any connexes, vehicles, materials, equipment and other property from the premises within five (5) calendar days of such termination or suspension, and restore the premises to the same or better condition existing at the time prior to entering upon the premises. 5. Rent. Upon execution of this Lease, LESSEE shall pay the City $250.00 per month for the rental of the premises for the Term of this Lease. LESSEE agrees that the rental amount is an interim calculation and is not necessarily representative of any rental amount that will be imposed under any long term lease for the property. '19 6. Lessee's Property. Any vehicle, equipment or material placed upon the above- described premises shall be and remain the property of LESSEE and may be removed therefrom by LESSEE at any time provided that LESSEE shall not damage or impair the City's property while installing or removing LESSEE's property. 7. Termination. In the event of LESSEE's default in the performance or observance of any of the Lease terms, conditions, covenants and stipulations thereto, and such default continues 5 days after written notice of default, City may cancel this Lease, or take any legal action for damages or recovery of the property. This Lease may be terminated for convenience by either party upon 15 days written notice to the other party. Upon termination or cancelation of this Lease, LESSEE covenants and agrees to remove any vehicles and all other equipment and materials from the premises within five (5) days and restore the premises to the same or better condition existing at the time prior to entering upon the premises. Removal will not be required if this Lease is superseded by a duly authorized long term lease for the premises prior to the end of the term set forth in paragraph 3 above. 8. Liability and Indemnity. Except and to the extent solely caused by City's own negligence or intentional misconduct, City shall not be liable for damages to property or injuries to persons, including death, arising from the construction, operation, maintenance, removal or activity of LESSEE, its principals, officers, employers, associates, agents, representatives, successors, heirs or assigns, licensees or invitees, and LESSEE does hereby agree to release, protect, defend, save harmless and indemnify City, its officials, employees and authorized representatives against any loss, cost, damage, expense, judgment or liability of any kind whatsoever, from or by reason or on account or as a result of the activity of LESSEE. 9. Waiver. LESSEE acknowledges that the premises are not secured by the City,the area is open to other users and the public, and LESSEE accepts all risk of loss or damage whatsoever. LESSEE waives all claims against the City for any and all loss or damage that may occur. City makes no representations or warranties as to the fitness of any particular part or the whole of City's public facilities for the uses intended by LESSEE and LESSEE has inspected the site and has satisfied itself that the designated premises are sufficient for the intended uses by LESSEE. City makes no representations or warranties of any nature with respect to the commercial practicability or accuracy of any information provided by City. 10. Liability Insurance. LESSEE, during the term of this Lease, shall early, at its expense, public liability insurance covering the licensed property in an amount of not less than $500,000 for injury or death to any one person, $1,000,000 for injury and/or death to any number of persons in any one accident, $1,000,000 for property damage or destruction and the statutory amount required for Worker's Compensation. The minimum requirements in this section may be increased from time to time by City in accordance with customs and usage for comparable property in the Seward area. 11. Additional Named Insured; Waiver of Subrogation. All insurance policies required of LESSEE shall name the City as additional insured. All policies shall contain an agreement by the insurers that such policies shall not be canceled or amended without at least thirty (30) days' prior written notice to City, and certificates or copies of all such insurance policies shall be furnished to City promptly after the issuance thereof. 12. Repairs and Maintenance. LESSEE shall pay the cost of repair of any damage to the above-described premises caused by LESSEE, its invitees or guests occurring during the term of this Lease. 13. No Assignment or Sub-leasing. LESSEE is not allowed to assign this Lease or sub-lease the premises. 14. No Hazardous Materials. The use, keeping, storage, or disposal of hazardous materials on the premises is prohibited. 15. Lease Agreement Only: LESSEE agrees and understands that this agreement is a temporary lease agreement only and that by accepting this contract the City is not accepting Lessee's property for storage; the relationship between the parties is simply that of a landlord and tenant. Unless the property is formally impounded by the City, the vehicles, equipment and materials on the premises, shall at all times remain in the exclusive possession and control of the LESSEE and the City is not acting, and shall not be held liable in any manner, as a warehouseman or a bailee. 16. Records. The City shall have the right to review and inspect LESSEE's records, licenses, and permits during all business hours. 17. No Utilities. LESSEE understands that there are no utilities, water and sewer available on the premises. LESSEE agrees that utilities, water and sewer are not necessary for the LESSEE's use of the premises. IN WITNESS WHEREOF, the parties hereto have executed this document by and through their duly authorized officials. City Of Seward, Alaska Raibow Fiberglass and Boat Repair LLC 6.k By: James Hunt, City Manager By: 4,r Phil ips President Date: Date: ATTEST: Johanna Kinney, City Clerk (City Seal) State of Alaska 2\ 6-'-'1 6 NOO 34' 2"W 254.89' ,.. (N0034'v.3'W 255002 4 5 0 • _ i� _ CN Exhibit A rz7.S - • Lease }-- Raibow Fiberglass and Boat Repair LLC 'cC and - . i i , City of Seward 3 Approximately 11,400 square feet tfi wi Month to Month Lease (up to 120 days) o2 °. Effective March 25,2014 W ' . '3.-, \ _ I. 1—tz P4 I` r s W� z N Q TE S 60.00' a .° mg Rights of Ways and Access Easements, 1 each side of other lot lines within a to. to 1 is reserved as a utility easement. structure may be constructed or placed ' easement which would interfere with the tility to use the easement. . s subdivision may be located within a od hazard area; if such Is the case, c nust comply with Title 15 of the City carter and Code of Laws. A survey to \ , s elevation of the property may be \ o to construction, a service road access and utility. ;cess restricted to Lessees, City of other authorized personnel, m is subject to the City of Seward's iuiiding Code regulations. (NOON36'a7"w 255.00 r =` SOO'35'48T 254.89' . Iano , nn 41 CO TDnf�T A • O� Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ELECTRIC POWER SYSTEMS INC. TO PROVIDE ELECTRICAL ENGINEERING SERVICES IN SUPPORT OF THE MOVEMENT OF TWO (2) ELECTRO-MOTIVE DIESEL (EMD) GENERATORS FROM ARCTIC PACK ENCLOSURES INTO THE NEW GENERATOR BUILDING FOR AN AMOUNT NOT TO EXCEED $218,660 AND APPROPRIATING FUNDS WHEREAS, June 11, 2012, the City Council approved Resolution 2012-028 accepting a grant from Alaska Energy Authority to upgrade and update generation facilities at Fort Raymond Generation Plant for $3,960,000 and appropriating funds; and WHEREAS, Electrical Engineering services are required in order to remove Generators 4 and 5 from their Arctic Pack Enclosures, move them into the new generator building and put them into service; and WHEREAS,January 14,2014,the Electric Department published a request for proposals for those professional engineering services; and WHEREAS four companies requested plans and one company, Electric Power Systems turned in a proposal; and WHEREAS, following negotiations, that proposal, in the amount of$198,782, has been deemed responsible, responsive and qualified; and WHEREAS,it is prudent to establish a contingency fund in the amount of$19,878(or 10%), in case of unexpected contingencies. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into an agreement with Electric Power System,Inc for electrical engineering services necessary to relocate two(2)EMD's from Arctic Pack Enclosures to the new generator building and bring them into operation. Section 2. Funding for this contract in an amount not to exceed $218,660 is hereby appropriated from the AEA Grant Account no. 505-5052-5380. Section 3. This resolution shall take effect immediately upon its adoption. �3 Council Agenda Statement seg,„, Meeting Date: April 28, 2014 ''•17;4't ° Through: Jim Hunt, City Manager From: John Foutz, Electric Department Manager Agenda Item: Authorizing the City Manager to enter into an agreement with Electric Power Systems (EPS) to provide Electrical Engineering Services in support of the relocation of two(2)EMD generators from Artic Pack Enclosures to the new generator building for an amount not to exceed $218,660 and appropriating funds. BACKGROUND & JUSTIFICATION: On 11 June 2012, the City Council approved Resolution 2012-028 accepting a grant from Alaska Energy Authority to upgrade and update generation facilities at Fort Raymond Generation Plant for $3,960,000 and appropriating funds. At that time,we were unable to get a proposal which fell within our budget and it was decided to reduce costs by breaking the project into pieces and performing such work in house as we were able to do. It is necessary to hire professional services to provide the Electrical Engineering for this project. On 14 January 2014,the Electric Department published a request for proposals for those professional engineering services.Although four companies requested plans,only one company,Electric Power Systems turned in a proposal.Their proposal,in the amount of$344,057,proposed work which was not within the scope of the RFP. It was, however, the only proposal received and was, therefore deemed to be the proposal having the highest total score and, under the provisions of paragraph 3.0 of the Instructions to Proposers, we entered into negotiations with EPS to redefine the scope and price of their proposal. Brief negotiations followed, that resulting proposal, in the amount of $198,782, has been deemed responsible, responsive and qualified. It is prudent to establish a contingency fund in the amount of $19,878 (or 10%), in case of unexpected contingencies.Thus,the contingency funding,added to the proposal costs gives us a total funding requirement of$218,660. INTENT: To authorize the City Manager to enter into an agreement with Electric Power Systems (EPS) to provide Electrical Engineering Services in support of the relocation of two (2) EMD generators from Artic Pack Enclosures to the new generator building for an amount not to exceed $202,424 and appropriating funds from account number 505-5052-5380. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan, Page 2. The mission of the City of Seward government is to provide quality leadership, operate efficiently, be 1 responsive to the desires of its residents, preserve and promote the . X unique heritage and natural setting of the city and further the social and economic well-being of its citizens 2. Strategic Plan (document source here): X 3. Other (list): X FISCAL NOTE: Funding for this project, in its entirety was provided to the Electric Fund by AEA Grant#7910011. Approved by Finance Department'. Aft-4Z .,W.At.fig-3 ATTORNEY REVIEW: Yes No X RECOMMENDATION: Authorize the City Manager to enter into an agreement with Electric Power Systems (EPS) to provide Electrical Engineering Services in support of the relocation of two(2)EMD generators from Artic Pack Enclosures to the new generator building for an amount not to exceed $202,424 and appropriating funds from account number 505-5052-5380. Sponsored by: Hunt Postponed from: May 14, 2012 CITY OF SEWARD, ALASKA RESOLUTION 2012-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT FROM ALASKA ENERGY AUTHORITY TO UPGRADE AND UPDATE GENERATION FACILITIES AT FORT RAYMOND GENERATION PLANT FOR $3,960,000 AND APPROPRIATING FUNDS WHEREAS, the City of Seward relies on the backup generation facility in times of emergency; and WHEREAS, an update and reliable backup generation facility is in the best interest of the community; and WHEREAS, Council intends the warehouse proposed in the project be designed as storage, dry room, and limited to union offices; and WHEREAS, pursuant to the FIB 108 for outright grant of funds, Alaska Energy E Authority #7910011 provides funds to update and upgrade the generation facilities at Fort Raymond to permit a more reliable generation plant; and WHEREAS, the grant was awarded by the State on July 1, 2011; and WHEREAS, these funds are allocated by the State to complete the Fort Raymond Generation Substation Upgrade; and WHEREAS, the funds to accomplish the work is expected to total $4,164,010 of which $3,960,000 is an outright grant through AEA and $204,010 represents work to be accomplished within the operational budget of the Electric Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,that: Section 1. The Seward City Council hereby authorizes the City Manager to accept AEA Grant #7910011 to upgrade and update generation facilities at Fort Raymond Generation Plant, and accepts grant funds in the amount of $3,960,000 to Standby Generator Plant Gram Revenue Account No. 505-5052-4680-0200. Section 2. This resolution shall take effect immediately upon its adoption. CITY OF SEWARD, ALASKA RESOLUTION 2012-028 rid PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 1 day of June, 2012. THE CITY OF SEWARD, ALASKA David Seaward, ayor • AYES: Valdatta, Bardarson, Shafer, Casagranda, Terry, Seaward NOES: None ABSENT: Keil ABSTAIN: None ATTEST: j A&A'AiVi? (,Johanna Kinney, CMC City Clerk (City Seal) Ifillisiso 4 tr$Z;f SE VP4... ..... e& cps? ruiritt I• ( SEAL) • 1 • • • #••••E OF otomt.**- Professional Services Agreement with ELECTRIC POWER SYSTEMS, INC(EPS) for SEWARD POWER PLANT INTEGRATION This AGREEMENT, made and entered into this 29TH Day of April, 2014 by and between the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough and organized under the laws of the State of Alaska, hereinafter referred to as the "City" and EPS, INC, an Engineering Corporation authorized to do business in Alaska, with offices located at 3305 Arctic Blvd, Suite 201, Anchorage, AK, 99503, hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the City of Seward wishes to enter into a contract with an independent contractor to provide Electrical Engineering services in support of the removal of two (2) EMD generators from Arctic Pack enclosures to installation into the new generator building and full integration of same for the Seward Power Plant Integration project in Seward, Alaska; and WHEREAS, in response to a request for a proposal, EPS submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner; and NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITIONS 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit A — Contractor's Proposal for Electrical Engineering Services.... dated 10 March 2014 Exhibit B —Contractor's Certificate of Insurance Exhibit C —Contractor's Standard Rate Schedule 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the City in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "City" shall all mean the City of Seward, Alaska. 1.4 "Contracting Officer" shall mean Electric Utility Manager John Foutz, and include any successor or authorized representative. 1.5 "Project" shall mean the provision of Electrical Engineering services in support of Electrical Engineering Services -2014- -Page 1 of 9- the removal of two (2) EMD generators from Arctic Pack enclosures to installation into the new generator building and full integration of same for the Seward Power Plant Integration project in Seward, Alaska. 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This Agreement shall remain in full force and effect until the Project has been completed and further, until all claims and disputes have been concluded. The work is considered complete when the City has received and found acceptable the finished product of all work described in Contractor's Scope of Services or changes thereto. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3.0 FEES. The total fees shall not exceed $198,782. Contractor shall submit monthly invoices for work performed to the City's satisfaction. The work is to be performed on a time and materials basis. 4.0 SCOPE OF SERVICES. The City and Contractor have agreed upon the scope of work described in Exhibit A, to provide professional services based on standard industry practice. This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION.. The schedule for completion for all work described herein shall be as described in Exhibit A. 6.0 PERSONNEL/ORGANIZATION 6.1 Key Personnel. Work and services provided by the Contractor will be performed by or under the supervision of: James S. Strandberg, P. E. 6.2 Changes in Key Personnel. The Contractor shall give the City reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the City to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the City. 7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required professional services to complete the project and any additions or changes thereto. The Contractor accepts the relationship of trust and confidence established between it and the City by this Agreement. The Contractor covenants with the City to furnish its best skill and judgment, and to further the interest of the City at all times through efficient business administration and management. The Contractor shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder require professional judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable profession. Electrical Engineering Services -2014- -Page 2 of 9- 8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. Contractor's failure to meet any such deadlines or required performance may adversely imperil other contractual obligations of the City. 9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor, the City, or the service which may be in effect now or during performance of the services. 10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold harmless the City from and against any claim of, or liability for, negligent acts, errors, and omissions of the Contractor under this agreement, including attorney fees and costs. The Contractor is not required to indemnify, defend, or hold harmless the City for a claim of, or liability for, the independent negligent acts, errors, and omissions of the City. If there is a claim of, or liability for, a joint negligent act, error, or omission of the Contractor and the City, the indemnification, defense, and hold harmless obligation of the Contractor, and liability of the parties, shall be apportioned on a comparative fault basis. In this provision, "Contractor" and "City" include the employees, agents, and contractors who are directly responsible, respectively, to each. In this provision, "independent negligent acts, errors, and omissions of the City" means negligence other than in the City's selection, administration, monitoring, or controlling of the Contractor, or in approving or accepting the Contractor's work or the Contractor's subcontractors. 11.0 INSURANCE. The Contractor understands that no City insurance coverage, including Workers' Compensation, is extended to the Contractor. The Contractor shall at all times maintain adequate (commercially reasonable coverage levels) insurance covering Workers' Compensation, professional liability, automobile liability, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Contractor shall not commence work under this Agreement or any work on any phase of the Project until the Contractor provides the City with certificates of insurance evidencing that all required insurance has been obtained. These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: 11.1 City is named as an additional insured for all liability coverage's, 11.2 City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies, 11.3 Insurer waives all rights of subrogation against City of Seward and its employees or elected officials, 11.4 Any deductibles or exclusions in coverage will be assumed by the Electrical Engineering Services -20 14- -Page 3 of 9- '10 Contractor, for account of, and at the sole risk of the Contractor. The minimum amounts for each type of insurance shall be no less than the following: 11.5 Motor Vehicle Liability Insurance for all owned, hired and non-owned vehicles, including no-fault coverage with limits of liability not less than $1,000,000 per occurrence combined with single limit Bodily Injury and Property Damage, 11.6 Workers Compensation as required by Alaska law, AS 23.30.045 and regulations adopted thereunder. 11.7 Professional Liability Insurance covering all errors, omissions or negligent or wrongful acts of the Contractor, its subcontractor, or anyone directly or indirectly employed by them in the performance of this Agreement with limits of liability not less than S2,000,000 per occurrence and $2,000,000 annual aggregate. 11.8 Contractor shall show proof to the City of the insurance policies specified herein. 11.9 The minimum amount and types of insurance provided by the contractor shall be subject to revision at the City's request in order to provide continuously throughout the term of the Agreement a level of protection consistent with good business practice and accepted standard of the industry. 12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its subcontractors pertaining to this Agreement. The originals of all materials prepared or developed by the Contractor or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the City when prepared, whether delivered or not, and shall, together with any materials furnished the Contractor and its employees, agents, or representatives by the City hereunder, be delivered to the City upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included in this project will remain property of the Contractor. Copies will be made available to the City upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and save the City harmless from and against any and all claims, costs, Electrical Engineering Services -2014- -Page 4 of 9- °1\ royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the City a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 15.0 NONWAIVER. No failure of the City or Contractor to insist upon the strict performance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. 17.0 SUSPENSION OR TERMINATION. 17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the City terminates this Agreement it will pay the Contractor a sum equal to the percentage of work completed and accepted by the City that can be substantiated by the Contractor and the City, offset by any amounts owed to the City. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 17.2 Convenience Suspension or Termination. The City may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as Electrical Engineering Services -2014- -Page 5 of 9- otherwise directed by the City or its Representative, the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the City (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the City's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, martial status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age, or marital status. 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the City. 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Electrical Engineering Services -2014- -Page 6 of 9- Agreement and Exhibits. 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage, Alaska. 26.0 CHANGES IN SCOPE OF WORK. 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Contractor, will be done at the sole expense of the Contractor. 26.2 Changes in Scope of Work. The City or its representative may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of work. 26.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; b. in the amount of fee to be paid; and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 26.4 Any claim by the Contractor for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the City or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the City or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the City Council and Electrical Engineering Services -2014- -Page 7 of 9- 41tA obligated for expenditure for purposes of this Agreement. 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 27.3 Nothing in this Section shall affect the right of the City under Section 17 to terminate this Agreement. 28.0 PRIOR WORK.. For the purposes of this Agreement, work done at the request of the City or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. Electrical Engineering Services -2014- -Page 8 of 9- '15 29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: James S. Hunt James S. Strandberg, P. E. City Manager Project Manager City of Seward Electric Power Services, Inc. PO Box 167 3305 Arctic Blvd, Suite 201 Seward, Alaska 99664-0167 Anchorage, AK 99503 IN WITNESS WHEREOF, the parties have executed this Agreement. City of Seward Electric Power Systems, Inc. By: Jim Hunt By: James S. Strandberg, P. E. Title: City Manager Title: Project Manager Date: Date: ATTEST: Johanna Kinney City Clerk (City seal) Electrical Engineering Services -2014- -Page 9 of 9- ctc, ' . ENGINEERING SERVICES FEE PROPOSAL Electric Powe Systems,Inc electric Aiwa 5 ems Client City 3305 suneco1 'Anc»nrvue Alaska 99503 -�— Inc. � �~~~ Consulting Engineers Facilities Fo�Raymond GenosmionFa�|uy ep,eono/nc.cnm'mtn:/^�wrpmn"com °C. SYSTEMS date March 28th,2014 Ph:enrsxz1onn`Fax:uur,o2z11oz by James S.Stnsndhepg. P�E� _ __ _ _ _ ' �pemse��*":� -- —c/--�a/s"mmeermaueuansepmces tvvvpop�the,��ampnnr two(�smmswne�tom�om A,�/cpamenuvus�^�m the po�Raymond a*nemuon �~x^~msunpv�'-�operation of the generators and integrate them into the existing SCADA system. Included are automated engine controls,power wiring and other controls necessary to operate the generator. Assumptions: 1)New switchgear and engine controls will be sole source procured from the manufacturer of existing equipment. 2)All transducers are to be provided by Valley Power and will have signal output and power requirements that can be readily integrated into the existing Power Plant SCADA system. Range and operating point required for each transducer will be provided by Valley/Seward. 3) EPS work product will include a design drawing set with required specifications on the drawings,as well as SCADA software specification and hardware specification.4)EPS dcouments will allow integration the relocated units into the existing power plant operating system. 5)EPS will provide an equipment list to allow Seward to sole source procure long lead time switchgear and engine control components in July,assuming NTP by April 15th,2014.6)EPS assumes Seward's Mechanical Engineer will provide required P&ID drawings �n�e/e��: |a�oanucon«no/senuences»o,newm,cha"ua/enu/pmentma�me|vmasmpn. x)cpsvmxpr�^ueunsoomee�s�/m"a:e ' for Electrical and SCADA construction on the project. Two estito�epnmmeu.one a�asm^na�xeu*»e,omes�. a)The ysmem:mate can ue the uam,n,anegomated construction contract for EPS to provide electrical and SCADA construction services. 9)EPS will onstru, ioncontractov,cpsmn,omuee/,ctri,a|anusoxoAuonst,uruon,enxce,. e}cpswm provide design drawing submittals for Seward review,one at 35%and the other at 95%. 8)Development of system software and HMI screens are included in the design _.P —..-3 Exclusions: 1)Design for exterior and i xe'i p'oa*ung' 2) EPS scope of work does n~*include design of a duplicative set of manual operating controls situated in the plant building similar to wha is existing for the existing units in the power house This evdusiu"i^per direction from Seward Project m anme Willet. — _' -- __ __ _- -_ _ - __ _ -_ --- _ _ ' ' Fee Summary(Time and Materials not to exceed fee basis) Project Subtotals Project Total Manhours Labor Reimbursibles Task 1 Electrical 868 $ 108 ,864 .Da4 SCADA Design and 488 $ u7.a4O Task 2 Programming _ _ _ __ . $ �.V7O |n�dama|Remibursob�s _ _ -- ___ _ $ 196,704 $ 2.078 $ 198.782 Oub���|v | — --- --- / _ __ . _ | — � �— $ ���au TOTAL PROPOSED CONTRACT AMOUNT � . ` ' Project Schedule City of Seward Fort Raymond Generator Relocation Project Notice toproceed 'May Initial Site Visit and Concept Design May 5th May 12th - -- Concept Design May 12th May 27th Meeting- Concept Design May 30th Approval to move ahead for 35%design Develop 35%design June 4th July 3rd Develop long lead time procurement package June 4th July 3rd Approval to move ahead for fuUdesign, and K�eetin�-3S96desi�n July 9th advertise for long lead time items. Develop 95%design July 14th August 18th Meeting-95%design August 25th . / Design Completion Sept 1st Sept 15th. Council Approval Sept 15th October 15th ;4 a—NILE-50g - Consulting Engines= Agenda Statement t{OF SFk► Meeting Date: April 28, 2014 :,.►a `tip o To: Mayor and City Council J �S11�P' From: Johanna Kinney, City Clerk Agenda Item: Mayor appoint a member of the City Council to the Seward Community Health Center Coordinating Committee. BACKGROUND & JUSTIFICATION: On February 10,2014,the Seward City Council approved Resolution 2014-018 which approved the agreement between the Seward Community Health Center (SCHC) and the City of Seward. The agreement addresses the composition of the "Coordinating Committee": 2.4. "Coordinating Committee" means a committee composed of one member each of the Governing Board; the City Council; the Health Center Executive Director; and the City Manager, or their respective designees. 5.1. For purposes of implementing,amending, or renewing this Agreement,the Parties agree to participate in a Coordinating Committee comprised of one member each of the Governing Board, the City Council, the Health Center Executive Director, and the City Manager, or their respective designees. RECOMMENDATION: Appoint a member of the City Council to the Seward Community Health Center Coordinating Committee,per the agreement between the city and the SCHC as approved by Resolution 2014-018. To make this appointment, it is recommended to follow the same process to appointing a council member to a committee, based on the City Council Rules of Procedure: the Presiding Officer appoint a member with consent of the City Council. 9 \ Parties to be the operating model which best accomplishes the following mutually desired goals: 1.7.1. Requires cooperation rather than competition among the community's healthcare providers, creating partnerships to drive a more efficient healthcare delivery system and strengthen safety net programs; 1.7.2. Provides City financial and administrative support to build a strong foundation for the newly-formed community health center; 1.7.3. Provides City financial oversight of funding that flows from the City to the health center, including the Section 330 federal grant funding; 1.7.4. Provides the City with a means to ensure that the Governing Board operates the Health Center consistent with the requirements of Section 330 and the overall best interests of the community; 1.7.5. Restricts the City's role in the operation and management of the Health Center to the highest levels necessary to provide legally required and appropriate oversight, without involvement in daily operations or management of the Health Center. Therefore, the Parties mutually agree to the following: SECTION 2. DEFINITIONS. 2.1. "Agreement" means this Co-Applicant Agreement. 2.2. "City Council" means the Seward, Alaska City Council. 2.3. "Council Members" means the City of Seward, Alaska City Council Members "Coordinating 2.4. Coordinating Committee means a committee composed of one member each of the Governing Board; the City Council; the Health Center Executive Director; and the City Manager, or their respective designees. 2.5. "City" means the political subdivision of the State of Alaska incorporated as the City of Seward, Alaska. 2.6. "DHHS"means the United States Department of Health and Human Services. 2.7. "FTCA"means the Federal Tort Claims Act. 2.8. "Governing Board" means Seward Community Health Center, Inc., an Alaska non-profit organization that is the co-applicant governing board providing the community-based governance for the Health Center in accordance with the requirements of Section 330. 2.9. "Health Center" means the facilities and operations that are supported by Bureau of Primary Health Care funds and are operated by the Co-applicant Governing Board under the public name "Seward Community Health Center." Co-Applicant Agreement-Page 2 100 cover liabilities for each of them not otherwise covered or preempted by the FTCA. 4.2.7. The City may provide legal consultation to the Health Center and the Governing Board, but the Governing Board shall be free to retain separate counsel. 4.2.8. The Health Center, out of its Community Health Center Fund, shall pay for or reimburse the City for the services and the insurance coverage that the City may provide to the Health Center under this Agreement, including general administrative services, human resource services, accounting services and legal services, to the extent that cash is available for this repayment. The amount to be paid or reimbursed by the Health Center shall constitute the Heath Center's pro- rata share of the cost of such services, all in accordance with the annual budgets for the Health Center that are approved by the City and the Governing Board. SECTION 5. PARTIES' AGREEMENT TO PARTICIPATE IN COORDINATING COMMITTEE. 5.1. For purposes of implementing, amending, or renewing this Agreement, the Parties agree to participate in a Coordinating Committee comprised of one member each of the Governing Board, the City Council, the Health Center Executive Director, and the City Manager, or their respective designees. 5.2, Meetings may be called by any one member of the Coordinating Committee and may be held telephonically or electronically. SECTION 6. TERM OF AGREEMENT. 6.1. The Agreement shall remain in effect during the project period of each Section 330 grant award and shall remain in effect until terminated in accordance with the terms of Section 7. 6.2. Subject to any Federal and/or state regulatory approval which might be required to terminate the operation of the Health Center, nothing in this Agreement is intended to require, nor should be construed to require, that the Health Center remain in operation, or that the City apply for any grant funding, including continued Section 330 funding for the Health Center. SECTION 7. TERMINATION OF AGREEMENT. 7.1. Immediate Termination. This Agreement shall terminate immediately upon the effective date of any termination of City's Section 330 grant (without renewal), or upon the loss of any license, permit or other authorization required by law or regulation for operation of the Health Center. 7.2. For Cause Termination. Subject to Section 7.5, any of the Parties may terminate this Agreement for cause in the event that another Party fails to meet its material obligations Co-Applicant Agreement-Page 7 \0\ 2/27/2014 4:12 PM Run Date-2/27/14 @ 4:12 PM Providence Health&Services DET_OPS 110-MGD-PROV SEWARD MED CTR Detail Statement of Operations(in Thousands) Reported as of January 2014 %Variance %Variance Last Year %Variance Actual MTD Budget MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD Gross Service Revenues: 69 188 (63.3%) Acute Care-Inpatient 69 188 (63.3%) 123 (43.9%) 593 606 (2.1%) Acute Care-Outpatient 593 606 (2.1%) 666 (11.0%) 104 164 (36.6%) Primary Care 104 164 (36.6%) 153 (32.0%) 1,199 1,423 (15.7%) Long-term Care 1,199 1,423 (15.7%) 1,314 (8.8%) - - Homecare&Hospice - - - - - - - Housing&Assist,Living - - - - 1,965 2,381 (17.5%) Total Gross Service Revenues 1,965 2,381 _117.5%) Z256 (12.9%) Revenue Deductions: 31 54 (42.6%) Charity Care 31 54 (42.6%) 229 (86.5%) 397 439 (9.6%) Medicare&Medicaid 397 439 (9.6%) 582 (31.8%) 8 15 (46.7%) Negotiated Contracts 8 15 (46.7%) 3 166.7% 67 74 (9.5%) Other 67 74 (9.5%) 78 (14.1%) 503 582 (13.6%) Total Deductions 503 582 (13.6%) 892 (43.6%) 92 69 33.3% Bad Debt 92 69 33.3% (21 ) 143.8% _..--- 1,370 1,730 (20.8%) Net Service Revenue 1,370 1,730 (20.8%) 1,574 (13.0%) oau T - - 4 750.0% Capitation Revenue - - - - - Premium Revenue - - - - Other Operating Revenue 34 4 750.0% 33 34 3.0% - - 1,404 1,734 (19.0%) Total Net Operating Revenues 1,404 1,734 (19.0%) 1,607 (12.6%) Expenses from Operations: - - - Claims/medical expenses - - - - - Other Expenses from Operations: 745 831 (10.3%) Salaries&Wages 745 831 (10.3%) 728 2.3% 70 80 (12.5%) Employee Benefits 70 80 (12.5%) 189 (63.0%) 12 6 100.0% Professional Fees 12 6 100.0% 5 140.0% 96 94 2.1% Supplies 96 94 2.1% 103 (6.8%) 425 401 6.0% Purchased Service 425 401 6.0% 174 144.3% 1 2 (50.0%) Depreciation 1 2 (50.0%) 1 - 1 2 (50.0%) Interest and Amortization 1 2 (50.0%) 6 (83.3%) - - Bad Debts - - - - - 10 (100.0%) Taxes and Licenses - 10 (100.0%) - - 58 65 (10.8%) Other Expenses 58 65 A10.8%) 83 (30.1%) 1.408 1,491 (5.6%) Total Other Exp from Operations 1,408 1,491 _t5.6%) 1,289 9.2% 1.408 1,491 (56%) Total Operating Expenses - 1,408 1,491 --- 3.-6N --- fat- -1:A- _ (4) 243 001.6%) Excess of Rev Over Exp from OPS T4) 24-- - (10176%) --- Sig ---T10173%) - - - Non-Operating Galn(Loss) - - - - - (4) 243 (101.6%) Excess of Revenues Over Expenses (4) 243 (101.6%) 318 (101.3%) Other Activity-Unrestricted (237) (27-2) 12.9% Increase(Decrease)In UR Net Assets _.0411 46 (§23.9%) 1 2/27/2014 PRELIM Run Date-2/27/14 @ 4:12 PM Providence Health&Services 4:12 PM BAL_SHT 110-MGD-PROV SEWARD MED CTR Balance Sheet(in Thousands) Reported as of January 2014 January 2014 December 2013 January 2014 December 2013 _ Actual Last Year Actual Last Year ASSETS LIABILITIES&NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalents (201) 61 Accounts Payable System Pooled Cash Accrued Compensation 201 314 -Mgmt Designated Cash&Cash Equiv. - 790 1,036 Affi Short Term Investments liates Payable - Assets Held Under Securities Lending - Payable to Contractual Agencies 406 406 Assets Held ld Under S,Net - Deferred Revenue/Uneamed Premiums 17 17 1,997 2,198 Liability for Unpaid Medical Claims Affiliate Receivable - - Liability for Risk-Sharing - - - Premiums Receivable - Liabilities Under Securities Lending Other Receivables 183 150 Other Current Liabilities p Supplies Inventory at Cost - - Short-Term Debt 2°5 2,363 Other Current Assets 35 42 Current Portion of Long-Term Debt - Current Port.of Assets-Use is LTD Total Current Liabilities Total Current Assets 2,014 2,451 3,948 4,136 Assets Whose Use is Limited: Long-Term Debt: Mgmt Designated Cash and Investments - Master Trust Debt - Funds Held for Long-term Purposes 228 237 Loans from Affiliates - - Gift Annuity and Trust Funds Other - - Funds Held by Trustees Long-Term Debt —— Non-Current Assets Limited as to Use _ 228 _237 — —_____________- Property,Plant&Equioment: Other Long-Term Liabilities Gross Property,Plant&Equipment 212 194 248 249 Less:Accumulated Depreciation (129) (127) Total Liabilities Net Property,Plant&Equipment --- 83 67 �T 4,196 �^ 4,385 Other Assets: Net Assets: Unamortized Financing Cost Unrestricted (1,625) (1,384) Interaffiliate Notes Receivable - Temporarily ntl Restricted Restricted 6 8 - Other(Intl.Long-term Investments) Permanently Restricted Total Other Assets ) 252 254 Total Net Assets (1,619) (1,376) 252 254 Total Assets 2,577 Total Liabilities and Net Assets 2,577 3,009 _ 3,009 8 2/27/2014 4:12 PM PRELIM - Run Date-2/27/14 @ 4:12 PM Providence Health &Services STMT_CHG 110 -MOD -PROV SEWARD MED CTR Statement of Changes in Net Assets (in Thousands) Reported as of January 2014 UNRESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year (1,384) (1,201) Excess of Revenues Over Expenses (4) 318 Restricted Contributions & Grants Net Assets Released from Rest. - Interdivision Transfers (237) (272) Net Assets (Liabilities)Assumed - Unrealized Gains(Losses)on Invest. - Extraordinary Items & Other - Total Change in Net Assets (241) 46 C7 Ending Balance . _ (1,625) TEMPORARILY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year 8 4 Investment and Other Income - Restricted Contributions & Grants (2) - Net Assets Released From Rest. - Interdivision Transfers - Net Assets (Liabilities)Assumed - Unrealized Gains (Losses) on Inv. - - Extraordinary Items &Other - Total Change in Net Assets (2) - Ending Balance 6 4 9 • Main Office(907)224-4050 , CITY OF SEWARD `\==.-,,. • • Police(907)224-3338 • Harbor(907)224-3138 P.O.Box 167 • Fire(907)224-3445 410 Adams Street • City Clerk(907)224-4046 Seward,Alaska 99664-0167 • Community Development(907)224-4049 • Utilities(907)224-4050 • Fax(907)224-4038 MEMORANDUM TO: Johanna Kinney, City Clerk FROM: Brenda Ballou, Deputy City Clerk o V DATE: April 28, 2014 RE: 2014 City of Seward Financial Disclosure Forms This memo is to inform you that all 2014 Financial Disclosure forms for our City Council, Planning and Zoning Commission, and the City Manager have been received in a timely manner. The City Clerk's office will maintain the original forms on file for six (6) years, per the city's records retention schedule. The 2014 Financial Disclosure forms received were: City Manager Seward City Council Seward Planning and Zoning Commission James Hunt Jean Bardarson, Mayor Cindy Ecklund, Chair Marianna Keil, V. Mayor Bixler McClure, Vice Chair Ristine Casagranda Martha Fleming Christy Terry Janet Coulter Dale Butts Christopher Edgar David Squires Iris Darling C) 2014 April 2014 April SuMo TuWe Th Fr Sa May 2014 SuMo TuWe_Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday • Mar 31 Apr 1 2 3 14 7:00pm P&Z Mtg 12:00pm PACAB Mtg 12:00pm Seward Recrea ci 0-1 rts 2 7 8 9 10 11 r-I e--1 a 14 15 I 16 17 18 7:00pm CC Mtg 7:00pm P&Z Spc Mtg; 12:00pm PACAB Work 6:30pm HP Mtg CO r-I a 21 22 23 24 25 6:00pm CC WS;Air For 6:30pm Seward Histori IN r-I rN 28 29 30 I May 1 2 7:00pm CC Mtg IN Co IN Nanci Richey 1 4/24/2014 1:19 PM \o(0 Play 2014 May 2014 Su Mo TuWe Th Fr Sa June 2014 Play SuMo TuWe Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 Monday Tuesday Wednesday Thursday Friday Apr 28 29 30 May 1 12 N N co 5 6 7 8 9 7:00pm P&Z Mtg 12:00pm PACAB Mtg IJ - , 13 14 15 16 7:00pm CC Mtg LO N 19 20 21 122 23 6:00pm P&Z WS 12:00pm PACAB Work S 6:30pm HP Mtg rfl N cn 26 27 28 29 30 Memorial Day 5:30pm CC WS;Friend: 7:00pm CC Mtg cp rn LC) rs1 r't) 2 Nand Richey 1 4/24/2014 1:19 PM 0-1 _ June 2014 June 2014 SuMo TuWe Th Fr Sa July 2014 SuMo Tu We Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Jun 2 3 4 5 16 6:00pm P&Z and Flooc 12:00pm PACAB Mtg 7:00pm P&Z Mtg LID (14 7 9 10 11 12 13 7:00pm CC Mtg cr, 16 17 18 19 20 6:00pm P&Z WS 12:00pm PACAB Work S 6:30pm HP Mtg 0 kiD 124 25 26 27 7:00pm CC Mtg CNI 30 Jul 1 2 3 4 0 rn Nand Richey 1 4/24/2014 1:19 PM