HomeMy WebLinkAboutRes2014-056 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AN ENGINEERING CONTRACT WITH R & M
CONSULTANTS IN AN AMOUNT NOT TO EXCEED $78,813 FOR THE
DESIGN AND CONSTRUCTION ADMINISTRATION OF THE NE
HARBOR FISH CLEANING STATION PROJECT AT THE SEWARD
SMALL BOAT HARBOR
WHEREAS, the Seward Harbor Department has received grant funding to design and
build a new fish cleaning station located in the NE portion of the Seward Small Boat Harbor; and
WHEREAS, on April 28, 2014 the Seward City Council approved the grant that requires
a professional design engineer; and
WHEREAS, the City issued a public notice soliciting proposals from qualified firms;
and
WHEREAS, R & M Consultants was chosen as the best qualified firm and they have
executed a contract to provide engineering services.
... NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to execute an engineering contract
with R& M Consultants in the amount of$78,813.
Section 2. Funding in the amount of$579,000 was appropriated in Resolution 2014-041
approved on April 28, 2014, for the full cost of the project.
Section 3. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of
July 2014.
CITY OF SEWARD, ALASKA
RESOLUTION 2014-056
THE CITY OF SEWARD, ALASKA
ka/1/64-46
an Bardarson,Mayor
AYES: Keil, Casagranda, Terry, Squires, Darling, Bardarson
NOES: None
ABSENT: Butts
ABSTAIN: None
ATTEST:
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1 ity Clerk
(City Seal)
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Council Agenda Statement
Meeting Date: July 14, 2014 4 sFst,
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Through: City Manager Jim Hunt
From: Mack Funk, Harbormaster
Agenda Item: Engineering Contract for NE Harbor Fish Cleaning Station
BACKGROUND&JUSTIFICATION: In March 2010 the City applied for a grant to replace the
NE Harbor Fish Cleaning Station. This facility needs to be replaced for three reasons. 1) The tide
level must be 9.3 feet or higher for the "gut"barge to floated out to the dump area. 2) The current
facility is wide open to birds and occasionally birds have gotten trapped and died in the barge. 3)
And, the current facility is worn out.
The grant funds for the Community Coastal Impact Assistance Program(CIAP)come to the State of
Alaska from the US Fish&Wildlife Service through the Alaska Department of Natural Resources
(DNR),but the grant funds are administered by the Alaska Department of Commerce,Community,
and Economic Development(DCCED). The City Council accepted the grant offer of$579,000 on
April 28, 2014.
A public notice requesting proposals from qualified firms was issued on May 9,2014. Ten entities
received the public notice. Three engineering firms submitted proposals on June 2,2014. A panel of
three city employees reviewed the proposals and selected the best qualified firm- R & M
Consultants,Inc. This firm has designed other projects for the City of Seward and there is no record
of any litigation. References on other similar projects were checked and found satisfactory. A City
Engineering Services Contract has been executed by the selected firm. The fee amount is $78,813
compared to a projected amount of$78,556. The city will set aside a 10% contingency amount of
$7,856,from the grant funds,bringing the total authorized amount to$86,412.The grant agency has
reviewed and approved the proposed engineering contract.
INTENT: The Council Resolution will authorize the City Manager to execute the engineering
contract. The Harbormaster will serve as project manager. It is anticipated that the design phase of
work will be completed by October 22,2014 and then the project will be advertised for construction
contractors.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Continue to support,
1. promote, enhance and develop harbor facilities to accommodate X
Seward's growing demand for marine transport facilities. (page 35)
2 Strategic Plan (document source here): Complete the renovation of the
Seward Small Boat Harbor. (page 7) X
3. Other(list): X
FISCAL NOTE: This project is funded entirely by grant funds(no matching funds required). The
total amount of the authorized grant is $579,000.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: To authorize an engineering contract with R&M Consultants in an amount
not to exceed $86,412,including the base amount of$78,556 plus a 10%contingency of$7,856 for
the NE Harbor Fish Cleaning Station Project.