HomeMy WebLinkAbout02092015 City Council Packet Seward City Council
Agenda Packet
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February 9, 2015
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward,Alaska r,\
OV kr:CAW CITY COUNCIL MEETING AGENDA
I ®I {Please silence all cellular phones during the meeting} ¢1'
February 9,2015 7:00 p.m. Council Chambers
Jean Bardarson 1. CALL TO ORDER
Mayor 2. PLEDGE OF ALLEGIANCE
Term Expires 2015 3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who
Vice Mayor have signed in will be given the first opportunity to speak Time is
Term Expires 2016 limited to 3 minutes per speaker and 36 minutes total time for this
agenda item.]
Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member [Approval of Consent Agenda passes all routine items indicated by
Term Expires 2016 asterisk (*). Consent Agenda items are not considered separately
unless a council member so requests. In the event of such a request,
Christy Terry the item is returned to the Regular Agenda]
Council Member
Term Expires 2015 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS
David Squires A. Proclamations and Awards—None
Council Member B. Borough Assembly Report
Term Expires 2015 C. City Manager's Report Pg.3
D. City Attorney's Report
Dale Butts E. Other Reports and Presentations—None
Council Member
Term Expires 2016
Iris Darling
Council Member
Term Expires 2015
James Hunt
City Manager
Johanna Kinney _
City Clerk
Eric Wohlforth
City Attorney
City of Seward, Alaska Council Agenda
February 9, 2015 Page 1
7. P UBLIC HEARINGS—
None
8. UNFINISHED BUSINESS—None
9. NEW BUSINESS
A. Ordinance for Introduction
*1. Ordinance 2015-001, Amending Portions Of Seward City Code §15.10.140.B
Definitions, And §15.10.225 Land Uses Allowed Table, To Allow Storage, Warehouse
And Or Distribution In The Resource Management Zoning District By Conditional Use
Permit Pg. 7
B. Resolutions
*1. Resolution 2015-011, Urging The Alaska Legislature And Governor To Fully Fund
The Municipal Harbor Facility Grant Program In The FY 2016 State Capital
Budget Pg 14
*2. Resolution 2015-012, Supporting The Top Transportation Priorities Established By
The Local Transportation Committee, For The Purpose Of Pursuing State And Federal
Transportation Project Funding ,Pg,20
3. Resolution 2015-013, Providing In-Kind Contributions, Including City Land, For
The Purpose Of Relocating And Constructing A New Animal Shelter.
(Butts/Terry) Pg.24
C. Other New Business Items
*1. Approval of the December 8, 2014 and January 26, 2015 Regular City Council
Meeting Minutes .Pg.25
2. Schedule an executive session to discuss power purchase agreements (Strategy for
the negotiation of labor and other contracts).
3. Discussion on State of Alaska's Department of Transportation Building in Seward.
(Bardarson)
9. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A. Letter to Department of Labor Commissioner Drygas RE: Seward Job
Center... Pg. 40
10. COUNCIL COMMENTS
11. CITIZEN COMMENTS
12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
13. ADJOURNMENT
City of Seward,Alaska Council Agenda
February 9, 2015 Page 2
CITY OF SEWARD Jim Hunt,City Manager
P.O. Box 167 Telephone (907)224-4047
Seward,AK 99664 Facsimile (907)224-4038
MANAGER'S REPORT.
February 9,2015
The following purchase orders for between$10,000 and$50,000 have been approved by the City Manager since
the last council meeting:
• The Harbor requested and received a PO for Alaska Crane Co. $28,190 for crane and operator to
assemble the new 330-ton travel lift.
• The Harbor also requested and received approval for a PO for Spenard Builders Supply
$14,253.81 for wood to re-build the float sections at the NE boat launch ramp.
A. Administration:
(1) Meetings with Mayor and Vice Mayor where, among other things,retooling the CMR reporting timeline
was discussed and approved.
(2) Working on state capital CAPSIS requests and lobbyist teleconferences.
(3) SMIC development plan meeting.
(4) Attended World Trade Center Luncheon in Anchorage.
(5) Worked with Dana Paperman to bring forward a resolution on this council agenda supporting a
transportation plan. '
(6) Teleconference with SOS pets representatives working on the new animal shelter project.
(7) Personnel meetings and interviews for open positions.
B. Harbor:
(1) Two businesses at SMIC advise staff that they are taking steps to apply for the required Stormwater
permits. The permits continue to be a requirement in order to lease the property. Meanwhile a third
business continues to encroach on city property at SMIC and is being charged accordingly.
(2) Staff is continuing to work with the City's appraiser on the re-appraisal process. The draft report is due
February 20,2015.
C. Public Works
(1) The North Seward Water Storage Tank site is cleared and staff is working with CRW on details that
were brought up at the public information meeting on Wednesday January 28th. Those meeting minutes
are attached.
(2) Street Sanding is ongoing and using an inordinate amount of sand. This will likely necessitate a
purchase order for more sand soon.
3
c
North Seward Water Storage Tank& Pumping Facility
Informational Meeting .
1/28/15
Attendees:
W.C. Casey—City of Seward Public Works
Nancy Perea—City of Seward Public Works .
Steve Audette—City of Seward Public Works
Nort Adelmann—City of Seward Public Works
Jason Cournoyer—City of Seward Public Works
John Shank—City of Seward Public Works
Donna Glenz—City of Seward Community Development
Jeff Estes—City of Seward Electric Department
Ryan & Francesca Barnett—Property Owners
Carol Griswold—Property Owner
David Barnett—Property Owner
Brian Ray—Property Owner
Virginia Allen via speaker phone—Property Owner
Grace Williams
Mandee Magnuson
Ben Jaffa
The meeting began at noon with W.C. Casey giving a briefing on the history of the water tank
project and explained that this particular location, because of the elevation, would decrease
the energy costs by$60K-$80K annually and allow us to eliminate the Swettman booster station
that is failing(also saving money).
There were several questions and comments submitted both via email as well as in person at
the meeting. Listed below are a compilation of the concerns:
Questions:
1. Will there be a locked gate at the entrance of the access road?
The undeveloped access road will be gated. The easement to the south off of Afognak
Ave will be barricaded until the project is completed.
2. What is the plan for dust mitigation during construction?
We will use of water and calcium chloride to control the dust as needed.
3. What is the timeline of the project and when will construction be over?
Construction should be fully completed by December 2015, with a majority of work done
in early fall. We anticipate:
85%design Mid-February . .
100%design Mid-March .
Bid released immediately following the completion and approval of the 100%design
4. Where did the trees go that were cut down?
We exchanged the trees for a reduction of labor charges with the Contractor.
5. What chemicals will be stored on site?
Salt will be stored on-site. To disinfect the water,salt, and electricity will be combined to
make Sodium Hypochlorite. We will store approximately 200 gallons of Sodium
Hypochlorite on-site.. Chlorine gas will not be used at this facility.
6. Why is there an access road put in to the south of the property accessing Afognak
Avenue when there was also an access road off of the Hemlock Road?
The access that was cleared from Afognak.Ave to the South side of the property is
actually a Utility Easement. Before the site could be developed, access had to be made
to the property for Geotech to conduct testing utilizing their large equipment. This area
will eventually contain distributions lines/utilities.
7. What will the tank be made of?
The tank will be welded steel.
8. Where is the overflow drain?
The overflow drain will be included in the 85%design.
Suggestions:
1. Rename Hemlock Street since we have Hemlock Ave with another tree name to avoid
confusion.
Planning and Zoning Commission plans to hold a public work session to rename the
street at a later date.
2. Restrict the access along the section line easement to the 33' portion it is already
dedicated.
The access road will be contained in the Right of Way.
3. Maintain a minimal disturbance to the living trees and shrubs along the access road.
We do not have any intentions of clearing unnecessary shrubbery/trees/etc.
4. Restrict the hours of construction to 7am to 7pm Mon-Sat and be closed on Sunday.
This sounds like a reasonable request and will be conveyed to the contractor. City Code
prohibits construction activity before 7am and after 10pm.
5. All woody debris should be removed from the site and not burned or left as slash piles.
All significant wooded debris has been removed from the tank site. No burning will
occur.
6. Provide light shields on the outside lights to avoid impacting neighbors.
5 .
We will ensure that light shields are in place on the lights. We may use security or
motion sensor lights so lights are not on all of the time but will still deter unwelcomed
visitors.
7. Maintain adequate lighting for security of the facility.
An 8'tall fence will be installed around the facility.
8. Move the light pole from the West corner to the East corner so it will illuminate the new
street section.
This will be discussed with the Electric Department in the future.
9. Paint the tank a color that is tasteful.
We will select a light green shade of green that will blend nicely with the trees.
10. Provide fencing that does not Zook like a prison (concertina wire).
We do not plan on installing barbed wire, or other circular type wiring.
11. A low profile tank would be less intrusive than a tall tank.
The tank is as low as possible at 24'for the required volume and pressure desired.
Sponsored by: Planning and Zoning Commission
Introduction: February 9,2015
Public Hearing: February 23,2015
Enactment: February 23,2015
CITY OF SEWARD,ALASKA
ORDINANCE 2015-001.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE
§15.10.140.B DEFINITIONS, AND §15.10.225 LAND USES ALLOWED
TABLE, TO ` ALLOW STORAGE, WAREHOUSE AND OR
DISTRIBUTION IN THE RESOURCE MANAGEMENT ZONING
DISTRICT BY CONDITIONAL USE PERMIT
WHEREAS, members of the public have requested a code change to allow the
construction and operation of warehouses in the Resource Management Zoning District; and
WHEREAS, November 18, 2014 the Planning and Zoning Commission held a public
work sessions to discuss land use and development issues related to storage, warehouse and or
distribution; and
WHEREAS, it is in the public interest to maintain a City Code that reflects community
needs; and
WHEREAS, at its January 6, 2015 meeting,the Planning and Zoning Commission held a
public hearing and recommended City Council approval of the proposed City Code amendments.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,HEREBY ORDAINS that:
(Deletions are Bold Strip; Additions are Bold Underline)
Section 1. Seward City Code is hereby amended as follows:
SCC§15.10.140(B).Definitions.
* * * *
89. Storage. A structure or designated area that provides space for storing.
* * * *
d. Warehouse and distribution. A building used primarily for the storage and / or
distribution of goods, products, materials, supplies and equipment, but excluding bulk
CITY OF SEWARD,ALASKA
ORDINANCE 2015-001
storage of materials that are flammable or explosive or that create hazardous or
commonly recognized offensive conditions.
SCC Table 15.10.225. -Land Uses Allowed Table
* * * *
Districts: Principally Residential Principally Principally
Commercial Public
Uses RR RI R2 R3 UR OR AC HC CB I RM INS P
Storage, warehouse and distribution 0 0 0 C C
Section 2. This ordinance shall take effect ten(10)days following its enactment.
ENACTED by the City Council of the City of Seward, Alaska,this 23rd day of February,
2015.
THE CITY OF SEWARD,ALASKA
Jean Bardarson,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
O .
Agenda Statement
.
Meeting Date: Introduction: February 9, 2015
Public Hearing: February 23,2015
To: City Council
QLAS�P
Through: Jim Hunt, City Manager
Ron Long,Assistant City Manager
From: Donna Glenz, Planner
Agenda Item: Amending portions of Seward City Code(SSC) §15.10.140(B) Definitions
and §15.10.225 Land Uses Allowed Table; to allow Storage, Warehouse
and or Distribution in the Resource Management Zoning District by
Conditional Use Permit.
BACKGROUND &JUSTIFICATION:
The Planning and Zoning Commission held a public work session on November 18, 2014 to
review and discuss issues related to the construction and use of warehouses and/or distribution
within the Resource Management Zoning District.
Members of the public have expressed interest in developing warehouses within the Resource
Management Zoning District. Other commercial uses such as Boat, Repair and Maintenance;
Boat, storage commercial; Business, marine retail sales and service; Lumber yard/building
supply; and many more are allowed within the Resource Management Zoning District. The
Commission determined the current City code to be restrictive in not allowing the warehouse
use.
The Commission has recommended changes and updates to §15.10.140.(B) Definitions, and
§15.10.225 Land Uses Allowed Table. Specific additions, deletions or changes are as follows:
(Deletions are Bold Strip; Additions are Bold Underline)
SCC§15.10.140(B).Definitions.
* * * *
89. Storage. A structure or designated area that provides space for storing.
* * * *
d. Warehouse and distribution. A building used primarily for the storage and / or
distribution of goods, products, materials, supplies and equipment, but excluding bulk
storage of materials that are flammable or explosive or that create hazardous or
commonly recognized offensive conditions.
1
SCC Table 15.10.225.-Land Uses Allowed Table
(Deletions are Bold Str-iketl oughs; Additions are Bold Underline)
Districts: Principally Residential Principally Principally
Commercial Public
Uses RR RI R2 R3 UR OR AC HC CB I RM INS P
Storage, warehouse and distribution 0 0 0 C C
INTENT:
Amend and update the City code regarding the Storage, Warehouse and/or Distribution in the
Resource Management Zoning District.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan: (2020): 3.2 Land Use
1 3.7.3 Continue to improve the quality and efficiency of city X
governmental services.
• Continue to revise and update the Seward City Code (page 27)
Strategic Plan (1999): Goals and Objectives
* Adjust local development regulations, where appropriate, to
2' encourage development that is consistent with our economic X
base vision
Seward City Code§15.01.035(c)(2)&(3) provides that the Planning and Zoning Commission
shall hold a public hearing and forward written recommendations to the City Council before the
City Council amends or repeals any land use regulations, or changes zoning or land use
boundaries. On January 6, 2015 the Seward Planning and Zoning Commission held the required
public hearing and approved Resolution 2015-01 recommending City Council amend the Seward
City Code §15.10.140(B) Definitions and §15.10.225 Land Uses Allowed Table,by enacting the
attached Ordinance.
As per City Code §15.01.040 Public Hearings; the public notice requirements were met. At the
time of publishing this agenda,no public inquiry had been received.
FISCAL NOTE: There is no financial burden to the City for this amendment.
Approved by Finance Department:
ATTORNEY REVIEW: Yes: X No:
RECOMMENDATION:
Council introduce Ordinance 2015- OO , on February 9, 2015.and conducts a public hearing
and enacts Ordinance 2015-bCt on February 23, 2015 amending portions of Seward C_ ity Code
§15.10.140(B) Definitions and §15.10.225 Land Uses Allowed Table to allow Storage,
Warehouse and/or Distribution in the Resource Management Zoning District,by Conditional Use
Permit.
I6
City of Seward,Alaska Planning Commission Minutes
January 6,2015 Volume 7,Page 112
New Business Items requiring a Public Hearing-
Resolution 2015-01, recommending City Council amend portions of Seward
City Code §15.10.140.B Definitions, and §15.10.225 Land Uses Allowed Table,
to allow Storage, Warehouse and or Distribution in the Resource Management
Zoning District,by Conditional Use Permit
Glenz provided the history of the Commission's review of warehousin . j ow the activity might
be allowed within the Resource Management Zoning District with ,1., equired City Code changes. -r,
Staff had received no comments on the proposed Code change ; t a snote. Staff recommended
approval of Resolution 2015-01, recommending Council apps,;f the a' ed Ordinance.
6.:
Notice of public hearing being posted and published•ns required by 1: noted and the
public hearing was opened. There were no requests to be heard and the i`'iu;£^ hearing was
closed.
•
Motion(Swann/Fleming) Appi'' ke.Resolution 2015-01
Fleming asked if there were warehouse operators currently conducting business would they be
required to obtain a conditional use permit,or whether the use would:be"grandfathered." L.
Glenz said there were no known warehouse operators with.the Resource Management Zoning /
District because the use w. e� : owed.Glenz did point out there was a storage operation related r
to boats within that zoo,o g dis'7t Glenz continued, stating that any new warehouse operations
would be required tq,,.<tf',' a con' t)a nal use permit
ar .
Motion Passed :-w •'''.irAfk r 'Unanimous •
Unfinished Business None
Eros
New Business Items-
and Set January 20, 2015 Work Session Topic as Review the 2015 Planning
and Zoning Commission Annual Priorities
Glenz noted the Commission schedules a work session to review and update the annual Planning
and Zoning priorities. The priorities are then reviewed and possibly amended with City Council in
a joint work session prior to the adoption.
Ecklund asked Administration if a motion was required to set the work session topic.
Glenz said Commissioners should review their schedules to determine if a quorum was available
and agree upon the work session topic.
II
Sponsored by: Staff
CITY OF SEWARD,ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2015-01
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF
THE CITY OF SEWARD,ALASKA,RECOMMENDING CITY COUNCIL
AMEND PORTIONS OF SEWARD CITY CODE §15.10.140.B
DEFINITIONS, AND §15.10.225 LAND USES ALLOWED TABLE, TO
ALLOW STORAGE, WAREHOUSE AND OR DISTRIBUTION IN THE
RESOURCE MANAGEMENT ZONING DISTRICT BY CONDITIONAL
USE PERMIT
WHEREAS, members of the public have requested a code change to allow the
construction and operation of warehouses in the Resource Management Zoning District;and
WHEREAS, November 18, 2014 the Planning and Zoning Commission held a public
work sessions to discuss land use and development issues related to storage, warehouse and or
• distribution;and
WHEREAS,the Public Hearing notification process has been complied with.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The Commission recommends Ordinance 2015-_ attached and
incorporated herein by reference, be forwarded to City Council for approval,
amending portions of Seward City Code §15.10.140.B Specific Definitions, and
§15.10.225 Land Uses Allowed Table; to allow storage, warehouse and or
distribution within the Resource Management Zoning District by conditional use
permit
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 6th
day of January,2015.
•
Seward Planning and Zoning Commission
Resolution 2015-01
Page 2 of 2 •
J
THE CITY OF SEWARD
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Ci . Ecklund,Chair
AYES: Swann,Fleming,Coulter, Seese,Anderson,Ecklund
NOES: None '
ABSENT: None
ABSTAIN: None
VACANT: One
ATTEST:
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Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,URGING THE ALASKA LEGISLATURE AND GOVERNOR TO
FULLY FUND THE MUNICIPAL HARBOR FACILITY GRANT PROGRAM
IN THE FY 2016 STATE CAPITAL BUDGET
WHEREAS, in 1999 the State of Alaska transferred ownership of the Seward Small Boat
Harbor to the City of Seward; and
WHEREAS,many other formerly state owned harbors are now owned by municipalities;and
WHEREAS,it is estimated that the backlog of proj ects necessary to repair and replace these
former State owned harbors has increased to over$90,000,000;and
WHEREAS, the municipalities of the Aleutians East Borough, the City and Borough of
Sitka,the City of Seward,the City of Ketchikan,the City of Coffman Cove,and the Municipality of
Anchorage have offered to contribute $14,262,722 in local match funding for FY 2016 towards
seven harbor projects of significant importance locally as required in the Harbor Facility Grant
Program; and
WHEREAS,for each harbor facility grant application these municipalities have committed
to invest 100% of the design and permitting costs and 50%of the construction cost; and
WHEREAS, during the last eight years the Municipal Harbor Facility Grant Program has
only been fully funded twice.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1.The City Manager be directed to urge the Alaska Legislature and Governor to fully
fund the Harbor Facility Matching Grant Program in the amount of$14,262,722 in the FY2016 State
Capital Budget in order to ensure enhanced safety and economic prosperity among Alaskan coastal
communities.
Section 2. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of
February 2015.
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Council Agenda Statement
e.. of sFw
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Meeting Date: February 9, 2015 ��'
Through: City Manager Jim Hunt •IC sv`Q
From: Mack Funk, Harbormaster
Agenda Item: A resolution urging the State Legislature and Governor to fully
fund the Municipal Harbor Facility Grant Program in the FY 2016
State Capital Budget
BACKGROUND &JUSTIFICATION:
In July 2014 the Council directed staff to apply for state matching grant funds to replace B, C,
and S docks. That grant application was submitted to the Alaska Department of Transportation
and Public Facilities. The state needs to act to appropriate funds in order that the grant will be
funded.
The grant program was started because the State of Alaska transferred the responsibility for its
state owned harbors to local municipalities, but many harbors needed new capital investment. It
is currently estimated that the backlog of projects necessary to repair and replace these former
State owned harbors has increased to over$90,000,000.
For FY 2016 six municipalities have grant applications pending with a total cost to the state of
$14,262,722. The grant program has only been fully funded twice in the past eight years.
The grant program is the City's best means to replace its docks and keep customer rate increases
to a minimum.
DOT Grant Program
The Municipal Harbor Facility Grant Program is managed by DOT&PF. The program provides
50/50 matching funds to eligible applicants. The program was created in 2006, but not funded .
until 2007. The legislature supplied funding in subsequent years (but not in 2009). The money
can only be used for construction ready projects, not for planning or engineering. This grant
program is funded on an annual basis at the discretion of the Alaska Legislature and consists of
two tiers, Tier I and II. With State revenues projected to decline over the next few years, funding
for the municipal Harbor Facility Grant Program will be a bigger challenge for the Legislature,
therefore the Administration recommends getting our application in soon before the fund is
depleted.
INTENT:
To urge the state legislature and Governor to fully fund the state Municipal Harbor Facility Grant
Program in the amount of$14,262,722.
CONSISTENCY CHECKLIST: Yes No N/A
2020 Seward Comprehensive Plan(page 23): Create a thriving port of
1. Seward through harbor improvements, infrastructure expansion, and X
implementation of management plans.
2 City of Seward Strategic Plan (page 7): Complete the renovation of the X
Small Boat Harbor
3. Other:
FISCAL NOTE:
The City has already committed to provide local funding to re-build several docks. The design
engineering work is underway. In order to make the project financially feasible, state funds are
essential.
Approved by Finance Department: J/A%
ATTORNEY REVIEW: Yes No
RECOMMENDATION:
Council approve Resolution 2015-Ott, authorizing the City Administration and lobbyist to urge
the state legislature and Govern to fully fund the Harbor Matching Grant program in the amount
of$14,262,722.
1 6
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RESOLUTIONNO.2014=01
/ RESOLUTION OF THE ALASKA ASSOCIATION OF HARBORMASTERS AND
TORtMkii■ii§t*AtotisiNtStOO10,,i)**tytt Anstirg4 toitIttE'guilt OF D
, _.
''.ALASKA HARBOR FACILITY GRANT PROGRA11iIN THE FY 2016 STATE
4 ,
..,',CAPITAL BUDGET.
Whereas,the Alaska Association of Harbormasters and Port Administrators recognizes the
.'... majonty of the public boat harbors m Alaska where constructed by the State during the 1960s
, v
and 1970s;and
".•• .:';.
Whereas, these harbor facilities represent critical links and are the transportation
hubs for waterfront commerce and economic development in Alaskan coastal communities,and
Whereas,these harbor facilities are ports of refuge and areas for protection for ocean-going
vessels and fishermen throughout the State of Alaska;especially in coastal Alaskan
.
communities;and
s.'.
...., ..
''.Whereas,the State of Alaska over the past nearly 30 years has transferred ownership of most of
these State owned harbors,many of which were at or near the end of their service life at the time
Of transfer,to local municipalities;and
Whereas,the municipalities took over this important respOnsibility even though they knew that
these same harbor facilities were in poor condition at the time of transfer due to the state's failure
to keep up with deferred maintenance;and
.'..
Whereas,consequently, when local municipal harbormasters formulated their annual harbor
facility budgets,they inherited a major financial burden that their local municipal governments :.:.
could not afford; and
',...
,..:
Whereas,in response to this financial burden,the Governor and the Alaska Legislature passed .,
-,; legislation, supported by the Alaska Association of Harbormasters and Port Administrators,to ..
.r; create the Harbor Facility Grant program,AS 29.60.800;and
11
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..;;Whereas,the Alaska Association of Harbormasters and Port Administrators, is pleased with the
Department of Transportation and Public Facilities administrative process to review,score and
rank applicants to the Harbor Facility Grant Program,since state funds may be limited; and
?!. Whereas,for each harbor facility grant application,these municipalities have committed to
invest 100%of the design and permitting costs and 50%of the construction cost;and
Whereas,the municipalities of the Aleutians East Borough,the City and Borough of Sitka,the City
'a of Seward,the City of Ketclilan,the City of Coffinan Cove,and the Municipality of Anchorage
have offered to contribute$14,262,722 411600 match funding for FY2016 towards seven harbor
projects of significant importance locally as required in the Harbor Facility Grant Program;and
Whereas,completion of these harbor facility projects is all dependent on the 50%match from
.,(e the State of Alaska's Harbor Facility Grant Program,and
Whereat dining the last eight years the Municipal Harbor Facility Grant Program has only been
fully funded twice, and
e.:
Whereas,during the last eight years the backlog of projects necessary to repair and replace these
former State owned harbors has increased ti)..oyer$9000;000.
Now therefore be it resolved that the Membership of the Alaska Association of Harbormasters
and Port Administrators urges full funding in the amount of$14,262,722 by the Governor and the
Alaska Legislature for the State of Municipal Harbor Facility Grant Program in the FY
2010 State Capital Budget in order to ensure enhanced safety and economic prosperity among
Alaskan coastal CominUnities.
1; Passed and approved by a duly constituted quorum of the Alaska Association of Harbormasters
and Port Administrators on this 1:5th day of October,2014.
?,5
1A4160 1 President
ATTEST:
Kim Elliot,Executive Secretary
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1
FY16 Applicants (for SLA 15) Project Name Tier Score Amount Requested
I.
.
.
.
Seward, City of - 1.4ew.arditlarbor' •
i I ' 141.9 :$ 2,684;000
, .
Ketchikan, City of 114OireinAhe*Viiiali:SBH' • .
• ,
I !.127.0 :$ 1,310,000
6-- !
,
Sitka, City and.86rOLigh...pf " '1Crescent Harbor - ,
120A .$ 5,000,000
. ,
•
Ketchikan, City of : . FrhOtt11:0Onfiasin' 1314'
lug:4 $ 1-410 000
, ,
, •
Aleutians East Borough::: - '' ---; -iA.,kil.,i.ati=:"Sili011'app.t:'Hari. g.. : • : i ii $ 3,100;000
..,-, . .
Coffman Cove;"City.of Coffman Cove:Harbor - .,,,,ti,.8. ,.$i
• 70,000
,
Municipality of Anchorage Ship,Creek:BOat:Ramp. II '. 93.3 1$ 688;722
Total $ 14,262,722
--,---,---- ,,,:.-----t-----;,:-.-:::---"-rfri---,;:\z.4.7-0 .-:,,, ,..-;:ie,e ',.-f .,--:,..-: ..'"---..w-'--- ':',.. 1"r''''7.''''''''": ,' . '"''''■, ` ' 7, - ' `. '' " "" " ' ,,,..:'".- ,.,, -, . ."%
AliliSti.l.ra.o5..T . ,
' — - .
_, _. _... .., .......... . -
i
•
Sponsored by Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, SUPPORTING THE TOP. TRANSPORTATION. PRIORITIES
ESTABLISHED BY.THE LOCAL TRANSPORTATION. COMMITTEE,
FOR THE PURPOSE OF PURSUING STATE AND FEDERAL
TRANSPORTATION PROJECT FUNDING
WHEREAS, people with special transportation needs have the right to mobility.
Individuals with limited income and people with disabilities rely heavily, sometimes exclusively,
on public and specialized transportation services to live independent and fulfilling lives. These
services are essential for travel to work and medical appointments, to run essential errands, or
simply to take advantage of social or cultural opportunities; and
WHEREAS, under the SAFETEA-LU program, projects funded through three Federal
Transit Administration (FTA) human services transportation programs must be derived from a
"locally developed, coordinated public transit-human services transportation plan", including:
Elderly and persons with Disabilities (Section 5310), Job Access and Reverse Commute (JARC,
Section 5316), and New Freedom (Section 5317). The Alaska Department of Transportation and
Public Facilities also includes funds from the Alaska Mental Health Trust in the application
process;and
WHEREAS, the JARC program provides capital and operating funds for services to
improve access to jobs for low income persons; and
WHEREAS, the New Freedom program provides capital and operating funds for transit
and para- transit services and improvements for persons with disabilities, which are new and go
beyond those required by the American with Disabilities Act; and
WHEREAS, the Elderly and persons with Disabilities program provides capital
assistance funding to provide transit and purchase of services to private nonprofit agencies,
federally recognized tribes, and to qualifying local public bodies that provide specialized
transportation services to elderly persons and to persons with disabilities; and
WHEREAS, the Alaska Mental Health Trust provides grants to private non-profit
agencies, federally recognized tribes, and to qualifying local public bodies that serve community
transit needs of trust beneficiaries, namely Alaskans who experience mental illness;
developmental disabilities; chronic alcoholism with psychosis; or Alzheimer's disease and
related dementia through.funding for purchase of services, capital and coordinated transportation
system planning; and
WHEREAS, in order to meet the requirements for federal funding, a local transportation
committee was formed a number of years ago, with representation from public, private and
D.0
CITY OF SEWARD,ALASKA
RESOLUTION 2015-012
nonprofit transportation providers and human service agencies, including the State of Alaska,
Sea View Community Services, Seward Independent Living Center, Community Health Center,
Qutekcak Native Tribe,the City of Seward, CARTS,the Seward Senior Center, and others.
WHEREAS,the purpose of this group is to identify and prioritize transportation needs in
the community to maximize the use of federal funds, as required by the grant programs.
WHEREAS, this group met on Tuesday, November 10th, 2014 for the purpose of
developing a funding request priority list, with the recommended priorities as follows:
Independent Living Center request for funds to purchase transportation services for the ILC
Voucher Program which will purchase rides from participating local cab companies. The
requesting agencies will be responsible for providing the required match as outlined in the
application.
WHEREAS, the local committee reviewed and recommended through consensus, the
above Project List of priorities to be submitted to the State of Alaska Department of
Transportation and Public Facilities.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEWARD:
Section 1. That the Seward City Council supports the priorities as identified by the local
transportation committee, for the purposes of pursuing state and federal grant funding
opportunities.
-- Section 2-This resolution takes effect immediately upon its adoption: -- - - -
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 9th day of
February,2015.
THE CITY OF SEWARD,ALASKA
Jean Bardarson,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
a\
Council Agenda Statement
of sets,
Meeting Date: February 9,2015 u 4' 11 a
From: Jim Hunt, City Manager !P
�A51(
Agenda Item: Supporting Transportation Plan and Priorities of
the Transpiration Group and the Seward
Independent Living Center
BACKGROUND &JUSTIFICATION:
People with special transportation needs have the right to mobility.Individuals with limited income and
people with disabilities rely heavily, sometimes exclusively, on public and specialized transportation
services to live independent and fulfilling lives.These services are essential for travel to work and medical
appointments,to run essential errands, or simply to take advantage of social or cultural opportunities.
Under the SAFETEA-LU program,projects funded through three Federal Transit Administration(FTA)
human services transportation programs must be derived from a"locally developed, coordinated public
transit-human services transportation plan", including: Elderly and persons with Disabilities (Section
5310),Job Access and Reverse Commute(JARC,Section 5316),and New Freedom(Section 5317).The
Alaska Department of Transportation and Public Facilities also includes funds from the Alaska Mental
Health Trust in the application process. The JARC program provides capital and operating funds for
services to improve access to jobs for low income persons.
The New Freedom program provides capital and operating funds for transit and para-transit services and
improvements for persons with disabilities,which are new and go beyond those required by the American
with Disabilities Act. The Elderly and Persons with Disabilities program provides capital assistance
funding to provide transit and purchase of services to private nonprofit agencies, federally recognized
tribes,-and-to-qualifying-local-public--bodies that-provide-specialized-transportation services to-elderly
persons and to persons with disabilities.
The Alaska Mental Health Trust provides grants to private non-profit agencies,federally recognized tribes,
and to qualifying local public bodies that serve community transit needs of trust beneficiaries, namely
Alaskans who experience mental illness;developmental disabilities;chronic alcoholism with psychosis;or
Alzheimer's disease and related dementia through funding for purchase of services,capital and coordinated
transportation system planning; and
In order to meet the requirements for federal funding, a local transportation committee was formed a
number of years ago,with representation from public,private and nonprofit transportation providers and
human service agencies, including the State of Alaska, Sea View Community Services, Seward
Independent Living Center,Community Health Center,Qutecak Native Tribe,the City of Seward,CARTS,
the Seward Senior Center,and others.The purpose of this group is to identify and prioritize transportation
needs in the community to maximize the use of federal funds, as required by the grant programs. Most
recently,this group met on Tuesday,November 10th,2014 for the purpose of developing a funding request
priority list,with the recommended priorities as follows:
"The Independent Living Center's request for$26,400 to purchase transportation services for the
ILC Voucher Program which will purchase 2640 one way rides from participating local cab
companies"
as
The local committee reviewed and recommended through consensus,the above Project List ofpriorities to
be submitted to the State of Alaska Department of Transportation and Public Facilities.
INTENT: Council show support for the priority and plan of local transportation group for the purpose of
pursing grant funding.
CONSISTENCY CHECKLIST: Yes No N/A
2020 Seward Comprehensive Plan:Section 3.4 "We value diverse
transportation facilities including road, rail, air,pedestrian, and water
routes that meet the needs of residents, businesses and visitors.",& "Support X
enhanced public transportation throughout the community. "&3.9 "Quality
of Life"
City of Seward Strategic Plan(page 4): Transportation Facilities X
Other:
FISCAL NOTE:
There is no fiscal impact to the City for this request. It is a request for support.
Approved by Finance Department: ,(Zi;
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council Approve Resolution 2015- a lti supporting the local transportation group's priority and
transportation plan.
as
Sponsored by: Butts, Terry
CITY OF SEWARD,ALASKA
RESOLUTION 2015-013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, PROVIDING IN-KIND CONTRIBUTIONS, INCLUDING CITY
LAND,FOR THE PURPOSE OF RELOCATING AND CONSTRUCTING A
NEW ANIMAL SHELTER
WHEREAS,the City of Seward's current shelter is outdated,small,has no restroom,is difficult
to clean,is located within a residential area,and mixes all types of animals causing a stressful and unsafe
environment;and
WHEREAS,the City of Seward recognizes the need for a more adequate animal shelter for the
citizens in this area;and
WHEREAS,the concept for a new shelter will meet Association of Veterinarians Shelter
Standards providing a clean,safe,quiet,and low-stress environment that will encourage adoption,
decrease disease,provide comfort,health;provide enrichment and hope for pets; be enjoyable for
caregivers; attract local and visitor volunteers; promote community hope and pride; and help
rehabilitate animals; and
WHEREAS,the City of Seward recognizes that"Cause for Paws"and"SOS Pets"are community
based entities leading community groups including the Seward Community Foundation, PUPS and
hundreds of businesses and residents in support of a new animal shelter; and
WHEREAS,successful fundraising events have been and continue to be held including the
Fur Ball, microchip clinics, pet parades, pet walks, Fourth of July softball tournaments, first aide
classes and ASLC Wildlife Rescue Run; and
WHEREAS,the City of Seward recognizes the public will benefit from contributions of an in-
kind match of land, materials and/or labor to what"Cause for Paws"and"SOS Pets"have raised for a
new animal shelter.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City of Seward will provide in-kind contributions, including but not limited
to City Land,Labor, landscaping, etc. for the relocation and construction of a new animal shelter.
Section 2. Final site designation and in-kind services will return to Council by means of
additional resolution/s.
Section 3. This resolution shall take effect immediately upon its adoption.
aL\
•
City of Seward,Alaska City Council Minutes
December 8,2014 Volume 39,Page
CALL TO ORDER
• The December 8, 2014 regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Lieutenant Doreen Valadez led the Pledge of Allegiance to thflag.
ems
ROLL CALL V y;,
f
109 V-U
There were present: n ` kv
Jean Bardarson presiding and �s %�' 41:4,1•'-r,,,
Marianna Keil st. x fi
,t.4,,,,,.. Casagranda �wz ?
David Squires his.Darling, ; ,
Dale Butts r
b
comprising a quorum of the Council; a td + 1 ;}
r`' 'fi+N'4��Yv.� +7
, ' AP-, r4,
Jim Hunt, City Manager r W I'"s•, � .
�}M �S a� }'`yF
Johanna Kinney, City Clerk .n r � .
Brenda Ballou, DeputyCity Clerk ` , `y`-��
Absent—Christy Ten, , 's�F,F VNWV4* e VY
CITIZEN COMMENTS
oiz,ON ANYSUBCT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING �. Y` r y�= Y . 1PF
1 Tim McDonald eminded council about the baseline trail and encouraged them to preserve it
into�thezfuture. .,,
rz.^
SarazMcDonald was#presenting the Save Our Seward("SOS")Pets and was appreciative
of the support the,group received at the Holiday Craft Fair this weekend.They had accumulated over
130 letters of support from,the public for a new animal shelter.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda
Darling put Resolutions 2014-097, 2014-098,2014-099, and 2014-100 onto the consent agenda.
Keil requested to postpone council's AML Reports to the January 12,2015 meeting.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
City of Seward,Alaska Ciry Council Minutes
December 8, 2014 Volume 39,Page
Resolution 2014-093, Amending The 2014 Budget To Record Expenditures Of$372,955.97
Paid By The State Of Alaska On-Behalf Of The City Toward The City's Public Employees
Retirement System Liability For The Period January Through June,2014.
Resolution 2014-096,Electing To Participate In The Alaska Municipal League/Joint Insurance
Association Loss Control Incentive Program For The City Of Seward For The 2015-2016
Policy Year.
AtIr
Resolution 2014-097,Authorizing Purchase Of A Bobcat Toolcat�5600 Utilizing The State Of
Alaska Contract In The Amount Of$53,755.00. °
Resolution 2014-098, Rescinding Resolution 2014-079And Authoi 'hig The Purchase Of A
Replacement Vehicle For The Public Works Department,Unit#120,In Amount Not-To-
Exceed$30,643. "
`ohs.
Resolution 2014-099, Rescinding Resolution 2014-078 aAndAu horizing The Purchase Of A
Replacement Vehicle For The Public Works Department,Unit#131,In An Amount Not-To-
Exceed $32,929. •
Resolution 2014-100, Accepting A GranttIn ThAmount Of;$1,100.85 From The Alaska
Highway Safety Office For The DUI HighVsibility4nforcement Campaign During The 2014
Enforcement Period Of December 10—December~s31,2014 d Appropriating Funds.
Approval of the September 22,2014 and Oe,pipi,er 13, 2014 Regular City Council Meeting
Minutes,the Septemb#e422,2014 and October ,2014 Special City Council Meeting Minutes.
Cancel the December 22,20,124ccity Council eeting.
Rescheiale the City Manager'sThluation to the January 12,2015 meeting.
Direct staff to send a letter requesting the State of Alaska maintain the job service office in
Seward.
SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Proclamations &Awards
Certificate of Recognition to Tom Kain for service to the Seward Area Alaska State
Parks.
Borough Assembly Report. Sue McClure said the assembly met on November 25,2014
and was successful in their first live web streaming broadcast of the meeting. Future broadcasts
would also include committee meetings. One of the enhancements would include having assembly
members vote via iPads during the meeting. The next assembly meeting would be tomorrow night
and the agenda was very brief.
City of Seward,Alaska City Council Minutes
December 8, 2014 Volume 39,Page
City Manager's Report.Jim Hunt stated the following purchase orders between$10,000
and $50,000 had been approved by the City Manager since the last council meeting: $20,020 to
CRW Engineering Group, LLC to complete the site survey for the location of the North Seward
Water Storage Tank&Pumping Facility; $25,740 to CRW Engineering Group,LLC to begin the
geotechnical investigation, sampling, testing, etc. on the site of the new storage tank; $12,537 to
Univar for calcium chloride; $15,235 to CGR Tires.and Service for loader tires and repairs;
$10,749.40 to Different Strokes of Alaska for repairs of an auction-purchased Ford for the Parks and
Recreation Department; and$34,000 to MacSwain and Associates for city land appraisals.
In the Harbor Department, p� sals were coming had been notified that app in and the draft
P g
report would be due February 20,2015. The Harbormaster attended the Fish Expo in Seattle from
November 19-21,2014 with Cindy Clock and Andy Mezirow. a harbor was accepting slip renewal
contracts this month. This year the contracts that werenailed included as.much information as
possible already completed in order to be as efficient as %ossible.A new harbor employee,Kaylene
Nuss, started working at the harbor on December 3,x2;0.14. N 4
4,
��
The construction season for the Electric Department f nished for the season; the last
underground service was installed last week.The downtov holiday lights were ordered but,delayed
by the shipper;they were due to arrive in town on December 1:U 2014 and would be put up as soon
as they arrived.
.
a „
Public Works staff met with CRW Engineeringtobeginsurveying and soil testing at the site
of the new North Seward WaterrStorage Tanks&Pumping Faeilr °:The grant was extended through
December 2015 and the department was on scheditfror making the completion deadline.The close
out of the Dairy Hill Drainage Mitigation Project as completed,and$29,659.68 was returned to the
Seward/Bear Creek Flood ervice Area Board(SBCFSAB)to be used for other projects.The project
came in at budget and nog contin ncyiwas.neede R h ank you to the SBCFSAB and the Kenai
Peninsula Borough for their Corit butioh o this project. Full funding of this project was
made poss ble-f'rr"om fherDepartme t of Homeland Security(DHS)and SBCFSAB.Results were back
from the'sludge testinga`tthe Lowell,Point and SMIC sewage lagoons; all of the.results were
acceptable to both the Central Peninsula.Landfill and the Alaska Department of Environmental
Conservation(ADEC).Meat Bros.was in the process of getting approval from ADEC for required
permits.Dissolved Oxygen Levels at the Lowell Point Lagoon returned to normal and the additional
float aerators would soon be removed due to icy conditions on the lagoon.Public Works employee
Rex Davis retiredlast week and the department was seeking an Operator Mechanic to replace him.
The Police Department was hosting a Citizen's Police Academy starting in January,2015.
Classes would be held one evening per week for approximately 10 weeks and was free of charge.
This was a highly informative and interesting learning experience which offered insight into the law
enforcement profession. Prospective applicants must be at least 18 years old and were subject to a
criminal background check. Applications would be accepted until December 21,2014.
The Sports and Recreation Department was preparing for fall adult sport leagues end-of-
season tournaments,as well as the start of the 2015 winter leagues in mid-January.At the Teen and
Youth Center,vacation break day camps would start December 22,2014 through January 2,2015 for
elementary ages.The annual Breakfast with Santa was scheduled on Saturday,December 20,2014 at
the Senior Center; the first seating was at 9:00 a.m. and the second seating was at 10:30 a.m.
City of Seward,Alaska City Council Minutes
December 8, 2014 Volume 39,Page
Assistant City Manager Ron Long said Orion Marine Contractors terminated the rock
production contract when they concluded their base bid deliverable, per their contract option
provision.At the airport stakeholder planning meeting,Long was frustrated with the State of Alaska
representatives' recalcitrance for discussing flood mitigation as part of the project. Long thanked
Dano Michaud for repairing the lighted Christmas tree on the hillside.
In response to Casagranda,Hunt clarified that Merrill Bros.was seeking permitting from the
Alaska Department of Environmental Conservation (ADEC) to secure an appropriate back-up
disposal location for the Lowell Point sludge. ,'
1 4 5
t4':F �\
In response to Bardarson,Parks and Recreation staff Brennan Hickok did not have the
documentation about the new Plexiglas shelter at Kawabe ark with him bathe would provide it to
r�
council.Long confirmed that the RV dump station pay.:station would be insfalled and operational in
time for the next tourist season. u , " ' e ,,
t VAsrl `• Ett d
Other Reports,Announcements and Present tions,a` � �
Council Travel Report by Alaska:,Municipal League Conference Attendees. This item
was postponed to the January 12, 2015 n eetiizg`
tryILIk Y °lu ,tba -,kF/!{`1
Update on the Friends of the Jesse°Lee Home.w ,,
its sat Vii, ,
`PUBLIC HEARINGS, - ,
Resolution 2014-091,'Approving yfie Seward Small Boat Harbor Plan.
,f
Motion (Keil/Casagranda) ,4 , Approve Resolution 2014-091
464i-,,`h am ' ,4 I ,r.
Long said the Port and Commerce Advisory Board(PACAB)had been working on updating
this plansince council assigned them'the<task in 2013,and the plan had been expanded to be more
comprehensive and would include the uplands and parking areas.
V.' ; f
,,o•
ti{
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared to address the Council and the public hearing was closed
Motion To Amend (Squires/Casagranda) Amend Resolution 2014-091,Seward Small
Boat Harbor Plan,section 4.5 Float System
Utilities, Fire Protection by striking the
words "Uniform Fire Code (UFC)" and
replacing it with "International Fire Code
(IFC)" and anywhere else "UFC" was
referred to in the plan.
Motion To Amend Passed Unanimous Consent
x?
City of Seward,Alaska City Council Minutes
December 8, 2014 Volume 39,Page
Squires requested that administration provide documentation to reflect council's concern that all
leases get reviewed for emergency accessibility/easements.
Motion to Amend (Casagranda/Darling) Amend Resolution 2014-091,Seward Small
Boat Harbor Plan, by creating a new
section: "5.5 Leased Properties-all harbor
leases, upon renewal and/or change of
lease, shall be brought before city council
for evaluation o accessibility issues."
AV
Secondary Motion To Amend Amend golidion 2014-091,Seward Small
(Casagranda/Darling) Boat , , "Mo.?"' Ian, by changing the
A.
location of the amendment to section 4.3
Development Criteria•"Leased Properties-
all°harbor leases, up 60,r
� renewal and/or
Mange of lease, should be<brought before
ci `counc�fo ."
r accessibility issues
Secondary Motion To Amend Passed g', _> Unanimous
w.n',„ a T
Secondary Motion To Amend Amend Resolution 2014-091,Seward Small
(Casagranda/Keil) 't, Boat rbor 'Plan, under section 4.3
<� �:�� '�=, ter.
"g�;_ P C$ ,evelop eat Criteria:"Leased Properties-
.r6k'" "-<.4,4-,¢s v. v- fall harbor leases, upon renewal and/or
6, t l•, change of lease, should be considered by
r rt administration for easement and right-of-
t4,;' ,,,,,Ti,. y , � ay access."
rte s .. > E
Secondary 'o Motion`� Amend<Passed Unanimous
Primary Motion To Amend Passed Unanimous
,
Main Motlon Passed 4 Unanimous
r
Resolution 2014-09 ,R in g Sections 200 And 205 Of The Harbor Tariff In Order To Revise
,,
Billing Practices T*1Nfoet Internal Revenue Service Compliance For Tax-Exempt Revenue
Bonds. `'- '
Motion(Keil/Casagranda) Approve Resolution 2014-092
Long said the bond bank had alerted administration to a disparity in the city's tariff. The
Internal Revenue Service viewed annual moorage contracts in a different light — they did not
consider them appropriate for tax-free bonds,and suggested the city modify the tariffto more closely
align with billing practice regulations. •
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared to address the Council and the public hearing was closed.
a°l
City ofSeward,Alaska Ciry Council Minutes
December 8, 2014 Volume 39,Page
Darling requested council have a discussion item in February to accommodate more fishing vessels
at the harbor. Hunt suggested including members of the Seward Economic Growth Plan group as
well.
Motion Passed Unanimous
UNFINISHED BUSINESS -None ;,
NEW BUSINESS ; 4
Resolution 2014-094,Amending The 2015 Budget To Reflect��Mid-Cycle Budget Changes,And
Appropriating Funds. ,, . �tv;, >s
Motion (Casagranda/Squires) y .fiA'pprove Resolution 201404
s4t,Jo
Long said this resolution would"clean up"adjistgnents Ahad become necessary over the
course of the last year.
Nf
`
- Aft
,,,,, 4,:;,,,..k,,,
Casagranda wanted to see an effo l,ie by
the city Kipcluce expenses and bring new
revenue opportunities brought forward.the was concerned thatexpenses were creeping up
consistently. v
�r.'S N.w y v'4 a Fi V v4 ft,,>
Keil added that,althou"ghh'��she had seen b,O of expenses,in ex enses,in the near future the federal
and state dollars that thelcity used count on would not be available, so she also thought it was
important for the city to; nd new r,;4--...‘ e enue sources `
'4",„ 4 u� "s 4,41,„:„.,
Motion To Amend�(Casagraud � s''`� %s�' Amend Resolution 2014-094 by removing the
x � � �
,iii n � $25,000 for nuisance abatement.
Motiondied for lack of second ` n}->
i
Main Motto*Passed Yes:Squires,Butts,Darling,Keil,Bardarson
z F`, No: Casagranda
Sw
Resolution 2014-995,.Ad4 ting The Municipal Lands Inventory And Management Plan—2014
Update. ;
Motion (Casagranda/Darling) Approve Resolution 2014-095
Long said the Planning and Zoning Commission had been working on this plan for the past
18 months.Administration recommended council adopt the amendments presented in a laydown.
Motion To Amend (Keil/Darling) Amend Resolution 2014-095 by adopting the
following amendments: under Public
Facility Lands Small Boat Harbor,South
Harbor Uplands,strike the sentence under
&d
•
City of Seward,Alaska City Council Minutes
December 8,2014 Volume 39,Page
Description, "Currently governed by
navigational servitude."; under Public
Facility Lands —Water and Watershed,
strike the word under Description,"levee."
And under Recommendation, add the
sentence, "Continue working with our
congressional delegation toward the Army
Corps of Engineers accepting transfer of
ownership and< aintenance responsibility
of the divers, on'wall, tunnel and flume.";
under Lensed Lands-Small Boat Harbor
Area, Kai Fjards National Park Visitor
Center (L85-045),strike the following
setence under ' ;,,Recommendation,
�7Aaluate future use of building when lease
<,e�pires. ; and,Leased Lands: Small Boat
Harbor A`ear Marina's Restaurant,change
the titllen l striking"Marina's Restaurant
(Scott BalldA Carol Lallatin)and replacing
�1 , „, it with "SS,eward Lodging III (Elliott
Jackson
ohs
Motion To Amend Passed t �tUV'animousr
Main Motion Passed _ ` , Unanimous
Resolution 2014-101,Authorizing i, he City Manager To Enter Into A Purchase Agreement
With Meyer's Power Pro acts To Provide KV"Electrical Switchgear In Support Of The
Movement Of Two(2)YElectro- tive Diesel(EMD)Generators From Arctic Pack Enclosures
Into Tie'New Generators-„uild' g•For An Amount Not To Exceed$182,270.
Motion(Casagranda/Squires) Approve Resolution 2014-101
k r v 1'�-a t
4
Electric,Utility Manager John Foutz said this was the fmal piece of the electric warehouse
project. ''''it'
•” by
�-P
Motion Passed `�' Unanimous
Resolution 2014-102,Approviag4n Engineering Contract With R&M Consultants In The
Amount Of$151,102 For Th,e pep,ign Of The Replacement Of B, C, S,And A Portion Of G
Floats At The Seward Small-BRat,Harbor,And Appropriating Funds.
Motion (Keil/Casagranda) , Approve Resolution 2014-102
Harbormaster Mack Funk said half of the funding for this project should be coming from
the state. Long added that Project Manager Rick Wise would be working on this project, so that
would be a cost savings to the city.
Z1
City of Seward,Alaska .';' City Council Minutes
December 8,2014 ' • - Volume 39,Page
In response to Butts,Funk said I Float and T Dock were renovated about seven years ago,and
were not contemplated in this new project.
Motion Passed Unanimous
Resolution 2014-103,Authorizing The City Manager To Enter Into An Agreement With Your
Clean Energy,LLC To Complete An Economic Evaluation Of Starter District Heat System In
The Library And City Hall Annex,And Appropriating Funds. 4,1
Motion(Casagranda/Keil) • ApproveIesolution 2014-103
Long said this was a professional services contract,that was brqught to council with the
intention of raising awareness and,flowering energy�costsj The original hope?pwas to include the
Library,Annex,City Hall and Fire Department bu ildin`gs,but due to poor insulate qualities of the
City Hall and Fire Department buildings,there would b no appreciable cost savings to pursue this
project for those buildings. � '"
In response to Darling, Long said=the Alaska Energy.Authority would be involved in this
project. S='
Motion Passed ' , U n nimous
Resolution 2014-104,Authorizing The City 1V ager To Enter Into An Agreement With CRW
Engineering Group, LC For Piro Fessional Services For The North Seward Water Storage
Tank&Pumping Facility y Project, And Appropriating Funds.
4144,441,7:f4 V
Motion(Casagranda/Squires) V ,7 Approve Resolution 2014-104
Public Works Director W.C. Casey said this endeavor began in 1999 when the city first
recognized there would eventually be£a shortage of water for the community.
Bardarson requested that administration provide council with a budget for this entire project.
Motion To Amendd(Squires/Casagranda) Amend Resolution 2014-104 by adopting the
•
x pry, following laydown version changes: under
section 1.0 Definitions, 1.5 Project,replace
the defmition with " "Project" shall mean
tank design,developing bid documents,bid
support services for construction of the
North Seward Water Storage Tank &
Pumping Facility, as further described in
Exhibit A."; and, under section 5.0
: ., ,. Schedule For Completion,extend the Final
Completion date from February 15,2015 to
March 15,2015.
City of Seward,Alaska City Council Minutes
December 8, 2014 Volume 39,Page
Motion To Amend Passed Unanimous
Main Motion Passed Unanimous •
Other New Business Items
Continue the term of the Seward Recreation Committee,a Special Ad Hoc Citizen Advisory
Committee, through 2015 and direct the City Clerk to solicit interest for one seat on the
committee.There was no objection to extending the term of the committee for one additional year,
to sunset on December 31, 2015.
4 t 1`
Discussion and direction on downtown decorative lights.Darling would survey the Downtown
Merchants Association about their opinion on having a single-globe light fixture versus a five-prong
light fixture downtown. Foutz was directed to ob ai photographs 4426th types of lights.
Administration was directed to prepare a resolutionf�r council. r
INFORMATIONAL ITEMS AND REPORTS '11,i4, P
err .
Providence Seward Medical Center.Financial Reports thro g�September, 2014.
COUNCIL COMMENTS
Keil thanked the animal } p ei a fi r
elter re resentat nand advis�el�those working on fundraising to
�e�,w3 Cn � s'�5� �s
send all the letters of support sent`t°their legislators:in one big batch.Keil thanked Rex Davis for his
service,and thanked everyone who aped preparethe Municipal Lands Plan and Small Boat Harbor
Plan on the agenda tonight. 1 0 `
Butts thanked everyon e� r I eir contributions.Angel Tree gifts were due by Friday and the
wrapping party would blbe,held onsSaturday at the fire hall at noon. Butts asked administration to
co
assist in uncil going snore paper1l,,ss,x
rat } U as ' t
Casagranda said downtown business she encouraged everyone to support small businesses.
Some business owners had complained to her that they were paying the highest utility rates,and felt
they were getting the short;end of the stick; she suggested administration reach out more to the
business ownersso;they felt they were being heard.
Squires congratulated Rex Davis on his retirement.He thanked everyone for donating to the
"Movember" fundraising effort.'He and Fire Chief Eddie Athey attended a memorial service for
Seward Volunteer Fire Fighter,clif,Simons in New York..
Darling thanked City Planner Donna Glenz for her work on the plans.
Hunt thanked everyone:for.working hard this year and accomplishing a lot.
Bardarson said thanked everyone for their accomplishments this year.She wished everyone
happy holidays.
: .
City of Seward,Alaska . City Council Minutes
December 8, 2014 Volume 39, Page
CITIZEN COMMENTS
Jane Belevarick thanked council for supporting the animal shelter and requested that city
land be designated for the project.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Bardarson said the city would be looking for the appropnateUtation for the new animal
ef-07'
shelter. . •
• . 4,,,itz:
Arscivo,sk
ADJOURNMENT -
A,
The meeting was adjourned at 10:04 p.m.
cy'
(v-i-p„.,-faf4s7
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Johanna Kinney, CMC <,,,,..1-,. 4,,,*.,..,, Jean Bardarson
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City Clerk ‘0 Mayor
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3L1
City of Seward,Alaska City Council Minutes
January 26,2015 Volume 39,Page
CALL TO ORDER
The January 26,2015 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Jean Bardarson.
OPENING CEREMONY ?
City Manager Jim Hunt led the Pledge of Allegiance to the flag
Vx�
j
ROLL CALL
k
There were present: j �* ,,
a \'V
Jean Bardarson presiding and ,R, �
Marianna Keil :Christy Terry ,,
David Squires NDale Butts ?�,
44X) p1,r/�
comprising a quorum of the Council;and `` z'.
p g q
11•2**,,, err .
Jim Hunt, City Manager '� x«
Johanna Kinney, City Clerk \,,o, -<ALyxr : N.
Absent—Iris Darling, Ristine Casagranda Y... ,� �
CITIZEN COMMENTS ON ANY SUBJECTEXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING`;;, , v
„.1, .i:,... te,,,o,
Tim McDonald spoke. out city spen ngZon projects like the Lowell Point Sewage Lagoon
and the geteratorplanitpgrade prtect.McDonald thought the contracts for these projects were too
ie
big and city was spending too i h People that paid utility costs outside of the city limits did
not have'representation like those who inside the city.The council should have representatives
for outsideathe city limits and questioned the legality of the decisions they were making.
APPROVALS;OF AGENDA AND CONSENT AGENDA
x' 4-',:-%-7°
r- �r
s r.: r`�'
Motion(Keil/Terry) <. ' Approval of Agenda and Consent Agenda
Vice Mayor Keil added Resolutions 2015-006, 2015-008,2015-009, and 2015-010 to the consent
agenda.
Councilmember Squires asked for clarification from the Mayor if he had a conflict of interest
on Resolution 2015-010 as he collected retirement from the Public Employees Retirement
System(PERS).Mayor Bardarson,ruled no conflict existed.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
City of Seward,Alaska City Council Minutes
January 26, 2015 Volume 39,Page
Resolution 2015-006, Determining It Is In The Public's Best Interest To Waive The
Competitive Bid Process Requirements And Approving A Sole Source Purchase With L.N.
Curtis& Sons In An Amount Not To Exceed$65,461.90 For The Purchase Of Interoperable
Extrication Equipment For The Seward Fire Department And Moose Pass Fire&EMS,And
Appropriating Funds.
Resolution 2015-008, Requesting A $50,000 Grant From The Kenai Peninsula Borough To
Update The City Of Seward's Comprehensive Plan. N'
4497
Resolution 2015-009, Adopting An Alternative AllocationMethod For The FY2015 Shared
Fisheries Business Tax Program, And Certifying ThThis 'AUocation Method Fairly
Represents The Distribution Of Significant Effects O 1 isheries Business Activity In The Cook
P u,... xx
g
Inlet Fisheries Management Area. ` "'}
Resolution 2015-010,Retroactiyely Amending The2014 Budget To Record Expenditures Of
$969,955.36 Paid By The State Of Alaska On BehalffOf The city Toward The City's Public
Employees Retirement System Liability For The: eriod July Through December,
2014.Appoint Maureen Sheehan to the'Seward Recreation Committee.
SSA J;1?(�� '4
SPECIAL ORDERS,PRESENTATIONS�AND�REPORTS ors
Proclamations &Awards -�`
Chamber of,Commerce Rf ort. Cind C,lock reported she had not been before council
F �!
�P y�.�,
since October, 2014"Clock introduced the chamber's new public relations coordinator Kari
McKahan. McKahan stated she looked to: and to working with council and the community and
announced the chamber's Commu�uty Award itght was February 13,2015. Clock said McKahan
brought 17`y earstof public relations and event planning to Seward. Clock welcomed new chamber
Board Drector Shelly' hunk and nked outgoing director Allen King for his many years of
volunteerism. She announc d$the executive officers remained the same from last year; Deborah
Altermatt as President, Susie Urbach as Vice President, and Melissa Schutter as the
Secretary/Treasurer. Clock attended a winter institute for Chamber Executives and found it very
relevant. She anded out the!chamber's 2015 draft budget. Clock announced the much anticipated
improved Community Calendar would make its debut February 2,2015.
City Manager':s Report.Jim Hunt said the following purchase orders between$10,000 and
$50,000 were approved since the last council meeting:Public Works for Metco$21,633 for clearing
and grubbing an access road to the North Seward Water Storage Tank and Pumping facility site;and
Public Works for Metco$25,000 for clearing and grubbing the site of the new North Seward Water
Storage Tank and Pumping Facility.
The Electric Department was continuing to examine possible solutions for the downtown
decorative lights.The bulbs and ballasts were not the only problems with these lights;the hardware
was corroding, rusting and seizing, making it difficult to work on the lights. In the Harbor
Department,an optional meeting for potential bidders on the North East fish cleaning station project
was scheduled for February 3,2015. The 30th Annual Polar Bear Jump Off was a huge success.
b
City of Seward,Alaska City Council Minutes
January 26, 2015 Volume 39, Page
In Public Works,the North Seward Water Storage Tank and Pumping Facility was at the 35%
Design stage.A conditional use permit was submitted to Planning and Zoning and the commission
would review it a meeting on February 3,2015. The Sludge Removal and Disposal Project was on
schedule.The contractor's disposal permit was filed with the Alaska Department of Environmental
Conservation and was awaiting public review and approval.Hunt added that staff was looking into
the possibility of adding a domed roof over the sewage lagoon at Lowell Point to help reduce odors.
David Post with the Department of Transportation (DOT) design section indicated that the state
would be sending the city a Memorandum Of Understanding for signature within the next week or
so.The city was on schedule to have paving completed in 2015. . ,°
The Government Finance Officers Association of the United'States and Canada awarded a
Certificate of Achievement.for_•Excellence in Fnnanciaj Reporting to till" of Seward for its
comprehensive annual financial report for the year end ]ecember 31,2013 for„,the 20th consecutive
ent was preparing for the annual a,he& The Finance Department would be facing
year.The department P P g tx i':`
some new personnel changes and would be bringing forward a request to council o.upgrade one
position to an Assistant Finance Director. In addition,th�edepat ent expected to lose two of their
key employees within the next four months. The city requested from the Bond Bank inclusion in a
future refunding of its Long-Term Care Facile revenue bon
Port and Commerce Advisory Board Annual#. e ort.A `` en copy was provided to
ry .f, Ptt PY P
b
the council by Chair Deborah Altermatt. � , O ,<, _:
me i„ v''' / ^� '"(4, �
Other Reports,,AnbioUncements and Pr entations -None
z;
PUBLIC HEARINGS None . v ,
,„ sf)
UNFINISHEDiBUSINESS None `4't��
NEW3BUSINESS � =,y
Resolution�.2015-007,Approving An Amendment To The Employment Agreement With The
City Mana"'er,And Appropriating Funds.
y
,t ^r, .,,;,'f
Motion (Keil/1'41 ) . Approve Resolution 2015-007
Hunt said a new contract was proposed for his employment agreement.
Motion (Terry/Keil) Amend Resolution 2015-007, by changing
the term of the• employment agreement
from five years to four years in section one
and three in the resolution and section six
of the contract amendment, and changing
the word"retro" to "retroactive in section
one of the contract amendment.
Motion to Amend Passed Unanimous
31
City of Seward,Alaska City Council Minutes
January 26,2015 Volume 39,Page
Hunt clarified the contract amendment was retroactive because his employment agreement
technically expired October 31,2014. .
Main Motion Passed Unanimous
Other New Business Items -None
4
INFORMATIONAL ITEMS AND REPORTS
Update on R/V Sikuliaq Homecoming. (Bardarson) �,ty "4,,Y,
Council requested the City Clerk update the city website with the informatxpn provided tonight.The
council expressed wishes to present the University of Alaska Fairbanks with a commemorating gift
and directed the clerk to arrange this. .�'$i� %,
COUNCIL COMMENTS �4y &4" 'N �`'
Keil thanked McClure for letting the city know about potential borough monies available to
update the Seward Comprehensive Plan and hop the Kenai P nmsula Borough would approve
funding. She thanked Maureen Sheehan for;applying t..Y`^the SewardRecreation Committee. Keil
hoped citizens would apply for the Planninggand Zoning court fission.
' .e l
Terry thanked the City�M� Tager for his yea rs'of service.She thanked the community and the
volunteers for their hari�work on the Polar Be ,Jump. Terry reiterated the importance of filling
Zvi u� �. �� 4rt;
vacancies on the Seward;Planning and Zoning Commission and emphasized the vital part they
played in the City of Seward .. ,n ' s,,
play ' . A,.A ,, ,,, ?
Butt hthanke .everyonerinvolved with the Polar Bear Jump and for braving the cold water.
f . i ry-4'L Y
Squires thanked everyone for stheir hard work on the Polar Bear Jump. He told the City
Manager tokeep up the good vjork.Squires addressed McDonald's earlier comments and stated the
city took very,seriously the money they spent, as it was the public's money. He said moving the
generators was-important. This council was working on the Lowell Point Sewage Lagoon issue.
Squires was sorVif.it didn't look like the council was representing everyone,but he was elected to
represent citizens of Seward;and would continue to listen to those outside the city.Unless annexed,
the city did not have the authority to represent those outside the limits. He was happy to represent
Seward, if those outside wanted more representation,they needed to be part of the city.
Hunt thought there should be updates available online for the homecoming of the R/V
Sikuliaq.
Bardarson thanked the volunteers for the Polar Bear Jump and Allen King for his many
years of service and documentation of community events.She announced she would be in Juneau for
the Alaska Municipal League's Winter Conference of Mayor's February 16-19, 2015. She
encouraged residents to please consider applying for the Planning and Zoning Commission.
a3
City of Seward,Alaska City Council Minutes
January 26, 2015 Volume 39,Page
CITIZEN COMMENTS
Sue McClure thanked council for their passage of Resolution 2015-008. She had already
drafted a Kenai Peninsula Borough Assembly ordinance to appropriate $50,000 to draft a new
Seward Comprehensive Plan.McClure anticipated the assembly would consider this ordinance either
in March or April. She stated the National Ocean Sciences Bowl would be in Seward February 6-8,
2015 and volunteers were needed. m,.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIIPN COMMENTS—None
ADJOURNMENT ` " ,
The meeting was adjourned at 7:48 p.m. ` *p
. ;, < �a
tea`.
pr
Johanna Kinney, CMC ,�r4``�' ,.Jean Barda�on
City Clerk ; ` � '�,1�Iayor ;�4 h>k
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- a Main Office(907)224-4050
CITY OF SEWAR® °F sFi
9a_ ® Police(907)224-3338
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- -� ® Harbor(907)224-3138
PO. BOX 167 ,:;0;r. ''•. � • Fire(907)224-3445
SEWAR®, ALASKA 99664-0167 =`- s; kzoiz--
; ® City Clerk (907)224-4046
SAS 0 Engineering(907)224-4049
® Utilities(907)224-4050
January 23, 2015 ® Fax(907)224-4038
Commissioner Heidi Drygas
Department of Labor and Workforce Development
P.O. Box 111149
Juneau,Alaska 99811
RE: Seward Job Center
Dear Commissioner Drygas:
It has been brought to my attention that there is a possibility the Seward Job Center may close in
the near future. Having this office physically located in Seward allows our employers to find
good, quality workers in a timely manner, and in my opinion, cannot be satisfactorily replaced
• with an online version.
The Seward Job Center staff has local knowledge of employers and the varying needs of our
community. The staff helps residents and newcomers find work quickly and effectively. They
also assist with our large commercial industries, such as seafood processing companies, that rely
heavily on seasonal employment. As an employer ourselves, the City of Seward often turns to
the Seward Job Center to find the best people for our positions.
The service this office and the Department of Labor provide to the residents of Seward is
invaluable. I cannot stress enough how essential this office is to the City of Seward and the
surrounding area, and I encourage you to keep the Seward Job Center office open.
Regards,
Mayor Jean Bardarson
City of Seward
cc: Senator Micciche
Representative Chenault
Kenai Peninsula Borough Mayor Navarre
February 2015 March 2015
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