HomeMy WebLinkAboutRes2014-078 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2014-078
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE PURCHASE OF A REPLACEMENT
VEHICLE FOR THE PUBLIC WORKS DEPARTMENT,UNIT#131,IN AN
AMOUNT NOT-TO-EXCEED $31,865 UTILIZING THE STATE OF
ALASKA DEPARTMENT OF TRANSPORTATION CONTRACT#1900-14-2
WHEREAS,the FY2014 Motor Pool Budget approved by Council Resolution#2013-090
appropriated $62,000 to replace Public Works' Unit#131; and
WHEREAS, the vehicle to be replaced is a dilapidated 1993 Chevy 3500 diesel 4X4 Cab
and Chassis with a utility box; and
WHEREAS,this vehicle is used to provide maintenance and repairs in the field, as well as
provide fueling to other vehicles, away from the shop; and
WHEREAS,the replacement vehicle will be a gas powered,Ford F450 3500 4X4 Cab and
Chassis with standard work truck specifications, utilizing the State of Alaska Department of
Transportation, contract#1900-14-2; and
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WHEREAS, once the cab and chassis has been purchased, Public Work Staff will solicit
quotes for the utility box and accessories, estimated to cost $26,000, to be deducted from the
remaining portion of the $62,000 previously allocated in the Motor Pool Fund; and
WHEREAS,the replaced vehicle will be sold at the next surplus sale, with proceeds to be
deposited in the Motor Pool Fund; and
WHEREAS, purchasing this replacement vehicle will not increase the department
budget; and
WHEREAS, Seward City Code 6.10.120(b) exempts from competitive procurement
requirements/purchases which utilize competitive bids obtained by other government units, and
Public Works is purchasing this vehicle utilizing the State of Alaska purchasing contract.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to purchase a replacement vehicle from Kendall
Ford on the State of Alaska Department of Transportation contract#1900-14-2 for an amount not-to-
exceed $31,865.00, with funding to come from the Motor Pool Fund, as approved in the 2014
yam,,, budget.
CITY OF SEWARD,ALASKA
RESOLUTION 2014-078
Section 2. Competitive bids will be solicited for the purchase of the utility box and
accessories, utilizing a portion of the remaining funds allocated for Unit #131 in the Motor Pool
Fund, and will be brought forth for Council approval, via Resolution.
Section 3. The 1993 Chevy 3500 4X4,unit#131 is declared surplus to the City's needs and
can be sold to the public.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of
October, 2014.
THE CITY OF SEWARD, ALASKA
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can Bardarson, Mayor ,,,,,
AYES: Keil, Casagranda, Terry, Squires, Butts, Bardarson, Darling
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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Council Agenda Statement
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Meeting Date: October 13, 2014 S
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Through: Jim Hunt, City Manager '`'
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From: W.C. Casey, Public Works Director
Agenda Item: Authorizing the City Manager to purchase a replacement vehicle for the
Public Works department.
BACKGROUND &JUSTIFICATION:
The FY2014 Motor Pool Budget approved by Council Resolution 2013-090 included $62,000 to
replace Public Works'Unit#131,a 1993 Chevy 3500 4x4. This vehicle is a medium duty diesel cab
and chassis with a utility box for operations and maintenance,utilized by most departments in Public
Works. It is essential in providing vehicle maintenance and repairs in the field. It contains a bed
mounted 100 gallon fuel tank, used to fuel large equipment when away from the shop. The
replacement plan of this vehicle is based on years of age(21) and wear on vehicle parts. Although
the vehicle only has 74,187 miles, it has extensive run time and is beginning to require more
maintenance to operate. The body is rusting and the driver's door latches,but no longer seals. The
utility box is rusting out in the bottom of the compartments and many latches no longer close. The
glow plugs need replaced and the transmission needs repair.
The replacement vehicle will be a gas fueled, Ford F450 4x4, with regular cab and chassis and
standard work truck specs. Once purchased,Public Works will seek competitive bids for the utility
box and accessories and bring it to Council for approval,via resolution. The listed price of the cab
and chassis is $31,865.00, and the estimated cost of the utility box is$26,000, which will keep the
vehicle cost under the$62,000 budget.
INTENT:
Authorize the purchase a reliable replacement vehicle for the Public Works Department.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other(list): 2014 Motor Pool Fund X
FISCAL NOTE:
Funds for this purchase are available in the 2014 Motor Pool Budget in the amount of$62,000. The
combined estimated cost of the cab and chassis and utility box is less than$62,000 so will come in
under budget.
Approved by Finance Department: ■54 wletekID
ATTORNEY REVIEW: Yes No X
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RECOMMENDATION:
Council approve Resolution 2014-078, authorizing the City Manager to purchase a Ford F450 4X4
cab and chassis for the Public Works department.
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