HomeMy WebLinkAboutRes2015-083 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH DRYDEN&LARUE,INC.FOR CERTIFICATION OF
THE PUBLIC RIGHTS OF WAY,IN CONJUNCTION WITH THE SEWARD
ROAD IMPROVEMENT PROJECT, IN THE AMOUNT OF $99,566 AND
APPROVING A CONTINGENCY NOT TO EXCEED 15% OR$14,935,AND
APPROPRIATING FUNDS
WHEREAS,in accordance with the Memorandum of Understanding for the Seward Road
Improvement project, the City must certify the rights of way along approximately 22,450 feet of
roadway; and
WHEREAS, per Seward City Code 6.10.120, the City solicited competitive quotes for
professional services firms capable of certifying the rights-of-way for the Seward Road Improvement
Projects; and
WHEREAS, the City submitted Requests for Quotes to four (4) Alaska-based firms,
received responses from all four companies, with three unavailable due to lack of manpower and
Dryden & LaRue, Inc. able to complete the scope of work for $4,435 per 1000 feet, totaling
approximately$99,566; and
WHEREAS,it is known that there are likely encroachment and easement conflicts that will
need to be addressed and potentially permitted at an additional cost, necessitating an additional
contingency of 15%,or$14,935 to cover unforeseen additional costs to obtain temporary easements,
or encroachment permits if necessary.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into an agreement,in substantial
form as attached hereto, with Dryden&LaRue, Inc. for an amount not-to-exceed$99,566.
Section 2. A contingency in an amount not-to-exceed$14,935 may be approved by the City
Manager, upon advance written authorization.
Section 3. Funding in an amount not to exceed$114,501 is hereby appropriated from Capital
Acquisition Fund Undesignated Reserves account no. 80010-0000-3400 to the Infrastructure account
no. 80010-0000-8101.
Section 4. This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD,ALASKA
RESOLUTION 2015-083
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 14111
day of September, 2015.
THE CITY OF SEWARD,ALASKA
1111!
+can Bardarson,Mayor
AYES: Casagranda, Keil, Terry, Squires, Darling, Bardarson
NOES: None
ABSENT: Butts
ABSTAIN: None
ATTEST:
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'ohanna KinnW, CMC
ity Clerk
(City Seal)
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Agenda Statement
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Meeting Date: September 14,2015
To: City Council
41)1
AS
Through: Jim Hunt, City Mana_
From: W.0 Casey,Public Works Director
Agenda Item: Authorize the City Manager to enter into a contract with Dryden&LaRue,Inc.and
appropriate funds
BACKGROUND &JUSTIFICATION:
In March 2015,the City of Seward signed the Memorandum of Agreement(MOA)with the State of Alaska
DOT&PF to complete the $2,700,000 Seward Road Improvements project. One stipulation of this
agreement(Item#3 Project Scope,#a)is that the City provides certification that the roads that are to be
paved are located within City owned rights of way.These rights of way have not previously been certified.
A Request for Quotes was distributed to 4 reputable Alaskan firms. Three firms responded that they were
unable to provide a quote due to their lack of manpower. Dryden&LaRue, Inc., submitted a quote for
$4,435 per 1000 foot,with approximately 22,450 feet to certify,totaling$99,566. They were found to be
responsive and qualified to perform this task.
It is highly likely that there are encroachments and easements that will need to be addressed and permitted.
For these items,Dryden&LaRue will bill us on a time and materials basis,using their 2015 Fee Schedule.
The City Manager will authorize this additional work once all areas of conflict have been identified.The
administration requests a contingency of 15%, or$14,935,to cover these potential additional costs.
INTENT:
To enter into a contract with Dryden&LaRue,Inc.to certify the Public Rights of Way in accordance with
the State of Alaska DOT&PF's MOA for the Seward Road Improvement project,and appropriate funds.
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan(document source here):Provide safe and efficient x
vehicular transportation facilities that meet the needs of the community.
2. Strategic Plan(document source here): X
3. Other(list): X
FISCAL NOTE:
Funding for this project is available in the Capital Acquisition Fund no. 80010-0000-8101.
Approved by Finance Department: .' .44.9 4iitattif,
ATTORNEY REVIEW: Yes No X Not Applicable
RECOMMENDATION: 3
Council adopt Resolution 2015- appropriating$114,501 for the Certification of Public Rights of Way for
the Seward Road Improvement project.