HomeMy WebLinkAbout12082014 City Council Laydowns I 2/�/E 4 / y Q k\.
of seis.
• Main Office (907) 224-4050
CITY OF SEWARD
P.O. BOX 167 • Public Works (907) 224-4058
SEWARD, ALASKA 99664-0167 d ° • Water&Sewer(907)224-4094
• Fax (907) 224-5051
•
December 8, 2014
From: W.C. Casey, Public Works Director dt6 •
RE: Amended and approved Professional Services Agreement with CRW.
Two minor changes were made to the Professional Services Agreement for the North Seward Water
Storage Tank and Pumping Facility that are included in the Seward City Council Agenda Packet. CRW has
also signed and approved this finalized agreement.
1. Definitions, Section 1.5. Revised the definition of"Project" by removing "coordinating ordering
of materials, and managing construction" and including "tank design and bid support services".
2. Schedule for Completion, Section 5. Extended the Final Completion date from February 15,
2015 to March 15, 2015.
Neither of these changes will affect the completion date of this project, slated for December 31, 2014.
PROFESSIONAL SERVICES AGREEMENT WITH
CRW ENGINEERING GROUP,LLC FOR
NORTH SEWARD WATER STORAGE TANK AND PUMPING FACILITY
PHASE II-WATER MAIN INTERTIE I
This AGREEMENT made and entered into this 1/ day of Du.-er4eiY 2014 by
and between the CITY OF SEWARD, a home rule municipal corporation located within the
Kenai Peninsula Borough and organized under the laws of the State of Alaska (hereinafter
referred to as "City") and CRW Engineering Group, LLC, a limited liability corporation
authorized to do business in Alaska, with offices located at 3940 Arctic Boulevard, Suite 300,
Anchorage, Alaska 99503 (hereinafter referred to as"Contractor").
WITNESSETH
WHEREAS, the City of Seward wishes to enter into a contract with an independent
contractor to provide engineering, design, and other services for the North Seward Water Storage
Tank&Pumping Facility in Seward, Alaska; and
WHEREAS, CRW Engineering Group, LLC submitted a proposal asserting it is qualified
to perform these services and able to do so in a timely manner;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein,the parties agree as follows:
1.0 DEFINITIONS
1.1 "Agreement"shall mean this Professional Services Agreement, including:
Exhibit A - CRW Engineering Group, LLC proposal dated April 11,2014.
1.2 "Change Order" is an addition to, or reduction of, or other revision approved by
the City in the scope, complexity, character, or duration of the services or other
provisions of this Agreement.
1.3 "City" shall all mean the City of Seward, Alaska.
1.4 "Contracting Officer" shall mean Jim Hunt, City Manager, and include any
successor or authorized representative.
1.5 "Project" shall mean tank design, developing bid docents, bid support services
for construction of the North Seward Water Storage Tank & Pumping Facility, as
further described in Exhibit A.
2.0 TERMS OF AGREEMENT. This Agreement shall take effect , 2014.
This Agreement shall remain in full force and effect until the Project has been completed
and further, until all claims and disputes have been concluded. The work is considered
Page 1 of 8
complete when the City has received and found acceptable the finished product of all
work described in 4.0 Scope of Services or changes thereto. This date is not necessarily
the Completion Date as described in 5.0 Completion Date. This Agreement may be
amended only in writing and upon compliance with all applicable statutes, ordinances,
and regulations.
3.0 FEES. The total fees shall not exceed $319,430.00. Contractor shall submit monthly
invoices for work performed to the City's satisfaction.
4.0 SCOPE OF SERVICES. The City and Contractor have agreed upon a scope of work
described in the Contractor's proposal, Exhibit A, to provide professional services based
on approved standards and instructions.
This Scope of Services can only be changed in writing pursuant to Section 26.0 of this
Agreement.
5.0 SCHEDULE FOR COMPLETION. The schedule on page 2 of Exhibit A is revised as
follows:
Order Materials:
Advertise Invitations to Bid:
Bid Opening:
Notice of Intent to Award:
Final completion: ,. March 15, 2015
6.0 PERSONNEL/ORGANIZATION.
6.1 Key Personnel. Work and services provided by the Contractor will be performed
by: 1
ptfY. f GJJ/' �l 04 0 cies9' t / �Erintekij SWT.
6.2 Changes in Key Personnel. The Contractor shall give the City reasonable
advance notice of any necessary substitution or change of key personnel and shall
submit justification therefore in sufficient detail to permit the City to evaluate the
impact of such substitution on this Agreement. No substitutions or other changes
shall be made without the written consent of the City.
7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required
professional services to complete the project and any additions or changes thereto. The
Contractor accepts the relationship of trust and confidence established between it and the
City by this Agreement. The Contractor covenants with the City to furnish its best skill
and judgment, and to further the interest of the City at all times through efficient business
administration and management. The Contractor shall provide all services in a competent
manner. It is understood that some of the services to be rendered hereunder required
Page 2 of 8
professional judgment and skill. In those cases, the Contractor agrees to adhere to the
standards of the applicable profession.
8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement.
Contractor's failure to meet any such deadlines or required performance may adversely
imperil other contractual obligations of the City. .
9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times
comply with and observe all applicable federal, state, and local laws, ordinances, rules,
regulations, and executive orders, all applicable safety orders, all orders or decrees of
administrative agencies, courts, or other legally constituted authorities having jurisdiction
or authority over the Contractor, the City, or the service which may be in effect now or
during performance of the services.
10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold harmless the City from
and against any claim of, or liability for, negligent acts, errors, and omissions of the
Contractor under this agreement, including attorney fees and costs. The Contractor is not
required to indemnify, defend, or hold harmless the City for a claim of, or liability for,
the independent negligent acts, errors, and omissions of the City. If there is a claim of, or
liability for, a joint negligent act, error, or omission of the Contractor and the City, the
indemnification, defense, and hold harmless obligation of the Contractor, and liability of
the parties, shall be apportioned on a comparative fault basis. In this provision,
"Contractor" and "City" include the employees, agents, and contractors who are directly
responsible, respectively, to each. In this provision, "independent negligent acts, errors,
and omissions of the City" means negligence other than in the City's selection,
administration, monitoring, or controlling of the Contractor, or in approving or accepting
the Contractor's work or the Contractor's subcontractors.
11.0 INSURANCE. The Contractor understands that no City insurance coverage, including
Workers' Compensation, is extended to the Contractor while completing the terms of this
Agreement. The Contractor shall carry adequate (commercially reasonable coverage
levels) insurance covering Workers' Compensation, general public liability, automobile,
professional liability, and property damage, including a contractual liability endorsement
covering the liability created or assumed under this Agreement. The Contractor shall not
commence work under this Agreement or any work on any phase of the Project until the
Contractor provides the City with certificates of insurance evidencing that all required
insurance has been obtained. These insurance policies and any extension or renewals
thereof must contain the following provisions or endorsements:
a. City is an additional insured thereunder as respects liability arising out of or from
the work performed by Contractor of City of Seward.
b. City will be given thirty (30) days' prior notice of cancellation or material
alteration of any of the insurance policies specified in the certificate.
Page 3 of 8
c. Insurer waives all rights of subrogation against City of Seward and its employees
or elected officials.
d. The insurance coverage is primary to any comparable liability insurance carried
by the City of Seward.
Upon request, Contractor shall permit the City to examine any of the insurance policies
specified herein. Any deductibles or exclusions in coverage will be assumed by the
Contractor, for account of, and at the sole risk of the Contractor.
The minimum amounts and types of insurance provided by the Contractor shall be:
(a) $2,000,000 combined single limit per occurrence and $2,000,000 General aggregate
and Products-Complete Operations aggregate; (b) $100,000 per person and $1,000,000
per occurrence Workers' Compensation; and (c) $1,000,000 combined single limit for
each occurrence for bodily injury and property damage for automobile liability, subject to
revision at the City's request in order to provide continuously throughout the term of the
Agreement a level of protection consistent with good business practice and accepted
standard of the industry.
12.0 GOVERNING LAW. The laws of the State of Alaska will determine the interpretation,
performance, and enforcement of this Agreement.
13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services
hereunder include full compensation for all work products and other materials produced
by the Contractor and its subcontractors pertaining to this Agreement.
The originals of all material prepared or developed by the Contractor or its employees,
agents, or representatives hereunder, including documents, drawings, designs,
calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples
shall become the property of the City when prepared, whether delivered or not, and shall,
together with any materials furnished the Contractor and its employees, agents, or
representatives by the City hereunder, be delivered to the City upon request and, upon
termination or completion of this Agreement. Materials previously created and
copyrighted by the Contractor included in this project will remain property of the
Contractor. Copies will be made available to the City upon request. Materials purchased
from and copyrighted by third parties are not included in this provision.
14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend,
indemnify, and save the City harmless from and against any and all claims, costs,
royalties, damages, and expenses of any kind of nature whatsoever (including attorneys'
fees) which may arise out of or result from or be reasonably incurred in contesting any
claim that the methods, processes, or acts employed by the Contractor or its employees in
connection with the performance of services hereunder infringes or contributes to the
infringement of any letter patent, trademark, or copyright. In case such methods,
processes, or acts are in suit held to constitute infringement and use is enjoined, the
Contractor, within reasonable time and at its own expense, will either secure a suspension
Page 4 of 8
of the injunction by procuring for the City a license or otherwise, or replace such method,
process, etc., with one of equal efficiency.
15.0 NONWAIVER. 1Clo failure of the City or Contractor to insist upon the strict
performance by the other of any of the terms of this Agreement or to exercise any right or
remedy herein conferred, shall constitute a waiver or relinquishment to any extent of its
rights to rely upon such terms or rights on any future occasion. Each and every term,
right, or remedy of this Agreement shall continue in full force and effect.
16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and
workmanlike manner. The Contractor shall comply with all federal and state statues,
ordinances, orders, rules, and regulations pertaining to the protection of workers and the
public from injury or damage, and shall take all other reasonable precautions to protect
workers and the public from injury or damage.
17.0 SUSPENSION OR TERMINATION.
17.1 Fault Termination or Suspension. This Agreement may be terminated by either
party upon ten (10) days written notice if the other party fails substantially to
perform in accordance with its terms. If the City terminates this Agreement it will
pay the Contractor a sum equal to the percentage of work completed and accepted
by the City that can be substantiated by the Contractor and the City, offset by any
amounts owed to the City. However, within the ten (10) day Notice of Intent to
terminate the party in default shall be given an opportunity to present a plan to
correct its failure.
17.2 Convenience Suspension or Termination. The City may at any time terminate or
suspend this Agreement for any reason including its own needs or convenience.
In the event of a convenience termination or suspension for more than six (6)
months, the Contractor will be compensated for authorized services and
authorized expenditures performed to the date of receipt of written notice of
termination or suspension. No fee or other compensation for the uncompleted
portion of the services will be paid, except for already incurred indirect costs
which the Contractor can establish and which would have been compensated but
because of the termination or suspension would have to be absorbed by the
Contractor without further compensation.
17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension.
Immediately upon receipt of a Notice of Termination or suspension, and except as
otherwise directed by the City or its representative,the Contractor shall:
a. stop work performed under this Agreement on the date and to the extent
specified in the Notice; and
b. transfer title to the City (to the extent that title has not already been
transferred) and deliver in the manner, at the times, and to the extent
Page 5 of 8
directed by the City's representative, work in progress, completed work,
supplies, and other material produced as a part of, or acquired in respect
of, the performance of the work terminated or suspended by the Notice.
18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate
against any employee or applicant for employment because of race, religion, color,
national origin, or because of age, physical handicap, sex, marital status, change in
marital status, pregnancy, or parenthood when the reasonable demands of the position do
not require distinction on the basis of age, physical handicap, sex, marital status, changes
in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action
required by law to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, religion, national origin, ancestry,
age, or marital status.
19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract,
or delegate this Agreement, or any part of it, or any right to any of the money to be paid
under it without written consent of the Contracting Officer.
20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor
in the performance of the work under this Agreement, and shall not be an employee or
agent of the City.
21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the
Contractor shall pay all federal, state, and local taxes incurred by the Contractor and shall
require their payment by any other persons in the performance of this Agreement.
22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully
govern the services performed by the Contractor. If any term, condition, or provision of
this Agreement is declared void or unenforceable, or limited in its application or effect,
such event shall not affect any other provisions hereof and all other provisions shall
remain fully enforceable.
23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the
parties as to the services to be rendered by the Contractor. All previous or concurrent
agreements, representations, warranties, promises, and conditions relating to the subject
matter of this Agreement are superseded by this Agreement.
24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall
perform all work in a timely fashion and in accordance with the schedules included in
this Agreement and Exhibits.
25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if
not otherwise resolved by the parties, shall be in the appropriate Alaska State Court in
Anchorage, Alaska.
Page 6 of 8
26.0 CHANGES IN SCOPE OF WORK.
26.1 General. No claim for additional services not specifically provided in this
Agreement will be allowed, nor may the Contractor do any work or furnish any
materials not covered by the Agreement unless the work or material is ordered in
writing by the Contracting Officer. Preparation of Change Orders and design
changes, due to errors and/or omissions by the Contractor, will be done at the sole
expense of the Contractor.
26.2 Changes in Scope of Work. The City or its representative may, at any time, by a
written Change Order delivered to the Contractor, make changes to the scope of
work,or authorize additional work outside the scope of work.
26.3 Compensation to the Contractor. If any Change Order for which compensation is
allowed under this Article causes an increase or decrease in the estimated cost of,
or time required for, the performance of any part of the work under this
Agreement, or if such change otherwise affects other provisions of this
Agreement, an equitable adjustment will be negotiated. Such an adjustment may
be:
a. in the estimated cost or completion schedule, or both;
b. in the amount of fee to be paid; and
c. in such other provisions of the Agreement as may be affected, and the
Agreement shall be modified in writing accordingly.
26.4 Any claim by the Contractor for adjustment under this section must be asserted
within fifteen (15) days from the day of receipt by the Contractor of the
notification of change; provided, however, that the City or its representative,
deciding that the facts justify such action, may receive and act upon any such
claim asserted at any time prior to final payment under this Agreement. Failure to
agree to any adjustment shall be a dispute within the meaning of Section 25.0 of
this Agreement.
27.0 LIMITATION OF FUNDS.
27.1 At no time will any provisidn of this Agreement make the City or its
representative liable for payment for performance of work under this Agreement
in excess of the amount that has been appropriated by the City Council and
obligated for expenditure for purposes of this Agreement.
27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be
considered an authorization to the Contractor to exceed the amount allotted in the
absence of a statement in the change order, or other modification increasing the
amount allotted.
Page 7 of 8
27.3 Nothing in this Section shall affect the right of the City under Section 17 to
terminate this Agreement.
28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the
City or its representative before execution of this Agreement shall be deemed to be work
done after its execution and shall be subject to all the conditions contained herein.
29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be
sufficient if sent by the parties in the United States mail, postage paid, to the address
noted below:
City of Seward CRW Engineering Group, LLC
City Manager 3940 Arctic Boulevard, Suite 300
P.O. Box 167 Anchorage, Alaska 99503
Seward, Alaska 99664-0167
IN WITNESS WHEREOF, the parties have executed this Agreement.
City of Seward CRW Engineering Group, LLC
By: Jim Hunt By: f^ '/
Title: City Manager Title: Monier
Date: Date: p/dy/,2G/y
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
Page 8 of 8
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Memorandum
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December 8, 2014 4of
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FROM: Administration o4411
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TO: City Council
RE: Suggested Amendments to Municipal Plan
The City Manager suggests that the following amendments be made to the Municipal Plan in your packets.
1. Packet Page#90, Muni Plan Page#12 Amendments are bold, underlined and italicized.
South Harbor Uplands
Address Legal Description KPB Parcel ID Parcel Size
11206 Fourth Avenue Original Townsite, 14734008 8.7 acres
Waterfront Park Replat,
Tract H
Land Use Plan Zoning Map# Department
Harbor Commercial (HC) Harbor Commercial (HC) Map 2—22 Harbor/Parks
/Park(P) /Park(P)
Description: Parcel is located immediately north of the Waterfront Park. Parcel contains the west harbor boat
launch, access from Fourth Avenue to the South Harbor Uplands,parking lot, access to S and Q floats,public
restrooms and the Mariners Memorial. Area has been designated short term public parking in support of the
small boat harbor. Filled tidelands and breakwater by the Corp of Engineers.
novirzational-servitude. North side is zoned Harbor Commercial and the south side Park.
Recommendation: Retain land ownership and continue public uses. Replat north side for lease sites with
sound development plan.
2. Packet page#95-95, Muni Plan page# 16-17.Amendments are bold, underlined and italicized.
Lowell Creek Diversion Tunnel,Water Tanks, Hydro Plant,
Address Legal Description KPB Parcel ID Parcel Size
312 Lowell Canyon Road USS 703 except Marathon 14823006 248 acres+
Addition, Lowell Estates
and MS 981, and
Two Lakes Park Replat
Land Use Plan Zoning Map# Department
Park(P) Resource Management(RM)Map 1 —26 Water
Description: This was the Brownell Homestead. It was acquired in the late 1930's by the city in part to build
the Lowell Creek diversion tunnel and levee. Later in the 1950's the lower portion was subdivided as the
Marathon Addition. This parcel is located in the Lowell Creek drainage area at the end of Lowell Canyon
Road. The majority of the parcel is Lowell Creek and Mount Marathon. Development includes the Mt.
1
Marathon Hiking trail which is a 4x4 access to a fenced in water catchment area. The canyon area includes a
hydroelectric plant,two water storage tanks, a water chlorination building, security fencing, the Lowell Creek
Diversion Tunnel entrance,levee,safety fencing, diversion culvert and a road gate. Portions of the area are
subject to avalanches. The hydroelectric plant,built as part of the Marathon water system, is no longer
functional; and surface water environmental chlorination requirements have made the Marathon water source
uneconomical. The water piping through the hydroelectric building is used for 1st lake and 2nd Ave. drainage
flood control.
Recommendation: Retain land ownership. Do not extend housing any further up the canyon. Generally
manage as a scenic backdrop and as watershed. Continue working with our congressional delegation toward
the Army Corp of Engineers accepting the transfer of ownership and maintenance responsibly of the
diversion wall, tunnel and flume.
3. Packet Page# 109, Muni Plan Page #31 Amendments are bold, underlined and italicized.
Kenai Fjords National Park Visitor Center (USDI Park Service) (L85-045)
Address Legal Description KPB Parcel ID Parcel Size
1212 Fourth Avenue Seward Small Boat Harbor, 14733038 836 SF
Lot 13, Block6 &
Seward Small Boat Harbor,
Lot 14, Block 6, 14733039 10,591 SF
Land Use Plan Zoning Map# Department
Harbor Commercial (HC) Harbor Commercial (HC) Map 2—23 Harbor
Description US Park Service Kenai Fjords National Park headquarters &visitor center. They pay fair market
value on the building footprint(Lot 14). Lot 13 is at no cost in return for construction of a public restroom
facility,public boardwalk, and interpretive kiosks. The Park Service has acquired new facility downtown.
Lease expires Jun 30, 2015. Includes no extension options.
Recommendation: Retain land ownership. Continue lease. _ • • • • • • • • • • ' ' • • ,•
4. Packet Page# 114, Muni Plan Page#36 Amendments are bold, underlined and italicized.
Marines-Restaurant Seward Lodging III (Elliot Johnson) (L04-017)
Address Legal Description KPB Parcel ID Parcel Size
1401 Fourth Ave Marina Subdivision, 14731006 8,357 SF
Lot 6, Block 1
Land Use Plan Zoning Map# Department
Harbor Commercial (HC) Harbor Commercial (HC) Map 2—21 Harbor
Description: Originally developed under a 1971 lease agreement. Current building houses a restaurant and a
fishing charter office. Lease expires 3/24/2034. Plus three 5-yr extension options.
Recommendation: Retain land ownership and continue lease.
2
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Project Objectives and Goals
• Restore the JLH •• Complete design and
-the Friends of rhe Jesse Lee Home construction documents in
• Develop a sustainable model 2015.
& the Balto School Alt, • Ensure long-term success for
• Secure;fUll funding$7Mil
Sustainability, Preservation, Leadership, Education ° the JLH gap
Economic Development — A residential/statewide
ti • Secure New market and
leadership school was the historic Tax Credit
2014 Update best use allocations. Continue to
— Contracted with UAA to develop sustainable school
develop a residential/ and summer program
leadership charter school • Begin construction-
model in 2010. contingent on funding
Fall 2014 Updates Updates Continued
• Contracted with Historic preservation and LEED certification
experts. • The school curriculum is 75%complete.The science curriculum is
• Work done atJLH includes;installing a temporary meter for complete and we continue to work on the ELA/Social Studies and
power,fixing tarp on roof,boarding up front entry way and Math curriculum. Furthermore,we are developing a
fixing windows, and putting up posts for a sign. comprehensive summer camp program.
•
• Meetings with Kenai Peninsula Borough School District to Two new AmeriCorps members started in September.Andrew
Worcester who is working on creating a sports/activities model for
discuss questions about the program and charter application.
Charter Application continues to develop and draft is 75% the school and Nellie Metcalfe who is our Outreach Coordinator.
complete.We also continue to engage the state education • In November the Friends of the Jesse Lee Home partnered with a
commission and the Alaska School Activities Association. search engine called Goodsearch. For each search done the Yahoo
• Outreach efforts continue with participation in local events and funded site donates$.O1 to a participating non-profit. Directions:
organizations including; Seward Schools Site Based Council, Go to the Goodsearch website http:www goodsearch.com. Click on
Boys and Girls Club, He Will Provide Food Bank, Community the "Find a cause to support"tab and choose Friends of the Jesse
Library/Museum,Alaska Federation of Natives,UAA, Lee Home. Begin Searching!
Qutekcak Native Tribe, Community Health Center, and others.
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I.
Historic Preservation Facts Historic Preservation and LEED
Certification
• Preservation of historical buildings and sites involve maintaining
the integrity of the place through protection and restoration • Buildings in the U.S. account Average energy consumption
for almost half of greenhouse Btu/sq.ft
using both old and new materials.(sourcehtip//www.preservabonnation.org/whan=-preservation/ gas emissions.The U.S.
know-the-history-around-you.html) contributes 22%of Commercial Buildings (non
• Historic Preservation is a term only used in the U.S. and it did greenhouse gases in the malls)
not gain prominence until the 1960's when it started in response world. Before 1920 80,127
to urban renewal. Other English-speaking countries often use • According to Pew Center on 1920— 1945 90,234
Climate Change 43/0 of
the term "heritage conservation" or "architecturalcarbon emissions are from 1946— 1959 80,198
conservation". (source:hnp://geography.about.com/od/urbaneconomlcgeography/a/hlstorlcpreseryhtm) the operation (not including 1960— 1969 90,976
• Why is Historic Preservation important?
construction)of buildings. 1970— 1979 94,968
70%of electricity goes to 1980— 1989 100,077
— Reduces the demand for new infrastructure buildings and 40%of raw 1990— 1999
— Champions and protects places that tell the stories of our past materials are used for 2000— 2003 79,703
— Enhances our sense of community construction (source:USGBC).
— Preserving our past gives us more understanding and hope for the future. Source:Commercial Building Energy Consumption
(source:http://www.preservatonnation.org/what-Is-preservation/know-the-hlstonparound-you.html) Survey,2003 U.S.Dept.of Energy
Historic Preservation and LEED - --
Certification cont'd '
• Demolishing this... Negates the benefits of recycling 78,000,000
aluminum cans.
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National Trust for Historic Preservation Headquarters, u1 ti)0
Washington UC Trust for Historic Preservation voluntary,consensus-based rating system. �,
USGBC has four levels of LEED..
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LEED GREEN BUILDING RATING SYSTEM THE OLDEST LEED-CERTIFIED BUILDINGS
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LEED EBOM 2008-Silver LEED EBOM 2008-Silver
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THE OLDEST LEED-CERTIFIED BUILDINGS #1 ALASKA—JEFF SMITH'S
PARLOR MUSEUM
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Glens Falls,NY Albany,NY U.S.Treasury Building
LEED NCv2.2-Platinum LEED EBv2.0-Gold 1898,Skagway,AK
Washington,DC
LEED EBv2.0 Gold
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Sponsored by: PACAB
RESOLUTION 2014-004
A RESOLUTION OF THE SEWARD PORT AND COMMERCE
ADVISORY BOARD (PACAB) RECOMMENDING CITY COUNCIL
APPROVAL OF THE SEWARD SMALL BOAT HARBOR PLAN
WHEREAS, the City Council of the City of Seward approved the Seward Small Boat
Harbor Area Planning and Development Guide on April 28, 2003; and
WHEREAS, the Port and Commerce Advisory Board (PACAB) has been working since
April 2013 with city staff to develop a new plan; and
WHEREAS, the proposed new plan lists completed projects, projects that have not yet
been completed, and new projects; and
WHEREAS,public input has been solicited, received, and included in the proposed new
plan.
NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board that:
Section 1. PACAB strongly recommends approval of the Seward Small Boat Harbor
Plan.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Port and Commerce Advisory Board this 3rd day of
December,2014.
THE CITY OF SEWARD,ALASKA
Deborah Altermatt, Chair
■ a
Port and Commerce Advisory Board
Resolution 2014-004
Page 2 of 2
AYES: Hughes, Linville, Fink, Schaefermeyer, Altermatt
NOES: None
ABSENT: Jaffa, Oliver
ABSTAIN: None
VACANT: None
ATTEST:
Johanna Kinney
City Clerk, CMC (City Seal)
City of Seward,Alaska Port and Commerce Advisory Board Special meeting Minutes
December 3, 2014 Volume,Page
CALL TO ORDER
The December 3, 2014 meeting of the Port and Commerce Advisory Board was called to
order at 12:03 p.m.by Chair Altermatt.
OPENING CEREMONY
The group pledged allegiance to the flag.
ROLL CALL
There were present:
Deborah Altermatt; presiding
Darryl Schaefermeyer
Bob Linville
Steve Fink
Carl Hughes
Comprising a quorum; and
Excused were:
Dan Oliver
And Bruce Jaffa
Also present were:
Mack Funk, Harbormaster
Ron Long, Assistant City Manager
Louis Bencardino, Ak Railroad
Christy Terry, Ak Railroad
r44.
Suzi Towsley, Board Liaison
Donna Glenz
Ron Wille
Norm Regis
SPECIAL ORDERS,PRESENTATIONS AND REPORTS
1. Railroad Report-Louis Bencardino
The railroad was moving forward with expansion plans. An RFP for the former yacht club
area would be released soon. Glitches in the card access to the security system were being
worked out as well.
2. Harbor Report- Mack Funk
Harbormaster reported on attending Fish Expo in Seattle and visiting there with current
and prospective customers. A contractor, MacSwain and associates had been chosen to
perform 5 year city appraisals. The harbor staff was accepting slip renewal contracts
from customers. This year the contracts that were mailed have as much information as
possible already completed in order to help streamline the process.
3. Administrative Report- Ron Long
The contractor blasting in the quarry for the breakwater at SMIC had finished up their
portion of the project. Work would continue on to the rock placement with more blasting
once another Contractor was chosen,per City protocol.
City of Seward,Alaska Port and Commerce Advisory Board Special meeting Minutes
December 3, 2014 Volume, Page
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Linville\Schaefermeyer) Approval of Agenda.The November
5th 2014 Minutes were added to the
consent agenda.
Agenda Approved Unanimously, as amended.
Public Comments for anything not on the public hearing list(none)
General Discussion of the review of taxation that will begin in 2015.
Motion (Schaefermeyer\Hughes) Resolution 2014-04,Recommending
City Council Approval of the
Seward Small Boat Harbor Plan
Motion to amend (Linville/Hughes) Amendments outlined by
Harbormaster Funk, and approved
as one amendment to the whole.
Amendment passed unanimously
Vote on the Motion
Motion passed unanimously as amended. "And there you have it."
(1:07 Steve Fink made apologies and left. A quorum remained.)
Port and Commerce Advisory Board cancelled their December 2014 work session.
Board Comments-
Hughes: Rah Rah! He's very happy about the approval of the Small Boat Harbor plan and it
moving forward.
Linville: Glad a long process was over and looking forward to next year.
Schaefermeyer: It had been a good year and thank you everyone.
Altermatt:Reminded all of the Chamber Luncheon on Friday where PACABs own Dan Oliver
would be giving a Sikuliaq report. Happy Holidays and thank you all! Swans in eth lagoon,
plentiful eagles and great salmon season were all remarked upon.
Schaefermeyer remarked that he had seen a test heat pump loop project on council agenda and
how very exciting that is.
Everyone teased Deputy Harbor Master Regis about his TV show appearance and agreed it
was a great thing for businesses in town.
ADJOURNMENT
The meeting was adjourned at 1:18 p.m.
Suzi Towsley Deborah Altermatt
Executive Liaison Chair
AWES
Alaska Efficient Energy Solutions
Power Systems-Electricity Auditing-Efficient Lighting
www.alaska-energy.com
Ph.907.830.7393
City of Seward 11/5/2014
Forth Avenue Street Lamps 24 poles,5 fixtures per pole.
LED Conversion Cost Comparison
Estimated Electricity Expense/kw $0.08
ENERGY/MAINTENANCE SAVINGS:
Monthly Energy Savings $192.66
Annual Energy Savings $2,311.94
Annual Maintenance Savings $5,100.00
PROJECT COSTS:
Material Costs ' $9,000.00 •
Installation $12,000.00
Less: Rebates/Grants 0
Total Capital Cost LED upgrade $21,000.00
RETURN ON INVESTMENT:
Average Payback Term 2.83
ROI over 10 Years $53,119.39
%Return on Investment 253%
100,000 Hour Life
10 Year Warranty
Made in USA
Custom Lens Configurations
No Cost Pre Sales Engineering
City of Seward
Forth Avenue Street Lamps 24 poles, 5 fixtures per pole.
EXISTING LIGHT
LED EQUIVALENT SOURCE
ENERGY: UNIT 20 watt LED HPS 75 Watt
Energy Consumed Watts 20 75
Energy Rate $/kWh $0.08 $0.08
Operating On Time" % 50% 50%
Total Number of Fixtures(estimate) # 120 120
Annual Energy Consumption kWh 10,512 39,420
Annual Energy Cost $/year $840.96 $3,153.60
MAINTENANCE:
Average replacement Lamp $ $0.00 $8.00
Annual#lamps replaced # 0 25
Total lamp costs $ $0.00 $200.00
Maintenance labor/equipment costs $0.00 $4,900.00
Annual Maintenance Cost $0.00 $5,100.00
UPGRADE COSTS: Unit Cost
20 watt LED $75.00 $9,000.00
Installation $12,000.00
Less: Rebates/Grants Received 5r 00
Total Capital Cost LED upgrade $21,000.00
SAVINGS:
Monthly Energy Savings $ $192.72
Annual Energy Savings $ $2,312.64
Annual Energy& Maintenance Savings $ $7,412.64
Payback Term #of Yez 2.83
Return on Investment 10 Year $53,126.40
%Return on Investment 10 Year 253%
. /c4,72//1
Downtown Decorative Lights
Ballast/Bracket Replacement versus Direct Connect LED
Change each light to LED
#of Lights Bulbs/Light Material Cost Hours/Bulb Cost/Hour Tot.Hrs. Labor Cost Total Cost
24 5 Brackets $15,000.00 4.00 $80.58 480.00 $38,678.40
Bulbs $9,000.00 Inc. , x
Globes $23,400.00 2.00 $80.58 240.00 $19,339.20 fig/ d
$105,417.60 ���-^•.� ,�O,y�G000VVVV
Install new light topper to LED-Options are 1 to 5 lights per fixture l.V lr`� W
#of Lights Light topper Hours/Head Cost/Hour Total Cost
24 $2,470.00 $59,280.00 2.00 $80.58 48.00 $3,867.84 $63,147.84 . ple Arm Assm(1 bulb per fixture)
24 $3,320.00 $79,680.00 2.00 $80.58 48.00 $3,867.84 $83,547.84 Complex Arm Assm(5 bulbs per fixture)
Replace all current lights
#of Lights Bulbs/Light Material Cost Hours/Bulb Cost/Hour Tot.Hrs. Labor Cost Total Cost
24 5 Ballasts $42,600.00 4.00 $80.58 480.00 $38,678.40
Bulbs $1,164.00 Inc.
Globes $23,400.00 2.00 $80.58 240.00 $19,339.20
$125,181.60
Repair Damaged Ballasts With Hallide
#of Lights Bulbs/Light Material Cost Hours/Bulb Cost/Hour Tot.Hrs. Labor Cost Total Cost
26 1 Ballasts $42,600.00 4.00 $80.58 104.00 $8,380.32
Bulbs $1,164.00 Inc.
10 1 Globes $1,950.00 2.00 $80.58 52.00 $4,190.16 LED Bulb=$75
$58,284.48 Hallide Bulb=$9.70
Repair Damaged Ballasts With LED Globe=$195
#of Lights Bulbs/Light Material Cost Hours/Bulb Cost/Hour Tot.Hrs. Labor Cost Total Cost Ballist=$355
26 1 Brackets $15,000.00 4.00 $80.58 104.00 $8,380.32 $38,520.48 Bracket=$125
Bulbs $9,000.00 Inc.
10 1 Globes $1,950.00 2.00 $80.58 52.00 $4,190.16