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Home My WebLink AboutRes2015-082 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACT WITH R&M CONSULTANTS INC. FOR ENGINEERING SUPPORT SERVICES DURING CONSTRUCTION FOR THE REPLACEMENT OF A,B,C,S AND G-FLOATS AT THE SEWARD BOAT HARBOR,AND APPROPRIATING FUNDS NOT TO EXCEED $134,653 WHEREAS, in December 2014 the City of Seward contracted with R&M Consultants through a competitive procurement process to design the replacement of A,B,C,S and G-Floats for the Seward Boat Harbor project; and WHEREAS, the competitive procurement process has resulted in a contract award for construction of the A, B, C, S and G-Float replacement project, and a Notice To Proceed has been issued to the successful proposer; and WHEREAS, the City has requested and R&M Consultants has provided a cost and task proposal to conduct the A,B, C, S and G-Float replacement project Engineering Support Services; and WHEREAS, this contract amendment will provide the City with Engineering Support Services, and instructing Harbor crew on testing of vessels with the new required electric GFCI pedestals, and those goals are best achieved through observation, inspection, coordination, documentation; and WHEREAS, through their work on this project since inception, R&M Consultants has developed an in-depth familiarity with the project,and has worked closely with the administration, agencies, and the public; and WHEREAS,R&M Consultants' experience with and understanding of the Seward Harbor development brings further value to the project, makes them particularly suited to continue developing the project on behalf of the City, and R&M Consultants can begin the new work immediately; and WHEREAS, Seward City Code § 6.10.120A (8) exempts professional services including accounting,architectural,appraisal,engineering,land surveying,and other specialized service from the otherwise applicable provisions of that Title requiring competitive procurement procedures. CITY OF SEWARD,ALASKA RESOLUTION 2015-082 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to execute Amendment No. 1 to the contract with R&M Consultants Inc. for engineering support services and to issue a Notice to Proceed. Section 2. Funding in an amount not to exceed$134,653 is hereby appropriated from CPV Undesignated Reserves account of 11103-0000-3710-0000-11372 to the Harbor Float Replacement infrastructure account 11372-0000-8101. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 14th day of September, 2015. THE CITY OF SEWARD,ALASKA can Bardarson,Mayor AYES: Casagranda, Keil, Terry, Squires,Darling, Bardarson NOES: None ABSENT: Butts ABSTAIN: None ATTEST: r I ��J/.�1�_ i • ohanna Ki `Tai/, CMC ity Clerk *' fl ode °ga (City Seal) • a�., y w, 0 ° 44.„,,,,„. O SE/sat kt • e d e ♦°� ik �� ® �4% ep .`:. ,1,7 L% �+. k$ B Or.' �j�if`'+` �+ • Council Agenda tatement Meeting Date: September 14, 2015 e °F sett,0 �C Through: Jim Hunt, City Maria. ► •; q�Sip From: Norm Regis,Harbormaster Agenda Item: Approve Change Order No. 1 with R&M Consultants Inc. to provide Engineering Support Services during construction for the A,B,C,S and G- Float replacement project BACKGROUND &JUSTIFICATION: In October 2014 the City engaged R&M Consultants, Inc. through a competitive RFP process to provide design engineering for the A,B, C, and S-float replacement project,. The City Council approved Resolution 2014-102, authorizing an engineering contract with R&M for design and bid support for A,B, C, S and G-Float replacement project. With final construction bids let and received and authorization to enter into a construction contract with Turnagain Marine Construction approved by the City Council in Resolution 2015-076 at its August 24, 2015 meeting, construction can begin. The focus now will be on Engineering Support Services, and instructing Harbor crew on testing of vessels with the new required electric GFCI pedestals, and those goals are best achieved through the observation, inspection, coordination, documentation and other tasks as described in the attached Fee Estimate(Exhibit A)for Engineering Support Services from R&M Consultants. R&M Consultants Inc.is intimately familiar with the A,B,C,S and G-Float replacement project and is particularly suited to continue the work already begun there.The City has requested and R&M has provided a fee proposal and schedule of tasks to complete the next steps as described, and is prepared to begin the work immediately. INTENT: To amend the contract with R&M Consultants Inc.to add engineering support services at the Seward Boat Harbor, changing the Scope of Work to include Project Management, Pile Driving Support, Reviewing Shop Drawings, Change Orders, Dock inspection, punch list and final punch list and- inspection and close out services,and increase the amount of the contract in an amount not to exceed $134,653.00. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Continue to support, 1, promote,enhance and develop harbor facilities to accommodate Seward's X growing demand for marine transport facilities. (page 35) 2 Strategic Plan (document source here): Complete the renovation of the X Seward Small Boat Harbor. (page 7) 3. Other(list): 26 FISCAL NOTE: This project will be funded from CPV undesignated reserves account. Approved by Finance Department: v,�/� • ATTORNEY REVIEW: Yes No N/A X RECOMMENDATION: Recommend approval of Resolution 2015-Q ,authorizing the City Manager to amend the contract with R&M Consultants,Inc.to provide Engineering Support Services for the A,B,C,S and G-float replacement project in the Seward Harbor.