HomeMy WebLinkAboutRes2014-043 Sponsored by: Hunt
imp CITY OF SEWARD, ALASKA
RESOLUTION 2014-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH ELECTRIC POWER SYSTEMS INC. TO PROVIDE
ELECTRICAL ENGINEERING SERVICES IN SUPPORT OF THE
MOVEMENT OF TWO (2) ELECTRO-MOTIVE DIESEL (EMD)
GENERATORS FROM ARCTIC PACK ENCLOSURES INTO THE NEW
GENERATOR BUILDING FOR AN AMOUNT NOT TO EXCEED $218,660
AND APPROPRIATING FUNDS
WHEREAS, June 11, 2012, the City Council approved Resolution 2012-028 accepting a
grant from Alaska Energy Authority to upgrade and update generation facilities at Fort Raymond
Generation Plant for $3,960,000 and appropriating funds; and
WHEREAS, Electrical Engineering services are required in order to remove Generators 4
and 5 from their Arctic Pack Enclosures, move them into the new generator building and put them
into service; and
WHEREAS,January 14,2014,the Electric Department published a request for proposals for
those professional engineering services; and
WHEREAS four companies requested plans and one company, Electric Power Systems
turned in a proposal; and
WHEREAS, following negotiations, that proposal, in the amount of$198,782, has been
deemed responsible, responsive and qualified; and
WHEREAS,it is prudent to establish a contingency fund in the amount of$19,878(or 10%),
in case of unexpected contingencies.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into an agreement with Electric Power
System,Inc for electrical engineering services necessary to relocate two(2)EMD's from Arctic Pack
Enclosures to the new generator building and bring them into operation.
Section 2. Funding for this contract in an amount not to exceed $218,660 is hereby
appropriated from the AEA Grant Account no. 505-5052-5380.
Section 3. This resolution shall take effect immediately upon its adoption.
.41..11■
CITY OF SEWARD, ALASKA
RESOLUTION 2014-043
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28`x'
day of April, 2014.
THE CITY OF SEWARD, ALASKA
an JX64/z
Bardarson, Mayor
AYES: Keil, Casagranda, Terry, Squires, Darling, Bardarson
NOES: None
ABSENT: Butts
ABSTAIN: None
ATTEST:
r �
ohanna Kinney, CMC
ity Clerk
(City Seal)
♦ .�G •
SEAL : •
Council Agenda Statement
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Meeting Date: April 28, 2014
Through: Jim Hunt, City Manager
From: John Foutz, Electric Department Manager
Agenda Item: Authorizing the City Manager to enter into an agreement with Electric Power
Systems (EPS) to provide Electrical Engineering Services in support of the
relocation of two(2)EMD generators from Artic Pack Enclosures to the new
generator building for an amount not to exceed $2lN,66O and appropriating
funds.
BACKGROUND &JUSTIFICATION:
On 11 June 2012, the City Council approved Resolution 2012'028 accepting a grant from Alaska
Energy Authority to upgrade and update generation facilities at Fort Raymond Generation Plant for
$3,960,000 and appropriating funds. At that time,we were unable to get a proposal which fell within
our budget and it was decided to reduce costs by breaking the p ject into pieces and performing
such work in house as we were able to do. It is necessary to hire professional services to provide the
Electrical En ineering for this p jcct.
On 14 January 2014,the Electric Department published a request for proposals for those professional
engineering services. Although four companies requested plans,only one company,Electric Power
Systems turned in a proposal.Their proposal,in the amount of$344,057,proposed work which was
not within the scope of the RFP. It was, however, the only proposal received and was, therefore
deemed to be the proposal having the highest total score and, under the provisions of paragraph 3.0
of the Instructions to Proposers, we entered into negotiations with EPS to redefine the scope and
price of their proposal. Brief negotiations followed, that resulting proposal, in the amount of
$198,782, has been deemed responsible, responsive and qualified.
It is prudent to establish a contingency fund in the amount of $19,870 (or 10%), in case of
unexpected contingencies.Thus,the contingency funding,added to the proposal costs gives us a total
funding requirement of$218,660.
INTENT: To authorize the City Manager to enter into an agreement with Electric Power Systems
(EPS) to provide Electrical Engineering Services in support of the relocation of two (2) EMD
generators from Artic Pack Enclosures to the new generator building for an amount not to exceed
S202,424 and appropriating funds from account number 505-5052-5380.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan, Page 2. The mission of the City of Seward
government is to provide quality leadershi operate efficiently, be
responsive to the desires of preserve ��e
l. . -" residents, }{
am/quuheritage and natural setting of the city and furt her the social and
economic well-being of its citizens
2. Strategic Plan (document source here): X
3. Other(list): X
FISCAL NOTE: Funding for this project, in its entirety was provided to the Electric Fund by
AEA Grant#7910011.
Approved by Finance Department: NZ44Zi:J
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Authorize the City Manager to enter into an agreement with Electric Power Systems (EPS) to
provide Electrical Engineering Services in support of the relocation of two(2)EMD generators from
Artic Pack Enclosures to the new generator building for an amount not to exceed $202,424 and
appropriating funds from account number 505-5052-5380.