HomeMy WebLinkAbout02082016 City Council Packet Seward City Council
Agenda Packet
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National Boy Scouts Day!Seward Boy Scout Troop#568
From Left to Right John Polasek,Joseph Foutz,Peter Spanos,Gavin Foote,Sam Paperman,and Clay Peterson.
Not pictured Benjamin Miranda(Eagle Scout).
February 8, 2016
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward,Alaska
CITY COUNCIL MEETING AGENDA h
II {Please silence all cellular phones during the meeting}
February 8, 2016 7:00 p.m. Council Chambers
Jean Bardarson 1. CALL TO ORDER
Mayor 2. PLEDGE OF ALLEGIANCE
Term Expires 2017 3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT
Marianna Keil THOSE ITEMS SCHEDULED FOR PUBLIC HEARING
Vice Mayor [Those who have signed in will be given the first opportunity to
Term Expires 2016 speak Time is limited to 3 minutes per speaker and 36 minutes
total time for this agenda item.]
Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member [Approval of Consent Agenda passes all routine items indicated by
Term Expires 2016 asterisk(*). Consent Agenda items are not considered separately unless
a council member so requests. In the event of such a request, the item is
David Squires returned to the Regular Agenda]
Council Member
Term Expires 2017 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Dale Butts A. Proclamations and Awards
Council Member
Term Expires 2016 1. National Boy Scouts Day Proclamation to Seward Boy Scout
Troup#568 . Pg. 4
Sue McClure
Council Member B. City Manager's Report P g. 5
Term Expires 2017 C. Other Reports and Presentations
Deborah Altermatt 7. PUBLIC HEARINGS
Council Member
Term Expires 2017 A. Resolutions Requiring Public Hearing
James Hunt 1. Resolution 2016-007, Recommending Kenai Peninsula
City Manager Borough Approval Of The Fort Raymond Subdivision,
Replat No. 4; Creating Two Parcels To Be Known As Lots
Johanna Kinney 11A-1 And 11A-2, Located At Approximately 2200
City Clerk Dimond Boulevard, Within The Park Zoning District.
Pg. 10
Will Earnhart
City Attorney
City of Seward, Alaska Council Agenda
February 8, 2016 Page 1
8. UNFINISHED BUSINESS—None
9. NEW BUSINESS
A. Resolutions
1. Resolution 2016-008, Retroactively Amending The 2015 Budget And Appropriating
An Additional $134,787.84 In Sales Tax Revenue To The Hospital Enterprise Fund.
Pg. 23
*2. Resolution 2016-009, Approving The Purchase Of One Live Fire Simulator Training
Unit From Fire Training Structures LLC In The Amount Of$298,500.00 To Include
Training And The Cost Of Shipping To Seward, Alaska, And Appropriating Funds
Using Award Of AFG Grant EMW-2014-FR-00166. Pg. 26
3. Resolution 2016-010, Authorizing The City To Enter Into A Contract With Dryden
And Larue For The Purpose Of Design And Engineering Of The Nash Road
Transmission Line, For An Amount Not To Exceed $105,000 Plus A Contingency Of
$10,000, Waiving Competitive Procurement Requirements. . Pg. 37
4. Resolution 2016-011, Amending The City Of Seward's Calendar Year 2016 City
Legislative Priorities. . Pg. 44
5. Resolution 2016-012, Amending The City Of Seward's Calendar Year 2016 State
Legislative Priorities. Pg. 51
6. Resolution 2016-013, Approving A Co-Applicant Agreement Between The Seward
Community Health Center, Inc. And The City Of Seward. Pg. 61
B. Other New Business Items
*1. Non-objection to the liquor license renewals for The Seward Alehouse #324 and
Three Bears#3909. Pg. 73
2. Mayor direct the City Clerk to send a recommendation letter to Kenai Peninsula
Borough Mayor Mike Navarre to appoint Kathy Kloster as a Seward Representative
on the Healthcare Task Force. (Bardarson)
3. Set Joint Work Sessions with the Planning and Zoning Commission, the Port and
Commerce Advisory Board, and the Historic Preservation Commission to review
annual priorities. .. Pg. 83
4. Discuss Seward City Flag Project. (Casagranda) Pg. 85
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
11. COUNCIL COMMENTS
12. CITIZEN COMMENTS
City of Seward, Alaska Council Agenda
February 8, 2016 Page 2
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
February 8, 2016 Page 3
PROCLAMATION
WHEREAS, incorporated on February 8, 1910, the Boy Scouts of America is one of the nation's
largest and most prominent values-based youth development organizations;and
WHEREAS, the Boy Scouts of America provides a program for young people that builds
character,trains them in responsibilities of participating citizenship, and develops personal fitness; and
WHEREAS, for over a century, Boy Scouts of America has helped build the future leaders of this
county by combining educational activities and lifelong values with fun; and
WHEREAS, the Boy Scouts of America believe that helping youth is a key to building a more
conscientious, responsible, and productive society; and
WHEREAS, Seward Boy Scout Troup#568 is currently working to obtain their"Citizenship in the
Community" merit badge; and
WHEREAS, February 8, 2016 is recognized as National Boy Scouts Day and according to the
Scout's motto,everyone should try to do a good turn on Boy Scouts Day; and
WHEREAS, the Seward City Council is honored to have Seward Boy Scouts: Benjamin Miranda,
Clay Peterson, Sam Paperman, Joseph Foutz, John Polasek, Peter Spanos, and Gavin Foote; and Troop
Leader Chris Polasek in attendance tonight.
NOW, THEREFORE, I,Jean Bardarson, Mayor of the City of Seward,Alaska, do hereby recognize
February 8, 2016 as
NATIONAL BOY SCOUTS DAY
and applaud the efforts of the Seward Boy Scouts Troup#568 to earn their Citizenship in the Community
Badge and their many commitments to make ethical and moral choices through the Scout Oath and
Scout Law.
Dated this 8th day of February,2016. THE CITY OF SEWARD, ALASKA
.; . itl tai n
,.J 'r :��"it,∎;4 11 4• Jean Bardarson,Mayor•
BOY SCOUTS OF AMERICA
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CITY OF SEWARD Jim Hunt, City Manager
P.O. Box 167 Telephone (907)224-4047
Seward, AK 99664 Facsimile (907) 224-4038
MANAGER'S REPORT
January 15, 2016 thru January 29, 2016
The following purchase orders for between $10,000 and $50,000 have been approved by the City Manager since
the last council meeting:
Parks Maint Harmon Const TYC Kitchen Remodel $24,995
Electric Dep ALTEC Industries Open purchase orders for supplies $12,000
Electric Dep Financial Engineering Co Electric Rate Study $20,000
Electric Dep Electric Power Systems Open purchase order for supplies $20,000
Electric Dep Kemppel Huffman and Ellis FY16 various legal services $10,000
Electric Dep ANIXTER Open purchase order for supplies $15,000
Electric Dep Law Office Robert Johnson Open purchase order for legal svc $10,000
Electric Dep Potelcom Open purchase order for supplies $20,000
Electric Dep Valley Power Open purchase order for supplies $13,000
Electric Dep Wesco Open purchase order for supplies $15,000
Electric Dep Schweitzer Engineering Protection System $15,260
Electric Dep Dryden & Larue Open purchase order for supplies $25,000
Roads & Streets Metco Emergency Earthquake services $15,000
Harbor Maddox Electric Open purchase order for supplies $10,000
Library Ingram Library Services Books &processing $15,650
Water Dep CRW Engineering Design plans /Maple St Sewer&Water $35,000
Community Dev AK Map Company GIS Mapping and Support $15,000
ADMINISTRATION
• Attended AIDEA/ARCADIS SMIC Strategic Work session in Anchorage
• Meetings with multiple department heads
• Attended CHC coordination meeting
• Reviewed Project Manager applications
• ASLC finance &board of Directors meeting
• Attended Chamber Awards dinner
• Teleconference with Avista regarding gas utility services
• Teleconference with Kent Dawson to discuss capital project priorities. General discussion regarding
municipal tax strategies for mining projects
• Teleconference with AGDC Community Advisory Council
• Continuous communication via email & cell phone while out of office
• Attended Marijuana Task Force meeting
• Working on CAPSIS input for capital projects
• Scheduling HR applicant interviews
HARBOR
• Construction meetings with Hamilton Construction and R&M for the SMIC breakwater project on 1-28-
2016 and 2-04-2016.
• Hamilton Construction is continuing to stock pile rock on the North Dock, dredging has started and
currently is on schedule.
• Most of the demolition of the docks is complete, they are leaving one section of docks in the water to
work off of while they install the new trestles, and pile driving should start the 1st week of February.
• Construction meetings with R&M and Turnagain Marine 1-28-2016 and 2-4-2016. Dock replacement is
currently on schedule.
• Harmon construction has received all the materials for the new Fish Cleaning Station, they are currently
constructing the fish cleaning station and will soon be in place for the 2016 fishing season.
• A letter will be issued to the new B and C float tenants to notify them of the new GFCI requirements
that will be installed on all the new meters per the new code, the older boats might have some issues, but
the harbor will do everything we can to help make this transition as easy as possible.
LIBRARY & MUSEUM
Upcoming Programs & Events
• Community Book Club discussion, Tuesday, February 16th at 6 pm for the Alaska Reads 2016 selection
Blonde Indian by Ernestine Hayes. Light refreshments provided.
• Community Game Night is held each Tuesday at 5-8 pm through the winter for adults and young
adults. Stop by for some fun and snacks and check out our new game collection.
• Saturday Matinee Movies begin in January for adults at 3 pm in the Community Room through
April. First Saturday Hitchcock, Second Saturday Hit of the Decade, Third Saturday Viewer's Choice,
Fourth Saturday Funnies. In case of a fifth Saturday, we will show a selection from our Independent
Film Movement Collection.
• The Resurrection Bay Historical Society will resume their History Programs starting on February 25th at
7 pm which will be followed by a regular meeting.
ELECTRIC
• Number of outages/trouble calls in January: 6
o Number of users affected: 1, 15, All of City, All of Nash, 4, 1
o Cause(s) of outage(s): Eagle, Hot line clamp and cutout failure, Broken cutout, Tree in line,
Cable failure, Customer issue Location(s) of outage(s): Seward Fish, Bear/Res., 2001 Seward
Hwy, Mile 1 Nash, 903 Port Ave, 903 Port Ave.
o Number of new Job Orders started since Jan. 1, 2016: 1
o Seward Power Plant Integration progress update(monthly): (X) Attached
• The crew replaced failing wires and anchor and associated guy pole on Thursday the 21St of January, on
the corner of Van Buren and 3rd.
• The electric department is researching the possibility of replacing the harbor decorative lights to LED.
• The generator project is substantially complete. We have requested an extension from AEA to complete
five defined items in 2016. There are enough funds left under the grant for these items.
• A reminder that the seasonal rates start on this billing cycle.
• The House energy committee held a hearing on HB 187 on Thursday, January 28th. Several of the
utilities made testimony at this hearing, as well as the two gentlemen (David Gillespie, ARCTEC and
Eric Myers, ATC) who will be presenting at the council work session on February 22nd. This is a bill we
need to monitor because all the Railbelt utilities, including Seward, are committing a lot of time and
resources to voluntarily starting a Transco and USO. If mandated by the state, the costs accrued would
be wasted.
PUBLIC WORKS
• Grading roads, working on signage, hauling material, and various street related tasks
• Working with DOT on 2016 paving project
• Outfitting new vehicles with fuel tank, and miscellaneous equipment
2 �
• Repair of broken water main on Port Avenue, assessing earthquake damage still
• Project management of NSWST & Pumping Facility work progressing on schedule
• Working with consulting engineer on Re-permitting Spring Creek Wastewater Treatment Facility
• Working with consulting engineer on Re-permitting Lowell Point WWTP
• Advertised RFP for Elevator Maintenance
• Closing out Sludge Removal Project with ADEC
• New Year things: P.O. reissuance, purging files, annual reports (to ADEC for Water and Wastewater
Systems)
• Training and Safety Class scheduling
PARKS & RECREATION
• TYC's new kitchen brings out the creative cooking in kids and teens. We have seen an increased interest
in prepping, sharing and even cleaning up after a meal.
• The Teen Rec Room continues to hit great numbers. Attendance is averaging 30 -40 Middle& High
School Students Tue- Sat.
• Staff has been working on landscaping upgrades at the TYC and Citizens Field.
• A grant to the Alaska Division of Forestry has been submitted in hopes to receive funds to help replace a
number of dead or dying spruce trees located within Waterfront Park.
We have asked the local and statewide Boy Scouts to lend a hand with trail work in this beloved park.
• We are working on RFPs to install water and electricity to Resurrection South for a campground
upgrade; an RFP for adding Wifi to our Waterfront Park (and Forest Acres Campground; and an RFP for
Williams Park design-build restroom and possible shower.
• Urbach's Basketball is off to a great start! League began Sat, Jan 23 and will run through Mar 26th
o UYBL Expo games at Seward High School Seahawk Games— Feb 19 & 20
o UYBL Photo—March 5th
o Pre & Lil D's EOS Celebration—March 12
o No games—March 19th(Spring Break)
o Rookies &Juniors EOS Round Robin Tourney—March 26th
• Open Adult Soccer every Tuesday at the Middle School from 6:30 to 8:30.
' V• Parents, want a
3.
• c Date Night for
ao
• a o Valentine's Day?
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Sunday, Feb 14
TYC will la with and
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entertain your kiddo's
from 4-9pm
Open to kids in Grades K-6
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Register by Feb 10th for the Early Bird rate of 0 $4.99, Late registration $10
Drop off, day of$25
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Memorandum
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Period:1 December through 30December 2015 :�°`�`
QC*s .P
To: Kirk Warren,AEA
Ran Lme,QyafSmad
KalAtAccid,Qycf Salad
From: John Foutz,Electric Utility Manager,City of Seward
Date: 1/29/2016
Subject:Seward Power Plant Integration.Progress Report Grant#7910011
EPC demobilized unneeded equipment. They went through the punch list.Installed emergency exit
door on the east wall of the generator building due to movement restrictions. Did Air compressor
troubleshooting to verify the air start system is working adequately.
Identified five items that still need to be completed. 1)Electrical asbuilts or one line diagram of
the wiring system as is. 2)Need to balance generators on the two transformers,currently there are
four on one transformer and two on the other. 3)Additional overfill protection and containment is
needed for generators 3 and 6. 4)Connections for the relays are needed in the control room for
monitoring purposes. 5)Installation of actuators and controllers on generators 3 and 6 for load
sharing with other generators. A request was submitted to AEA for an extension of one year.
Since most of these items require underground they will have to be done outside of freeze.
Respectfully,
t �
John Foutz, Electric Utility Manager
City of Seward
P.O.Box 167
Seward,AK. 99664
Phone:(907)224-4071
Email:jfoutz(acitvofseward.net
1
Attachment 2: Progress Report Form
Grantee: City of Seward
Project Name: Seward Power Plant
Integration Grant # 7910011
PeriodofReport:lDecember 2015 to
30December 2015 Project Activities
Completed:
1. Mechancal installations completed.
a. Troubleshoot air start system.
2 Ancillary safety items and materials ordered.
a. 'Exit only' safety door installed on east wall of generator
building
Existing or Potential Problems:
1. Thermal expansion in fuel system for Gen 3/6
2. As builts electrical system
3. Balancing Loads on the station transformers
4. Relays connected into the control room for monitoring
5. Installation of actuators to gens 3/6 for generator load
sharing
Activities Targeted for Next Reporting
Period:
1. Asbuilts for the electrical system as currently installed.
Prepared By: Date: 29 January 16
Printed Name: John Foutz
9
Sponsored by: Planning and Zoning Commission
CITY OF SEWARD,ALASKA
RESOLUTION 2016-007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH
APPROVAL OF THE FORT RAYMOND SUBDIVISION, REPLAT NO. 4;
CREATING TWO PARCELS TO BE KNOWN AS LOTS 11A-1 AND 11A-
2, LOCATED AT APPROXIMATELY 2200 DIMOND BOULEVARD,
WITHIN THE PARK ZONING DISTRICT
WHEREAS, Segesser Surveys has submitted a preliminary replat to the City of Seward
for review and recommendation to the Kenai Peninsula Borough; and
WHEREAS, this platting action will create two (2) parcels, the southern Lot 11A-2
containing 1.566 acre is planned to accommodate a proposed senior housing project; to the north
is Lot 11A-1 containing the remaining 3,200 acres; and
WHEREAS, the properties of this replat are located within the Park Zoning District (P)
and exceed the minimum lot size and lot width as required by City Code, with frontages on
Dimond Boulevard, Sea Lion Avenue and Hemlock Avenue; and
WHEREAS, no subdivision installation agreement is necessary, all parcels are currently
serviced by municipal roads,water, sewer, electric and other utilities; and
WHEREAS, City staff have reviewed, commented and support the proposed Fort
Raymond Replat No. 4, subject to the conditions listed within this Resolution; and
WHEREAS, the Seward Planning and Zoning Commission held a public hearing on
January 19,2016 and approved Resolution 2016-01, recommending the Seward City Council and
the Kenai Peninsula Borough approval of the replat.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA,that:
Section 1. The Seward City Council, in accordance with Seward City Code Section
16.01.015 (B), approves the submittal of City-owned Fort Raymond Subdivision Replat No 4 to
the Kenai Peninsula Borough Planning Commission.
CITY OF SEWARD, ALASKA
RESOLUTION 2016-007
Section 2. The Seward City Council further recommends the Kenai Peninsula Borough
Planning Commission approve the Fort Raymond Subdivision Replat No 4 subject to the
following conditions:
A. Identify the former Cottonwood Avenue as Sea Lion Avenue.
B. Add the existing 30-foot-wide utility easement at the southern portion of Lot 11A-2.
C. Correctly identify adjacent Lot 12A, which is immediately east of 11A-1 and 11A-2.
D. Increase the 25-foot-wide utility easement along Dimond Boulevard to 30 feet wide
to accommodate a transmission line.
E. Add a 15-foot-wide utility easement along the north lot line of 11A-1.
F. Add a 20-foot-wide utility easement centered on the property line dividing 11A-1 and
11A-2.
G. Correct the Certificate of Ownership to add the City of Seward property owner
signature line. James Hunt, City Manager; P 0 Box 167; Seward, AK 99664
H. Correct Note 2, by removing the engineer signature line.
I. Add the standard note: "This subdivision is subject to the City of Seward's Zoning
and Land Use Regulations."
J. Add the standard utility easement note: "No permanent structure may be constructed
or placed within a utility easement which would interfere with the ability of the utility
to use the easement."
K. Add the Seward Recording District to the Title Block.
L. Add the City of Seward address to the Title Block.
Section 3. This resolution shall take effect 30 days after passage and posting as required
by Seward City Code § 7.05.145.
PASSED AND APPROVED by Seward City Council this 8th day of February 2016.
I I
Agenda Statement
e OF sek.
Meeting Date: February 8, 2016 : 1• �9
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To: City Council 4fttsh;
'4�AS1�P
Through: Jim Hunt, City Manager cV
Ron Long, Assistant City Manager
From: Donna Glenz, Planner
Agenda Item: Resolution 2016- recommending Council and Kenai Peninsula Borough
approval of City owned Fort Raymond Subdivision No. 4 subject to
conditions listed in the Resolution
BACKGROUND &JUSTIFICATION:
Attached for the Council's review and recommendation to the Kenai Peninsula Borough
Planning Commission is a preliminary plat submitted by Segesser Surveys. In accordance with
Seward City Code (SCC) 16.01.015(B) "No preliminary plat of City-owned property may be
submitted to the Kenai Peninsula Borough Planning Commission for approval without the prior
consent of the City."
Segesser Surveys was hired by the applicant Kenai Peninsula Housing Initiative to provide a
preliminary replat from the current City-owned Lot 11A, Fort Raymond Subdivision No.1, the
replat creates two parcels to be known as Lots 11A-1 and 11 A-2, Fort Raymond Replat No.4.
This replat is located at approximately 2200 Dimond Boulevard, within the Park Zoning District.
The platting action creates a southern 1.56 acre parcel, Lot 11A-2 that is designated as the
location for the proposed senior housing project and a remaining 3,200 acre parcel to the north to
be known as Lot 11A-1.
SURROUNDING LAND USES AND ZONING:
This platting action is located between the Seward Highway and Dimond Boulevard, north of
Sea Lion and south of Hemlock Avenues. The large, 4.77 acre lot was originally deeded to the
City through the municipal entitlement program. The original deed restriction of "public
recreation" was removed many years ago. The area is currently developed as a day use park with
tennis courts, TB sanitarium monument, restrooms and playground equipment. A fenced sewer
pump station is located on the north end of the parent parcel. The climbing pole used by the
electric department for annual "pole top rescue training" is located near the south end of the
parcel. The parcel is zoned Park.
The properties to the north a mix of single family homes and undeveloped vacant land. To the
west is the large City owned parcel, zoned Institutional, leased to the US Army for a resort and
nightly lodging. Areas to the southwest and south include the City owned parcel previously
leased to the US Air Force as a resort and campgrounds and a vacant parcel abutting the Seward
Highway, both are zoned Institutional. The parcel to the east is vacant and currently used for
campgrounds, also zoned Institutional.
SUBDIVISION REVIEW:
Zoninz:
These parcels are within the Park Zoning District, (P) and per City Code 15.05.025(b)(12) "is
intended to designate park, recreation and commemorative property owned by the city, state or
federal governments for recreation and other compatible public purposes."
Utilities:
Public water, sewer and electric are located within the adjacent Dimond Boulevard Right-of-
Way.
Flood Zone:
According to the FEMA Flood Insurance Rate Map, September 27, 2013, this property is located
outside of any special flood hazard areas.
INTENT:
CONSISTENCY WITH CITY PLANS
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (2020,approved by Council August 8,2005)
1) Recreation
We value diverse, year-round, indoor and outdoor recreational
opportunities and facilities for residents and visitors of all ages and
socioeconomic backgrounds.
2) Recreation 3.6
1. 3.6.1 Improve, expand and diversify year-round parks and X
recreational opportunities for residents and visitors.
• Sustain current zoning for City park lands. (page 25, Bullet 6)
3.6.1.2
• Ensure that Municipal land acquired for or converted to long-
term permanent park or recreational uses shall be officially
dedicated as park land. (Bullet 3, Page 25)
Comprehensive Plan (2020,approved by Council August 8,2005):
3.2.1 Promote residential and commercial development within the
2 city of Seward in accordance with community values. (page X
19)
3.3.1.1 Support a range of housing choices that meet the needs of
people in various income and age groups. (page 22)
1 9)
Strategic Plan (Approved by Council Resolution 99-043):
Pursue the community's vision through rigorous implementation of
the Comprehensive and Land Use Plans
• Ensure that all legislative and administrative decisions are
consistent with the goals of the Strategic and Comprehensive
Plans (Page 10 & Bullet 3)
• Expand availability of affordable, diverse, year-round
3. housing. X
o Seward has a wide range of housing alternatives to meet
the varied needs of Seward's long term and seasonal
residents (Page 18, Bullet 3)
• Promote Residential and Commercial Development inside
the City. (Page 9, Bullet 2)
o Encourage construction of residential and seasonal
housing at all market levels (Page 9, Bullet 2-1)
Municipal Lands Management Plan: (Adopted by Council Resolution 2014-095)
2300 Dimond Blvd (between Sea Lion & Hemlock Avenues) Lot 11A,
4 Fort Raymond Subd Replat, X •
Description: Park parcel located on the east side of Dimond Blvd.
Recommendation: Continue use as a public park. Sell with a sound
development plan. (Page 20)
Staff Comments:
Staff and administration concerns have been addressed by numerous conditions to plat listed
within the Resolution 2016-01 and as follows:
A. Identify the former Cottonwood Avenue as Sea Lion Avenue. (Resolution 90-141)
B. Add the existing 30-foot-wide utility easement at the southern portion of Lot 11A-2.
C. Correctly identify adjacent Lot 12A, which is immediately east of 11A-1 and 11A-2.
D. Increase the 25-foot-wide utility easement along Dimond Boulevard to 30 feet wide
to accommodate a transmission line.
E. Add a 15-foot-wide utility easement along the north lot line of 11A-1.
F. Add a 20-foot-wide utility easement centered on the property line dividing 11A-1 and
11A-2.
G. Correct the Certificate of Ownership to add the City of Seward property owner
signature line. James Hunt, City Manager; P 0 Box 167; Seward, AK 99664
H. Correct Note 2,by removing the engineer signature line.
I. Add the standard note: "This subdivision is subject to the City of Seward's Zoning
and Land Use Regulations."
J. Add the standard utility easement note: "No permanent structure may be constructed
or placed within a utility easement which would interfere with the ability of the utility
to use the easement."
K. Add the Seward Recording District to the Title Block.
L. Add the City of Seward address to the Title Block.
FISCAL NOTE:
All costs are the responsibility of the Kenai Peninsula Housing Initiatives (KPHI).
Approved by Finance Department: 1,,L, ,, ,
ATTORNEY REVIEW: Yes: No: X - Not Applicable
Public Comment:
Property owners/lease holders within three hundred (300) feet of Lot 11A, Fort Raymond
Subdivision were notified of this public hearing item. Public notice signs were posted on the
property, and all other public hearing requirements of SCC§15.01.040 Public Hearings were
complied with.
At the time of this publication the Community Development Department had received one public
inquiry requesting a copy of the preliminary replat and information related to geotechnical data,
if available. Questions were answered by staff and copies were provided.
RECOMMENDATION: noel
Approve Resolution 2016-6+ recommending City Council and Kenai Peninsula Borough
approval of the replat of City owned Lot 11A, Fort Raymond Subdivision No. 1, to create two
parcels to be known as Lots 11A-1 and 11A-2, located at approximately 2200 Dimond
Boulevard, subject to the conditions listed within the Resolution.
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/c y "' 't,■ N Planning &Zoning January 19, 2016
Due to different data sources property lines and aerial 0 230 460 Feet
imagery do not overlay correctly. Map is to be used for v-P # - '
orientation and reference purposes only. Mapping Assistance by Alaska Map Company,LLC
11
Sponsored by: Applicant
CITY OF SEWARD,ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2016-01
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF
THE CITY OF SEWARD ALASKA, RECOMMENDING CITY COUNCIL
AND KENAI PENINSULA BOROUGH APPROVAL OF THE PROPOSED
SENIOR HOUSING PRELIMINARY REPLAT SUBMITTED BY SEGESSER
SURVEYS; A SUBDIVISION OF CITY OWNED LOT 11A, FORT
RAYMOND REPLAT NO.4;CREATING TWO PARCELS TO BE KNOWN
AS LOTS 11A-1 AND 11A-2, LOCATED AT APPROXIMATELY 2200
DIMOND BOULEVARD,WITHIN THE PARK ZONING DISTRICT
WHEREAS,Segesser Surveys has submitted a preliminary replat to the City of Seward for
review and recommendation to Council and the Kenai Peninsula Borough; and
WHEREAS,the proposed replat of City-owned Lot I l A,Fort Raymond Subdivision,Replat
No. 4,creates two lots;Lot 11A-1 and Lot 11A-2;and
WHEREAS,this platting action will create a 1.566 acre parcel(Lot 11A-2)to accommodate
a proposed senior housing project;and
WHEREAS,the properties of this replat are located within the Park Zoning District(P)and
exceed the minimum lot size and lot width as required by City Code, with frontages on Dimond
Boulevard, Sea Lion Avenue and Hemlock Avenue; and
WHEREAS,the two parcels are currently serviced by municipal water,sewer,electric and
other utilities;therefore a subdivision installation agreement is not required for this replat; and
WHEREAS,it is the Planning and Zoning Commission's responsibility to act in an advisory
capacity to the Seward City Council and the Kenai Peninsula Borough regarding subdivision plat
proposals; and
WHEREAS, as required by Seward City Code §16.01.015, Conditions to plat approval,
property owners within 300 feet of the proposed replat were notified and the parcels were posted
with public notice signage.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
IC13'
Seward Planning and Zoning Commission
Resolution No. 2016-01
Page 2 of 3
Section 1. The Commission recommends that,in accordance with Seward City Code Section
16.01.015 (B), the City Council approve the submittal of City-owned Fort Raymond Subdivision
Replat No 4 to the Kenai Peninsula Borough and recommend approval subject to the following
conditions:
A. Identify the former Cottonwood Avenue as Sea Lion Avenue.
B. Add the existing 30-foot-wide utility easement at the southern portion of Lot 11A-2.
C. Correctly identify adjacent Lot 12A,which is immediately east of 11A-1 and 11A-2.
D. Increase the 25-foot-wide utility easement along Dimond Boulevard to 30 feet wide
to accommodate a transmission line.
E. Add a 15-foot-wide utility easement along the north lot line of 11A-1.
F. Add a 20-foot-wide utility easement centered on the property line dividing 11A-1 and
11A-2.
G. Correct the Certificate of Ownership to add the City of Seward property owner
signature line. James Hunt,City Manager; P 0 Box 167; Seward,AK 99664
H. Correct Note 2, by removing the engineer signature line.
I. Add the standard note: "This subdivision is subject to the City of Seward's Zoning
and Land Use Regulations."
J. Add the standard utility easement note: "No permanent structure may be constructed
or placed within a utility easement which would interfere with the ability of the utility
to use the easement."
K. Add the Seward Recording District to the Title Block.
L. Add the City of Seward address to the Title Block.
Section 2. This resolution shall take effect immediately upon its adoption.
1 °I
Seward Planning and Zoning Commission
Resolution No. 2016-01
Page 3 of 3
PASSEI)AND APPROVED by the Seward Planning and Zoning Commission this 1911'day
of January 2016.
THE CITY OF SEWARD,ALASKA
— AitO Alt
Cindy E d, Chair -{
AYES: Fleming, Coulter, Seese, Anderson, Ecklund
NOES: None
ABSENT: Swann
ABSTAIN: None
Vacant: One
ATTEST:
I
J1 hanna Ki op MC,
•ty Clerk
(City Seal)
O�rr6!0lrap,�
`oegl re. r r�
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City of Seward,Alaska Planning Commission Minutes
January 19, 2016 Volume 7, Page 172
New Business Items requiring a Public Hearing—
Resolution 2016-01 of the Seward Planning and Zoning Commission of the
City of Seward, Alaska, recommending City Council and Kenai Peninsula
Borough approval of the proposed senior housing preliminary replat
submitted by Segesser Surveys; a subdivision of City owned Lot 11A, Fort
Raymond Subdivision No. 1, creating two parcels to be known as Lots 11A-1
and 11A-2, located at approximately 2200 Dimond Boulevard, within the
Park Zoning District
Glenz noted the history of the preliminary replat and the lot*tlon:< y replat was to create two
lots, Lot 11A-1 and 11A-2. Lot 11 A-2 was the site of a pro'`' sed sel't ,bousing project. Glenz
noted staff had requested numerous additions and cor iiins to the pref�pary replat as stated
i
within the Resolution. `,=-Y:':.
Glenz said housekeeping errors in Resolution 201 : , a Od correction. Clienz referred the
Commission to a proposed amendment laydown that adar ed the needed corrections.
The error included references to "Replat !'Q ' , nstead of"R'; 1 ,"No. 4" within the body of the
resolution, Glenz noted. She also noted the sartititow within Saitibil 1 of the Resolution. Glenz
requested the Commission amend the Resolution to torrect the housekeeping error throughout
the Resolution.
Notice of public hear,' being I°fi0 ed and published as required by law was noted and the
public hearing waspe
,
Yep, ;%yam t `i"
y
Hearing no o ,¢ '!, A mg �.` ).eak, I"If hearing was closed.
':, ' ,.,
� 'AP'
E on (Flemin : •rson ;
r b Approve Resolution 2016-01
Commissionef di;cussed the usekeeping amendments.
Motion (Ant i;on//b'.,J' ing) Amend Resolution 2016-01, replacing all
-' . , " references to "Replat No. 1" with "Replat
" No.4."
Motion Passed Unanimous
Ecklund asked about the entity or organization that was involved with the proposed senior
housing project.
Glenz noted the Kenai Peninsula Housing Initiative hired Segesser Surveys to produce the
preliminary replat.
/)--`
City of Seward,Alaska Planning Commission Minutes
January /9, 2016 Volume 7, Page 173
Fleming asked if the various conditions added to the preliminary replat had been submitted to the
surveyor.
Glenz said the preliminary replat resolution would be forwarded to City Council for
recommended approval, then to the surveyor for submittal to the Kenai Peninsula Borough. The
Kenai Peninsula Borough, as the final platting authority, requires the surveyor to make necessary
changes and amendments.
Ecklund said she would not vote on the proposed replat when it came before the Kenai Peninsula
Borough Platting Committee. Ecklund noted she had not recused herself from City Planning and
Zoning Commission deliberations and voting on the proposed land action.
In response to Anderson, Glenz explained that any platting of City-owned land would go before
City Council for consideration and final recommend$#on.
Main Motion Passed,as Amended Unanimous
Unfinished Business—None
Informational Items and Reports(No achlbn teguired)
2016 Planning and puing Commission reporting to City Council
4.
2016 Plannin ? onmg Vtleting Schedule and Calendar
(
FEMA Region X
Ecklund 5ticed staf45,,roduclala color coded meeting calendar, which was included in the
meetin: ;►Y et along with" ; 016 iltig schedule.
j;
In response to-*question fron +ueming, Glenz explained that the previously described damage to
the Lowell Cre&, iversion nnel was related to large boulders and debris being washed
through the tunnel.'1f,,Scour 'tg eroded and damaged the concrete within the tunnel, Glenz said
� r
Commission Comment%-
Anderson asked for information about the content that would be included in the Planning and
Zoning Commission quarterly reports to City Council.
Fleming noted she had provided reports to City Council and that staff provided the information
and any member of the Commission was welcome to provide the updates to the City Council.
Commissioners further discussed the reports to City Council.
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, RETROACTIVELY AMENDING THE 2015 BUDGET AND
APPROPRIATING AN ADDITIONAL $134,787.84 IN SALES TAX
REVENUE TO THE HOSPITAL ENTERPRISE FUND
WHEREAS, the 2015 Operating Budget anticipated that one cent of every four cents in
sales tax collected by the City of Seward would be transferred to the Hospital Enterprise Fund to
pay healthcare related costs including debt service costs for the long-term care facility; the
hospital Public Employees Retirement System (PERS) liability; major repair and replacement
costs, capital costs and operating costs associated with healthcare; and
WHEREAS, actual sales tax receipts from the Kenai Peninsula Borough during 2015
totaled $4,909,151.36, requiring an additional transfer over budget, of $134,787.84 to the
Hospital Enterprise Fund, for a total annual transfer from the General Fund to the Hospital
Enterprise Fund of$1,227,287.84.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA, that:
Section 1. The 2015 Operating Budget shall be amended as follows: 1) increase sales
tax revenue account 01000-0000-4000 by $527,644 to a total of$4,909,151; and 2) appropriate
an additional $134,787.84 from the General Fund Transfers-Out account no. 01000-0000-3710-
0000-19100 to the Hospital Enterprise Fund Transfers-In account no. 19100-0000-3700-0000-
01000.
Section 2. This resolution shall be retroactive to December 31, 2015.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8`h
day of February, 2016.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
Council Agenda Statement
of sFk•
Meeting Date: February 8, 2016 u�j;�►' '�0
To: Honorable Mayor and -mb- of the City Council
ts1
Through: City Manager Jim Hun
From: Kristin Erchinger,Finance Director OW
Agenda Item: Appropriation of additional sales tax to Hospital Enterprise Fund
BACKGROUND &JUSTIFICATION:
The City of Seward sets aside a 1%sales tax(currently one-fourth of all sales tax revenues)for the
purpose of supporting local healthcare. When the City first initiated a sales tax in March, 1982
(Ordinance No. 507), the Ordinance explicitly addressed the funding of healthcare in Seward as a
primary purpose of the tax. The 2015 Budget anticipated total sales tax revenues of$4,381,507,and
the amount to be allocated for healthcare, of$1,092,500. {Note: This amount is not exactly one-
quarter of estimated sales tax revenues due to a budget amendment to revenues that failed to also
allocate one-quarter of that amount for healthcare.} These funds are used to cover bond payments,to
repay unfunded retirement liabilities associated with former Seward General Hospital employees,for
facility capital costs, and for operational shortfalls.
Preliminary sales tax cash receipts in 2015 were$4,909,151,representing an increase of$362,142
from the prior years' cash receipts. One-quarter of total sales tax cash receipts amounts to a total
transfer to the Hospital Enterprise Fund of $1,227,288, necessitating an additional transfer of
$134,788 over budget.
INTENT:
The intent of this resolution is to continue the practice of transferring V4 of all sales tax revenue from
the General Fund to the Hospital Enterprise Fund for healthcare-related purposes.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here):
2. Strategic Plan(document source here):
3. Other(list): 2015 Budget p. 79 and p. 161. X
FISCAL NOTE:
This action has no net financial impact on the City,but will provide additional fundin of$134,788
for healthcare purposes. Approved by Finance Department: k i4, j
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: 'RCS 2„p I c - 005
Seward City Council authorize the transfer of an additional $134,788 in sales tax revenue from the
General Fund to the Hospital Enterprise Fund. 1
2-1
CITY OF SEWARD
2015 Sales Tax to Hospital Debt Service Fund
2015 Budgeted appropriation $1,092,500
Updated: 12/30/2015
Prior Year
KPB Cash Total Same Period CY to PY Total to remit
Check Receipt Sales Tax Sales Tax Cumulative to Hospital
Date Date Description Receipts Receipts Variance Debt Svc Fund
26-Jan-15 02-Feb-15 2015 sales tax(cash receipt) $63,387.66 $100,811.80 -$37,424.14 $15,846.92
24-Feb-15 2015 sales tax(cash receipt) $433,327.17 $407,208.20 -$11,305.17 $108,331.79
24-Mar-15 2015 sales tax(cash receipt) $25,511.68 $41,054.72 -$26,848.21 $6,377.92
23-Apr-15 2015 sales tax(cash receipt) $63,723.49 $63,502.99 -$26,627.71 $15,930.87
26-May-15 2015 sales tax(cash receipt) $423,096.60 $407,153.22 -$10,684.33 $105,774.15
23-Jun-15 2015 sales tax(cash receipt) 66,032.23 $53,080.90 $2,267.00 $16,508.06
28-Jul-15 2015 sales tax(cash receipt) 294,636.44 $260,632.86 $36,270.58 $73,659.11
25-Aug-15 2015 sales tax(cash receipt) 1,098,807.34 $1,058,228.15 $76,849.77 $274,701.84
25-Sep-15 2015 sales tax(cash receipt) 336,159.82 $312,557.41 $ 100,452.18 $84,039.96
27-Oct-15 2015 sales tax(cash receipt) 821,615.88 $559,806.78 362,261.28 $205,403.97
25-Nov-15 2015 sales tax(cash receipt) 1,229,179.40 $1,212,434.40 379,006.28 $307,294.85
23-Dec-15 30-Dec-15 2015 sales tax(cash receipt) 53,673.65 $70,538.14 362,141.79 $13,418.41
•
Subtotal: 4,909,151.36 4,547,009.57 362,141.79 1,227,287.84
(Appropriation available: I (134,787.84)
Page 1 1/22/2016
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING THE PURCHASE OF ONE LIVE FIRE
SIMULATOR TRAINING UNIT FROM FIRE TRAINING STRUCTURES
LLC IN THE AMOUNT OF$298,500.00 TO INCLUDE TRAINING AND THE
COST OF SHIPPING TO SEWARD, ALASKA, AND APPROPRIATING
FUNDS USING AWARD OF AFG GRANT EMW-2014-FR-00166
WHEREAS,one of the things every fire department struggles with is training requirements
and trying to get live fire training and have a controlled environment where we can be safe doing it;
and
WHEREAS,the Seward area emergency responders work cooperatively to share in training
time,experience and live fire training equipment available to us was inadequate for the Firefighter I
and Fire fighter II IFSAC and State of Alaska Certifications and skills necessary for live structural
firefighting; and
WHEREAS,the Seward Fire Department,as the host for a regional grant to include Moose
Pass, Bear Creek, Seward Fire and Lowell Point Fire, applied for funds to purchase a live fire
simulator and was awarded the 2014 Assistance to Firefighters Regional Grant EMW-2014-FR-
00166, and Council approved the acceptance of this grant September 2015; and
WHEREAS,a Request For Proposals was advertised and there were two responsive bidders.
The grant committee reviewed the proposals and Fire Training Structures LLC was selected for
award; and
WHEREAS, Fire Training Structures LLC provided the best value while meeting the
specifications of the Fire Departments, for current and anticipated regional needs while staying
within our budget; and
WHEREAS,competitive procurement procedures for the purchase of the Life Fire Simulator
Training Unit have been followed as outlined in the purchasing code; and
WHEREAS,two responses were received providing specifications and price quotes for the
simulator; and
WHEREAS, Fire Training Structures LLC provided the best value while meeting the
specifications of the Seward Area emergency responder group represented by the AFG Regional
Grant EM W-2014-FR-00166.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
CITY OF SEWARD, ALASKA
RESOLUTION 2016-009
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to sign a contract to purchase from Fire
Training Structures LLC one Live Fire Simulator Training Unit as specified in the proposal
documents and appropriate an amount not to exceed $298,500.00.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 8`"day
of February 2016.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
2/r1
Agenda Statement
e OF SFtt
Meeting Date: February 8, 2016 �' 1': '`C4a
To: City Council .*
g4gP
Through: City Manager, Jim Hun A
Through: Fire Chief, Edward Athey
Agenda Item: Purchasing of a Live Fire Simulator Training Unit from Fire Training
Structures LLC in the amount of $ 298,500.00 as approved in resolution
2015-084
BACKGROUND & JUSTIFICATION:
The Seward Fire Department applied for and was awarded the Regional 2014 Assistance to
Firefighters Grant in the amount of$284,286.00 plus our required 5%matching funds of$14,925.00
for a total project amount of$298,500.00. The funds from this project will be utilized to purchase
new Class A (wood and combustibles) Live Fire Training Simulator unit and training for our
certified fire instructors so they will be certified to teach according to NFPA 1403 standards.
This is a Regional FEMA Assistance to Firefighters Grant,being shared by the four(4)volunteer fire
departments who collectively agreed on this shared need. The City of Seward applied for this grant
as the sponsor. $269,500 was awarded for the fire simulator; plus $9,000 to cover the cost of
sending Alaska certified instructors from each department,out of state to become certified live fire
instructors according to the guidelines required in NFPA 1403 regulations and $20,000 for shipping
from the lower 48, making the total amount $298,500.00. (The attached memorandum of
understanding was signed by all departments and cost sharing for maintenance as well as training
will be shared by all.)
In September 2015 Council approved resolution 2015-084. The Request for Proposal was released
and two manufacturers responded. After careful review and scoring by the seven (7) person
evaluation committee, Fire Training Structures LLC was chosen as the vendor of preference. The
four established areas for point scoring were 50 points for price, 10 points for Litigation(lack of),30
points for statements of qualifications and 10 points for references for a possible total of 100 points.
INTENT:
Purchase of a Live Fire Simulator Training Unit from Fire Training Structures LLC as requested in
the 2014 Regional Assistance to Firefighters Grant # EMW-2014-FR-00166 in the amount of
$298,500.00.
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan (document source here):Vol 1 —page 14,fire X
protection, Vol 2 page 66,fire protection
2. Strategic Plan (document source here): X
7-46
3 Other(list):NFPA 1001 Firefighter professional training; State of Alaska X
Fire Standards Council Firefighter I & 2 Certification requirements.
FISCAL NOTE:
Funding for this project is available from grant and matching funds, in the Fire Simulator Project,
equipment account.
Approved by Finance Department: d�11 r anC
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approves Resolution 2016- authorizing the City Manager to enter into a contract with
Fire Training Structures LLC for the purchase of a Live Fire Simulator Training Unit as part of the
2014 Regional Assistance to Firefighters Grant#EMW-2014-FR-00166 award. Also establishing a
project account and appropriating the required funds in the amount of$298,500.00 for the purchase
of live fire simulator training unit.
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY.OF SEWARD,
ALASKA,AUTHORIZING THE CITY MANAGER TO ACCEPT THE 2014
ASSISTANCE TO FIREFIGHTERS REGIONAL GRANT AWARD#EMW-
2014-FR-00166 FOR LIVE FIRE TRAINING SIMULATOR IN THE
AMOUNT OF $284,286,0 MATCHING FUNDS FROM OTHER FIRE
DEPARTMENTS OF$11,214,AUTHORIZING A CITY MATCH OF$3,000
AND APPROPRIATING FUNDS IN THE AMOUNT OF$298,500
WHEREAS, every fire department struggles with training requirements and the ability to
have live fire training in a safe and controlled environment; and
WHEREAS,the Seward Area emergency responders work cooperatively to share in training
time,experience and equipment;and
WHEREAS, the current live fire training equipment available to Seward firefighters is
inadequate for the Firefighter I and Firefighter II IFSAC and State of Alaska certifications,and for
developing skills necessary for live structural firefighting; and
WHEREAS,the Seward Volunteer Fire Department applied for a regional grant on behalf of
the Moose Pass, Bear Creek, Seward and Lowell Point Fire Departments, to purchase a live fire
simulator and was awarded the 2014 Assistance to Firefighters Regional Grant in the amount of
$284,286.00 with required 5%match of$14,214.00 to be partially reimbursed to the City by other
participating fire partners, for a total project cost of$298,500.00; and
WHEREAS, the grant funds will purchase a live fire simulator, including shipment to
Alaska plus provide funding for live fire training certification,for three certified fire instructors,one
from each partner fire department,to NFPA 1403 standards for live fire training.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Council authorizes the City Manager to accept the 2014 Assistance to
Firefighters Regional Grant award in the amount of$284,286.00.
Section 2. The City Council authorizes the City Manager to accept$5,000 in miscellaneous
grant funds from the Phoenix Chapter of the ASFA and $6,214 from other participating fire
• departments(Bear Creek Fire,Moose Pass and Lowell Point),to be used as matching funds for this
grant.
Section 3. Funding in the amount of$284,286 is accepted from federal grant funds account
CITY OF SEWARD,ALASKA
RESOLUTION 2015-084
no.80131-0000-4251;$5,000 is accepted from miscellaneous grant funds account no. 80130-0000-
4253 from the Phoenix Chapter of ASFA; $6,214 is accepted from miscellaneous grant funds
account no.80130-0000-4253 from other participating fire departments;and$3,000 is appropriated
from the General Fund undesignated reserves account no. 01000-0000-3710-80130, for a total
appropriation of $298,500, as follows: $284,286 to 80131-0000-8103 (equipment); $5,214 to
80130-0000-8103(equipment);$2,100 to 80130-0000-7009(contracted services);$4,500 to 80130-
0000-7302 (travel); and$2,400 to 80130-0000-6000(personnel).
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 14th
day of September, 2015.
THE CITY OF SEWARD,ALASKA
can Bardarson,Mayor
AYES: Casagranda,Keil,Terry, Squires,Darling,Bardarson
.NOES: None
ABSENT: Butts
ABSTAIN: None
ATTEST:
/ , .
,,_ iii
J1 hanna K'er, CMC i
I ity Clerk
(City Seal)
o_c ooe loep°Q:O
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Agenda Statement
r10cs
Meeting Date: September 14, 2015 u (? �'Qd
To: City Council'`"'
Q�AS1�P
Through: Jim Hunt, City Manager
From: Edward Athey, Fire Chief
Agenda Item: Accepting the 2014 Assistance to Firefighters Grant award
#EMW-2014-FR-00166
BACKGROUND &JUSTIFICATION: i
The Fire Department applied for and was awarded the Regional 2014 Assistance to Firefighters
Grant in the amount of$284,286.00. This grant requires a 5% match of$14,214.00 for a total
project amount of$298,500.00. The funds from this project,will be utilized to purchase new live fire
training simulator unit and train certified fire instructors to teach according to NFPA 1403 standards.
Providing emergency services to our community can be dangerous. Over the past seven years the
East Kenai Peninsula emergency responders have worked collaboratively to train our volunteers.We
have gone even further with this collective training by forming a Chapter of the Alaska State
Firefighters Association known as the East Kenai"Phoenix"Chapter ASFA.Our mission is training
and our fundraising is for this purpose. Over the past years during many Firefighter I & II
certification classes, one weakness that was identified was the inability to create class A live fires
for training(Class A is normal combustible materials such as cloth,paper,plastics,wood and straw
which can be extinguished using water based or general purpose fire extinguishing apparatus.)When
AVTEC began operating the fire training center at the Seward Marine Industrial Center(SMIC)for a
marine training center,they removed the structures needed to train our firefighters. Although they
invested in a fire simulator for their marine firefighting courses,this simulator does not produce the
same effects that structural fire training desires.
This is a regional FEMA grant,being shared by the four volunteer fire departments who collectively
agreed on this need, and who are contributing to the matching requirements of the grant. The
Phoenix Chapter of AFSA will contribute$5,000,the fire departments of Bear Creek,Lowell Point
and Moose Pass will contribute a combined total of$6,214,and the City of Seward will contribute
$3,000. The City of Seward applied for this grant as the sponsor and after three a ttempts, was
awarded the grant for the fire simulator plus shipping from the lower 48. There is an additional
$9,000 in the grant award set aside to cover the cost of sending certified instructors from each
department,out of state to become certified live fire instructors according to the guidelines required
in NFPA 1403 regulations.
The attached memorandum of understanding was signed by all participating fire departments,who
have agreed to share the costs of maintenance and training.
INTENT:
Accept the 2014 Regional Assistance to Firefighters Grant#EMW-2014-FR-00166 award for the
Live Fire Simulator Project.
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan(document source here):Vol 1 —page 14,fire X
protection, Vol 2 page 66fire protection
2. Strategic Plan (document source here): X
3 Other(list):NFPA 1001 Firefighter professional training; State of Alaska X
Fire Standards Council Firefighter I&2 Certification requirements.
FISCAL NOTE:
The total project cost is $298,500, with $284,286 in federal grant funds, $11,214 in other fire
agencies grant funds, and$3,000 from the City's General Fund undesignated reserves.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No N/A X
RECOMMENDATION:
City Council approves Resolution 2015-( thorizing the City Manager to accept the 2014 Regional
Assistance to Firefighters Grant# EMW-2014-FR-00166 award in the amount of$284,286, and
appropriating funds.
RFP Life Fire Simulator Class A fire EMW-2014-FR-00166 AFG Grant
Criteria Point Values:
Number 1 Qualifications: 30 Possible
2000 sq ft training area Fire Training Structures LLC Litigation History: 10 Possible
3233 E. Corona Avenue References : 10 Possible
Phoenix, Arizona 85040 Proposal Amount: 50 Possible
Evaluation Committee
Members A B C D E F G
Qualifications (30) 30 30 30 25 30 abstain 30
Litigation History(10) 10 10 10 8 10 abstain 10
References (10) 10 10 10 10 10 abstain 10
Price ( 50) 50 50 50 50 45 abstain 50
Sub-total 100 100 100 93 95 N/A 100
Averaged Total Points 98
Price/8 options included $ 289,445.00 Class A( wood & paper)with 8 options
Criteria Point Values:
Qualifications 30 Possible
Number 2 American Fire Training Systems Inc. Litigation History: 10 Possible
760 sq ft of training area 15200 New Avenue References : 10 Possible
Lockport, Illinois 60441 Proposal Amount: 50 Possible
Evaluation Committee
Members A B C D E F G
Qualifications (30) 10 10 10 20 25 abstain 20
Litigation History(10) 9 10 0 8 10 abstain 10
References (10) 8 8 8 8 10 abstain 9
Price ( 50) 35 20 20 30 25 abstain 40
Sub-total 62 48 38 66 70 N/A 79
Averaged Total Points 60.5
Price/no optional items offered $264,000.00 Class B(fuel-propane )trainer with a burn cart for Class A(wood)
Memorandum of Understanding
2014 AFG Grant Application
The Seward Volunteer Fire Department is the lead agency submitting this regional
Assistance to Firefighters Grant proposal for a mobile live fire training simulator to
benefit the following fire departments: Seward Volunteer Fire Department; Bear Creek
Volunteer Fire Department (Kenai Peninsula Borough Fire Service Area); Moose Pass
Volunteer Fire Department (Fire subscription area); Lowell Point Fire Department
(community non-profit service); Seward Volunteer Ambulance Corp(service fee based)
and two small volunteer departments located 60 miles up the highway from Seward,
Cooper Landing and Hope volunteers will also benefit from this grant.
When a grant is received for the live fire simulator, a use agreement will be developed
for the operation of the unit, cost of consumables, maintenance, training on the unit and
training classes for the responders.
The undersigned departments are in support of this grant application:
/' '
Seward Fire Department: Chief Edward Athey a/ ____I date t/k/45
City Of Sewatkl: . -II r1-, (?• Li. / ,6272/17,, --\ dater f�� �-�
Bear Creek Fire Department: • 7 P.X;(/ ,,— date 3/606—
KPB: date
Moose Pass Fire EMS ice, •,, ' - ,:_ date 43/6-
Lowell Point Fire EMS L Ut-0 date U r-26-/-4
Seward Fire Department AFG Regional Grant Application December 4, 2014 JM
35
RFP Life Fire Simulator Class A fire EMW-2014-FR-00166 AFG Grant
Criteria Point Values:
Numbed Qualifications: 30 Possible
2000 sq ft training area Fire Training Structures LLC Litigation History: 10 Possible
3233 E. Corona Avenue References : 10 Possible
Phoenix,Arizona 85040 Proposal Amount: 50 Possible
Evaluation Committee
Members A B C D E F G
Qualifications (30) 30 30 30 25 30 abstain 30
Litigation History (10) 10 10 10 8 10 abstain 10
References (10) 10 10 10 10 10 abstain 10
Price ( 50) 50 50 50 50 45 abstain 50
Sub-total 100 100 100 93 95 N/A 100
Averaged Total Points 98
Price/8 options included $ 289,445.00 Class A ( wood & paper) with 8 options
Criteria Point Values:
Number 2 Qualifications 30 Possible
American Fire Training Systems Inc. Litigation History: 10 Possible
760 sq ft of training area 15200 New Avenue References : 10 Possible
Lockport, Illinois 60441 Proposal Amount: 50 Possible
Evaluation Committee - - -
Members A B C D E F G
Qualifications (30) 10 10 10 20 25 abstain 20
Litigation History (10) 9 10 0 8 10 abstain 10
References (10) 8 8 8 8 10 abstain 9
Price ( 50) 35 20 20 30 25 abstain 40
Sub-total 62 48 38 66 70 N/A 79
Averaged Total Points 60.5
Price/no optional items offered $264,000.00 Class B ( fuel-propane ) trainer with a burn cart for Class A (wood)
3�
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-010
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY TO ENTER INTO A CONTRACT
WITH DRYDEN AND LARUE FOR THE PURPOSE OF DESIGN AND
ENGINEERING OF THE NASH ROAD TRANSMISSION LINE, FOR AN
AMOUNT NOT TO EXCEED$105,000 PLUS A CONTINGENCY OF$10,000,
WAIVING COMPETITIVE PROCUREMENT REQUIREMENTS
WHEREAS,the transmission line to the Seward Marine Industrial Center(SMIC)is a radial
feed; and
WHEREAS, the transmission line to SMIC is critical infrastructure to provide power to
businesses and facilities in the SMIC area, including Spring Creek Correctional Facility, Vigor
Drydock,Harbor security building and the boat storage/repair area; and
WHEREAS,the transmission line is beyond its projected life expectancy; and
WHEREAS, engineering the transmission line now will help the City to identify any
potential risks to the infrastructure currently in place; and
WHEREAS,currently the line is constructed to 69 kilovolt(kV);designing the transmission
line to 115 kV capacity gives the City future flexibility in operating the line at either 69kV or 115kV;
and
WHEREAS,City Code Section 6.10.120 allows for specialized products and professional
services exemptions to the competitive procurement process; and
WHEREAS,City Code Section 6.10.130 states the best public interest determination may be
based upon,but is not limited to,a finding that the services or articles can be procured at a lower cost
without competitive bidding; and
WHEREAS, the city will receive the completion of a task in the form of design and
engineering; and
WHEREAS, Jack Anderson of Dryden and LaRue is uniquely qualified to produce these
objectives because of his history designing,engineering and managing the transmission construction
as an employee and later as a contractor for the City of Seward; and
WHEREAS,having this project`shovel ready'could give the City of Seward future funding
opportunities.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
3'1
CITY OF SEWARD,ALASKA
RESOLUTION 2016-010
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a sole source agreement with
Dryden and LaRue in the amount of $105,000 for design and engineering services, plus a
contingency of 10%or$10,500 for any unforeseen challenges that may arise, from account 15000-
3004-7009.
Section 2. In accordance with Seward City Code 6.10.130 the City Council hereby
determines that the public's best interest is best served by waiving the competitive procurement
requirements.
Section 3.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 8th day
of February.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
3c
Agenda Statement
e of sets.
9
Meeting Date: February 8, 2016 c; 1 ``pa
To: City Council se
4.A511�
Through: City Manager Jim Hunt
From: Electric Utility Manager, John Foutz,
Agenda Item: Nash Road Transmission Line Design and Engineering
BACKGROUND & JUSTIFICATION:
The Seward Marine Industrial Center(SMIC)is an integral part of the City's future expansion plans.
There is only one transmission line connecting this area with the rest of the system. The
transmission line runs the length of Nash Road from the Seward Highway to the Spring Creek
Substation on the corner of Nash Road and Jellison Avenue. Although the line is apparently stable,
it is past its life expectancy at approximately thirty years since installation. The line was built to 69
kilovolt(kV)capacity;however, designing the line to 115 kV capacity gives the City the flexibility
to operate the line at either voltage. It is in the City's best interest to sole source the design and
engineering to Jack Anderson of Dryden and LaRue because he has intimate knowledge of the City's
transmission system from his days working for the City and later as a contractor with the City on
additional transmission and substation projects. Sole sourcing is allowed in the City code under
6.10.115.8 which allows for professional services that require special knowledge and judgement.
The estimated price is based on Mr.Anderson doing two site visits driving and evaluating the length
of the transmission line along Nash Road. Unknown alterations may have to be made depending on
Right-of-Way use, permitting and/or accessibility of the transmission line. A 10%contingency is
included for any of these unforeseen barriers.
INTENT:
The intent is to have a`shovel ready' design in the event that funding becomes available in the near
future. Also this will give us an indication if any of the structures are presently at risk.
I
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2): Continue to upgrade and
1. expand utilities to meet existing needs and encourage future X
development.
2. Strategic Plan : X
3. Other (list): X
FISCAL NOTE:
Funding for this project was included in the 2016 Electric Enterprise Fund budgeted contracted
services. L
Approved by Finance Department: 0 of
3°i
ATTORNEY REVIEW: Yes No Not Applicable
RECOMMENDATION: 'S 2.b(Lo — O 1 0
To approve the appropriation of funds to the purchase of services for the design and engineering of
the Nash Road Transmission line to Dryden and LaRue in the amount of $105,000 with a
contingency of$10,500.
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i■■i CONSULTING ENGINEERS
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Erna offw:;tlryErMU.e can
January 12, 2016
Mr John Foutz,Utility Manager
City of Seward
Po Box 167
Seward, Alaska 99664
Reference: Proposal Engineering Services for Nash Road Transmission Line Design
This proposal is for the design and preparation of construction documents for the
replacement of the existing 69 kV transmission line running parallel to Nash Road from
Sawmill River Bridge to Spring Creek Substation. Also included is the 115 kV upgrade of the
existing 69 kV transmission line from Seward Highway to Sawmill River Bridge along Nash
Rd.
Dryden and LaRue Inc. (D&L)proposed services for the design are listed as follows:
SCOPE OF WORK
69 kV to 115 kV Transmission Upgrade
1. Check existing clearances and identify issues
2. Structural basis of design will be based on the current NESC edition. If other loadings
are required to be analyzed, this will impact the proposal cost.
3. Check structural capabilities of existing structures.
4. Design modifications to existing structures to allow 115 kV operation.
5. Develop staking sheets for structure modifications.
6. Complete material listing.
Page 1 of 3
`
Nash Raod T-Line January 12,2016
Engineering Services
Preliminary Design replacement 115 kV Transmission Line
1. Develop a basis of design for the T-line for the City's approval.
2. D&L will retain the service of Kodiak Mapping to develop the necessary Plan and
Profile drawings needed for the design of the replacement transmission line. Early
investigation by Kodiak Mapping found that there is existing Lidar imagery available
for their development of the needed Plan and Profile drawings. A fee of$10,000.00 is
included in this proposal for their work effort. It is assumed Right of Way and
property ownership is available.
3. Conductor sag tension values will be developed.
4. D&L will complete the design for transmission line which will include:
a. Specify conductor, most likely matching the existing line previously built in
the mid 1980's
b. Conductor sag tension development
c. Plan and profiles with structures located
d. Conductor vibration dampers, if required
e. Underground crossing details
f. Structure analysis and details
g. Structure Schedule
5. A complete material listing
6. Scope of work and technical construction specifications.
7. Construction Estimate
Final Design
1. Finalize P&P's, Assemblies and Schedules
2. Finalize Construction Specifications
Deliverables
1. Powerline Plan and Profiles
2. Structure Assemblies and Details
3. Construction Documents including technical construction specifications
SCHEDULE
Upon receipt of the P&P drawings D&L will be able to complete the design with
construction documents in less than a 3 month duration. D&L anticipates being able to
begin the design if notice to proceed is given by the City in the next several months. If
however the notice is delayed our current work load will need to be reviewed to determine if
resources are available to complete the work in the stated time period.
Page 2 of 3
Nash Raod T-Line January 12,2016
Engineering Services
ESTIMATE
Based on the above scope and schedule, the not to exceed estimated costs to provide
these services is $105,000.00.
We will invoice on an actual time and expense basis based on our most current fee schedule.
Please review the above scope of services. If more detail is needed,we can provide it.
DRYDEN & LaRUE,INC.
P.... .___,_
Jack S. Anderson, P.E.
Page 3 of 3
/3
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE CITY OF SEWARD'S CALENDAR YEAR
2016 CITY LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top legislative priorities; and
WHEREAS, the list of projects are compiled and distributed to the State of Alaska
Legislature, Kenai Peninsula Borough, and City of Seward lobbyists; and
WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS,the passage of this resolution occurs through a public process; and
WHEREAS, all projects on this list are consistent with the City Comprehensive and
Strategic Plans; and
WHEREAS, this resolution is an amendment of the City of Seward 2016
City Legislative Priorities established in Resolution 2015-103.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA, that:
Section 1. This list of city projects is hereby declared to be the official city priority list
for the City of Seward for calendar year 2016.
A. PORT, HARBOR, AND INDUSTRIAL AREA
1. $500,000 to pave the apron and add a wash down pad at the 50 ton travel lift.
2. $500,000 for 5-ton crane at or near I-dock.
3. $1,000,000 to replace the South Harbor Boat Launch ramp
4. $1,500,000 for storm water discharge infrastructure and a security fence to surround
the city vessel storage area at the Seward Marine Industrial Center.
5. $1,900,000 for collection, treatment and disposal of process water at the Seward
Shipyard:- $1,241,250 for Seward Shipyard Environmental Discharge Controls.
6. $200,000 for engineering and design to replace failing infrastructure in the Seward
Small Boat Harbor including G, K, and L Floats.
7. $200,000 to extend electrical power to X-float
B. PUBLIC FACILITIES & INFRASTRUCTURE
1. $475,000 for maintenance and repair of City Hall Safety Center (Houses Courthouse,
City administration, DMV, and Wildlife Trooper offices)
CITY OF SEWARD,ALASKA
RESOLUTION 2016-011
2. $250,000 for initial design and engineering of a new 100' x 80' metal building to
replace and relocate our existing public works shop (City will provide land for the
new building).
3. $2,000,000 to expand the Seward Medical Center, move the CT scanner into the
facility, and provide space for primary health care (City provides $500,000 annually
towards capital improvements).
4. $500,000 for Alaska SeaLife Center major repairs and replacements.
5. $2 million to replace a failing roof at the Alaska SeaLife Center.
C. ELECTRIC
1. $8,000,000 design and rebuild the electric transmission line for the Seward Highway
to the Seward Marine Industrial Facility and upgrade the Spring Creek substation by
securing an alternative feed transformer to add capacity and reduce system outages,
and provide continuous service during maintenance periods.
2. $1 million to take advantage of an existing out-of-use water main in order to bury and
secure utility lines running next to the lagoon.
3. $1.5 million to repair and replace one mile of transmission line into the Fort
Raymond Substation with 115kV compatible equipment (this is a project supported
by the Alaska Railbelt Cooperative Transmission and Electric Company — ARCTEC
— because the current condition of the transmission line exceeds the estimated life
expectancy of 50-years).
4. $2 million to rebuild obsolete and aging infrastructure and add new infrastructure
within the expanding Camelot Subdivision where development is and growth requires
the new updated system.
D. ROADS, STREETS,AND ADA ACCESSIBILITY
1. $2.25 million for Seward Community Roads for paving, repaving road surfaces and
improve roadway drainage systems.
2. $300,000 for improving City ADA accessibility.
3. $2.496 million for design, engineering and construction to protect Lowell Point
Easement road from further coastal erosion. This access"road" is the sole land-access
to critical public infrastructure, State Park trailhead, and a Kenai Peninsula Borough
residential housing area.
E. PUBLIC SAFETY
1. Up to $250,000 for a needs assessment and conceptual design and engineering for a
replacement Seward Fire Station. The City is experiencing growth on the west side
(Fuel farm expansion and homes) and in the industrial area at the Marine Center.
(City will provide a match of land).
2. Up to $250,000 for initial design and engineering of a Public Safety Building (City
will provide a match of land).
3. $900K for a new animal shelter that is used by City and Borough citizens.
1-\5
CITY OF SEWARD, ALASKA
RESOLUTION 2016-011
F. BENEFICIAL LEGISLATION
1. Support for feasibility analyses considering pipeline or multi-modal delivery methods
of making natural gas available to communities not currently along a pipeline
corridor, and using Seward's road/rail/barge connections as demonstration projects.
2. Restoration of the Jesse Lee Home for educational purposes (Balto School).
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th
day of February, 2016.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
Johanna Kinney
City Clerk, CMC
(City Seal)
Council Agenda Statement
of SFk►
q
Meeting Date: February 08, 2016 i `�4°
Through: City Manager Jim Hunt .P
�AS1l�
Agenda Item: Amending 2016 Calendar Year City & State
Legislative Priorities
BACKGROUND & JUSTIFICATION:
On November 9, 2015, City Council approved Resolutions 2015-105 and 2015-104, which
established the City of Seward's 2016 City & State Legislative Priorities. After passage of this
resolution and later discussion with Vigor Alaska, operators of the city-owned shipyard,
administration recommends that section A-5 of the City's Legislative Priorities and section 2-C of
the State Legislative Priorities be amended to read$1,241,250 for Seward Shipyard Environmental
Discharge Controls. This award would purchase and install a surface preparation and coatings
enclosure over the existing open air sandblasting berth, to help control fugitive dust emissions that
may emanate from sandblast and paint operations on marine vessels.
The City annually compiles a list of projects and legislation for consideration as our City& State
legislative priorities. After validation of the list through a public process, and approval by the City
Council,the list is given to the Governor's Office,our legislators,the Kenai Peninsula Borough(for
inclusion in their legislative package), and our lobbyist. These priorities focus the efforts of
Administration and the City Council in our lobbying efforts as we seek funding or other resolutions
through State government.Frequently,the list of projects and legislation is updated at the beginning
of the legislative session.
RECOMMENDATION:
City Council update the 2016 City&State Legislative Priorities lists by amending Resolution 2015-
105 section A-5 and Resolution 2015-104 section 2-C to read $1,241,250 for Seward Shipyard
Environmental Discharge Controls.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan: Sections 1.3, 3.7.3.1 and 3.7.3.2 X
2. Strategic Plan (document source here): X
3. Other(list): X
FISCAL NOTE:
Approved by Finance Department: W- N'l'
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: `I C O
Council discuss and vote on Resolution 2016 & Resolution 2016-, amending the City of
Seward's 2016 Calendar Year City Priorities.
l-kil
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2015-103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING THE CITY OF SEWARD'S CALENDAR YEAR
2016 CITY LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top legislative priorities; and
WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS, the list of projects are compiled and distributed to the State of Alaska
Legislature, Kenai Peninsula Borough, and City of Seward lobbyists; and
WHEREAS,the passage of this resolution occurs through a public process; and
WHEREAS, all projects on this list are consistent with the City Comprehensive and
Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA,that:
Section 1. This list of city projects is hereby declared to be the official city priority list
for the City of Seward for calendar year 2016.
A. PORT, HARBOR, AND INDUSTRIAL AREA
(1) $500,000 to pave the apron and add a wash down pad at the 50 ton travel lift.
(2) $500,000 for 5-ton crane at or near I-dock.
(3) $1,000,000 to replace the South Harbor Boat Launch ramp
(4) $1,500,000 for storm water discharge infrastructure and a security fence to surround the
city vessel storage area at the Seward Marine Industrial Center.
(5) $1,900,000 for collection, treatment and disposal of process water at the Seward
Shipyard.
(6) $200,000 for engineering and design to replace failing infrastructure in the Seward Small
Boat Harbor including G, K, and L Floats.
(7) $200,000 to extend electrical power to X-float
B. PUBLIC FACILITIES & INFRASTRUCTURE
(1) $475,000 for maintenance and repair of City Hall Safety Center (Houses Courthouse,
City administration, DMV, and Wildlife Trooper offices)
(2) $250,000 for initial design and engineering of a new 100' x 80' metal building to replace
and relocate our existing public works shop (City will provide land for the new building).
1Ct)
CITY OF SEWARD, ALASKA
RESOLUTION 2015-103
(3) $2,000,000 to expand the Seward Medical Center, move the CT scanner into the facility,
and provide space for primary health care (City provides $500,000 annually towards
capital improvements).
(4) $500,000 for Alaska SeaLife Center major repairs and replacements.
(5) $2 million to replace a failing roof at the Alaska SeaLife Center.
C. ELECTRIC
(1) $8,000,000 design and rebuild the electric transmission line for the Seward Highway to
the Seward Marine Industrial Facility and upgrade the Spring Creek substation by
securing an alternative feed transformer to add capacity and reduce system outages, and
provide continuous service during maintenance periods.
(2) $1 million to take advantage of an existing out-of-use water main in order to bury and
secure utility lines running next to the lagoon.
(3) $1.5 million to repair and replace one mile of transmission line into the Fort Raymond
Substation with 115kV compatible equipment (this is a project supported by the Alaska
Railbelt Cooperative Transmission and Electric Company — ARCTEC — because the
current condition of the transmission line exceeds the estimated life expectancy of 50-
years).
(4) $2 million to rebuild obsolete and aging infrastructure and add new infrastructure within
the expanding Camelot Subdivision where development is and growth requires the new
updated system.
D. ROADS, STREETS,AND ADA ACCESIBILITY
(1) $2.25 million for Seward Community Roads for paving, repaving road surfaces and
improve roadway drainage systems.
(2) $300,000 for improving City ADA accessibility.
(3) $2.496 million for design, engineering and construction to protect Lowell Point
Easement road from further coastal erosion. This access "road" is the sole land-access to
critical public infrastructure, State Park trailhead, and a Kenai Peninsula Borough
residential housing area.
E. PUBLIC SAFETY
(1) Up to $250,000 for a needs assessment and conceptual design and engineering for a
replacement Seward Fire Station. The City is experiencing growth on the west side (Fuel
farm expansion and homes) and in the industrial area at the Marine Center. (City will
provide a match of land).
(2) Up to $250,000 for initial design and engineering of a Public Safety Building (City will
provide a match of land).
(3) $900K for a new animal shelter that is used by City and Borough citizens.
F. BENEFICIAL LEGISLATION
(1) Support for feasibility analyses considering pipeline or multi-modal delivery methods of
making natural gas available to communities not currently along a pipeline corridor, and
CITY OF SEWARD,ALASKA
RESOLUTION 2015-103
using Seward's road/rail/barge connections as demonstration projects.
(2) Restoration of the Jesse Lee Home for educational purposes (Balto School).
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`h day of
November, 2015.
THE CITY OF SEWARD,ALASKA
-Jean Bardarson, Mayor
AYES: Keil, Casagranda, Squires, Butts, Altermatt, McClure, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
. ...al ., ■610.
J►hanna ' y '
ty Clerk, CMC
(City Seal)
•
i
•
e
•
■
r
l" b
-1r
0
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE CITY OF SEWARD'S CALENDAR YEAR
2016 STATE LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top legislative priorities; and
WHEREAS, the list of projects are compiled and distributed to the State of Alaska
Legislature, Kenai Peninsula Borough, and City of Seward lobbyists; and
WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS,the passage of this resolution occurs through a public process; and
WHEREAS, all projects on this list are consistent with the City Comprehensive and
Strategic Plans; and
WHEREAS, this resolution is an amendment of the City of Seward 2016
State Legislative Priorities established in Resolution 2015-104.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA,that:
Section 1. This list of City projects is hereby declared to be the official state priority list
for the City of Seward for calendar year 2016.
1. BENEFICIAL LEGISLATION
A. Legislative support for maintaining the current level of State contributions into the
PERS/TRS retirement system on behalf of local governments, and for not extending
the amortization period, in order to offset unfunded retirement system liabilities and
to make future contribution rates more affordable for the state and local governments.
B. Support for continuing Medicaid programs and capital cost reimbursement at not less
than current year funding levels.
C. Legislative support for continuing Alaska Energy Authority programs that promote
energy efficiency and conservation to help mitigate the costs of heating homes and
businesses not served by natural gas.
D. Legislative support for feasibility analyses considering pipeline or multi-modal
5
CITY OF SEWARD, ALASKA
RESOLUTION 2016-012
delivery methods of making natural gas available to communities not currently along
a pipeline corridor, and using Seward's road/rail/barge connections as demonstration
projects.
E. Legislative support for matching City funds towards the non-Federal 50% cost share
of the US Army Corps of Engineers study required to address the Lowell Canyon
Diversion Tunnel hazard.
F. Continued support for the State Department of Transportation and Public Facilities
Municipal Harbors Grant Program.
G. Extending the December 31, 2017 sunset date for the Education Tax Credit program
which enables qualifying taxpayers to make charitable contributions to educational
facilities and programs such as the Alaska SeaLife Center, and receive credits against
state business taxes in return.
2. CAPITAL PROJECTS
Recognizing the current government sector fiscal reality and its potential private sector economic
impacts, the City of Seward limits its capital improvement project requests to those where the
State's participation would leverage other significant funding, complete projects already
underway, address projects of immediate life and safety, and enable projects that could be
eligible under a statewide bond package if the State pursues and the voters approve such a plan.
A. $8 million to design and rebuild the electric transmission line for the Seward
Highway to the Seward Marine Industrial Facility and upgrade the Spring Creek
substation by securing an alternative feed transformer to add capacity and reduce
system outages, and provide continuous service during maintenance periods.
B. $500,000 for systems maintenance and repairs at the Alaska SeaLife Center.
C. . -- •. . . - .-, . --- . . .•
.. . . . . - . - • - . .
Shipyafd, $1,241,250 for Seward Shipyard Environmental Discharge Controls.
D. $500,000 for a hull wash water collection and treatment system at the 50-ton
Travelift.
E. $1.5 million for storm water discharge infrastructure and security fencing at the
Seward Marine Industrial Facility.
F. $2 million to expand the Seward Medical Center, move the CT scanner into the
facility, and provide space for primary health care (City provides $500 annually
towards capital improvements).
61-
CITY OF SEWARD,ALASKA
RESOLUTION 2016-012
3. CRUISE PASSENGER VESSEL TAX REGIONAL IMPACT FUND OR CRUISE
SHIP GAMBLING TAX
A. Appropriating funding for the Alaska Railroad Corporation Seward Marine Terminal
Expansion project supporting both passenger and freight activities.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th
day of February, 2016.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney
City Clerk,CMC
(City Seal)
5�
COPY
Council Agenda Statement
ejofs
Meeting Date: February 08, 2016 :,1K1" �p
Through: City Manager Jim Hunt ''''
gtASrcP
Agenda Item: Amending 2016 Calendar Year City & State
Legislative Priorities
BACKGROUND & JUSTIFICATION:
On November 9, 2015, City Council approved Resolutions 2015-105 and 2015-104, which
established the City of Seward's 2016 City & State Legislative Priorities. After passage of this
resolution and later discussion with Vigor Alaska, operators of the city-owned shipyard,
administration recommends that section A-5 of the City's Legislative Priorities and section 2-C of
the State Legislative Priorities be amended to read$1,241,250 for Seward Shipyard Environmental
Discharge Controls. This award would purchase and install a surface preparation and coatings
enclosure over the existing open air sandblasting berth, to help control fugitive dust emissions that
may emanate from sandblast and paint operations on marine vessels.
The City annually compiles a list of projects and legislation for consideration as our City& State
legislative priorities. After validation of the list through a public process, and approval by the City
Council,the list is given to the Governor's Office,our legislators,the Kenai Peninsula Borough(for
inclusion in their legislative package), and our lobbyist. These priorities focus the efforts of
Administration and the City Council in our lobbying efforts as we seek funding or other resolutions
through State government.Frequently,the list of projects and legislation is updated at the beginning
of the legislative session.
RECOMMENDATION:
City Council update the 2016 City&State Legislative Priorities lists by amending Resolution 2015-
105 section A-5 and Resolution 2015-104 section 2-C to read $1,241,250 for Seward Shipyard
Environmental Discharge Controls.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan: Sections 1.3, 3.7.3.1 and 3.7.3.2 X
2. Strategic Plan (document source here): X
3. Other gist): X
FISCAL NOTE:
Approved by Finance Department: a.f,.Olt
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
6`I o
Council discuss and vote on Resolution 201 & Resolution 2016-, amending the City of
Seward's 2016 Calendar Year City Priorities. I '
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ESTABLISHING THE CITY OF SEWARD'S CALENDAR
YEAR 2016 STATE LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top state legislative priorities; and
WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS, the list of projects are compiled and distributed to the State of Alaska
Legislature, Kenai Peninsula Borough, and City of Seward lobbyist; and
WHEREAS, the passage of this resolution occurs through a public process; and
WHEREAS, all projects on this list are consistent with the City Comprehensive and
Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA,that:
Section 1. The following lists are hereby declared to be the official legislative priority
list of the City of Seward for the 2016 State of Alaska legislative session:
1. BENEFICIAL LEGISLATION.
A. Legislative support for matching City funds towards the non-Federal 50% cost share of
the US Army Corps of Engineers study required to address the Lowell Canyon Diversion
Tunnel hazard.
B. Legislative support for maintaining the current level of State contributions into the
PERS/TRS retirement system on behalf of local governments, and for not extending the
amortization period, in order to offset unfunded retirement system liabilities and to make
future contribution rates more affordable for the state and local governments.
C. Support for continuing Medicaid programs and capital cost reimbursement at not less
than current year funding levels.
D. Legislative support for continuing Alaska Energy Authority programs that promote
energy efficiency and conservation to help mitigate the costs of heating homes and
businesses not served by natural gas.
55
CITY OF SEWARD, ALASKA
RESOLUTION 2015-104
E. Legislative support for feasibility analyses considering pipeline or multi-modal delivery
methods of making natural gas available to communities not currently along a pipeline
corridor, and using Seward's road/rail/barge connections as demonstration projects.
F. Continued support for the State Department of Transportation and Public Facilities
Municipal Harbors Grant Program.
G. Extending the December 31, 2017 sunset date for the Education Tax Credit program
which enables qualifying taxpayers to make charitable contributions to educational
facilities and programs such as the Alaska SeaLife Center. and receive credits against
state business taxes in return.
2. CAPITAL PROJECTS
Recognizing the current government sector fiscal reality and its potential private sector economic
impacts, the City of Seward limits its capital improvement project requests to those where the
State's participation would leverage other significant funding, complete projects already
underway, address projects of immediate life and safety, and enable projects that could be
eligible under a statewide bond package if the State pursues and the voters approve such a plan.
A.$600,000 (25%) towards the non-Federal 50% cost share of the US Army Corps of
Engineers study required to address the Lowell Canyon Diversion Tunnel hazard.
B. $8 million to design and rebuild the electric transmission line for the Seward Highway to
the Seward Marine Industrial Facility and upgrade the Spring Creek substation by
securing an alternative feed transformer to add capacity and reduce system outages, and
provide continuous service during maintenance periods.
C.$500,000 for systems maintenance and repairs at the Alaska SeaLife Center.
D.$1.9 million for collection, treatment and disposal of process water at the Seward
Shipyard.
E. $500,000 for a hull wash water collection and treatment system at the 50-ton Travelift.
F. $1.5 million for storm water discharge infrastructure and security fencing at the Seward
Marine Industrial Facility.
G.$2 million to expand the Seward Medical Center, move the CT scanner into the facility,
and provide space for primary health care (City provides $500 annually towards capital
improvements).
CITY OF SEWARD, ALASKA
RESOLUTION 2015-104
3. CRUISE PASSENGER VESSEL TAX REGIONAL IMPACT FUND OR CRUISE
SHIP GAMBLING TAX
A. Appropriating funding for the Alaska Railroad Corporation Seward Marine Terminal
Expansion project supporting both passenger and freight activities.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of
November, 2015.
THE CITY OF SEWARD, ALASKA
9/li/)/0 /302.1.f_°61 '✓
can Bardarson, Mayor
AYES: Keil, Casagranda, Squires, Butts,Altermatt, McClure, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
ji
Jo anna Ki �►
y Clerk, CMC
(City Seal)
e
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tom .. 1 i
a c t (77_-n
61
Total Project Snapshot Report
FY 2017 Legislature
Agency: ?
Grants to Municipalities (AS 37.05.315)
Grant Recipient: Seward Federal Tax ID: 92-6000086
Project Title: Project Type: Other
Seward Shipyard Environmental Discharge Controls
State Funding Requested: $1,241,250 House District: Kenai Area wide (28-30)
Future Funding May Be Requested
Brief Project Description:
Provide an enclosure over the existing open air sand blast berth at the Seward Shipyard
Funding Plan:
Total Project Cost: $1,655,000
Funding Obligated by leaseholder: ($ 413,750)
FY2015 State Funding Request: ($1,241,250
Project Deficit: -0-
Funding Details:
Facility Blast Operations Enclosure 120'X420'X75'
Engineering/Permitting $35,000
Civil Work(Grading/Foundation) $395,000
Structure fabrication $495,000
Structure Installation $465,000
Structure Outfitting (Utilities, fire protection, misc.) $265,000
Detailed Project Description and Justification:
Project Description:
Purchase and install a 420 (L)x 120 (W)x 75 (min clearance)surface preparation and coatings enclosure over the
existing open air sand blasting berth at the Seward Shipyard. This enclosure will enclose the existing open air sand
blast berth.
Project Justification:
Control of fugitive dust emissions that may emanate from blast and paint operations on marine vessels is a best practice
for environmental protection, especially in coastal marine industrial sites. In January 2016, at the Seward Marine
Total Project Snapshot Report
Industrial Center(SMIC) Uplands Development Plan Strategic Work Session weather related work disruptions were cited
as a competitive disadvantage for marine vessel owners who might otherwise bring vessels to the Seward Shipyard for
repairs, maintenance, or conversions.
Current air emission controls are achieved by erecting temporary curtain systems for each and every blast and paint
project driving up costs of ship repair in Seward while providing little protection of the work from weather related events.
Providing enclosure of industrial processes, particularly sand blast and paint operations serves two purposes; protect the
environment from the work and protect the work from the environment.
Installation of a permanent enclosure system over the open air blast and paint booth will allow more certainty in project
scheduling for vessel repair operations, often an owner's requirement for vessel service commitments, and provide
affordable environmental controls for industrial operations.
Project Timeline
Pending appropriations of funds engineering would commence in July 2016 with completion of the project by winter of
2017.
Entity Responsible for the Ongoing Operation and Maintenance of this Project:
City of Seward through partnership and lease agreement with Seward Shipyard lease holder Vigor.
Grant Recipient Contact Information:
Name: Jim Hunt
Title: City Manager
Address: 410 Adams, Seward, Alaska 99664
Phone Number: (907) 224-4047
Email: jhunt @cityofseward.net
Has this project been through a public review process at the local level and is it a community priority?
Total Project Snapshot Report
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Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,APPROVING A CO-APPLICANT AGREEMENT BETWEEN THE
SEWARD COMMUNITY HEALTH CENTER, INC. AND THE CITY OF
SEWARD
WHEREAS,the Seward City Council enacted Ordinance 2010-008 on December 13,2010,
establishing the powers and duties of the Board of Directors("Board")charged with oversight of the
newly established Seward Community Health Center; and
WHEREAS,the City of Seward serves as co-applicant with the Seward Community Health
Center(stand-alone 501(c)3 entity)as a Federally Qualified Health Center(FQHC),collaborating to
improve access to primary health care in the community, pursuant to Section 330 of the Public
Health Service Act(42 U.S.C. § 254b); and
WHEREAS,the Seward City Council enacted Ordinance 2013-013 on December 16,2013,
authorizing employees of the Seward Community Health Center to be non-PERS employees of the
City for a limited time,amending portions of the City Code,and requiring the Board to enter into a
Co-Applicant Agreement("Agreement") with the City of Seward; and
WHEREAS,the Co-Applicant Agreement is established for the purpose of describing the
relationship of the parties in the mutual operation of a Federally Qualified Health Center in
accordance with Section 330.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA, that:
Section 1. The Seward City Council hereby approves the Co-Applicant Agreement between
the Seward Community Health Center,Inc. and the City of Seward,in substantial form as attached
hereto.
Section 2. The City Manager is hereby authorized to undertake any and all actions necessary
to execute and implement the Agreement.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,on this Stn
day of February,2016.
(D (
AGENDA STATEMENT
fivof set.
Meeting Date: February 08, 2016 (.>
/'
To: City Council '' ��f
From: James Hunt,City Manager III
Agenda Item: Co-Applicant Agreement with Seward Community Health Center,Inc.
BACKGROUND&JUSTIFICATION:
The City of Seward and the Seward Community Health Center Board ("Board") are co-applicants in the
funded Section 330 Federally Qualified Health Center in Seward.
The attached Agreement establishes the roles and responsibilities of the Board, the executive director,
and the City of Seward, and expresses the following goals: cooperation rather than competition among
healthcare providers to drive efficiency; City financial and administrative support to build a strong
foundation for the newly-formed center and oversight of funding; operation of the CHC consistent with
Section 330 requirements and the best interests of the community; and restricting the City's role to the
highest level necessary to provide oversight without involvement in daily operations or management.
The primary responsibilities of the Board include: selecting services to be provided; adopting policies
and procedures; ensuring quality of care; providing a sliding fee discount program; evaluating CHC
programs and services; approving annual budgets and grant applications, then submitting to City Council
for approval; selecting, evaluating, dismissing the executive director; ensuring that adequate insurance
coverage is in place for the CHC,employees,and the Board; and ensuring compliance with all applicable
laws.
The primary responsibilities of the Executive Director include: managing and supervising activities of
the CHC including carrying out policies, procedures, and programs of the Board; negotiating and
administering contracts; ensuring eligibility for Federal Tort Claims Act medical malpractice insurance
coverage; coordinating with the city manager as to applicable City policies; informing the Parties of any
new pertinent federal guidance; maintaining all licensing; and hiring, evaluating, managing, and
terminating staff.
The primary responsibilities of the City include: providing assistance to the CHC as approved by
Resolution of the City Council; ensuring fiscal management and oversight of grant and local funds
passed through the City to the CHC; approving grant applications as necessary; providing access to
health insurance and retirement Plans; and approving the annual budget upon approval by the Board.
The Agreement provides that employees are City employees subject to the Personnel Policies of the CHC
as adopted by the Board. Employees are hired, fired, trained, supervised, disciplined and terminated by
the Executive Director in accordance with the Personnel Policies. Employment in the CHC is at-will,
and Personnel Policies include a grievance procedure, including the right to file a grievance against the
Executive Director, which will be heard by the executive committee of the Board. Employees of the
CHC are not entitled to participation in the Public Employees Retirement System, but are expected to
participate in a deferred compensation-type Plan, and are offered the same insurance Plan as other City
employees, including the requirement to contribute a portion of the monthly premium. Employment at
the CHC requires a probationary period and employees are currently offered the same annual leave
allowances as other City employees. The pay schedule of the CHC will be approved by the Board.
tD/1-
INTENT:
The intent of this action is to establish the respective roles and responsibilities of the City, the Board, and
the Executive Director of the CHC. Employees of the Seward Community Health Center are deemed to
be employees of the City for a limited period of time, in order to provide a stronger foundation for the
start-up of the CHC, with the employment status to be revisited by the City Council and the Seward
Community Health Center Board. The employees of the clinic will be entirely subject to the personnel
and employment policies of the SCHC rather than the City's personnel policies, and the SCHC will be
solely responsible for all aspects of employment of SCHC employees, to include wage and salary
structure (pay scale, merit increases, cola, etc.), personnel administration, hiring, training, supervision,
discipline, grievances, termination, etc. The Seward City Council will not have any involvement in
employment matters of the SCHC, including in the hiring of the executive director. Neither will the city
manager of the City have any involvement in employment matters of the SCHC.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan(document source here).p. 12 "We value effective, accessible
1. and affordable healthcare"; "encourage cooperation between all healthcare X
providers";
2. Strategic Plan(document source here): X
3. Other(list): X
ATTORNEY REVIEW of CONTRACT: X Yes
FISCAL NOTE:
The 2016/2017 Budget includes $500,000 per year in City funds toward operating costs of the
CHC. As the CHC increases patient encounters, the required City subsidy is expected to decline,
with any savings in 2017 being available to begin funding a facility expansion or replacement
plan. All personnel and operating costs of the CHC, including costs of health insurance, etc., are
paid from the CHC, not the City. The CHC is now processing its own HR,payroll, accounts
payable, and general ledger accounting, requiring very little City assistance.
Approved by Finance Department: via. I' st
RECOMMENDATION:
Council approves Resolution 2016 -O approving a Co-Applicant Agreement between the City of Seward
and the Seward Community Health Center, Inc.
CO-APPLICANT AGREEMENT
BETWEEN
SEWARD COMMUNITY HEALTH CENTER, INC.,and
THE CITY OF SEWARD, ALASKA
FOR THE MUTUAL OPERATION OF A FEDERALLY
QUALIFIED HEALTH CENTER
IN ACCORDANCE WITH SECTION 330 OF THE PUBLIC
HEALTH SERVICE ACT, 42 U.S.C.§254b
SECTION 1. RECITALS.
1.1. This Co-Applicant Agreement (the "Agreement") is for the purpose of maintaining a co-
applicant relationship for the mutual operation of a federally qualified health center in
accordance with Section 330 of the Public Health Service Act, 42 U.S.C. §254b ("Section
330").
1.2. The facilities and operations that are supported by Bureau of Primary Health Care funds and
are operated by the City of Seward, Alaska and the co-applicant Governing Board under
the name of"Seward Community Health Center" comprise the "Health Center" for purposes
of this Agreement.
1.3. Seward Community Health Center, Inc., the Health Center's governing board (the
"Governing Board") is a separate, non-profit corporation which meets the requirements of
Section 330 and is the Co-Applicant board providing the required community-based
governance for the Health Center.
1.4. The City of Seward, Alaska ("City") is the Section 330 grantee, a local government entity
governed by the Seward City Council ("City Council") and is a home rule City of the
State of Alaska providing general government services for the City, including management
of public health facilities, per Chapter 16 of the Seward City Charter.
1.5. The Governing Board and City were awarded a New Access Point Grant as a Federally
Qualified Health Center in accordance with a Notice of Award issued by the United States
Department of Health & Social Services, Health Resources and Services Administration
(HRSA), establishing an initial project period of November 1, 2013 through January 31,
2016. Subsequently, a Service Area Competition application was submitted to HRSA in
September 2015 to continue this grant for a second project period of February 1, 2016 through
January 31,2019.
1.6. The Health Center's Governing Board and the City (the "Parties") enter into this Agreement
is order to: advance the Health Center's mission to provide accessible primary health care to
the medically underserved population in the region through a partnership of community
resources; to preserve the local partnership which founded the Health Center; and to set forth
their respective roles and responsibilities to govern and operate the Health Center in
accordance with applicable law and policies.
1.7. The Parties mutually agree that the Public Entity Model (which establishes the Co- Applicant
partnership between the City and the Governing Board) is deemed by the Parties to be the
operating model which best accomplishes the following mutually desired goals:
1.7.1. Requires cooperation rather than competition among the community's healthcare
providers, creating partnerships to drive a more efficient healthcare delivery system
and strengthen safety net programs;s;
{00598985}Co-Applicant Agreement Page 1 of 9
1.7.2. Provides City financial and administrative support to continue to build a strong
foundation for the community health center;
1.7.3. Provides City financial oversight of funding that flows from the City to the health
center, including the Section 330 federal grant funding;
1.7.4. Provides the City with a means to ensure that the Governing Board operates the
Health Center consistent with the requirements of Section 330 and the overall best
interests of the community;
1.7.5. Restricts the City's role in the operation and management of the Health Center to the
highest levels necessary to provide legally required and appropriate oversight, without
involvement in daily operations or management of the Health Center.
Therefore,the Parties mutually agree to the following:
SECTION 2.DEFINITIONS.
2.1. "Agreement" means this Co-Applicant Agreement.
2.2. "City Council" means the Seward, Alaska City Council.
2.3. "Council Members" means the City of Seward, Alaska City Council Members
2.4. "Coordinating Committee" means a committee composed of one member each of the
Governing Board; the City Council; the Health Center Executive Director; and the City
Manager, or their respective designees.
2.5. "City" means the political subdivision of the State of Alaska incorporated as the City of
Seward, Alaska.
2.6. "DHHS"means the United States Department of Health and Human Services.
2.7. "Effective Date"means the date the original Agreement is signed by the Parties.
2.8. "FTCA" means the Federal Tort Claims Act.
2.9. "Governing Board" means Seward Community Health Center, Inc., an Alaska non-profit
organization that is the co-applicant governing board providing the community-based
governance for the Health Center in accordance with the requirements of Section 330.
2.10. "Health Center" means the facilities and operations that are supported by Bureau of Primary
Health Care funds and are operated by the Co-applicant Governing Board under the public
name "Seward Community Health Center."
2.11. "HRSA"means the federal Health Resources and Services Administration.
2.12. "Parties"means Governing Board and the City.
2.13. "Public Entity Model" refers to a partnership between a public entity and a co-applicant,
where the public entity is the licensed provider of services and receives the Section 330
grant from HRSA, and collectively, the two entities meet all other Section 330 requirements
and are referred to as the "health center."
2.14. "Section 330" means the Section 330 of the(Public Health Service Act, 42 U.S.C. § 254b.
�Pl
(00598985)Co-Applicant Agreement Page 2 of 9
SECTION 3. GOVERNING BOARD: ROLES AND RESPONSIBILITIES
3.1. Composition. The Governing Board shall comply with the composition and selection
requirements of Section 330 and implementing regulations as set forth in the Governing
Board Bylaws.
3.2. The Governing Board shall exercise the following authorities and responsibilities of a co-
applicant set forth in Section 330 and implementing regulations and policies.
3.2.1. The Governing Board shall select the services to be provided and adopt health care
policies including the scope and availability of services to be provided, the location
and hours of operation and quality-of-care audit procedures.
3.2.2. The Governing Board shall adopt a policy for eligibility for services, including
criteria for a schedule of discounts on charges for services provided to uninsured and
underinsured patients with annual incomes at or below 200% of the federal poverty
guidelines, with nominal fees for patients with income less than or equal to 100%of
the federal poverty guidelines.
3.2.3. The Governing Board shall evaluate Health Center activities including service
utilization patterns, productivity, patient satisfaction, achievement of program
objectives, and development of a process for heating and resolving patient
complaints.
3.2.4. The Governing Board shall approve the annual federal grant operating and
capital budget in accordance with Section 330 requirements and City policies. The
overall plan and budget shall be prepared under the Governing Board's direction by
the Health Center's management team and the Finance Committee of the Governing
Board.
3.2.5. The Governing Board shall submit an annual federal grant budget for the health
center to the City Council for approval, as a co-applicant requirement of Section
330. The Board shall submit the grant budget no later than October 1 of each year, for
the following year. If the Board unreasonably fails to approve an annual grant
budget, the City may still submit the annual funding request under Section 330 of the
Federal Public Health Service Act. No grant budget shall become effective without
City Council approval.
3.2.6. The Governing Board shall approve Section 330 and related grant applications.
3.2.7. The Governing Board shall have the sole authority to select, evaluate (at least
annually) and dismiss the Health Center's Executive Director.
3.2.8. The Governing Board shall ensure that the Health Center is operated m compliance
with all applicable Federal, State and local laws and regulations.
3.2.9. The Governing Board shall evaluate the Health Center's achievements at least
annually, and shall use the knowledge gained thereby to revise the Health Center's
goals, objectives, plan and budget as necessary and appropriate.
3.2.10. The Governing Board shall have other authorities and responsibilities which are
required by Section 330. ''ww
(Pw
{oo598985}Co-Applicant Agreement Page 3 of 9
3.3. Executive Director. The Executive Director shall be the chief executive officer of the
Health Center and shall be subject to the direction and supervision of the Governing
Board.
3.3.1. The Executive Director shall have responsibility for the management, supervision, and
direction of the Health Center's affairs in furthering policies, procedures and
programs established by the Governing Board.
3.3.2. The Executive Director shall have the authority to negotiate, execute and administer
all contracts for goods and services required for the Health Center in accordance with
any contract administration, procurement and conflict of interest policies approved by
the Governing Board that are in effect. All major purchases (defined as a single
contract amount exceeding $50,000) shall be made in accordance with competitive
procurement Ordinance and purchasing policies of the City except Governing Board
approval would replace City Council approval.
3.3.3. The Executive Director shall ensure that the Health Center becomes and remains
eligible for Federal Tort Claims Act ("FTCA") coverage,and that once attained,FTCA
deemed status shall be maintained.
3.3.4. The Executive Director shall coordinate with the City Manager or the manager's
designee on administrative actions pursuant to applicable City policies (i.e.
purchasing policies, grant reporting requirements).
3.3.5. The Executive Director shall bring any and all new federal guidance pertaining to this
Agreement to the attention of the Parties.
3.3.6. The Executive Director of the Health Center shall ensure that the Health Center
maintains all licenses, permits, certifications and approvals necessary and appropriate
for the operation of the Health Center and ensure that all employees who work at
or for the Health Center apply for and maintain all professional licenses and
certifications necessary and appropriate.
3.4. The Health Center will work closely and cooperatively with the City as co-applicants of
Section 330 federal grant funding. The City Council and the Governing Board have agreed
that it is mutually beneficial for the employees of the Health Center to be deemed to be City
employees for a limited period of time. Therefore, the issue of employment will be
reconsidered by the parties no later than three years from the Effective Date of this Agreement,
and the following shall apply:
3.4.1. To the extent the Health Center requests administrative assistance from the City and
such is approved by Resolution of the City Council, the Health Center shall comply
with applicable administrative, fiscal, information technology, risk
management and human resource policies of the City except as described in Section
3.4.2. Pursuant to City fiscal policies, the Governing Board shall be responsible for
maintaining a balanced budget.
3.4.2. For a period of no longer than three years, Health Center staff, including the
Executive Director, shall be City employees subject solely to the Personnel Policies
of the Seward Community Health Center, as approved by the Governing Board. The
Health Center is fully and solely responsible for all aspects of employment, including
payroll administration, hiring, training, supervision, discipline, grievances, and
1p1
(0os98985}Co-Applicant Agreement Page 4 of 9
termination, in accordance with the Personnel Policies adopted by the Governing
Board.
3.4.3. The Health Center may adopt provisions of the City of Seward's personnel ordinances
as components of its employment policies and procedures, subject to approval of
the Governing Board.
3.4.4. The Health Center will maintain health insurance, liability insurance and workers'
compensation insurance coverage for so long as health center employees remain
City employees.
3.4.5. For a period of no longer than three years, Health Center staff may be eligible to
participate in City employee benefit plans authorized by the Governing Board,
with the exception that they are expressly prohibited from participating in the
Public Employees Retirement System.
3.4.6. For a period of no longer than three years, Health Center Staff are expressly
considered to be City employees for the purpose of participating in health insurance
coverage and retirement plans other than the Public Employees Retirement System,
although the Health Center may also pursue an alternate retirement defined
contribution plan, if necessary.
3.4.7. The Governing Board of the Health Center shall have exclusive responsibility for
hiring, evaluating, managing, and terminating the Executive Director.
3.4.8. The Executive Director of the Health Center shall be appointed by the Governing
Board and shall serve at the sole pleasure of the Governing Board.
3.4.9. All employees of the Health Center, including those serving under individual
employment contracts (e.g., physicians) shall be appointed by the Executive Director
of the Health Center and shall serve at the pleasure of the Executive Director.
Health Center employees have all the rights afforded them under the Seward
Community Health Center Personnel Policies, as approved by the Governing Board,
and as amended from time to time.
SECTION 4. THE CITY AND CITY COUNCIL: ROLES AND RESPONSIBILITIES.
4.1. Retention of Authorities. The City Council and the City Manager shall retain all authority not
delegated to the Governing Board by federal law or through the terms of this Agreement.
4.2. City Administrative Policies and Resources.
4.2.1. The City may provide general administrative services to the Health Center, such as
accounting services, risk management services, personnel assistance, etc., subject to
approval by the Seward City Council by Resolution.
4.2.2. The City shall provide, without limitation, fiscal management and oversight of grant
and local funds passed through the City of Seward, in accordance with applicable
law and City policies.
4.2.3. The City will treat the Health Center as a separate accounting fund of the City
(the "Community Health Center Fund") for purposes of accounting for and
`PC&
1005 98 985)Co-Applicant Agreement Page 5 of 9
segregating the Health Center's funds. The City will deposit money from the City's
General Fund into the Health Center Fund annually, in amounts approved by the
City and consistent with the annual operating and capital budgets approved by the
City and the Governing Board. The Community Health Center Fund will also
include and account for the federal grant funds that the City receives as the Section
330 grantee.
4.2.4. The City Council shall be responsible for adopting the Health Center's annual
federal grant operating and capital budgets as finally approved by the Governing
Board; the City Council may not unilaterally revise a grant budget approved by
the Governing Board or approve an alternate grant budget for the Health Center
without review and final approval by the Governing Board, with subsequent follow-
up by the Council in accordance with Seward City Code 2.40.030(a).
4.2.5. The City may provide human resource services to the Health Center, including
advertising, compiling applications, notifying applicants as requested by the
Executive Director, drug and background tests, filing applications, etc. if approved by
the City Council by Resolution.
4.2.6. The City may provide risk management oversight and services, and insurance for the
Health Center, the Health Center's employees and the Governing Board to cover
liabilities for each of them not otherwise covered or preempted by the FTCA.
4.2.7. The City may provide legal consultation to the Health Center and the Governing
Board,but the Governing Board shall be free to retain separate counsel.
4.2.8. The Health Center, out of its Community Health Center Fund, shall pay for or
reimburse the City for the services and the insurance coverage that the City may
provide to the Health Center under this Agreement, including general administrative
services, human resource services, accounting services, information technology
services and legal services, to the extent that cash is available for this repayment. The
amount to be paid or reimbursed by the Health Center shall constitute the Heath
Center's pro-rata share of the cost of such services, all in accordance with the annual
federal grant budgets for the Health Center that are approved by the City and the
Governing Board.
SECTION 5.PARTIES' AGREEMENT TO PARTICIPATE IN COORDINATING
COMMITTEE.
5.1. For purposes of implementing, amending, or renewing this Agreement, the Parties agree to
participate in a Coordinating Committee comprised of one member each of the Governing
Board, the City Council, the Health Center Executive Director, and the City Manager, or
their respective designees.
5.2. Meetings may be called by any one member of the Coordinating Committee and may be held
telephonically or electronically.
SECTION 6.TERM OF AGREEMENT.
6.1. The Agreement shall remain in effect during the initial and any subsequent project period of
each Section 330 grant award and shall remain in effect until terminated in accordance with the
(00598985)Co-Applicant Agreement Page 6 of 9
terms of Section 7.
6.2. Subject to any Federal and/or state regulatory approval which might be required to terminate
the operation of the Health Center, nothing in this Agreement is intended to require, nor
should be construed to require, that the Health Center remain in operation, or that the City
apply for any grant funding, including continued Section 330 funding for the Health Center.
SECTION 7. TERMINATION OF AGREEMENT.
7.1. Immediate Termination. This Agreement shall terminate immediately upon the effective date
of any termination of City's Section 330 grant (without renewal), or upon the loss of any
license, permit or other authorization required by law or regulation for operation of the
Health Center.
7.2. For Cause Termination. Subject to Section 7.5, any of the Parties may terminate this Agreement
for cause in the event that another Party fails to meet its material obligations under this
Agreement. Such termination shall require ninety days' prior written notice of intent to
terminate, during which period the Party that has failed to meet its material obligations may
attempt to cure such failure. If the material breach is cured within the ninety day period,
termination shall not occur. If the Parties do not agree that a breach of a material obligation has
occurred or that such a breach has been satisfactorily cured, the Parties shall submit their claims
to a mutually-approved independent mediator, as set forth in 7.4, who shall attempt to assist the
Parties in resolving their disagreement.
7.3. Termination for Mutual Convenience or Without Cause. This Agreement may be terminated
upon the written agreement of both Parties, subject to Section 7.5. In addition, any of the
Parties may terminate this Agreement without cause upon giving one hundred and eighty
(180) days' prior written notice to the other Party.
7.4. In the event either Party gives notice of intent to terminate this Agreement and the other
Party does not concur, the Parties shall submit to a review by a mediator to determine if
issues leading to termination can be resolved. The mediator shall be chosen by a process in
which all Parties first attempt to concur in the selection. In the event concurrence cannot
be reached, the City Human Resources Officer shall prepare a list of five independent
mediators and each of the Parties shall strike one name until one remains who shall serve as
mediator.
7.5. Termination Contingent upon HRSA Approval. Termination under Sections 7.2 or 7.3 shall
not become effective unless and until HRSA issues its written approval of such termination.
SECTION 8.NOTICES.
All notices permitted or required by this Agreement shall be deemed given when in writing
and delivered personally or deposited in the United States Mail, first class postage prepaid,
Certified and Return Receipt Requested, addressed to the other Party at the address set forth
below, or such other address as the Party may designate in writing.
For Governing Board:
Chairperson and
Executive Director
Seward Community Health Center, Inc.
riD
{OO598985 Co-Applicant Agreement Page 7 of 9
PO Box 2895
417 First Avenue
Seward, AK 99664, and
For City:
City Manager
PO Box 167
410 Adams Street
Seward,AK 99664
SECTION 9. ASSIGNMENT.
This Agreement shall be binding upon and shall inure to the benefit of the Parties hereto and
their respective transferees, successors and assigns, provided that neither Party shall have the
right to assign, delegate or transfer this Agreement, or its rights and obligations hereunder,
without the prior written consent of the other Parties.
SECTION 10.AMENDMENTS TO COMPLY WITH LAW.
10.1. In the event that any one or more provisions of this Agreement are deemed null, void,
illegal or unenforceable, or should any part of this Agreement cause the Governing Board or
the City (as co-applicants) not to comply with Section 330, the Parties agree to attempt to
amend this Agreement as reasonably necessary to achieve legal compliance.
10.2. In the event that no such amendments or agreements for amendments can reasonably be
made, this Agreement shall immediately terminate.
SECTION 11. ENTIRE AGREEMENT; AMENDMENTS.
11.1. This Agreement, City Ordinance 2013-013, the New Access Point Grant Application, a 11
subsequent Service Area Competition Applications, the New Access Point
Grant Award and all subsequent Notices of Service Area
Competition Grant Awards issued by HRSA, and the provisions of the Health
Information Portability and Accountability Act (HIPAA) respecting the confidentiality of
patient records, constitute the entire agreement between the Parties and supersedes all prior
written and oral agreements among the Parties relating to the subject matter hereof. No
statements, promises or inducement made by any party or by agents of any of the parties
which are not contained in this Agreement shall be valid or binding.
11.2. This Agreement shall not be enlarged, modified or otherwise altered without the written
agreement of all Parties. The Parties may adopt, from time to time, supplemental or
additional agreements which enlarge, modify or otherwise alter this agreement.
rn
{00598985)Co-Applicant Agreement Page 8 of 9
Being the persons duly authorized to sign this Agreement and thereby bind the above-named Parties, we
do hereby affix our signatures on this,the day of ,2016.
SEWARD COMMUNITY HEALTH CENTER, INC. (GOVERNING BOARD)
By: Richard Cruse
Its: Chairperson
CITY OF SEWARD
By: James Hunt
Its: City Manager
By: Johanna Kinney, CMC
Its: City Clerk
SEAL:
' lti..
{00598985}Co-Applicant Agreement Page 9 of 9
r yof Sth•
1CASKP
AGENDA STATEMENT
Meeting Date: February 8, 2016
From: Johanna Kinney, City Clerk \(--
Agenda Item: Approval Liquor License R wals
BACKGROUND & JUSTIFICATION:
The City Council has an opportunity to object to the following liquor license renewal
applications:
Three Bears 3909 Package Store
The Seward Alehouse 324 Beverage Dispensary
The City of Seward Police Department, Fire Department, Utilities Department and the Kenai
Peninsula Borough Finance Department have no objections to these renewals.
FISCAL NOTE:
In the event the City of Seward chooses to file a protest for any of the above liquor license
renewals, then under Alaska Statutes the City of Seward will be required to assist in, or
undertake the defense of its protest.
RECOMMENDATION:
Non-objection to the liquor license renewal applications listed above.
y of sew
dcasi
MEMORANDUM
Date: January 7, 2016
To: Kari Atwood Finance/Leases/Public Utilities
Tom Clemons Chief, Police Department
Eddie Athey Chief, Fire Department
From: Brenda Ballou, Deputy City Clerk
RE: Verifying Compliance For The Renewal Of Liquor License
The following business has applied for a renewal of their liquor license. Please review for
compliance with all utilities, lease payments and assessments. Thank you.
Name of Business: Three Bears
Licensee: Three Bears Alaska, Inc.
Type of License: Package Store
License Number: 3909
Physical Address: 1711 Old Seward Highway
Department Status Initials
Finance/Leases/Utilities eC°
Police Chief a K
Fire Chief 07/( 122/
1
Alcoholic Beverage Control Board Rewal Liquor License
550 W 7`h Avenue,Suite 1600 2016/2017 Phone:(907)269-0350
Anchorage,AK 99501 Email:Email:
http://commerce.alaska.gov/web/abc/Home.aspx
License is: 'Full Year OR 0 Seasonal If seasonal, list dates of operation:
SECTION A-LICENSE INFORMATION I
License Number: License Type: Statute Reference:
3909 Package Stare
Local Governing Body: Sec.04.11.150
Community Council(if applicable):
Seward
Kenai Peninsula Borough
Name of Licensee: Doing Business As(DBA):
Three Bears Alaska,Inc. Three Bears
Mailing Address: Street Address or Location of Premises:
4.445- N. i':ik,►t a... 2R.� S-+!e. a
W a sal../ A k 7�‘a-3 1711 Old Seward Highway
Phone. Fax: Email:rft.git t'br•i_CO+.,P1.a..„,e
4°7.3 5 .1+3 t1 i�o? .3s 7 431(2,_. °e- rQe bealrscslaJLcA.. c.cap%
SECTION B-OWNERSHIP INFORMATION-CORPORATION(f owner is a sole proprietor,skip to SECTION C)
I
Corporations,LLCs,LLPs and LPs must be registered wii♦h the Alaska Division of Corporations.
Name of Entity(Corporation/LLC/LLP/LP):
Three Bears Alaska,Inc.
Is the Entity in"Good Standing"with the Alaska Division of Corporations? >‹,fe ❑No
If no,attach written explanation, Your entity must be in compliance with Title 10 of the Alaska Statutes to be a valid liquor licensee.
Entity Members(Must include President,Secretary,Treasurer,Vice-President,Manager and Shareholder/Member with 10%or more of stock)
r:a:r.. .`6 Mailing AddrEc,
1 `� ielephOne Nc,mnr�r
[edit set ei`uu52.-e __
•
{
NOTE:If you need additional space,please attach a separate sheet. --
1
-*V
Renewal Application Page 1 of 2
•r+09,1■110it
SECTION C—OWNERSHIP INFORMATION—SOLE PROPRIETORSHIP(INDIVIDUAL OWNER&SPOUSE)
Individual Licensees/Affiliates(The ABC Board defines an"affiliate"as the spouse or significant other of a licensee. Each affiliate must be listed.)
Name. '.t,:I' : ` Name: Applicant U
Address: _ Address: Affiliate ❑
r - - Date of Birth-
Phone' Phone:
Name: Applicant ❑ Name: Applicant 0
Address: Affiiate ❑ Address: Affiliate ❑
Date of Birth: Date of Birth:
Phone: Phone:
SECTION D—SUPPLEMENTAL QUESTIONS
Was your business open at least 30 days for 8 hours e •h day in 2014? Xrc 1.7
Was your business open at least 30 days for 8 hours e •h day in 2015? , •- !I r•,
Has any person named in this application been convic =• of a felony or Title 4 violation? .T ' ><rL
If yes,attach a written explanation.
Has the licensed premises changed from the last diag , submitted? } t+L
If yes,attach a new diagram with designated pre .es areas outlined in red.
Do you intend to sell alcoholic beverages in response •a written order? Ci .«.c. X.,z.
DECLARATION
• I declare under penalty of perjury that I have examin=• this application,including the accompanying schedules and statements.and to the best
of my knowledge and belief It is true,correct,and co •lete.
• I hereby certify that there have been no changes in o. ers or stockholders that have not been reported to the Alcoholic Beverage Control
Board. The undersigned certifies on behalf of the org, ized entity,it is understood that a misrepresentation of fact is cause for rejection of this
application or revocation of any license issued.
• I further certify that I have read and am familiar with tie 4 of the Alaska statutes and its regulations,and that in accordance with
AS 04.11.450,no person other than the licensee(s)h any direct or indirect financial interest in the licensed business.
• I agree to provide all information required by the Aic• olic Beverage Control Board in support of this application.
• As a licensee(sole proprietor or partner),I certify tha have received Alaska alcohol server training and my certification is currently valid.
• As a corporate/LLC licensee,I certify that all agents a employees who serve,sell,or are otherwise responsible for the service,sale,or storage
of alcoholic beverages have received Alaska alcohol s er training and their certification is currently valid.I further certify that certain
shareholders,officers,directors,or members of the e ity who are not directly or indirectly responsible for the service,sale,or storage of
alcoholic beverages are not Alaska alcohol server trai ng certified and will not be required to be certified.
• As a licensee,I certify that all of my agents and empl• -es tasked with patron identification verification have received alcohol server training
and their certification is currently valid.
License Fee $ 1500.00
Filing Fee I $ 200.00
TOTAL
I $ 1700.00
Late Fee of$500.00-if received or ;ostmarked after 12/31/2015 $ -
Fingerprint Fee-$49.75 per perso only for new owners/members) $ --------
GRAND TOTAL $ 1, 7ao at
Licensee Si: -,�_r-QG $ors •s Cc�, Printed Name&Title:
= --- i .c-re,p1r e.�. �'.e,ro I, \I,re ?i,,s •�4_
Nooary Signature SubscriEed and sworn to before me this
' day of L) F.( t . )i
Ip! ICy' t _ �
0,•.,L• . is it UV", kl,, • o WM My commission expires: _
' A CC\
- \ � .� C 1 A
wt
' klyComm Egies09t1SR019
Renewal Application Page 2 of 2 tor 0777.1;:017.
Three Bears Alaska, Inc.
Renewal of Alaska Liquor License Numbe 3909
December 28,2015
Corporate Officers, Directors & 10% or a eater Owners
I Name Title ✓if ° Home Address&Telephone Number Date of I Work
Director Birth 'telephone
Number
Larry A.Weisz Sr. Chairman ✓ N 1740 S.Hidden View Rd.,Wasilla,AK 99623 907-357-4311
907-357-5592 i
David A. Weisz Sr. President ✓ 9.6 'a 3771 N.Meadow Lakes Dr.,Wasilla,AK 9%54 ' i-907-357-4311
907-357-3502
Jansen M.Weisz Director ✓
N. • 1740 S.Hidden View Rd.,Wasilla,AK 99623 907-3574311
907-357-5592
Rachel A.Sanford Treasurer;Asst. ✓ N .1 Schiovalli Road,Tok,AK 99780 i 907-tt;`3-4324
Secretary 907-883-5432 _
Paul D.Sonnenberg Vice President ✓ N. . 3700 North Bear Street,Wasilla,AK 99654 90'.-357-431 1 j
907-357-1529
Stephen D.Mierop Vice N 99507� P 9630 Burning Bush Drive,Anchorage,AK 99S(l, 9(17-35?�31 I i
Secretary 907-337-1550 _L--___..
Three Bears Shareholder 71.•i'Yo 445 N.Pittman Road,Suite B 90=-357.431 I
Investment Group, Wasilla,AK 99654
LLC Attn:David A.Weisz Sr. 1
11
KENAI PENINSULA BOROUGH
144 North Binkley Street • Soldotna, Alaska 99669-7520
PHONE: (907) 714-2160 • FAX: (907) 714-2388
Toll-free within the Borough: 1-800-478-4441 Ext.cj,?!=:3 Email: assemblyclerk @borough.kenai.ak.us
JOHNI BLANKENSHIP, MMC
BOROUGH CLERK
January 22, 2016
Ms. Sarah Daulton Oates
Records & Licensing Supervisor
Alcoholic Beverage Control Board
2400 Viking Drive
Anchorage, AK 99501-1768
RE: Non-Objection of License Renewal
Business Name : Three Bears
License Type Package Store
License Location City of Seward
License No. 3909
Dear Sarah,
This serves to advise that the Finance Department has reviewed the above referenced
application and has no objection to the renewal of this license.
Should you have any questions, or need additional information, please do not hesitate to
contact our office.
Sincerely,
Johni Blankenship, MMC
Borough Clerk
JB/klr
•
cc: Applicant
City of Seward
KPB Finance Department
File
166
Sfw
4�ASKP
MEMORANDUM
Date: January 7, 2016
To: Kari Atwood Finance/Leases/Public Utilities
Tom Clemons Chief, Police Department
Eddie Athey Chief, Fire Department
From: Brenda Ballou, Deputy City Clerk "U
RE: Verifying Compliance For The Renewal Of Liquor License
The following business has applied for a renewal of their liquor license. Please review for
compliance with all utilities, lease payments and assessments. Thank you.
Name of Business: The Seward Alehouse
Licensee: Seward Alehouse, Inc.
Type of License: Beverage Dispensary
License Number: 324 .
Physical Address: 215 Fourth Avenue
Department Status Initials
Finance/Leases/Utilities ®e.- /19
Police Chief aT-
Fire Chief
i
Alcoholic Beverage Control Board Ren wal Liquor License .
550 W 7"Avenue,Suite 1600 2016/2017 Phone:(90!)169-0350
Anchorage,AK 99501
Email:alcohol.licensingatalaska gov
http://commerce.alaska.gov/web/abc/Home.aspx
License is: Fu l ,ea, OR ❑ Seasalai If seasonal, list dates of operation:
SECTION A-LICENSE INFORMATION
License Number: License Tyoe: Statute Reference:
324 Beverage Dispensary Sec.04.11.090
Local Governing Body: Community Council(if applicable):
Seward 5Vtlata C ry}y CoLA4•' s I
Kenai Peninsula Borough 1
Name of I icensee: Doing Business As MBA):
Seward Alehouse,inc. The Seward Alehouse
Mailing Address: Street Address or Location of Premises:
e) BmX r12yy2
S cw&r t/ A-K- 1(,p(J� 215 Fourth Avenue
Phone: Fax: Email:
9o1-`'1 11-`Jb3 5 cw-1 12/.1-23 s 1 i LeitwwLS 2(c4R hoo .C.0 vr1
SECTION B—OWNERSHIP INFORMATION—CORPORATION(g owner is a sole proprietor,skip to SECTION C)
Corporations,LLCs,LLPs and LPs must be registered wk.'t the Alaska Division of Corporations.
Name of Entity(Corporation/lLC/LLP/LP):
Seward Alehouse,Inc.
Is the Entity in"Good Standing"with the Alaska Division of Corporatieits? *'es ❑No
If no,attach written explanation Your entity must be in compliance with Title 10 of the Alaska Statutes to be a valid liquor licensee.
.
Entity Members(Must include President,r. idcn„Seuctary,Treasurer,Viet i'oosidert,Manager and Sh.,rcholderJMc mbrr with 10%in nwrt of stost`1
1
i.ne sir r iw,eg ntdre•. Telephone Number
f\iULaot÷teNTl at)'S5. t9rt aJTrells 5D PO IX 2 ZiSe..waeti ,1, 0.90Y 4411-5035_.__
So‘omar, DzMnsS V.P./Srec r. �Q P0 C34c, 2 4'4Z 6ewa '.,AL`'`°`( 107-z z7-ctsIN
NOTE:If you need additional space,please attach a separate sheet. f
D
Renewal Application Page 1 of 2 ,.. ,,,,
i
SECTION C—OWNERSHIP INFORMATION—SOLE PROPRI:TORSHIP(INDIVIDUAL OWNER&SPOUSE)
M 1,n
Individual licensees/Affiliates(The ABC Board defines an" iliate"as the spouse or significant other of a licensee. Each affiliate must be listed.)
NArne: ic��,c L Name: Applicant ❑
Address A 'I.to ❑
Address: Affiliate ❑
Phone.
Rv\
Da : of Birth: Date of Birth:
Phone:
Name: Ap. cant ❑ Name: Applicant 17
Address: A 1-te ❑ Address: Affiliate ❑ '
Da i of Birth: Date of Birth:
Phone: Phone:
I
SECTION D—SUPPLEMENTAL QUESTIONS
Was your business open at least 30 days for 8 hours e. day in 2014? *Yes ❑No
Was your business open at least 30 days for 8 hours e. day in 2015? '.i'es ❑No
Has any person named in this application been convict•,of a felony or Title 4 violation? f7 Yes allo
If yes,attach a written explanation.
Has the licensed premises changed from the last diagr. submitted? LI Yes qp No
If yes,attach a new diagram with designated pre es areas outlined in red. /'
DECLARATION I
• I declare under penalty of perjury that I have examinee his application,including the accompanying schedules and statements,and to the best
of my knowledge and belief it is true,correct,and co lete.
• I hereby certify that there have been no changes in offers or stockholders that have not been reported to the Alcoholic Beverage Control
Board. The undersigned certifies on behalf of the orga zed entity,it is understood that a misrepresentation of fact is cause for rejection of this
application or revocation of any license issued.
• I further certify that I have read and am familiar with T .e 4 of the Alaska statutes and its regulations,and that in accordance with
AS 04.11.450,no person other than the licensee(s)has-ny direct or indirect financial interest in the licensed business.
• I agree to provide all information required by the Alco .lic Beverage Control Board in support of this application.
• As a licensee(sole proprietor or partner),I certify that ave received Alaska alcohol server trainin my ification is currently valid.
• As a corporate/LLC licensee,I certify that all agents an. -mployees who serve,sell,or are othe Ise responsi le for the service,sale,or storage
of alcoholic beverages have received Alaska alcohol se -r training and their certification is rrently valid.I further certify that certain
shareholders,officers,directors,or members of the en, who are not directly or indire y responsible for the service,sale,or storage of
alcoholic beverages are not Alaska alcohol server traini certified and will not be requi ed to be certified.
• As a licensee,I certify that all of my agents and employ,-s tasked with patron identificati n verification have received alcohol server training
and their certification is currently valid.
license Fee $ 2500.00
Filing Fee $ 200.00
TOTAL $ 2700.00
Late Fee of$500.00—if received or p!stmarked after 12/31/2015 $
Fingerprint Fee—$49.75 per person (t my for new owners/members) $
GRAND TOTAL — $2100,001
Licensge Sig Printed Nam &MI •
1 so Io i1 ✓2 OelerZ*r J U/�e, t:,��✓ ...
Notary Sigture I Subscribed and sworn to before me this
!'G{) `0"1 p u !lq/ot, p.(,4-
I, _ I day of b 'f _ X r" c
Notary Publi4In and for the State of: y commission a Tres:_:_ifiaidiallv
Renewal Application �•� tit - ,.•;'tb• .e 2"of 2 ,
)fk.•6 ,..\,1�. �ir aot
KENAI PENINSULA BOROUGH
144 North Binkley Street • Soldotna, Alaska 99669-7520
PHONE: (907) 714-2160 • FAX: (907) 714-2388
Toll-free within the Borough: 1-800-478-4441 Ext. 2160
Email: assemblyclerk @borough.kenai.ak.us
JOHNI BLANKENSHIP, MMC
BOROUGH CLERK
January 22, 2016
Ms. Sarah Daulton Oates
Records & Licensing Supervisor
Alcoholic Beverage Control Board
2400 Viking Drive
Anchorage,AK 99501-1768
RE: Non-Objection of License Renewal
Business Name The Seward Alehouse
License Type Beverage Dispensary
License Location City of Seward
License No. 324
Dear Sarah,
This serves to advise that the Finance Department has reviewed the above referenced
application and has no objection to the renewal of this license.
Should you have any questions, or need additional information, please do not hesitate to
contact our office.
Sincerely,
Johni Blankenship, MMC
Borough Clerk
JB/klr
cc: Applicant
City of Seward
KPB Finance Department
File
qt)/
Agenda Statement
Meeting Date: February 8, 2016
of sew
From: Johanna Kinney, City Clerk
Agenda Item: Joint work sessions with the Boards and
Commissions for yearly priorities Atas141'
•
BACKGROUND & JUSTIFICATION:
Per the City Council Rules of Procedure,the City Council and the Planning and Zoning Commission
meet annually in March to review the commission's yearly priorities.
While not required, the council in the past has also had similar work sessions with its other boards
and commissions, the Historic Preservation Commission and the Port and Commerce Advisory
Board, to review annual priorities as well.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
Other (list): City Council Rules of Procedure, Rule 35:
(c) Reports to Council.
3 (1)Planning and Zoning Commission. The Council liaison to the Planning
Commission shall make regular reports to the Council regarding the
activities of the Planning Commission. In addition, the Council shall
meet in a joint work session with the Planning Commission in March of
each year to discuss any areas of mutual interest.
FISCAL NOTE: None
RECOMMENDATION:
Schedule a joint work session with the Planning and Zoning Commission, the Port and Commerce
Advisory Board, and the Historic Preservation Commission in March to review annual priorities.
These can be on the same day, or separate days, depending on the council's preferences.
C
Johanna Kinney
From: Donna Glenz
Sent: Wednesday, February 03, 2016 8:10 AM
To: Johanna Kinney
Cc: Dwayne Atwood
Subject: Joint Work Session Dates
Jo,
The Commission has a P&Z work session scheduled for 2/16 at 6:00pm; they have a work session
and meeting scheduled for 3/1 at 6:00 pm.
They discussed and checked availability for the last week of February. They will have a quorum
available for both the 23rd and 24th, with Wednesday the 24th at 6:00 being their
first choice.
?hanks,
Donna
><((((°> • » • • ><(((r>
10�
Brenda Ballou
From: Ristine Casagranda <sewardhomes @gmail.com>
Sent: Wednesday, February 03, 2016 8:21 AM
To: Brenda Ballou
Subject: Fwd: Council discussion item
Attachments: Screen Shot 2016-02-01 at 12.01.20 PM.png
Brenda,
Below is the letter and an attachment for the packet. Can you please circle or highlight XII,F.in the 1982 minutes that refer to the
logo?
Thanks,
Rissie
Dear Council,
The Seward City Flag Committee has decided to postpone bringing forward a resolution for support for the Seward City Flag until
the February 22,2016 Council meeting.
Our next Committee meeting is scheduled for February 20.At this meeting we will continue our discussions regarding the resolution
of support,the selection of the judging panel,contest specifics and the necessary copyright/ownership verbiage for the contest.The
two week delay in the resolution of support will allow the Committee to have more specific information available for the Council
meeting.
We appreciate the opportunity to bring this exciting project forward to Council,Administration and the
public! The Committee believes that with a well designed city flag,and the contest to establish that design,the project will help create
discussions of what is representative of us as a unique Alaskan community.Further,we hope that it will foster a sense of civic pride
among all ages and backgrounds for Seward residents.
Sincerely,
The Seward City Flag Committee
NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon
as possible.
Spam
Not spam
Forget previous vote
i
PACE 376 REGULAR MEETING - MAY 10, 1982 VOLUME 19
XII. CITY MANAGER REPORTS:
A. City Manager stated that he had received a proposal to
rent the boxcar next to the lagoon for the sum of $15 per month for a
period not to exceed 6 months. Campbell, with Council consent,
authorized the City Manager to enter into such an agreement.
B. City Manager noted copies of the plat of the proposed
parcel of land to be leased to the Elka Lodge which had been distributed
to Council prior to the meeting. Campbell, with Council consent,
instructed the City Manager to order an appraisal of the property and to
schedule a public hearing for the May 24, 1982 regular meeting to
discuss the proposed lease.
C. City Manager noted that the first hearing before the
Alaska Public Utilities Commission on the proposed Chugach Electric
Association (CIA) rate increase had been held, and that CEA was now on
record with a promise to furnish long-term wholesale power to Seward.
U. City Manager requested permission from Council to
approach the State concerning lifting the deed restrictions on the
parcel of land next to the City park and directly across from the Rec
Camp, thus allowing the City to move the City Shop and Pole Yard to that
location. O'Brien and Campbell expressed their concern that this not
become an eyesore since the property in question fronts the Seward
Highway. Soriano voiced his support of the administration's request.
In response to a question from Burgess, City Manager stated that there
would be ample room at the new location for projected future growth.
Campbell , with Council consent, authorized the City Manager to petition
the State to lift the deed restrictions which now prevent this type of
use.
E. City Manager gave a brief overview of the various capital
projects which have bid openings within the next week along with those
now under construction.
F. City Manager asked for Council permission to solicit logo
designs for the City of Seward for use on City stationery, vehicles,
checks and medallions. Following discussion, Council directed the City
Manager to initiate a logo contest offering $500 to the winning design.
XIII . COUNCIL DISCUSSION:
RADIO: A. April 27, 1982, letter from Hank LaDuke, General Manager
of KRXA Radio, concerning proposed time sharing between commercial and
public radio stations was noted. LaDuke appeared from the audience and
stated that this was a new concept which would allow expanded broadcast
rime and subject matter for the Seward area. He added that he is now
negotiating with Charles Northrip, Executive Director of the Alaska
Public Broadcasting Corp. , and that he would keep Council informed as to
his progress. O'Brien voiced his support for this project.
B. Meehan stated that he had attended a meeting of the
Iditarad National Historic Trail Management Flan in Anchorage on May 8.
He added that the first Trail Blazers group would be formed in Seward in
the near future and instructed the Clerk to send a written invitation to
some of the organizers to appear at the May 24, 1982 meeting to give a
short presentation.
C. O'Brien stated that the City should design and order some
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