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Home My WebLink AboutRes2016-070Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-070 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING GRANT FUNDS FROM THE KENAI PENINSULA BOROUGH IN THE AMOUNT OF $50,000, FOR BEACH EROSION, BANK STABILIZATION AND REVETMENT, AND APPROPRIATING FUNDS WHEREAS, recent winter storms have resulted in Seward's waterfront experiencing erosion and undermining of portions of the beach, loss of vegetation, rip rap and fill, and undermining portions of the Lowell Point Road and the bike path; and WHEREAS, the City hired R&M Consultants, Inc. to survey the damage resulting from these storms, resulting in a City of Seward Beach Erosion Engineering Survey and Permitting document which makes recommendations for bank stabilization and forms the basis for upcoming repair efforts; and WHEREAS, at its board meeting of July 11, 2016, the Seward Bear Creek Flood Service Area Board of Directors unanimously approved a recommendation to fund this project, which was ratified by Kenai Peninsula Borough Authorizing Ordinance 02016-19; and WHEREAS, the grant requires work to be completed by June 30, 2017. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to accept Kenai Peninsula Borough grant funds authorized by Kenai Peninsula Borough Authorizing Ordinance 02016-19 and purchase order #62891, in the amount of $50,000, for the purpose of supplementing the bank stabilization project. Section 2. The grant agreement between the City of Seward and the Kenai Peninsula Borough as attached hereto in substantial form is hereby affirmed. Section 3. Funds in the amount of $50,000 are hereby appropriated from borough grant account no. 30071-0000-4253 to contracted services account no. 30071-0000-7009. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24d, day of October, 2016. 1 CITY OF SEWARD, ALASKA RESOLUTION 2016-070 THE CITY OF SEWARD, ALASKA /dtt�� - J an Bardarson, Mayor AYES: Keil, Squires, McClure, Slater, Bardarson NOES: None ABSENT: Casagranda, Altermatt ABSTAIN: None ATTEST: jhJ!ann"aKi!nq n , CMC lerk (City Seal) IV SEAL .,� ",",OFAt ImemsP� 1 Agenda Statement Meeting Date: October 24, 2016 To: Seward City Council Through: Jim Hunt, City Manage ' I From: Kristin Erchinger, Finance Director 110 Agenda Item: Accepting $50,000 Kenai Peninsula Borough grant for Bank Stabilization Project BACKGROUND & JUSTIFICATION: Seward has experienced waterfront erosion after a series of winter storm events the last two winters. The City hired R&M Consultants, Inc. to survey the resulting damage and recommend steps to stabilize the bank to mitigate continued erosion, resulting in creation of a "City of Seward Beach Erosion Engineering Survey and Permitting" document. This document provided the basis upon which a grant in the amount of $50,000 was offered to the City of Seward by the Kenai Peninsula Borough, as ratified by KPB Ordinance 2016-019. The grant was unanimously recommended by the Seward Bear Creek Flood Service Area Board of Directors at its July 11, 2016 board meeting and requires that the project be complete by June 30, 2017. INTENT: This grant will be used to supplement the bank stabilization project as detailed by the report created by R&M Consultants, Inc. dated 12/15/16. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan: p. 28 "Cooperate with the Bear Creek/Seward Flood Service Area in planning, developing and implementing flood mitigation measures in adjacent areas that impact the safes and functionin of the city. " X 2. Strategic Plan: X 3. Other (list): KPB Ordinance 2016-19; Purchase Order #62891 X FISCAL NOTE: This action does not encumber City funds for the bank stabilization project. At the time a project is scoped and bid, the administration will seek an appropriation for additional project funding. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2016-070 accepting grant funds from the Kenai Peninsula Borough in the amount of $50,000 for bank stabilization, and appropriating funds. KENAI -!!,ENINSUIA, B01ROU TOW Grant Fun& Autborizingordirmce, KPB Account Number Total Grant Awwd 150,Mn 02016-19 POOMI L"'006JO, Project7we, Funding souroo a1 Bmk SubOAsatiou o w — XPR - Stwovi Beor Cro* Flood Swvlm Arn It 7A DUNS# Nam City of SWAM TAX# 92-60ODDS6 Brea" AhRw& Community & Flocal Projeeft Manager Maing Address MWHng Addrm PO Bux 167 144 N. Ankley Street City/statemp Oty/staleOp Seward, AX ""4 Soldotes, AX 9%0 calw Person Emall Nanoth Asoluvabal, Aavm*g Sapa-viiiar b&h%=g@kpbuv Phow Emag Pbone Fax 907-2U40M Ad 907-714-2153 907-714-2377 1 11 - " =, Mf TV. '.77MMM M., - M-7 OT,77r�,-"AL-..7,V�, 7,111 Mir-r-C7,1377 =--, 17M, M ME 7, 71=� SwOon TV- the Weemeat conristo of ffie pop and the fbIkM* afteebmentc A, Scope of Watt and Use of Phads Payment Ideffiod and Reporting Repirements somdwd PmVisions B. Filanda%ol"N Report C Si pon Auftfution Feem CvMfic*&) of Wnuance —,Fv&ed by GnwW Section V: no Community & Find Pro" ccu Massaor sholl control dre ad inal iocl!ft M suacbments filed. 57IM711M, =U, 14, i COPP , A i 1= Prqect rypurposeof to pmvide fimdingCity o Sewed, hereiwfier referred to as "grantee" for the purpose of ffupplementing; the bank '7M,% ;t ,1`--., ➢" 1':�a1 la 7#; 1^: p a � It r,� �fr ✓s,:�.. ?t �a� as d*='bed above. Any monies used for puToses not authorized �y this W!ement shaU be refunded to the Borough imme&ftly after such expenditures, i- demand by the Borough. ro`Ik Rtquest to amend thbudget s1 ,r be submined to theCOMMUnity & FiSCRI Projects %=9w no z w flMn ninatYdays Prior to pwform=e period end d i �,�,�<� �,. i-� ►��t�.a. f � w�+r1 . n:'� �i�w.� y :+�,m y„i, �'h,a'� ,'m;v �' Y mff Al a' ► � r, it v i , � �!' . � :° �+� r Y, a � ,, � �, ,,, y;: ry ,� �Y, as � ��► ii ;�� '! „� A � a .+i w f� v�n� ��+, I i�fi RtquesttoExtend. These .,, A i a lapse at the end ot the fiscal i - i by way y., of ry G Some of ud f , „ u- Creek Flood SeMcesf roved fiscal year 2016-2017 contractwe rvims Aind 1 b. All rY ++%'i fk'nA f :a grant funds as of theend of i e grant a d must i be returned to the w i ;>f' ' 1 Funds : t;;ill be considered obligated i have ,a.,e fictually been Pwf i 3n;t w or encumbered prior i the end date of the perforniance period %a d 06130/2017. laFI or MI 'her Aridrshall not be o.enwud for the puqxxm of +bYyng a ry 1 7 the BoroughAssembly, inOLAlaska4A; or Congress. f•ww +a ;N;f "y s n , xa+ - I ! Off approved r y, ua' by K 4V'i b Peninsula Bs .yf Onfinance , - k upon executing the grant 4.:rA°f wa-1. a. The Borough's approval1theproposedexpendituresnot beconstrued to mean that the Borough is liable A .Yi ri a;U .Iwhatsoever if it is determined Y,,.. maagencyor i urt 1competent jurisdiction that a^ di s ii yi satisfy - staurtory b A'o: COMPlOtion B the, projed, but i later i M N' days Omufter" A agreement end date, the Srantee &W provide the fingl report to the Seward/Bear Creek Flood Senpice Am Board (mfmnceAjiIIjja c. The 7' a LT' agreesto rellind any AI amounts, including principal, interest,n T, . fines,or ♦ SwFcharges, is !" :uyl-i.i: i' C 7 yfr, of coinpetent jurisdiction1;, at the grantee'sexpenditure of the ;W fts doce not med the statutory efiteriL tiw This; agreement isa i. to be cowtrued entitlement to grantee receivingh ala i' z io of theorfunds. 0. Failure to ineet theep in requiremagaforth this u , e.=y may a the Borough a f A f. of this grant award in theamount of M' C 1. 1; 0 Ansehmamt Seward Bank Ai Y: f � Emil I ind Report to: Dan , r, tit, ;^j. Fiwal Y i Sewyr,Mi Savice A= KexW P,., mt r' Borough Program and Firmnoial Deftiencies: I , Thmugh WAts. reviews, monitoring or other means, the Borough may find the r i have prop= or financial deficiencies in the performw= of the agreement. Such deficiencies may ainclude,W ; i «,d to, the arew of controls, ,r M? a .•.ft PMJ a7 d Emi-roamental Requiremenw- The 9TWee must COmPlY with SH OnYiW=miW aMn&rds, to include ffioso prescnbed mkx State of AlaskE and Fedaml statutes and Executive Ordem RatLre Agreemwt: This agreement mpmswta the 6= and integmtW epc=mt, bctwm the Borough and, v=ce, and n4meedes, all prior, inwnsWent negodadow, Mpmentations Dr agreements,'whether written or oraL This agnum=t may be arncn&,d only by vnittem instrment siped by both the Borough and gmntee6 AUCIM*W A r- Cit)f of SCWerd Bad StffbUjZ&fiOn P�'Ojt=t