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Home My WebLink About01262015 City Council Packet Seward City Council Agenda Packet . r r. _____ __. _ : Aar .111111111111 . ' ,;19 - 1 . ....... . i . • Vii0's i .. . . , ,‘,... _ _ �.- .� -mac" — _ • w iii' 'I_ i _ pi 1.5s.., • ., III- 1 k* , . , i ",.,.. _ ... _ __. t . . \*■, _ FM/ft , _ likill.111: illihira"-.4 Nil Bear Jump 2015! . .R January 26, 2015 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska kittid CITY COUNCIL MEETING AGENDA'$ All-America City 1 ' ®r {Please silence all cellular phones during the meeting} �co January 26, 2015 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2015 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Vice Mayor have signed in will be given the first opportunity to speak. Time is Term Expires 2016 limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated by Term Expires 2016 asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, Christy Terry the item is returned to the Regular Agenda] Council Member Term Expires 2015 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS David Squires A. Proclamations and Awards—None Council Member Term Expires 2015 B. Chamber of Commerce Report C. City Manager's Report Dale Butts D. Port and Commerce Advisory Board Annual Report Council Member E. Other Reports and Presentations—None Term Expires 2016 Iris Darling Council Member Term Expires 2015 James Hunt City Manager Johanna Kinney City Clerk Eric Wohlforth City Attorney City of Seward, Alaska Council Agenda January 26, 2015 Page 1 7. PUBLIC HEARINGS —None 8. UNFINISHED BUSINESS—None 9. NEW BUSINESS A. Resolutions 1. Resolution 2015-006, Determining It Is In The Public's Best Interest To Waive The Competitive Bid Process Requirements And Approving A Sole Source Purchase With L. N. Curtis & Sons In An Amount Not To Exceed $65,461.90 For The Purchase Of Interoperable Extrication Equipment For The Seward Fire Department And Moose Pass Fire & EMS, And Appropriating Funds Pg. 3 2. Resolution 2015-007, Approving An Amendment To The Employment Agreement With The City Manager, And Appropriating Funds Pg. 17 3. Resolution 2015-008, Requesting A $50,000 Grant From The Kenai Peninsula Borough To Update The City Of Seward's Comprehensive Plan Pg. 20 4. Resolution 2015-009, Adopting An Alternative Allocation Method For The FY2015 Shared Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In The Cook Inlet Fisheries Management Area Pg. 22 5. Resolution 2015-010, Retroactively Amending The 2014 Budget To Record Expenditures Of $969,955.36 Paid By The State Of Alaska On Behalf Of The City Toward The City's Public Employees Retirement System Liability For The Period July Through December, 2014 Pg. 27 B. Other New Business Items *1. Appoint Maureen Sheehan to the Seward Recreation Committee .Pg. 32 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. Update on R/V Sikuliaq Homecoming (Bardarson) Pg. 35 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda January 26, 2015 Page 2 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,DETERMINING IT IS IN THE PUBLIC'S INTEREST TO WAIVE THE COMPETITIVE BID PROCESS REQUIREMENTS AND APPROVING A SOLE SOURCE PURCHASE WITH L.N. CURTIS & SONS IN AN AMOUNT NOT TO EXCEED $65,461.90 FOR THE PURCHASE OF INTEROPERABLE EXTRICATION EQUIPMENT FOR THE SEWARD FIRE DEPARTMENT AND MOOSE PASS FIRE AND EMS; AND APPROPRIATE FUNDS WHEREAS,the City of Seward has accepted,by Resolution 2014-081, the 2014 Homeland Security Grant Program (SHSP) reallocation of grant funds; and WHEREAS,this grant must be used to purchase interoperable extrication equipment for the Seward Fire Department and Moose Pass Fire&EMS,thereby promoting compatibility between the area-wide emergency responders; and WHEREAS,the Bear Creek Fire Department currently has Hurst extrication equipment,and mutual aid agreements with Seward Fire and Moose Pass Fire&EMS,and all three agencies work and train together with emergency response equipment; and WHEREAS, L.N. Curtis & Sons are the sole distributors for the entire Western United States and the only agent and representative in Alaska authorized to distribute, train and maintain Hurst extrication equipment; and WHEREAS, pricing provided by L.N. Curtis & Sons is General Administration Services pricing which meets the competitive bid requirements of the City of Seward purchasing code 6.10.120; and WHEREAS,Seward City Code 6.10.120(A)5 allows for the sole sourcing of"Specialized products and professional services" when "supplies, materials, equipment or contractual services which can only be furnished by a single dealer, or which have a uniform published price;" and; WHEREAS,Seward City Code also allows sole sourcing is allowed under section 6.10.120 (A) 7. "To contractual services purchased from a public utility corporation at a price or rate determined by state or other government authority.", and; WHEREAS, it is in the public's interest to waive the competitive bid process outlined in Seward City Code to facilitate expeditious purchase of interoperable extrication equipment manufactured by Hurst and distributed by L.N. Curtis & Sons. CITY OF SEWARD, ALASKA RESOLUTION 2015-006 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council hereby determines it is in the public's best interest to waive the competitive bid process requirements outlined in SCC 6.10.130, in order to facilitate expeditious purchase of interoperable Hurst extrication equipment for the Seward Fire Department and Moose Pass Fire &EMS. This purchase will provide area-wide compatibility of rescue equipment for the good of all communities. Section 2.The City Manager is hereby authorized to approve a purchase agreement with L.N. Curtis& Sons for Hurst equipment including accessories,training and delivery to the Seward Fire Department and Moose Pass Fire &EMS in an amount not to exceed $65,461.90. Section 3. Funding in an amount not to exceed$65,461.90 is hereby appropriated from the State grant account 30025-0000-4251 to the equipment account# 30025-0000-8103. Section 4. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of January, 2015. THE CITY OF SEWARD,ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Council Agenda Statement ♦ of sett, Meeting Date: January 26, 2015 ;°►-' �'�a Through: Jim Hunt, City Manager - ,,'. itASKP From: Edward Athey, Fire Chief Agenda Item: Sole Source request for Hurst Extrication Equipment from L.N.Curtis&Sons BACKGROUND & JUSTIFICATION: Seward Fire Department's vehicle extrication tool was damaged beyond repair during training in May 2014. In October 2014,the City of Seward received a grant from State of Alaska,Department of Homeland Security for the purchase of interoperable extrication equipment for both the Seward Fire Department and our mutual aid partner,Moose Pass Fire&EMS.By Resolution 2014-081,Council accepted this grant for the amount of$65,461.90. Preparing for the purchase we found that our current brand of extrication tools,Amkus,no longer has service,training or distribution capabilities in Alaska.We spoke with our mutual aid partners at Bear Creek Fire Department,who have purchased new Hurst Brand extrication equipment recently.The feedback Bear Creek shared about annual service visits, support and training with the purchase of their Hurst tool extrication equipment was very positive. Emergency response departments in the East Zone of the Kenai Peninsula take great pride in cooperatively serving our communities along with our mutual aid partners. To better accomplish this, we train together and compare our equipment and apparatus purchases. Working with a standard brand of extrication equipment will result in continuity of training and use throughout the area. Beyond that L.N. Curtis and Sons is the sole distributor of Hurst equipment not only for Alaska,but the entire Western United States along with offering General Services Administration pricing. Seward City Code 6.10.120 (A) 5 allows for the sole sourcing of "Specialized products and professional services"when"supplies,materials,equipment or contractual services which can only be furnished by a single dealer, or which have a uniform published price;" Additionally, sole sourcing is allowed under section "7. To contractual services purchased from a public utility corporation at a price or rate determined by state or other government authority." For all these reasons we believe the public's interest is best served by sole sourcing the purchase of interoperable Hurst extrication equipment from L.N.Curtis&Sons. This purchase will include two sets of Hurst brand eDRAULIC extrication equipment (cutters, spreaders and rams). INTENT: To use accepted grant funds from the State of Alaska, Department of Homeland Security, 2014 SHSP grant, in an amount not to exceed $ 65,461.90, for the sole source purchase by means of approved GSA contract pricing, of interoperable Hurst extrication equipment from L.N. Curtis & Sons in accordance with Council approval, and appropriate funds. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here):9.15.255 Adequate Equipment X 3. Other (list):Seward Fire Department SOG 13/Mutual Aid X 4 Mutual Aid Agreement with Moose Pass Volunteer Fire Co. dated June X 2004. FISCAL NOTE: This project is funded 100%by a federal grant with no matching funds required which have been received. Funds for this purchase will be appropriated from the State grant account#30025-0000- 4251 to the equipment account#30025-0000-8103. Approved by Finance Department: i'Gu, 4/1.. � ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approves Resolution 2015- 0°determining that it is in the public interest to waive the competitive bid process outlined in Seward City Code Section 6.10.130, authorizing the City Manager to enter into a sole source purchase agreement with L.N.Curtis&Sons for the procurement of interoperable Hurst extrication equipment in an amount not to exceed $65,461.90, and appropriating funds. 6 Janice Melvin From: John Cefalu <jcefalu @Incurtis.com> Sent: Friday,October 10, 2014 11:58 AM To: Janice Melvin Subject: Re: Hurst Hi Janice Yes,we are the sole distributor for Hurst in the western US. John Cefalu L.N.Curtis and sons Tools For Heroes 629 South Industrial Way Seattle,WA 98108 206 6613296 cell www.LNCURTIS.com On Oct 10, 2014,at 12:34 PM,Janice Melvin<jmelvin @cityofseward.net>wrote: Hello John Is LN Curtis the distributor for Hurst extrication equipment for the State of Alaska? For other states as well? Janice Janice Melvin,Administrative Assistant Seward Fire Department Seward Building Department PO Box 167-Seward, AK 99664 (907)224-3445 phone (907)224-8633 Fax sewardfd(a�citvofseward.net buildinca.cityofseward.net "I saw the angel in the marble and carved until I set him free." -Michelangelo NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon as possible. Spam Not spam Forget previous vote 1 1 Janice Melvin To: Wiles,Jim Subject: RE: Extrication Equipment Thanks-we are working toward that-so I wanted to understand better what you use/have. Thanks Janice From: Wiles, Jim [mailto:jwiles@kob.us] Sent:Tuesday, October 14, 2014 03:29 PM To: Janice Melvin Cc: Bacon, Connie Subject: RE: Extrication Equipment Hurst Edrolics—Battery operated—Spreaders, Cutters and rams—Batteries and chargers.Spreaders purchased in 2012 with the cutters and rams purchased in 2013.All items were purchased through LN Curtis with monies either raised from the fox island cruise or through KPB revenue sharing monies. We also have two ea. Handyman jacks, recipicating saws,air chisels,air bags(high Pressure), K-12 Cutting saw, hand grinder/cutoff, pry bars, billet saw We also have hydraulic Hurst tools that were here when I got here, four years ago.Spreaders,Cutters, and Ram—They are in service on Unit#118—our first run engine We also have a rescue skid that mounts to Unit 143. It's our second in Rescue vehicle for the big crashes. Getting ready to order the Rescue 42 Truck version- stabilization system.This is used for stabilizing vehicles that are unstable like on their sides, upside down or stacked. I have used most of the rescue equipment in the market place and like Hurst for the spreader, cutters and rams.The battery operated tools are twice as powerful as the hydraulic version and are portable, making for operating away from the apparatus possible. It would be nice to have similar equipment to plug and play when on mutual aid calls,as we have had to do in the past. Jim Wiles, Training Captain Bear Creek Fire Service Area 907-224-9202 wk. 907-244-7599 Cell 907-224-3344 fax jwiles @borough.kenai.ak.us From:Janice Melvin [mailto:jmelvin@cityofseward.net] Sent: Tuesday, October 14, 2014 3:10 PM To: Wiles,Jim Subject: Extrication Equipment What brand(s)of extrication equipment does BCF use and what is the newest equipment and what year was it purchased? Thanks Janice Janice Melvin Subject: FW:This is not a test From: John Cefalu [mailto:jcefalu@Incurtis.com] Sent: Monday, December 22, 2014 02:33 PM To: Janice Melvin Cc: Michael Duncan Subject: RE: This is not a test Hi Janice Yes we are able to quote GSA for the Hurst tools. Jolty ( clalti L.N. Curtis and sons Tools For Heroes 629 South Industrial Way Seattle, WA 98108 206 661 3296 cell www.LNCURTIS.com From: Janice Melvin jmailto:jmelvin @cityofseward.net) Sent: Friday, December 19, 2014 4:54 PM To: John Cefalu Subject: RE: This is not a test Hi John We will be trying to purchase new extrication equipment- I believe we got enough on the grant to do this. If GSA works for that- I know finance and the State of Alaska recognize those contracts. Janice Janice Melvin,Administrative Assistant City of Seward Fire Department/Building Department (907)224-3445 I / i 1 s,Qa, � LeAd/a/ha.sid, !! Volkwa ;eei- 1 1 Find a Dealer Page 1 of 2 a/MST l• ll JAWS OF LIFE' PRODUCT SEARCH Rescue Equipment(http://www.jawsoflife.com/en/rescue-equipment) Why HURST(http://www.jawsoflife.com/en/why-hurst) Warranty Registration(http://www.jawsoflife.com/en/warranty; FAQs(http://www.jawsoflife.com/enHags) Events Ihttp://www.jawsoflife.com/en/events) Find a Dealer(http://wwwjawsoflife.com/en/find-a-dealer) home(h!lp.,!wv:v:jar:solhfe.com:./find a dealer Find a Dealer Please make the selections below to find a dealer nearest you.If you cannot find information you need,please contact us lcontact-usl. Country Search Results United States v 1 dealer matched your search State L N Curtis&Sons Alaska 629 S.Industrial Way V. Seattle,WA 98108 Phone:1-800-426-6633 Phone 2:206-622.2875 County fax:206-622-2723 h+� Nwv.In�,rtty_Sp;n lhtto•www urtis(Onf; Kenai Peninsula " ProductsAwlkuc eDRAULIC.14000 PSI,5,000 PSI,Airshore,Vetter Product Category 10,000 PSI 5,000 PSI Airshore Vetter find dealers TlikAfiftril;:ja.pSS DE/ toggfiTOR REChtfulTr49g4OG IHTTP://WWW.JAWSOFLIFE.COM/EN/WHY- (HTTP://WWW.JAWSOFLIFE.COM/EN/FIND- (HTTP://WWW.JAWSOFLIFE.COM/EN/CATALOG HURST/GREEN CROSS) A-DEALER) REQUEST) ,http.//dealeu jawsoflife.coml ihttp://www,jawsoflife com/en/newkkiter; • MARS? JAWS OF LIFE' http://www.jawsoflife.com/en/fiind-a-dealer l b 10/10/2014 • i grra 7400 FE. 1' S yo 4 .)(1)0 sin oe2 Speed and power packed into one game-changing cutter. Six pounds lighter than its predecessor,and just as powerful,the S 700E2 is light years ahead of anything the competition has to date.This battery-powered cutter performs heroic rescues without hoses or a power unit.It's designed to take on current as well as future vehicie construction. Plus,it has 77%more cutting force where you need it. Features and Benefits: Technical Specifications: • Highest cutting performance in the relevant work area • Length:36.2 in/920 mm • Unique blade geometry with three distinct cutting angles • Width: 11.7 in/296 mm • Built for the high-strength steel of today and tomorrow's vehicles • Height: 10.3 in/262 mm • Ergonomically designed star grip permits tool actuation from • Weight:48.1 lbs/21.8 kg almost any gripping position • Cutter Opening: 7.6 in/ 192 mm • Each tool comes with two batteries and one charger • NFPA Cutter Rating:A8/B9/C8/D9/E9 • If needed,you can plug it in for limitless power with the • NFPA 1936 2010 Compliant:Yes eDRAULICTM 110v adaptor 800.537.2659 • 711 N. POST ROAD SHELBY, NC 28150 • JAWSOFLIFE1.COM 4 QHUR (NOM Hurst Jaws of Lite` • Sheet5 5700E2-04 14 JAWS OF LIFE' AV °Ilik Alf; 11111 0 440 d; J// _,,_ ...I:':i`kf%,:-: 411_, lir VI Of 41 0' S377 e2 40 I 4 The S 700E2's little, but powerful, brother. It may be the 700's little brother but it doesn't lack for power.This tool is the perfect extrication cutter and is the most convenient tool for getting to the action.Nearly four pounds lighter than its predecessor,this tool moves quickly at the scene—and past the competition. Features and Benefits: Technical Specifications: • Smaller and lighter than its predecessor • Length: 33.4 in/847 mm • Standard extrication cutter • Width: 8.9 in/225 mm • Ergonomically designed star-grip permits tool actuation from • Height: 10.3 in/262 mm almost any gripping position • Weight: 39.0 lbs/17.7 kg • Curved blade geometry pulls materials to the back of the blade • Cutter Opening: 5.9 in/ 150 mm area for fast, clean action • NFPA Cutter Rating: A7/B8/C6/D7/E7 • Each tool comes with two batteries and one charger • NFPA 1936 2010 Compliant: Yes • If needed, you can plug it in for limitless power with the eDRAULIC 110v adaptor 300.' '- 2o'0 • 711 N. POST ROAD SHELBY, NC 28150 • JAWSOFLtPE.COM HUR . ,,,,,' . Sheet*',',i 1414 JAWS OF LIFE' �OF 400( . 41-41. Y , 42s .04,1* SC Pari soe2 .27,02c 1 01 S.. \ r f Good things do come in small packages. This 34-pound Tactical Combi is a lightweight superhero.And with no hose or power unit,you can get to the job of cutting,ripping and bending steel and saving lives fast. It's perfect for any rescue situation. Features and Benefits: Technical Specifications: • Smaller and lighter than its predecessor • Length: 33.4 in/849 mm • • Perfect for police,military,and first responder teams Width. 8.4 in/215 mm • Height: 10.3 in/262 mm • Ergonomically designed star-grip permits tool actuation from • Weight: 34.4 lbs/15.6 kg almost any gripping position • Spreading Distance: 12.6 in/320 mm • Each tool comes with two batteries and one charger • Max. Spreading Force: 157,366 lbs/700 kN • Max. Pulling Force: 7,644 lbs/34 kN • If needed, you can plug it in for limitless power with a 110v adaptor • NFPA HSF: 6,520 lbs/29 kN • NFPA LSF: 5,400 lbs/24 kN • NFPA HPF: 8,320 lbs/37 kN • NFPA LPF: 6,290 lbs/28 kN • NFPA Cutter Rating: A6B6/C6i D7/E7 • Cutter Opening: 12.6 in/320 mm • NFPA 1936 2010 Compliant: Yes � ST 800.537.2659 • 711 N. POST ROAD SHELBY, NC 28150 • JAW50FLlFE COM .COM =,-014 Hury laws of(Ite° • SheetS SC;50F2-04.1- JAWS OF LIFE' , "°:�� yp. '74 X 4( � A 44 y2., .0. . ' , AlkIN, / // ' • / .- 4, S c 3 ` .. " ' S?e, IP i i 4:41r% It combines cutting, spreading , and being awesome. g The SC 357E2 uses a compact,single integrated design to house a tool that does so much. It cuts;it spreads;it's perfect for first responders who need to be ready to accomplish anything.And do it fast. Features and Benefits: Technical Specifications: • Newly designed hydraulic pump • Length: 36.6 in/929 mm • • More power reserve tor the unexpected Width: 8.8 in/225 mm • Height: 10.3 in/262 mm • Dead man control valve reverts to neutral position if worker's • Weight: 41.4 in/18.8 mm hand slips • Spreading Distance: 14.5 in i 368 mm • Dual pilot check valve sustains load requirements if hydraulic • Max.Spreading Force: 225,483 lbs/1,003 kN flow is interrupted • Max. Pulling Force: 10,791 lbs/48 kN • Ergonomically designed star grip • NFPA HSF: 9,440 lbs/42 kN y g g p permits tool actuation from almost any gripping position • NFPA LSF: 7,190 lbs/32 kN • NFPA HPF: 12,400 lbs/55 kN • Fast opening and closing action for increased speed during • NFPA LPF:8,770 lbs/39 kN time-critical rescues • NFPA Cutter Rating: A7/B7/C7/D71E7 • Cutter Opening: 10.8 in/274 mm • NFPA 1936 2010 Compliant: Yes Ri)6.537.2659 • 711 N. POST WAD SHELBY, NC 28150 • JAWSOFLIF .CDM NHURST !—Nu+;t 'a,,s,•r,ife° • Sheet# .f3575. ,.4.14 JAWS OF LIFE' t, a C 3 �e77-14 R '1_ � t '4'''''s • R SP -,.rF� �m _ .F _ 30,0e, r r 4 ,p. All 10 i a Bends metal. Removes hassles. With no hoses.no power unit and no setup time this newly designed spreader is lighter,smaller and lets nothing get in your way.Its"diamond"surface tips not only have excellent Tip but are designed extremely flat to penetrate the narrowest gaps.This tool is quite frankly the perfect combination of strength, spreading distance and speed- helping it blow past the competition. Features and Benefits: Technical Specifications: • Newly designed hydraulic pump provides weight reduction • Length: 34.7 in/881 mm • • Max spreading force has increased by 14.4 percent Width: 14.0 in/355 mm • Height: 10.3 in/262 mm • Perfect for confined space, structural collapse • Weight: 43.9 lbs/19.9 kg • Diamond tip, standard • Max.Spreading Distance: 23.9 in/608 mm • Ergonomically designed star-grip permits tool actuation from • Max.Spreading Force: 32.600 lbs/ 145 kN almost any gripping position • Max. Pulling Force: 6,300 lbs/28 kN • Each tool comes with two batteries and one charger • NFPA HSF: 9,000 lbs/40 kN • If needed, you can plug it in for limitless power with a 110v • NFPA LSF: 7,400 lbs/33 kN adaptor • NFPA HPF: 4,720 lbs/21 kN • NFPA LPF: 4,050 lbs/18 kN • NFPA 1936 2010 Compliant: Yes 800.537.2659 • 711 N. POST ROAD SHELBY, NC 28150 • JAWSOFLI1 F�OM aHURST JAWS OF LIFE' • sp 3 ioe2 0 • 1 fib An extra-strength spreader for extra-strength rescues. The superior ergonomics,durable construction and"diamond"surface tips make this tool the beast of the eDRAULIC""spreader line.Its strength makes it perfect for urban disaster recovery and traffic accidents. Features and Benefits: Technical Specifications: • Newly developed hydraulic pump provides extra power • Length: 37.6 in/955 mm • Dead man control valve reverts to neutral position if • Width: 13.6 in/345 mm worker's hand slips from control • Height: 10.9 in/276 mm • • Dual pilot check valve sustains load requirements if hydraulic Weight: 52.7 lbs/23.9 kg flow is interrupted • Spreading Distance: 28.5 in/725 mm • Ergonomically designed star grip • Max. Spreading Force: 72,800 lbs/324 kN g y g g p permits tool actuation from almost any gripping • Max. Pulling Force: 9,900 lbs/44 kN • NFPA HSF: 13,000 lbs/58 kN • NFPA LSF: 10,300 lbs/46 kN • NFPA HPF: 7,600 lbs/34 kN • NFPA LPF: 5,800 lbs!26 kN • NFPA 1936 2010 Compliant: Yes i b °HUBBY 3OC.537.2659 • 711 N. POST ROAD SHELBY, NC 28150 • JAWSOFLIFE.COM - ,ur.; ra..s;r;.fe' • .heeta Sr -74.:4 JAWS OF LIFE' Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AN AMENDMENT TO THE EMPLOYMENT AGREEMENT WITH THE CITY MANAGER, AND APPROPRIATING FUNDS WHEREAS,James Hunt has been employed as the City Manager since October 31,2011; and WHEREAS,the City Manager does not participate in standard employee merit step increases or cost of living increases as outlined in the Seward City Code, and any increase in pay or annual leave accrual must be by amendment to the employment agreement; and WHEREAS, Hunt's contract states that the City Council agrees to review Hunt's salary annually and upon a favorable review on the standard City Manager Evaluation and by Council, receive a salary increase; and WHEREAS,per a satisfactory evaluation,the City Council agrees to give a 7%increase,and the effective date of this increase shall be retroactive to November 1, 2014; and WHEREAS,this increase was not already factored into the FY 2015 budget,and requires a budget adjustment of$9,999, including salary and benefits. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. Amendment No. 3 to the City Manager's employment agreement dated October 31, 2011 between the City of Seward and James Hunt, which increases his annual pay by 7%, and City Council has agreed to a five year employment agreement with Hunt is hereby approved. Section 2. The 2015 budget is hereby amended to increase the City Manager Department line items as follows: Salaries(0001-1120-6000)by$7,283 (hourly rate increase from$52.00 to$55.64); Retirement (0001-1120-6201) by $433.00; L/T Retirement (01000-1900-6201) by $1,394; Leave (0001-1120-6200)by$728;Workers Comp(01000-1120-6102)by$50;and Medicare/Fica(01000- 1120-6100) by $111, for a total budget increase of$9,999, with funding from the General Fund undesignated fund balance account no. 01000-0000-3400. Section 3. The effective date of this increase shall be retroactive to November 1,2014. The effective date of the five year employment agreement shall be effective January 26, 2015. I � Agenda Statement eof sew 9 Meeting Date: January 26, 2015 u i `��'o To: City Council BSK From: City Manager James Hunt Agenda Item: Resolution 2015-007,amending the City Manager Employment Agreement CJew-4 tck AtirniAmivetAtut. BACKGROUND & JUSTIFICATION: James Hunt has been employed by the Seward City Council as the City Manager since October 31, 2011. The city manager does not participate in standard employee step increases or cost of living allowances (COLA) as outlined in the Seward City Code, and any increase in pay or annual leave accrual must be by an amendment to the employment agreement. The attached resolution reflects an increase in annual pay by a 7%and City Council has agreed to a five year employment agreement with Hunt. CONSISTENCY CHECKLIST: Yes No NA 1 Comprehensive Plan: X Page 70 "Factors that negatively impact the quality of life—high cost of living." 2 Strategic Plan: X 3 Other: X ATTORNEY REVIEW: Yes No X FISCAL NOTE: This increase has not been factored into the FY 2015 budget, and requires a budget adjustment of $9,999 including salary and benefits. Approved by Finance Department: RECOMMENDATION: Approve Resolution 2015-0",amending the employment contract with James Hunt to allow for a five year employment agreement,7%increase to his annual rate of pay retroactive to November 26, 2014, and amending the 2015 budget. EMPLOYMENT AGREEMENT AMENDMENT #3 City Manager Services for Jim Hunt This is an amendment to the agreement between the City Council of the City of Seward, Alaska, whose address is P.O. Box 167, Seward, Alaska 99664 ("City") and Jim Hunt, whose address is PO Box 3094, Seward, Alaska 99664 ("Hunt"). Amendments: Section 2 is amended to the original employment agreement to read: "2. Hunt shall be paid at the rate of$115,731.20 per year." The effective date of this increase shall be retro to November 1, 2014. Add Section 6 to the original employment agreement to read: "6. City Council has agreed to a five year employment agreement with Hunt." This change is effective January 26, 2015. Except as provided herein, all other terms and conditions of the agreement dated October 10, 2011 and subsequent amendments remain in force and effect. All other provisions of the original agreement remain in effect. DATED this day of January, 2015. CITY OF SEWARD, ALASKA Jean Bardarson, Mayor Jim Hunt, City Manager Johanna Kinney, City Clerk (City Seal) 11 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REQUESTING A $50,000 GRANT FROM THE KENAI PENINSULA BOROUGH TO UPDATE THE CITY OF SEWARD'S COMPREHENSIVE PLAN WHEREAS, Seward City Council approved and adopted the City's Comprehensive Plan with the passage of Resolution 2005-026, on August 8th, 2005; and WHEREAS, the City of Seward's Planning and Zoning Commission completed the Comprehensive Plan ten years ago,in 2005 and an update to that document would be prudent at this time; and WHEREAS,the Kenai Peninsula Borough provides for planning on an area-wide basis in accordance with Alaska Statute 29.40.010; and WHEREAS, the Kenai Peninsula Borough has, in the past, made grant funds available to cities within the borough for comprehensive plan development. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1.The City Council requests grant funding in the amount of$50,000 from the Kenai Peninsula Borough to review and update the City's Comprehensive Plan. Section 2. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of January, 2015. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor ) Council Agenda Statement Meeting Date: January 26, 2015 ' °F sFk9 From: James Hunt, City Manager Agenda Item: Requesting $50,000 from the Kenai Peninsula Borough to Update the Comprehensive Plan BACKGROUND & JUSTIFICATION: A well thought out and publicly vetted Comprehensive Plan serves as a strategic vision for policy makers for growth looking into the future. The City of Seward Comprehensive Plan was approved in 2005. It was compiled by the Planning and Zoning Commission and written with the technical assistance of the Sandy Wasilie of High Tide Writing. The plan is designed to be reviewed and updated regularly. Updating of the current 10 year old plan is prudent due to the recent growth and changes in the Seward area. The Kenai Peninsula Borough has,in the past,made granted funding available to cities to revise their comprehensive plans.Approval of this resolution will begin the process of requesting funding from the Borough for Comprehensive Plan updates. INTENT: To pass a resolution requesting $50,000 from the Kenai Peninsula Borough to update the City of Seward's Comprehensive Plan. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan: Entirety X 2. Strategic Plan (Attract more funding): Page 6 X 3. Alaska Statute 29.40.010 X FISCAL NOTE: There is no financial cost for this request. If requested funds are approved and received they will be appropriated at that time. Approved by Finance Department: 4te ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approves Resolution 2015- QO B requesting$50,000 from the Kenai Peninsula Borough to revise the City's Comprehensive Plan. c1 • Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING AN ALTERNATIVE ALLOCATION METHOD FOR THE FY2015 SHARED FISHERIES BUSINESS TAX PROGRAM, AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS ACTIVITY IN THE COOK INLET FISHERIES MANAGEMENT AREA WHEREAS, Alaska Statute 29.60.450 requires that for a municipality to participate in the FY2015 Shared Fisheries Business Tax Program ("Program"), the municipality must demonstrate to the Department of Commerce, Community and Economic Development that the municipality experienced significant effects during calendar year 2013 from fisheries business activities; and WHEREAS, the Program provides for the allocation of available program funding to eligible municipalities located within fisheries management areas specified by the Department of Commerce, Community, and Economic Development; and WHEREAS, the Program provides for the use, at the discretion of the Department of Commerce, Community, and Economic Development, of alternative allocation methods which may be used within fisheries management areas if all eligible municipalities within the area agree to use this method, and the method incorporates some measure of the relative significant effect of fisheries business activity on the respective municipalities in the area; and WHEREAS, the City Council of the City of Seward, Alaska proposes to use an alternative allocation method for allocating the $44,538.08 in FY2015 funding available within the Cook Inlet Fisheries Management Area, in agreement with all other municipalities in the area participating in the FY2015 Shared Fisheries Business Tax Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,that: Section 1. By this resolution the Council certifies that the City of Seward did experience significant effects during calendar year 2013 from fisheries business activities that occurred within the Cook Inlet fisheries management area, and seeks to apply for funding under the FY2015 Shared Fisheries Business Tax Program. Section 2. All eligible communities in the Cook Inlet fisheries management area will receive fifty percent (50%) divided equally and fifty percent(50%) divided on a per capita basis. CITY OF SEWARD, ALASKA RESOLUTION 2015-009 Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of January, 2015. THE CITY OF SEWARD,ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk a3 COUNCIL AGENDA STATEMENT Meeting Date: January 26, 2015 "' S��i► � � J- Through: James Hunt,City Manager �f .� From: Kristin Erchinger,Finance Director AT ( • Agenda Item: 2015 Shared Fisheries Business Tax and Landing Tax Program BACKGROUND&JUSTIFICATION: The City of Seward is required to apply to the State of Alaska Department of Community and Economic Development(DCED)each year,to qualify for funding under the State's Shared Fisheries Business Tax Program and the State Landing Tax Allocation. The purpose of the program is to provide for a sharing of state fish tax collected outside municipal boundaries, with municipalities that have been affected by fishing industry activities. This program is different from the state fish tax sharing program which shares fish tax revenues collected inside municipal boundaries. This is the 22nd year of this program, and municipalities across the state will share tax revenues from 2013 fisheries activity as reported by fish processors on their fish tax returns. The law that created this program requires that funding be allocated first to fisheries management areas across the state based on the level of fish processed in each area, compared to the total fish processed for the whole state. Then, funds are allocated among the municipalities located within each fisheries management area, based on the relative level of impacts experienced by each municipality. Seward is located in the Cook Inlet Fisheries Management Area, which includes Anchorage, Homer, Kenai, Kenai Peninsula Borough, Kachemak, Seldovia, Soldotna, and Seward. The State's FY2015 Shared Fisheries Business Tax Program allocation to be shared within this area is $44,538.08, down $13,364.92 from the prior year,and approximately$39,000 down over the past three years. The Landing Tax Allocation to be shared within this area is approximately$1,343.87. In fisheries management areas where the program allocation is greater than $4,000 multiplied by the number of municipalities in the area, program regulations provide for a "long-form" application. In the Cook Inlet Fisheries Management Area, the threshold value is $32,000 (8 municipalities x $4,000). The final deadline for submitting application for the FY2015 Shared Fisheries Business Tax and Landing Tax Program is February 15,2015. The long-form application provides for a "standard" and an "alternative" method of funding allocation. The City of Seward will file under the alternative method. Standard Method: Under this method, each municipality must determine and document the cost of fisheries business impacts experienced by the community in 2013. Once the impacts have been established for each of the municipalities, the DCED will calculate the allocation for each municipality using the following formula: One-half of the available funding is divided among participating municipalities on the basis of the relative dollar amount of impact in each community. The other half of the available funding is divided among municipalities based on the relative dollar amount of impact per capita in each community. Alternative Method: Alternative allocation methods may be proposed by the municipalities within the area. DCED will consider approving the use of a proposed alternative method only if all the municipalities in the area agree to use the method, and if the method includes some measure of the relative effects of the fishing industry on the respective municipalities in the area. The short-form method allocates the available funds by sharing 50% of the funds equally among the participating municipalities, and allocating the remaining 50% on a per-capita basis. The information required by the long-form application would be difficult and time-consuming to obtain. Therefore, it is proposed that municipalities in our area use the alternative method and that we further agree that the allocation method be the same method used in the short form allocation. Given the small amount of additional funding that the City might gain by utilizing the standard method, compared to the additional time required to complete the application, it is our recommendation that the city of Seward agree to use the alternative method and agree that 50% of the funds will be allocated equally among the participating municipalities, and the remaining 50% allocated on a per-capita basis. This will be the fourteenth consecutive year of using this method. INTENT: The intent of this action is to authorize the City to participate in the Alternative Method of computing Shared Fisheries Business Tax. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan(document source here): X 2. Strategic Plan(document source here): X 3. Other(list): X ATTORNEY REVIEW: Yes X No FISCAL NOTE: Using this same allocation method, Seward expects to receive approximately $2,930.20 of the total available $44,538.08 in Shared Fisheries Business Tax Allocation, and $88.41 of the total available $1,343.87 in Landing Tax Allocation. Approved by Finance Department: ,,f, _ c11,1p RECOMMENDATION: 160C Council approve Resolution 2015- - adopting an alternative method for the FY2015 Shared Fisheries Business Tax Program, and certifying that this allocation method fairly represents the distribution of significant effects of fisheries business activity in the Cook Inlet Fisheries Management Area and authorize the city manager to apply for funds from the Shared Fisheries Business Tax Program. FY 15 Shared Fisheries Business Tax Program FMA 14: Cook Inlet Area FY 15 Landing Tax Allocation $1,343.87 Alternative Method* Total allocation: 50% Divided 50% per capita $44,538.08 $22,269.04 $22,269.04 Calculated Calculated Community Population 50%divided share 50%per capita share Allocation Allocation Anchorage 301,134 $2,783.63 $17,747.69 $20,531.32 $619.50 Homer 5,136 $2,783.63 $302.70 $3,086.33 $93.13 Kachemak 455 $2,783.63 $26.82 $2,810.45 $84.80 Kenai 7,247 $2,783.63 $427.11 $3,210.74 $96.88 Kenai Pen Boro 56,862 $2,783.63 $3,351.23 $6,134.86 $185.11 Seldovia 245 $2,783.63 $14.44 $2,798.07 $84.43 Seward 2,487 $2,783.63 $146.57 $2,930.20 $88.41 Soldotna 4,284 $2,783.63 $252.48 $3,036.11 $91.61 Totals 377,850 $22,269.04 $22,269.04 $44,538.08 $1,343.87 tT Community Count 8 *All municipalities share 50% of allocation equally; share remaining 50% on a per capita basis. Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RETROACTIVELY AMENDING THE 2014 BUDGET TO RECORD EXPENDITURES OF $969,955.36 PAID BY THE STATE OF ALASKA ON BEHALF OF THE CITY TOWARD THE CITY'S PUBLIC EMPLOYEES RETIREMENT SYSTEM LIABILITY FOR THE PERIOD JULY THROUGH DECEMBER, 2014 WHEREAS, in accordance with the 2014 Alaska State Legislature's passage of Senate Bill 119, the State of Alaska Department of Administration, Division of Retirement & Benefits ("DRB") contributed $372,955.97 on behalf of the City of Seward from January through June, 2014 and $969,955.36 from July through December, 2014, for a total contribution of $1,342,911.33 on the City of Seward's behalf, reflecting the 13.68% difference between the actuarially required contribution rate of 35.68% as adopted by the Alaska Retirement Management Board' and the 22% employer "capped" rate established by SB53; plus additional funds were allocated in SB119 bringing the State's on-behalf rate for FY2015 to 64.41%; and WHEREAS, this July through December, 2014 contribution represents $969,955.36 toward pension costs and $0.00 toward healthcare costs, on behalf of the City; and WHEREAS, in accordance with generally accepted accounting principles, the City must record payments made on its behalf, and must therefore amend the 2014 Budget to account for both the expenditures paid on behalf of the City, and the corresponding revenues paid by the State of Alaska Department of Administration; and WHEREAS, failure to amend the budget to reflect the State's payments on-behalf of the City, will result in an imbalance between the actual and budgeted revenues and expenditures, giving the appearance of revenues and expenditures exceeding the annual budget as approved by the Seward City Council. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: I The ARC reflects normal cost rate of 11.49% plus past service cost rate of 24.19%, and is further expressed as pension costs of 16.47%, healthcare costs of 15.84%,and DCR normal cost of 3.37%. CITY OF SEWARD, ALASKA RESOLUTION 2015-010 Section 1. The 2014 Operating Budget shall be amended to appropriate $969,955.36 as follows: $631,543.29 from State grant revenues accounts 01000-0000-4201 to various General Fund department expense accounts 01000-XXXX-6201; $106,380.96 from State grant revenues account 11000-2000-5920 to Harbor department expense accounts 11000-XXXX-6201; $145,511.48 from State grant revenues account 15000-0000-5920 to Electric department expense accounts 15000-XXXX-6201; $46,061.92 from State grant revenues account 17000-0000-5920 to Water department expense accounts 17000-XXXX-6201; and $40,457.70 from State grant revenues account 18000-0000-5920 to Wastewater department expense accounts 18000-XXXX- 6201. Section 2. This resolution shall be retroactive to December, 2014. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of January, 2015. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) COUNCIL AGENDA STATEMENT Meeting Date: January 26, 2015 of SFw Through: James Hunt, City Manager ,, J 4tASKP From: Kristin Erchinger, Finance Director Agenda Item: 2014 Retroactive Budget Amendment appropriating State PERS on-behalf contributions of$969,955.36 for July through December 2014 BACKGROUND & JUSTIFICATION: The 2013 State legislature passed House Bill 65 appropriating $312,472,952 directly to PERS on behalf of Alaska municipalities, to help offset retirement liability costs to local taxpayers. The City of Seward's portion of this appropriation (for the period January 1 through June 30, 2014) was $372,955.97, and was appropriated in Resolution 2014-093. The 2014 State legislature passed Senate Bill 119 appropriating $1 Billion directly to PERS on behalf of Alaska municipalities. The City's portion of this appropriation (for the period July through December 31, 2014 is $969,955.36. The combined total of$1,342,911.33 for 2014 is being paid directly to the City's PERS account with the State of Alaska Division of Retirement & Benefits. While the funds did not come through the City, we are nonetheless required to account for the State's contribution as both revenue and expense/expenditure on the City's financial statements. In 2008, Senate Bill 125 was passed, capping the annual PERS contribution rates for employers at 22%, and creating a cost-sharing plan in which all employers pay the same employer contribution rate. This was a departure from the previous plan, in which every employer was assigned a different employer cost rate, depending on their individual experience. The attached spreadsheet lists the PERS employer contribution rates as established by the Alaska Retirement Management Board, itemizing the portion of the overall rate covered by the State of Alaska on-behalf of municipal employers, as well as a history of the amount paid by the State on behalf of the City of Seward since 2006. Municipal governments in Alaska have benefited significantly from the State's coverage of PERS costs in excess of 22%. However, it is important to note that the legislature may, at any time, modify the amount of subsidy provided by the State toward PERS contributions. Any future reduction in the State's current practice of covering contribution rates exceeding 22%, will equate to equivalent additional required contributions by the City. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan(document source here): X 2. Strategic Plan(document source here): X 3. Other(list): X CITY OF SEWARD N2015-0tO FISCAL NOTE: The State's contribution of$969,955.36 is considered a State grant award and is recognized as such on the City's financial statements, with an equivalent amount recorded as retirement expense/expenditure, allocated on a pro-rata basis, to each department's operating budget. Since 2006, the State of Alaska has contributed a total of $4,070,658 toward the City of Seward's portion of the Public Employees Retirement System unfunded liability. Approved by Finance Department ,u,� ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2015- 00 retroactively amending the 2014 Operating Budget by appropriating $969,955.36 from State grant revenues, to various Fund retirement expense accounts, on a pro-rata basis. CITY OF SEWARD-PUBLIC EMPLOYEES'RETIREMENT SYSTEM CONTRIBUTIONS BY THE STATE OF ALASKA ON THE CITY'S BEHALF Total ARM Board Adopted Rate Past Svc Past State rate State contribution Cost as Unfunded Funding Rate Pension Healthcare Normal cost Total Normal Service paid on-behalf on behalf %of Liability at Ratio on Year Normal cost Past svc cost Pension Normal cost Past svc cost Healthcare DCR ARC• Cost Cost of Seward of Seward Total Rate(b) 30-Jun Valuation 2014 2.79% 13.68% 16.47% 5.33% 10.51% 15.84% 3.37% 35.68% 11.49% 24.19% 13.68% $ 1,342,911 (a) 67.8% 60.8% 2013 2.55% 12.90% 15.75% 6.12% 11.26% 20.09% 3.01% 35.84% 11.68%_ 24.16% 13.84% $ 689,220 67.4% $ 7,830,133 60.8% 2012 2.52% 12.13% 14.65% 5.76% 10.35% 16.11% 2.73% 33.49% 11.01% 22.48% 11.49% $ 625,512 67.1% $ 7,460,331 61.3% 2011 2.65% 7.33% 9.98% 6.68% 11.30% 17.98% 27.96% 9.33% 18.63% 5.96% $ 540,734 66.6% $ 6,926,776 63.0% 2010 2.91% 7.34% 10.25% 6.55% 10.85% 17.40% 27.65% 9.46% 18.19% 5.65% $ 265,843 65.8% $ 6,975,028 61.5% 2009 3.82% 7.09% 10.91% 9.90% 14.41% 24.31% 35.22% 13.72% 21.50% 13.22% $ 420,412 61.0% $ 6,336,393 61.8% 2008 4.57% 4.38% 8.95% 9.91% 13.65% 23.56% 32.51% 14.48% 18.03% 10.51% 55.5% $ 4,848,035 69.5% 2007 $ 4,669,973 68.0% 2006 $ 186,026 $ 5,347,505 62.8% 2005 $ 4,401,922 65.7% Cumulative total: $ 4,070,658 *ARC-Actuarial Required Contribution Rate V" C:\Corel Data\PERS\SEWARD_PERS_Rates.xls,1/10/2015 Agenda Statement f.,,of seise, Meeting Date: January 26, 2015 g ary a To: Mayor and City Council \! �l J gAtcP From: Johanna Kinney, City Clerk Agenda Item: Appoint Maureen Sheehan to the Seward Recreation Committee, a Special Ad Hoc Citizen Advisory Committee BACKGROUND & JUSTIFICATION: At their December 8,2014 Meeting,the City Council and Mayor directed to extend the term of the Seward Recreation Committee for an additional year, through 2015. The City Council also directed the City Clerk to solicit interest of the public to fill a vacant seat, to bring the group to a seven member committee. The City Clerk solicited letters of interest from December 19,2014 to January 6,2015. One letter was received by Maureen Sheehan. City Council Rules of Procedure, Rule 29: (d) Special Ad Hoc citizen advisory committees may be created by the Council for a particular purpose. Committee members shall be appointed by the Mayor, with the advice and consent of the Council. The Mayor shall appoint the chair of the committee. Citizen study committees shall sunset at the end of their mission, but no later than the end of each fiscal year unless specifically continued by the Council thereafter for a specified time period. One Council member, and one alternate Council member, may be appointed as a member and liaison of a citizen advisory committee. (e) Committees may make recommendations on proposed programs, services, ordinances, and resolutions within their area ofresponsibility before action is taken by the Council. The Committee Chair may present the recommendations of the committee during the discussion of the item of business. Employees shall staff the various committees as directed by the City Manager, but no staff person shall serve as a voting member of a council or citizen study committee. (g) Minutes need not be taken of committee meetings. RECOMMENDATION: • Appoint Maureen Sheehan to the Seward Recreation Committee. �'�of sett, J l KP SOLICITING PUBLIC INTEREST FOR ONE NEW MEMBER TO JOIN THE SEWARD RECREATION COMMITTEE On behalf of the Seward City Council, the City Clerk is soliciting citizens of Seward and the surrounding area interested in serving on the Special Ad Hoc Citizen Advisory Seward Recreation Committee. The committee is seeking one new member to replace a vacant seat. The committee usually meets the first and third Wednesday each month at noon. Locations vary; past meetings have been held at the library, local restaurants, and the Teen & Youth Center. If you are interested in being on such a committee, please submit a letter of interest to the Office of the City Clerk either in person at City Hall, mail to PO Box 167, Seward, AK 99664 (Attn: City Clerk), or email to clerk @cityofseward.net no later than 5:00 p.m. on Tuesday, January 6, 2014. POSTED: Friday, December 19, 2014 City Hall bulletin board U.S. Post Office Harbormaster's Building www.cityofseward.us Remove on 1/7/14 December 30, 2014 Maureen Sheehan Q 907-224-6771 Cell 907-422-0076 ;r _V G" LJA 9,0I-D maureensheehan @hotmail.com �atk Dear Seward Recreation Committee, My name is Maureen Sheehan and I am interested in joining Your committee I have been to most of your meetings so I already know what your plans are and what you want to happen in the community and would like to see some of the things happen. I also would like to see that and be a part of it. I am also interested in find new things and utilizing what we have here Seward. So I hope you will consider me to join your committee Thank You Maureen Sheehan \\(NOLLI.:66).4\ jecA 34 R/V Sikuliaq Homecoming Events Ketchikan- February 10, 2015 The ship will be docked at Berth IV Community Tours- 1-4 p.m.—Check in at the Visitor's Information Center, 417 Water Street Community Reception-4:30-6:30 p.m. at the Fish Pirate's Saloon, 76 Front Street Hotel Information There is a block of 10 rooms at the Gilmore Hotel. Please go to www.gilmorehotel.com, make your reservation and use promo: sikuliaq A special rate of$65.00 per night is being offered with a two-day cancellation notice. Juneau-February 17, 2015 The ship will be docked at the Juneau AJ Dock, 1110 Jacobsen Street Community Tours- 1-4:30 p.m. Community Reception-5:30-7:30 p.m. at the Twisted Fish Company, 550 S. Franklin Street Hotel Information There are no rooms blocked. Seward- March 6, 7,8, 2015 The ship will be docked at Dale Lindsey Terminal Dock Commissioning will take place in the Dale Lindsey Terminal March 6- Community Tours- 1-4:30 p.m. March 7- Commissioning Ceremony- 11 a.m. Community Tours- 12-5 p.m. March 8- Community Tours- 1-4 p.m. Hotel Information Room block at the Breeze Inn 303 N. Harbor Street http://www.breezeinn.com/ When making the reservations, guests should state they are attending the UAF Sikuliaq event. 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