The URL can be used to link to this page

Home My WebLink AboutRes2014-099 Sponsored by: Hunt `r.. CITY OF SEWARD, ALASKA RESOLUTION 2014-099 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RESCINDING RESOLUTION 2014-078 AND AUTHORIZING THE PURCHASE OF A REPLACEMENT VEHICLE FOR THE PUBLIC WORKS DEPARTMENT,UNIT#131,IN AN AMOUNT NOT-TO-EXCEED $32,929 WHEREAS,the FY 2014 Motor Pool Budget approved by Council Resolution#2013-090 included$62,000 to replace Public Works' Unit#131, a 1993 3500 4X4 Chevy cab and chassis with a utility box; and WHEREAS,on October 13,2014,the City Council passed resolution 2014-078,authorizing the City Manager to purchase a Ford F450 from Kendall Ford, utilizing the State of Alaska's Department of Transportation procurement procedures, for an amount not-to-exceed $31,865; and WHEREAS,Kendall Ford is under new ownership and no longer participates in the State of Alaska Department of Transportation Light Duty Vehicle Contract program; and WHEREAS, Cal Worthington Ford is a participant in the State of Alaska Department of irmo Transportation Light Duty Vehicle Contract#CA1900-14-1,offering the same vehicle for$32,929; and WHEREAS, the replacement vehicle will be a 2015 F450 3500 4X4 cab and chassis with standard work truck specifications utilizing the State of Alaska Department of Transportation procurement procedures; and WHEREAS,once the vehicle has been purchased,Public Work Staff will solicit quotes for the utility box which are estimated to cost roughly$26,000; and WHEREAS,the replaced vehicle will be sold at the next surplus sale of the City of Seward, which will be deposited in the Motor Pool Fund for the department; and WHEREAS, Seward City Code 6.10.120(b) exempts from competitive procurement requirements/purchases which utilize competitive bids obtained by other government units, and Public Works is purchasing this vehicle utilizing the State of Alaska purchasing contract. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: CITY OF SEWARD, ALASKA RESOLUTION 2014-099 Section 1. The City Council hereby rescinds Resolution 2014-078 to purchase a Ford F450 3500 from Kendall Ford under the State of Alaska Department of Transportation Light Duty Vehicle Contract#1900-14-2. Section 2. The City Manager is authorized to purchase a replacement vehicle from Cal Worthington Ford under the State of Alaska Department of Transportation contract#CA1900-14-1 for an amount not-to-exceed$32,929 with funding to come from the Motor Pool Fund,as approved in the 2014 budget. Section 3. Competitive bids will be solicited for the purchase of the utility box and accessories, utilizing a portion of the remaining funds allocated for Unit #131 in the Motor Pool fund, and will be brought forth to Council for approval, via resolution. Section 4. The 1993 Chevy Flatbed,unit#131 is declared surplus to the city's needs and can be sold to the public. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day of December 2014. ,,,,, THE CITY OF SEWARD, ALASKA can Bardarson, Mayor AYES: Keil, Casagranda, Squires, Butts, Darling, Bardarson NOES: None ABSENT: Terry ABSTAIN: None ATTEST: vii / Johanna K!, CMC os%%: 0 5.., °°..-, '-2ity Clerk .440 ,RPO ,•.#-ro ▪ /***.. (City Seal) SEA Vii ▪ Z moo.- • ...40 ti� ; #..d> \.NE 1' .•o*�e'`. '''y.;e.OFrAN•r%44. Council Agenda Statement of sets, Meeting Date: December 8, 2014 �: =1,' •90 Through: Jim Hunt, City Manager s1,. '��ASKP From: W.C. Casey, Public Works Director Agenda Item: Rescind Resolution 2014-078 and authorize the City Manager to purchase a replacement vehicle from Cal Worthington Ford and new resolution for purchase BACKGROUND &JUSTIFICATION: The FY2014 Motor Pool Budget approved by Council Resolution 2013-090 included $62,000 to replace Public Works'Unit#131,a 1993 Chevy 3500 4x4. This vehicle is a medium duty truck with a utility box for operations and maintenance, utilized by most departments in Public Works. It is used to provide vehicle maintenance and repairs in the field,as well as used to fuel equipment when away from the shop. The replacement plan of this vehicle is based on years of age(21)and wear on vehicle parts. Due to the age of the vehicle, it requires frequent repairs and is not reliable. On October 13,2014,Council passed resolution 2014-078 authorizing the City Manager to purchase a replacement vehicle from Kendall Ford utilizing the State of Alaska's procurement procedures for the Light Duty Vehicle Contract,for an amount not-to-exceed$31,865. Kendall Ford is now under new ownership and no longer participates in the State's program,requiring us to purchase the new vehicle through another vendor. Cal Worthington is a participant in the Light Duty Vehicle program under Contract #CA1900-14-1, and has offered the same vehicle for $32,929. This action will rescind resolution 2014-078 and replace it with a new one for the purchase. The replacement vehicle will be a gas powered 2015 Ford F450 4x4, with regular cab and chassis and standard work truck specs. Once the cab and chassis has been purchased, staff will obtain competitive quotes to add a utility box and accessories to the truck and bring it forth to Council for approval,via Resolution. Though the cab and chassis are slightly higher in price,there will still be adequate funds available for the additional purchase of the utility box and accessories to come in under the$62,000 budget. INTENT: To rescind Resolution 2014-078 authorizing the City Manager to purchase a replacement vehicle from Kendall Ford, and allowing the purchase of the vehicle from Cal Worthington Ford for an amount no-to-exceed $32,929. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X 3. Other(list): 2014 Motor Pool Fund X FISCAL NOTE: Funding for this vehicle was previously appropriated in the 2014 Budget. The budgeted amount for the replacement of Unit#131 is$62,000. The total estimated cost of replacing the vehicle,including the work box and accessories are less than$62,000. Approved by Finance Department: It .s4 7 ATTORNEY REVIEW: Yes No X RECOMMENDATION: .q�A Council approve Resolution 2014- ,authorizing the City Manager to purchase a 2015 Ford F450 4X4 cab and chassis from Cal Worthington Ford.