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Home My WebLink AboutRes2014-098 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2014-098 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RESCINDING RESOLUTION 2014-079 AND AUTHORIZING THE PURCHASE OF A REPLACEMENT VEHICLE FOR THE PUBLIC WORKS DEPARTMENT, UNIT#120, IN AN AMOUNT NOT-TO-EXCEED $30,643 WHEREAS, the FY2014 Motor Pool Budget approved by Council Resolution #2013-090 included$75,000 to replace Public Works' Unit#120,a 1988 GMC3500 Diesel 4X2 GMC Flat Bed Pickup; and WHEREAS,on October 13,2014,the City Council passed resolution 2014-079,authorizing the City Manager to purchase a 2015 Ford F450 from Kendall Ford, utilizing the State of Alaska's Department of Transportation procurement procedure, for an amount not-to-exceed $29,557; and WHEREAS, Kendall Ford is now under new ownership and no longer participates in the State of Alaska Department of Transportation Contract program; and WHEREAS, Cal Worthington Ford is a participant in the State of Alaska Department of Transportation contract#CA1900-14-1, offering the same vehicle for $30,643; and WHEREAS,the replacement vehicle will be a gas powered,2015 Ford F450 3500 4X2 Cab and Chassis with standard work truck specifications, utilizing the State of Alaska Department of Transportation procurement procedures; and WHEREAS,this vehicle is needed for many routine maintenance jobs by most departments within Public Works; and WHEREAS,the replaced vehicle will be sold at the next surplus sale, with proceeds to be deposited in the Motor Pool Fund; and WHEREAS, purchasing this replacement vehicle will not increase the department budget; and WHEREAS, once the cab and chassis has been purchased, Public Work Staff will solicit bids for the lift bed and accessories, to be deducted from the remaining portion of the $75,000, previously allocated for Unit#120 in the Motor Pool Fund; and WHEREAS, Seward City Code 6.10.120(b) exempts from competitive procurement requirements/purchases which utilize competitive bids obtained by other government units, and .., Public Works is purchasing this vehicle utilizing the State of Alaska purchasing contract. CITY OF SEWARD, ALASKA RESOLUTION 2014-098 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council hereby rescinds Resolution 2014-079 to purchase a Ford F450 3500 from Kendall Ford under the State of Alaska Department of Transportation contract#1900-14- 2. Section 2. The City Manager is authorized to purchase a replacement vehicle from Cal Worthington under the State of Alaska Department of Transportation contract#CA1900-14-1,for an amount not-to-exceed$30,643.00,with funding to come from the Motor Pool Fund,as approved in the 2014 budget. Section 3. Competitive bids will be solicited for the purchase of the lift bed, utilizing a portion of the remaining funds allocated for Unit#120 in the Motor Pool Fund,and will be brought forth to Council for approval, via Resolution. Section 4. The 1988 GMC Flatbed,unit#120 is declared surplus to the City's needs and can be sold to the public. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day of December 2014. THE CITY OF SEWARD,ALASKA can Bardarson, Mayor AYES: Keil, Casagranda, Squires, Butts, Darling, Bardarson NOES: None ABSENT: Terry ABSTAIN: None ATTEST: , ./aahavimrit Jshanna , MC 00 s I ity Clerk •.••y •F S 0441'•., •' c •• o O .. �,'� (City Seal) .*** ' • r • \ e SEAL CF T • • . S 1 • i ,,F�OF$A�P •' .• Council Agenda Statement ' 4 Of sE� 9 p Meeting Date: December 8, 2014 Through: Jim Hunt, City Manager �tAS�P From: W.C. Casey, Public Works Director Agenda Item: Rescind Resolution 2014-079 and authorize the City Manager to purchase a replacement vehicle from Cal Worthington Ford and new resolution for purchase. BACKGROUND &JUSTIFICATION: The FY 2014 Motor Pool Budget approved by Council Resolution 2013-090 included $75,000 to replace Public Works' Unit #120, a 1988 GMC 3500 Diesel 4x2. This vehicle is a medium duty flatbed truck for operations and maintenance, utilized by most departments in Public Works. The replacement plan of this vehicle is based on years of age(26)and wear on vehicle parts. Due to the age of the vehicle, it is often difficult to find replacement parts and we are forced to find used parts from the salvage yard. The current mileage on this vehicle is 168,512. On October 13,2014,Council passed resolution 2014-079 authorizing the City Manager to purchase a replacement vehicle from Kendall Ford utilizing the State of Alaska's procurement procedures for the Light Duty Vehicle Contract,for an amount not-to-exceed$29,557. Kendall Ford is now under new ownership and no longer participates in the State's program,requiring us to purchase the vehicle through a new vendor. Cal Worthington is a participant in the Light Duty Vehicle program under Contract #CA1900-14-1 and has offered the same vehicle for $30,643 and a new resolution is required. The replacement vehicle will be a gas powered 2015 Ford F450 4x2, with regular cab and chassis and standard work truck specs. Once the cab and chassis has been purchased, Public Works staff will seek competitive bids for the lift bed and accessories and bring it to Council for approval, via Resolution.Though the cab and chassis are slightly higher in price,there will still be adequate funds available for the additional purchase of the lift bed and accessories to come in under the $75,000 budget. INTENT: To rescind Resolution 2014-079 authorizing the City Manager to purchase a replacement vehicle from Kendall Ford, and allowing the purchase of the vehicle from Cal Worthington Ford for an amount not-to-exceed $30,643. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X 3. Other(list): 2014 Motor Pool Fund X FISCAL NOTE: Funding for this vehicle was previously appropriated in the 2014 Budget. The budgeted amount for replacement of Unit#120 is$75,000. Total estimated cost of the replacement vehicle including lift bed and accessories will be less than $75,000. Approved by Finance Department: ,ce .J -hatileD ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2014- oil , authorizing the City Manager to purchase a 2015 Ford F450 4X2 Cab and Chassis from Cal Worthington Ford.