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Home My WebLink About03292016 City Council Minutes City of Seward,Alaska City Council Minutes March 29, 2016 Volume 40, Page 38 CALL TO ORDER The March 29,2016 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Lieutenant Doreen Valadez led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda Dave Squires Sue McClure Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Brenda Ballou, Deputy City Clerk Absent—Dale Butts CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tim McDonald said it had been a pleasure to serve as the City of Seward Cook Inlet Aquaculture Association(CIAA)representative.He said he had provided CIAA with his resignation at their meeting last week. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Keil moved Resolution 2016-024, Resolution 2016-025, and Resolution 2016- 026 to the consent agenda. Bardarson rearranged the Order of Business to allow the PARKS presentation to follow the National Tsunami Awareness Week Proclamation. Motion Passed Unanimous The cleik read the following approved consent agenda items: City of Seward,Alaska City Council Minutes March 29, 2016 Volume 40, Page 39 Resolution 2016-024,Accepting Funds From The Alaska State Library For The Public Library Assistance Grant In The Amount Of$6,650.00 And Appropriating Funds. Resolution 2016-025,Retroactively Amending The 2015 Budget To Record Expenditures Of $1,265,143.10 Paid By The State Of Alaska On Behalf Of The City Toward The City's Public Employees Retirement System Liability For The Period January Through June, 2015, And Appropriating Funds. Resolution 2016-026,Retroactively Amending The 2015 Budget To Record Expenditures Of $132,435.21 Paid By The State Of Alaska On Behalf Of The City Toward The City's Public Employees Retirement System Liability For The Period July Through December,2015,And Appropriating Funds. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Proclamations & Awards National Tsunami Awareness Week. Check Presentation by PARKS to the City of Seward. Chamber of Commerce Report. Cindy Clock said the Seattle Partners trip would be April 14-15,2016,in conjunction with the Washington,D.C. legislative trip.Courtesy calls would be made on major cruise ship and freight barge companies. Susie Urbach, President of the Chamber of Commerce,would be joining Clock on the trip. Christina Anderson led a walkabout from the Railroad Depot to get a sense of what visitors experienced.The Great Alaska Sportsman Show would be held this week in Anchorage. There were Halibut Tournament promotion cards being distributed to promote local business during the month of June.There would be five visitor center representatives to help staff throughout the summer.This year's Mount Marathon guide had been expanded to include additional informational and local business pages.The Seward business network Rise & Shine group would meet this Thursday at 7:00 a.m. at the Breeze Inn. April 15, 2016 would be the next Chamber membership lunch and would feature Tom Tougas reporting on his recent trip to China. Borough Assembly Report. Brandii Holmdahl reported there had been one assembly meeting in March;everything on the agenda had been moved to consent and the meeting was brief. The next meeting would be April 5, 2016 and would address a Local Option Zone discussion. April 19,2016 was the assembly's annual meeting in Seward.Holmdahl commented that there was a growing sense that Seward was becoming known as the"foodie"center of southcentral Alaska. City Manager's Report.Jim Hunt said there had been no purchase orders approved since the last meeting. Assistant City Manager Ron Long added that the shuttle benches were assembled and would be installed very soon: City of Seward,Alaska City Council Minutes March 29, 2016 Volume 40, Page 40 Casagranda requested advance notice of administrations' upcoming travel schedules and planned absences. Bardarson requested an update on the paving schedule.Public Works Director W.C.Casey said not all the streets on the list would be paved due to higher costs.In response to Bardarson,Casey confirmed that the 95%review would be done in August, 2016 rather than in March, 2016 as was originally scheduled. Casey said he expected to receive a revised paving schedule soon. In response to Bardarson,Long said council could expect to receive the newly-implemented project tracking/completion forms that council had requested. Long said the forms had been distributed to department heads, but he had not received them back yet. McClure referenced the City Manager's Report and asked about the status of the Project Manager new hire. Long said two interviews had been completed. Other Reports,Announcements and Presentations PUBLIC HEARINGS—None UNFINISHED BUSINESS—None NEW BUSINESS Resolution 2016-027, Amending And Restating The ICMA Retirement Corporation Governmental Money Purchase Plan And Trust Document,In Response To Changes In The Internal.Revenue Code. • Motion (Keil/Casagranda) Approve Resolution 2016-027 Long said this resolution was necessary to align the city's programs with IRS regulations. This would only impact employees who had opted out of PERS. There was no cost impact to the city. Motion Passed Unanimous Resolution 2016-028,Authorizing The Purchase Of A Ford F-250 From Cal Worthington Ford For A Price Of$30,404 To Replace Unit#156 Utilizing The State Of Alaska's Competitive Bid Process,Plus Accessories Totaling$9,000,And Appropriating Funds. Motion (Keil/McClure) Approve Resolution 2016-028 Long said this vehicle and the one on the next resolution had been contemplated in the 2016/2017 budget to come from the MRRF fund rather than the Motor Pool budget purposefully in order to allow the Motor Pool fund to be used for large vehicle purchases. In response to Long, Casey said trading in this vehicle was not an option. City of Seward,Alaska City Council Minutes March 29, 2016 • Volume 40, Page 41 Squires appreciated having photographs to reference. In response to Squires, Casey said Public Works would salvage and use any accessories on the old vehicle. Motion Passed Unanimous Resolution 2016-029,Authorizing The Purchase Of A Ford F-250 From Cal Worthington Ford For A Price Of$30,404 To Replace Unit#158,Utilizing The State's Competitive Bid Process, Plus Accessories Totaling$2,500, And Appropriating Funds. Motion (Keil/McClure) Approve Resolution 2016-029 Bardarson expressed a concern that the MRRF fund was being used to fund vehicles because the intention of the MRRF fund was for capital improvement projects. Bardarson said although she had been reminded that this had been approved in the budget, she still had a concern. Casagranda concurred with Bardarson and said her concern was strong enough that she could not support this resolution, regardless of what council had agreed to previously. Squires recalled this item during the budget discussions,and thought that the funds could be replaced into the MRRF fund in the future. McClure felt strongly that council had previously approved this during the budget and felt council should stick to it. Motion Passed Yes: Squires, McClure, Keil, Altermatt, Bardarson No: Casagranda Other New Business Items—None INFORMATIONAL ITEMS AND REPORTS Financial Reports for the City of Seward and Providence Medical and Care Center through December, 2015. COUNCIL COMMENTS Squires thanked Tim McDonald for his service on CIAA. Squires was concerned with additional delays in the paving project. Squires also expressed concerns about Senate Bill 208/209. He requested administration produce a grant spreadsheet to show grant applications pending and the relative timing/deadlines. McClure thanked Tim McDonald for his service and encouraged the public to apply for the vacant CIAA seat. McClure recalled living through the March 27, 1964 earthquake and tsunami event, and said she was especially concerned about the camping/RV areas at Waterfront Park and City ofSeward,Alaska City Council Minutes March 29, 2016 Volume 40, Page 42 what the plan was to evacuate. April 7, 2016 would be the first showing of the play Peter Pan; she encouraged everyone to attend one of the seven performances. Casagranda also thanked Tim McDonald for serving on CIAA, as well as remaining involved in the community. She thanked PARKS for the presentation,and noted that our community was special. Casagranda had attended the Democratic Caucus last Saturday and had observed lots of young people in attendance; over 100 people attended. Altermatt thanked Brandii Holmdahl for hosting Rotary today at Icicle Fisheries. She thanked PARKS for the presentation. Altermatt recalled the support the community had demonstrated for the Seward Mariners Memorial, and encouraged people to continue helping throughout the community. The Great Alaska Sportsman Show would be in Anchorage and she encouraged people to attend. Hunt thanked the City Clerk's office for assisting Representative Chenault's office with the Town Hall Meeting last Saturday. Long thanked Tim McDonald for his service on CIAA.Long encouraged people to help with the gardening at the Seward Mariners Memorial;if people could spare 10 or 15 minutes,it would be very helpful. Bardarson thanked Tim McDonald and encouraged people to apply for the vacant CIAA seat. Bardarson said the Planning and Zoning Commission had one seat open. She added that the PARKS group had set the"Gold Standard"for what a community could achieve when they worked together. Tomorrow would be the annual Chill It's A Drill community exercise. CITIZEN COMMENTS—None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS—None ADJOURNMENT The meeting was adjourned at 8:01 p.m. C / 4i, CMC .nna dean Bardarson ty Clerk Mayor 404-• OF Se�,E°4# ® 0 .••......... 4 A (City Seal) ; Ca°•., 0vy ,r,0., SEA , e • : a s e • is • T— o .• -88i6B®9.9 E YO