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HomeMy WebLinkAbout02022016 Planning & Zoning Minutes City of Seward,Alaska Planning Commission Minutes February 2, 2016 Volume 7, Page 174 Call to Order The February 2, 2016 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Cindy Ecklund. Opening Ceremony Commissioner Seese led the Pledge of Allegiance to the flag. Roll Call There were present: Cindy Ecklund presiding, and Gary Seese Martha Fleming Janet Coulter Margaret Anderson comprising a quorum of the Commission; and Donna Glenz, Planner Dwayne Atwood, Planning Technician Excused was: Tom Swann City Administration Report Planner Donna Glenz updated the Commission on the following business items: • No new floodplain development permits had been issued since the last meeting. • The Community Development Department had recently been working with the Alaska Railroad Corporation in preparation for an expansion of the freight dock. The work was in the early planning stages. • The contractor proposal deadline for the 2020 Comprehensive Plan update was Friday, February 5th at 3:00 pm. The proposals were to be opened on February 9h. Commissioner Margaret Anderson would serve on the review panel. • Due to Seward Small Boat Harbor float replacement work, the public was asked to stay away from the South Harbor Uplands parking areas until April 30. The public was also asked to stay clear of the Seward Marine Industrial Center north dock and north dock parking area, including Jellison Avenue, until the fall of 2017. • Glenz requested the Commission add an agenda item C. to New Business to discuss availability and recommend a date for the annual joint work session with City Council. City of Seward,Alaska Planning Commission Minutes February 2, 2016 Volume 7,Page 175 In response to Commissioner Fleming, Glenz stated she was not aware if signs had been posted in the harbor uplands area to warn the public of the ongoing work. Glenz said she would pass on the signage request. Other Reports, Announcements& Presentations—None Citizens' Comments on any subject except those scheduled for Public Hearing—None Approval of Agenda and Consent Agenda Motion (Anderson/Coulter) Approve the Agenda and Consent Agenda Motion(Fleming/Coulter) Amend the Agenda to add an item C under New Business to discuss preferred dates for the upcoming joint work session with City Council Motion Passed Unanimous Main Motion Passed, As Amended Unanimous The following item was approved on the Consent Agenda: January 19, 2016 Special Meeting Minutes Unfinished Business Items requiring a Public Hearing—None Nevi Business Items,r'equiring a Public Hearing Resolution 2016-02 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council and Kenai Peninsula Borough approval of the Spring Creek Correctional Facility Site Replat, Number 1; this plat vacates the boundary between two existing parcels and creates two different parcels; includes the vacation of blanket utility and access easements and dedicates platted easements for known utilities and accesses; located within the Institutional Zoning District Planning and Zoning Commission Chair Cindy Ecklund recused herself from deliberations due to the Kenai Peninsula Borough's man date that the Borough Planning Commissioner cannot vote at both the local and Borough levels, she took a seat in the audience. Vice Chair Gary Seese presided for the proposed land action. Glenz noted that Cline and Associates prepared the preliminary replat, which would facilitate the transfer of lands from the City of Seward to the State of Alaska,Department of Corrections. City of Seward,Alaska Planning Commission Minutes February 2, 2016 Volume 7,Page 176 An existing blanket easement was to be vacated as part of the replat. Easements for existing access and utilities were provided on the plat. The proposed replat would meet land use and zoning requirements. In response to Fleming, Glenz pointed out the details of the proposed replat and the location of the two parcels to be created. In response to Seese, Glenz pointed out the main access road to the Spring Creek Correctional Center site. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Hearing no one wishing to speak,the public hearing was closed. Motion (Fleming/Anderson) Approve Resolution 2016-02 Motion Passed Unanimous Ecklund returned to the dais to chair the meeting. Unfinished Business—None New Business— Discuss February 16 Work Session Date Glenz noted she would not be available to attend the February l6, Pla ng arld qr ing Commission work session, which would be dedicated to starting the review of the comprehensive plan. Commissioners discussed their schedules and availability. The meeting time for the February 16 work session was set for 6:30 p.m. due to Commissioners Fleming class schedule. The topic was set as: "Begin Review of the 2020 Comprehensive Plan." The Commission further discussed the work to be completed and what might be reviewed during the work session. Glenz suggested the Commission review the document chronologically and make note of what may need updating and what has been completed. Discuss preferred dates for the upcoming joint work session with City Council Glenz stated the City Clerk had requested the availability of Commissioners and any preferred dates for the joint work session. The Clerk was to relate that information to City Council at the February 8th meeting. Glenz suggested that the best dates might be February 23 or February 24. City of Seward,Alaska Planning Commission Minutes February 2, 2016 Volume 7,Page 177 Commissioners further discussed their schedules, focusing on dates in February. Commissioners 111 agreed that February 24 was the preferred date. Informational Items and Reports (No action required) Discuss/Establish a Quorum for the March 1 Flood Board Work Session Fleming noted that she would be attending the March 1 Flood Board work session, but later than the 6 p.m. start time. The other Commissioners agreed they could attend at 6 p.m.to establish a quorum. FEMA Region X Newsletter 2016 Planning& Zoning Meeting Schedule and Calendar Commission Comments— Citizens' Comments—None Commission and Administration Response to Citizens' Comments—None Adjournment Meeting adjourned at 7:35 p.m. At• ayne 'twood, ' Cin 4,and P . ' g Techni an Ch. (City Seal) �.•y`�F ''•.•• b" i,. . 007 •r A : SEAL$ L — s • i %.i1 Mme••.. . 7. '♦ OF ri. _.i s"