HomeMy WebLinkAbout05212012 City Council Work Session Notes - Generator Project - - ---, - ,
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Johanna Kinney
From: Brenda Ballou -
Sent: Wednesday, May 23, 2012 9:25 AM
• To: John Foutz
Cc: Jim Hunt; Ron Long;Johanna Kinney
Subject: Generator Project-Work Session
John,
Sorry for the delay, but as we discussed, here are my takeaways from the work session:.
• Council requested a cost analysis for doing an addition to the new building versus repairing the roof on the old
building
• Council wants to know if/what ADA requirements will have to be met
• Council wants public educational information created to tell people how and why they should conserve
electricity while the city is on generator power
• Council wants a list of how the additional$4 m in the 2013 will be used
• Council wants to know if the grant can be modified to eliminate the warehouse building and instead use the
funds to improve transmission/generators
• Council wants to know if you can use your"extra" person to identify poles that need to be encased in metal
• Council wants a summary of the pros& cons of this project
Also,you agreed to include a preliminary design concept in the city manager's report,to include a breakdown of building
requirements versus technical aspects/improvements.
Thanks,
Brenda
•
BRENDA BALLOU
DEPUTY CITY CLERK
NOTARY PUBLIC
CITY OF SEWARD
PO Box 1 67
SEWARD, AK 99664
(907) 224-4046
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Johanna Kinney
From: Marianna Keil
Sent: Thursday, May 17, 2012 11:57 AM
To: Johanna Kinney
Cc: Jim Hunt
Subject: RE:Work Session - May 21 st RE: Generator Project
Why is there 3500 sq feet of office space proposed? Council provided for the electric dept to move into the old library in
the 2013 budget.
Is there'an elevator proposed in the warehouse?ADA requirements?
Are all employees trained to start the generators?Are new controls being used?
Are controls remotely operable from Chugach? Remotely from Seward?
Will this complete the project?
Can the scope of work be changed? Do transmission line to Fort Raymond, rather than huge warehouse and office space.
Marianna
From: Johanna Kinney
Sent: Thursday, May 17, 2012 11:05 AM
To: Christy Terry; David Seaward; Jean Bardarson; Marianna Keil; Ristine Casagranda; Vanta Shafer
Cc: Brenda Ballou
Subject: Work Session - May 21 st RE: Generator Project
Mayor&Council,
I just wanted to follow up with you in preparation for next Monday's work session regarding the Generator
Project...During the last council meeting when•you set the date&time for the work session,you also said you would be
submitting questions ahead of time so that John could prepare his information.
Please send your questions directly to Brenda by end of day tomorrow.
• Thanks!
Brenda
Brenda Ballou for
Johanna Kinney, CMC
City Clerk, City of Seward
Post Office Box 167
Seward,Alaska 99664
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Fort Raymond
Generation
By City of Seward Electric Department
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Previous Project
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• Needed.additic:>nal
�cneratic:)n capacity for .....4-,„ ....,----v..„-, '
redundancy (N-2) E E i sR. `
• Two new generators
added to the four onsite ag . 4 °r °' . . ,
• $2 Million —grant& SG
Million - bonded
• Original buildin ; - £
location moved after , 4 ,, ,
engineered ' , '
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Previri 2_ o 1'1 ous Project
• Project Included ,..,, -,I.,-;--- ', —--,ik
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— New building + _,
— Two additional generators ( 1 d 14
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— Switchgear fpr the new p a U
generators Tit z-yKt-i.,4,;.'
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— Concrete pads poured for te ,"
silencers and radiators for k - , -..
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Generators 4 and 5 ( ',:i'-'1.1:1.'-i:
Sds2D11 for generators 1
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Items left from Previous Project
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• Relocate generators 4 ,. -.1.,, 4 , 3 " Ar
and 5 into new building Ill,
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• dswitchgear for s" ::g '„p - • x • .
generators 4 and 5 A d
• Install Protective .a
components from the �.4- ,
generation to switchyard i ' ` K ; 1-� °'
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Additional Critical Items
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• Silencer, for Generator 3 ` `\ , ' ,
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• Roof over Generators 3 f
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Additional Critical ;Items
• Radiators for Generators .
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• Warehouse spacekki ''
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Previous Phase II
• tAdditional Building
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— Office
— Warehouse •i,T.Z--„.'•'".2-Th
— Covered Storage 2.m
— Show-up and Dry-room
• for Union Members
— Alternate Emergency ECK:In
Conference Room
Operations Center
MOrag<
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Current Proposed 1 Phase II ..
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• Building must be tall
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enough to park large
vehicles (ou auk -
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• If designed with -r.,,r7 et. i -Er sago
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ezzanine adds to
strength of structure
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Maximize space used for
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$4,000,000 Grant
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• Milestones - %Engineering
• $314,925
— Conceptual Design tf) FActi, _ 20 % Contingency
•, $25,000 • • $692,835
— Protection Components — AEA.. ,lanagement
• $41,250 • $40,000
— Relocate Unit 4 and 5
uvo V)I45 • Total. = $4:197,010
• $1,329,000
— Unit 3 and p(N,A,
• $354,000
— Warehouse
• $1,400,000
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Warehouse
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Allocation to
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Grant
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building. & i I4;:tY :
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scheduled to
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no f of
Install 2 story
• lude 7°- -s first
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: J.77'
warehouse space on
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and 3500s
floor
on 2nd fo#';.•:
• /storage --
adrnint
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Request for Proposals
• Technical Proposal • Electric Power Systems
— Upgrade controls, (EPS) only company to
sensors, Switchgear and . submit a proposal
Motor Control Center • Proposal included all
(MCC) for 4 and 5
technical requirements
— Redesign fuel and air
systems in new building • Approximately $800,000
— Balance the busses over.AI .A budget �r
— Training on upgraded amount
electrical components • In negotiations to
— move generators 4 and 5 reconcile EPS proposal.
with EA budget
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Submitted Questions
1. What percent of the time is generator power used:compared to purchased
power?
2. How many MW of power is in the generator facility? (6x2.5=15?)
3. When were the'New'generator built? What is tqir life expectancy? How •
much has been spent on this project in the last 3 years? •
4. What is the average max power used for residential? Commercial and •
industrial?
5. Should there be a different rate for commercial and industrial users when
we are on diesel generation?
6. Was there a Cost/Benefit analysis done for this upgrade? What was the
total cost assumption? Were alternatives discussed with customers?
7. Why did we use a non local contractor,and was tliis a bid process?
S. What are the Seward consumers going to get from spending another 4
million?
9. Why has there not been a public meeting to show Idle customers what is
being spent and.how they will benefit? Will this be the end.of the project
or will there be more and how is it going to be paid for?
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Submitted Questions
1. Customers hear about the bad conditions of the polls and lines in the Seward
electric infrastructure,how is this money going to help fix this? (distribution
system)
2. Why was this not a part of the budgeting process for the city?
3. Was the increase in electric fees due to the generation project or/and other
improvements to infrastructure?
4. Are we required to provide matching funds for the 4 million.
5. Provide clear pros and cons for the project.
6. Why is there 3500 sq feet of office space proposed?Council provided.for the
electric dept to move into the old library in the 2013 budget.
7. is there.an elevator proposed in the warehouse?ADA requirements?
8. Are controls remotely operable from Chugach?Remotely from Seward?
9. \+ill this complete the project?
10. Can the scope of work be changed?Do transmission line to Fort Raymond,
rather than huge warehouse and office space.
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