HomeMy WebLinkAboutRes2016-063Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING A SOLE SOURCE CONTRACT WITH
CONSTRUCTION MACHINERY INDUSTRIAL, LLC (CMI) FOR REPAIRS
TO THE 2006 G990 VOLVO ROAD GRADER FOR AN AMOUNT OF
$32,427.20 WITH A 15% CONTINGENCY FOR A TOTAL AMOUNT NOT
TO EXCEED $37,291.28, AND APPROPRIATING FUNDS
WHEREAS, the 2006 G990 Volvo road grader is in need of expensive repairs and not
operational in its current condition; and
WHEREAS, the G990 Volvo road grader is an essential piece of equipment used by the
Public Works Department; and
WHEREAS, to continue providing the highest most cost effective level of service possible to
the community it would be in the best interest of the City to repair the G990 Volvo road grader rather
than purchase a new one; and
WHEREAS, the Public Works Shop does not have the specialized equipment necessary to
complete all the repairs; and
WHEREAS, CMI has provided an estimate in the amount of $32,427.20 to repair the 2006
Volvo road grader; and
WHEREAS, Seward City Code 6.10.120(b) allows the City to utilize a specific product or
professional services which can only be furnished by a single dealer and CMI is the only authorized
Volvo dealer/repair in the State of Alaska.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council hereby finds it in the public interest to sole source this repair
work with Construction Machinery Industrial, LLC (CMI) as authorized in Seward City Code
6.10.120 (b) according to the findings above which are incorporated herein.
Section 2. The City Manager is hereby authorized to spend an amount not -to -exceed
$37,291.28 to CMI to repair the 2006 Volvo road grader.
Section 3. Funding in the total amount of $37,291.28 is hereby appropriated from the Motor
Pool reserves account No. 03000-0000-3400, to the Motor Pool Repair and Maintenance Account
CITY OF SEWARD, ALASKA
RESOLUTION 2016-063
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Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24tn
day of October, 2016.
THE CITY OF SEWARD, ALASKA
an Bardarson, Mayor
AYES: Keil, Squires, McClure, Slater, Bardarson
NOES: None
ABSENT: Casagranda, Altermatt
ABSTAIN: None
ATTEST:
C �"104V4�
J hanna K y, CMC
ity Clerk
(City Seal)
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of SE&V
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Agenda Statement
Meeting Date: October 24, 2016
To: City Council
Through: Jim Hunt, City Manag
From: Doug Schoessler, Public Works Director
Agenda Item: Sole Source request for 2006 G990 Volvo Road Grader Repair
BACKGROUND & JUSTIFICATION:.
It has been determined that the 2006 C990 Volvo Road Grader currently used by the Public Works
Department is in need of extensive repairs. The Public Works Shop does not have the equipment to
remove and install the differential with remanded parts. The estimated cost of repairs will be
$32,427.20. (See Attached). Due to the specific nature of the parts and repairs, and per Seward City
Code 6.40.120(5) allowing for the purchase of specialized products and professional service which
can only be furnished by a single dealer, or which have a uniform published price, staff feels it is in
the City's best interest to sole source with Construction Machinery Industrial, LLC (CMI) in
Anchorage the only Volvo dealer/repair in the state of Alaska.
INTENT:
The intent is to repair the 2006 C990 Volvo Road Grader to a dependable condition.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan:
X
2.
Strategic Plan:
X
3.
Other (list): repair of essential equipment
X
FISCAL NOTE:
The City has received an estimate of $32,427.20 relative to the cost to repair the Volvo road grader
from CMI. Funding for the repair in the amount not to exceed $37,291.28 (including a 15%
contingency) is to be appropriated from the Motor Pool reserves account No. 03000-0000-3400, to
the Motor Pool Repair and Maintenance Account No. 03000-1310-7216. The need for these repairs
was unforeseen and therefore funding was not included in the budget, so an appropriation is being
requested.
Approved by Finance Department:
RECOMMENDATION:
City Council approve Resolution 201 b, authorizing the expenditure of $37,291.25 (including a
15% of $32,427.20) for the repairs of the C990 Volvo Road Grader by CMI.
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