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HomeMy WebLinkAbout10242016 City Council Special Meeting Minutes City of Seward,Alaska City Council Special Meeting Minutes October 24, 2016 Volume 40, Page 132 CALL TO ORDER The October 24,2016 special meeting of the Seward City Council was called to order at 6:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Council Member Marianna Keil led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding, and Marianna Keil Dave Squires Dale Butts Sue McClure comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Brenda Ballou, Deputy City Clerk Absent—Casagranda, Alterman CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/McClure) Approval of Agenda and Consent Agenda Motion Passed Unanimous SPECIAL ORDERS,PRESENTATIONS AND REPORTS —None PUBLIC HEARINGS—None UNFINISHED BUSINESS—None NEW BUSINESS Resolution 2016-071, Authorizing A Facility Use Agreement With Alaska's Institute Of Technology(AVTEC),Providing Access For Public Recreation At AVTEC's Student Service Center. City of Seward,Alaska City Council Special Meeting Minutes October 24, 2016 Volume 40, Page 133 Motion (Keil/McClure) Approve Resolution 2016-071 Assistant City Manager Ron Long said administration heard loud and clear from the public that they wanted to regain use of the AVTEC gym.Before council tonight was an agreement,and not a schedule of services. Some of the differences between this agreement and past ones were that custodial services were not included,and also this new agreement was based on a per diem fee so the city would pay for services as they needed and as demand fluctuated.The net result of this agreement would be that it resulted in providing gym time five days a week over a nine month period,and three days a week for the remaining three months. In response to Bardarson, Long said the sauna would be available on a more limited basis because it had a very large utility demand. In response to Butts,Long said he felt this was a fair and balanced agreement.Butts posed the same questions to Parks and Recreation Director Karin Sturdy who said she also felt that this agreement was fair and balanced. In response to McClure, Sturdy said the public would be able to regain access in as little as one week's time. In response to Squires,Long said the city would have to pay for the office space on site if the gym was occupied for less than 10 days each month. AVTEC students and staff would continue to sign in as such,and those numbers were differentiated and tracked apart from regular users. Squires requested that Sturdy provide reliable and accurate usage numbers. In response to Keil, Sturdy said the public had never had a seven day per week schedule,at least during her tenure. Sturdy added that Sundays in particular were reserved as AVTEC-only days. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS—None COUNCIL COMMENTS Butts said he was pleased that this agreement got done, even though it took a while. Keil thanked Butts for his service on council. Squires thanked administration for getting this agreement done,and the public for speaking out about it. McClure said it grieved her that this had become such a problem before it was dealt with. Even through the angst,this agreement looked good to her and she was hopeful that the public would use the gym to its fullest. City of Seward,Alaska October 24, 2016 City Council Special Meeting Minutes Volume 40, 134 Bardarson thanked the public for coming out and letting council know their wi hes.e She thanked administration for pulling this together. CITIZEN COMMENTS Willard Dunham,speaking on behalf of the State Advisory Board for AVTEC,said he was pleased to see this agreement come together.It was his understanding that this may result in an even better arrangement than what was in place previously. Andy Wilder was wondering where he could find a copy of the agreement to view. Bardarson said it was available on the city website. Helen Mathias said she thought tonight's meeting was at the library.She was concerned that the Senior Center didn't have seat liners in the restrooms and asked council to please do something about it. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Bardarson offered to have the agreement sent to Andy Wilder directly. In response to McClure,Long said this was an agreement,not a schedules of uses.Long said administration intended to identify demonstrated usage patterns and would adapt the schedule accordingly.In six months when this agreement was reviewed again,administration would assess the budget requirements and use experience. McClure said she would ask the Senior Center tomorrow if they could accommodate Helen Mathias' request. ADJOURNMENT The meeting was adjourned at 6:22 p.m. of A Jo anna Kinne , MC can Bardarson ity Clerk Mayor (City Seal) •'"SSSSS ‘ OF SEW**,,dol Vi,.•.0??off '•.q7p'': SEAL • •, . .., '•..g......,.