Loading...
HomeMy WebLinkAboutRes2016-035 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2016-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING FUNDING IN THE AMOUNT OF $50,000 TO SERVE AS MATCHING FOR A STATE OF ALASKA DEPARTMENT OF TRANSPORTATION RE-APPROPRIATION OF FUNDS TO THE SEWARD AREA PAVING IMPROVEMENTS PROJECT, AND APPROPRIATING FUNDS WHEREAS, the City of Seward has been coordinating a major road improvement project which is to be planned, executed and managed by the State of Alaska Department of Transportation ("ADOT"), to provide improvements to roads, sidewalks and drainage within the Seward city limits; and WHEREAS, the federal Omnibus Appropriation Act for Fiscal Year 2016 provided the State of Alaska with the authority to reprogram congressionally-directed funding for projects which have been closed out with remaining unobligated balances, so long as ADOT spends the funds within 50 miles of the original project site; and WHEREAS, one such project foi which funding was appropriated but unspent, is related to ferry dock funding, with$531,443 unspent and eligible for reprogram; and WHEREAS, the City of Seward has signed a March 2015 Memorandum of Agreement with ADOT for the Seward Area Paving Improvements Project (Project), with the parties recognizing that there are insufficient funds to resurface the complete list of 26 road segments identified within the city limits which are in need of resurfacing; and WHEREAS, the shovel-ready road improvement project is currently included in the State Transportation Improvement Plan and the City of Seward requests that the state reprogram these funds for the purpose of expanding the number of resurfacing segments which will increase the amount of roads to be surfaced, without incurring additional mobilization or demobilization costs; and 'WHEREAS, to be eligible to compete for the reprogram of these monies, the city must appropriate matching funds in an amount not to exceed $50,000 as the city's share of the additional portion of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: CITY OF SEWARD,ALASKA RESOLUTION 2016-035 Section 1. Funding in the amount of$50,000 is hereby appropriated from the General Fund unassigned net assets account no. 01000-0000-3710-80022 to the Street Improvements Project infrastructure account no. 80022-0000-8101, to serve as matching funds for a re- appropriation of orphan federal ferry dock funding. Section 2. This City Manager is hereby authorized to accept the re-appropriation of federal orphan earmark funds in the amount of$531,443 from account no. 80022-0000-4251 to account no. 80022-0000-8101 be used for the Seward Area Paving Improvements Project should grant funds be re-directed for this project. The City Manager is authorized to amend the Memorandum of Agreement with ADOT to expand the number of road segments to be upgraded, in coordination with ADOT. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of May 2016. THE CITY OF SEWARD,ALASKA O d J'a► i can Bardarson,Mayor AYES: Casagranda, Keil, Butts, Squires, McClure, Altermatt, Bardarson NOES: None ABSENT: None ABSTAIN: None ATTEST: / / 1 4 A. J,►hanna K Mr, MC ity Clerk (City Seal) _ssosx`''eggeas,302417,;„ tab ""''',7"a `V'o`Ae 0 e • ar. ,z14, '.� 13 4 Is. 0 A a >> ctea 1:71ff.° '.n a 1;� :r d' -J OF NV'? Fp�yL;J18::=6715 W'•y • Council Agenda Statement s4 Of SFIL 9 Meeting Date: May 9,2016 .I 1,,, �'o From: Jim Hunt, City Manager`'\ q �P AS Agenda Item: Appropriate $50,000 matchi g funds to secure a possible FHWA grant in the amount of $531,443 to expand road, sidewalk and drainage improvements related to the Seward Area Paving Improvements Project BACKGROUND &JUSTIFICATION: The City has been working with the State of Alaska Department of Transportation ("ADOT") to facilitate improvements to local area roads, sidewalks, and drainage located within the Seward City Limits. The parties have entered into a Memorandum of Agreement dated March,2015,for the Seward Area Paving Improvements Project,in which 26 road segments were identified by the parties as needing to be resurfaced. Alaska DOT is charged with responsibility for planning,executing and managing the project,in concert with the City, and with making the final decision as to which segments are to be resurfaced, after consultation with the City. The Project is currently listed on the State Transportation Improvement Plan. The federal Omnibus Appropriation Act for Fiscal Year 2016 provided the State of Alaska with the authority to reprogram congressionally-directed funding for projects which have been closed out with remaining unobligated balances,with the requirement that funding must be spent within 50 miles of the original project site.One such unspent orphan earmark in the amount of$531,443 was funding for ferry dock improvements which was requested by the City a number of years ago. The City is working with the State to request that these funds be redirected to increase the quantity of paving segments that can be accomplished during the Seward Area Paving Improvements Project. These funds require a local match in the amount of$50,000 toward the project. Seward's road improvements project has been ten years in the making and is shovel-ready with a Memorandum of Agreement completed between the City of Seward and the State of Alaska DOT,and the project is well underway in terms of identifying and prioritizing needed improvements, securing necessary permits, and confirming rights-of-way and other project-related matters. INTENT: To authorize matching funds in the amount of$50,000 to seek re-appropriation of federal orphan earmarks in the amount of$531,443 to expand the number of road segments to be improved during the upcoming 2016/2017 road improvement project. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan X 2. Strategic Plan(document source here): X 3. Other(list): X FISCAL NOTE: This$50,000 grant match was not included in the General Fund budget for 2016/2017. However,there are significant costs and lead time associated with facilitating major road improvements, and Seward has not completed a major road improvement project in more than 15 years. Any funding made available for this project will likely lead to foregone future costs by avoiding further degradation of roads, as well as taking advantage of the timing to bid the project when oil prices are low(a primary cost-driver in asphalt projects) and when statewide funding for construction projects is declining, possibly resulting in lower project costs. Approved by Finance Department: . i ATTORNEY REVIEW: Yes No X Q.eso(j-t ti'o , 2a 1 b — 0 3 5 RECOMMENDATION: Council appropriate$50,000 as matching funds to support a request to the State of Alaska to re-appropriate Federal Highway Administration funding in the amount of$531,443, toward the Seward Area Paving Improvements Project.