HomeMy WebLinkAboutRes2014-079 t
Sponsored by: Hunt
'timer CITY OF SEWARD,ALASKA
RESOLUTION 2014-079
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE PURCHASE OF A REPLACEMENT
VEHICLE FOR THE PUBLIC WORKS DEPARTMENT,UNIT#120,IN AN
AMOUNT NOT-TO-EXCEED $29,557 UTILIZING THE STATE OF
ALASKA DEPARTMENT OF TRANSPORTATION CONTRACT#1900-14-2
WHEREAS, the FY2014 Motor Pool Budget approved by Council Resolution 2013-090
included $75,000 to replace Public Works' Unit#120; and
WHEREAS, the vehicle to be replaced is a 1988 GMC3500 diesel 4X2 GMC flat-bed
pickup; and
WHEREAS,this vehicle is needed for many routine maintenance jobs within public works;
and
WHEREAS,the replaced vehicle will be sold at the next surplus sale, with proceeds to be
deposited in the Motor Pool Fund; and
WHEREAS, purchasing this replacement vehicle will not increase the department
budget; and
WHEREAS,the replacement vehicle will be a gas powered, Ford F450 3500 4X2 cab and
chassis with standard work truck specifications, utilizing the State of Alaska Department of
Transportation, contract#1900-14-2; and
WHEREAS,once the cab and chassis has been purchased,Public Work staff will solicit bids
for the flatbed and accessories,to be deducted from the remaining portion of the$75,000,previously
allocated for Unit#120 in the Motor Pool Fund; and
WHEREAS, Seward City Code 6.10.120(b) exempts from competitive procurement
requirements/purchases which utilize competitive bids obtained by other government units, and
Public Works is purchasing this vehicle utilizing the State of Alaska purchasing contract.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is authorized to purchase a replacement vehicle from Kendall
Ford under the State of Alaska Department of Transportation contract#1900-14-2, for an amount
not-to-exceed$29,557.00,with funding to come from the Motor Pool Fund,as approved in the 2014
t.., budget.
CITY OF SEWARD, ALASKA
RESOLUTION 2014-079
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Section 2.Competitive bids will be solicited for the purchase of the flatbed and accessories,
utilizing a portion of the remaining funds allocated for Unit#120 in the Motor Pool Fund, and will
be brought forth to Council for approval, via resolution.
Section 3. The 1988 GMC Flatbed,unit#120 is declared surplus to the City's needs and can
be sold to the public.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13`" day of
October 2014.
THE CITY OF SEWARD,ALASKA
i3NO/aW4h-
can Bardarson, Mayor
AYES: Keil, Casagranda, Terry, Squires, Butts, Bardarson, Darling
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
r�tGC A‘/
hanna r"ey, CMC
ity Clerk
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Council Agenda Statement
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Meeting Date: October 13, 2014 _1;1*c4pa
Through: Jim Hunt, City Manager 4
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From: W.C. Casey, Public Works Director
Agenda Item: Authorizing the City Manager to purchase a replacement vehicle for the
Public Works department.
BACKGROUND &JUSTIFICATION:
The FY 2014 Motor Pool Budget approved by Council Resolution 2013-090 included $75,000 to
replace Public Works' Unit #120, a 1988 GMC 3500 diesel 4x2. This vehicle is a medium duty
flatbed truck for operations and maintenance,utilized by Public Works.The replacement plan of this
vehicle is based on years of age(26) and wear on vehicle parts. Due to the age of the vehicle, it is
often difficult to find parts and often have to use used parts for repairs. The current mileage on this
vehicle is 168,512.
The replacement vehicle will be a gas powered Ford F450 4x2, with regular cab and chassis and
standard work truck specs. Once the cab and chassis have been purchased,Public Works staff will
seek competitive bids for the lift bed and accessories and bring it to Council for approval, via
resolution.The list price of the cab and chassis is$29,557 leaving adequate funds available for a flat
bed and accessories to come in under the$75,000 budget.
INTENT:
Authorize the purchase a flatbed for the Public Works Department.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other(list): 2014 Motor Pool Fund X
FISCAL NOTE:
Funding for this vehicle was previously appropriated in the 2014 Budget. The budgeted amount for
replacement of Unit#120 is$75,000. Total estimated cost of replacement vehicle including lift bed
is less than $50,000.
Approved by Finance Department: A�.� UU J
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approve Resolution 2014-079, authorizing the City Manager to approve the purchase of a
Ford F450 4X2 Cab and Chassis for the Public Works department.
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