HomeMy WebLinkAbout02242014 City Council Laydowns MEMORANDUM rCU) ,)
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Date: February 20, 2014
To: City Council -tof sett.
Through: City Manager, Jim Hunt l
From: Public Works i45v-P
Subject: Correction of Lot Number Error
The lot map included with resolution 2014-022 on page 4 of the February 24th, 2014 City Council
meeting packet includes a Lot that was typographically mislabeled as 18 when it should have read
16.It is directly across the street and does not affect the land purchase being requested,but should be
corrected. Please replace the map on page 4 with the attached, corrected map.
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Report to City Council 24 FEBRUARY 2014 CP
Seward Chamber of Commerce, CVB
2/2" //4
SEGP work & core group meetings continue with Melissa's visit tomorrow when
she'll facilitate the SMIC meeting at 9:00 am at the Holiday Inn. We're now
using Basecamp, an online project management tool to keep the groups
organized and updated. March 3 — 5 are designated for the groups to meet next
month. The Alternative Energy group has a meeting set for March 4th at noon.
As we go forward I'll keep you posted on progress made. We're gaining some
ground with forming the Commercial Fishing group which was added recently
after a PACAB suggestion.
The Kenai Peninsula Tourism Marketing Council will be introducing the RAM
1500 Stay & Play Giveaway raffle next month. Stanley Chrysler is donating the
truck, which was on site at the Taste of the Kenai Saturday night in Sterling. Each
Kenai Peninsula chamber will get to display the truck in their community for 2
months and will be selling $50 raffle tickets. To encourage local chambers to
participate, KPTMC is giving back $25 of every ticket sold O
At the Kenai Alliance luncheon last Friday, Kara Moriarty as guest speaker from
Alaska Oil & Gas Association reminded us about the importance of Vote No on 1
and how keeping oil in the pipeline is critical to the creation of a gas line for
Alaskans.
The Seward Chamber of Commerce is sponsoring World Trade Center Alaska -
Arctic Ambitions III Conference on Thursday and Friday this week in Girdwood
at the Alyeska Resort. We're keeping the Port of Seward front & center in Arctic
development conversations.
Next Chamber Luncheon will be Friday March 7th at the Breeze Inn conf. room
at noon - Buffet style lunch & we'll hear from Jack Blackwell, AK State Parks
(2_0 I &L4.r5e_ S Sc hec-1 L,t 1 i s
S�\,tvct)rol.Co v,
over
Upcoming meetings & events:
-National Ocean Science Bowl this weekend at SHS
-Iditarow at Resurrection Bodyworks kicks off this Sunday
-Spring Breakup Festival, brought to you by YES this year March 14 — 16
(details should be posted soon on the community calendar sewardevents.com)
-Our Spring Sports show roster begins with the Mat-Su Show in Wasilla on
March 21 — 23
-Great Alaska Sportsman Show will follow March 27 — 30.
- Seattle Partners trip will tag on to the DC trip once again, April 2 — 4th
-Kodiak ComFish April 17 — 19. This is a new commercial show for the Seward
Chamber & we're excited to have a presence there this year.
Sewardom
•1r13�, 5t,.ts c.ca
Here is the schedule so far:
Friday, March 14:
Geocaching - New Spring Break Up only sites. All Day
5:30 - 7 pm - Rollerskating at AVTEC Gym
5 - 6 pm - Register for Pub Crawl
6 - 10 pm - Pub Crawl - Must be 21
9 pm - Pirate/Mermaid Costume Contest - Tony's Bar
Saturday, March 15:
11 am - 4 pm - Craft Fair - Breeze Inn lobby
Noon - Alaska Kids Got Talent Show - Rae Building
Newspaper Art Project - Resurrect Art Coffee House - All Day, supplies
provided
Geocaching - New Spring Break Up only sites. All Day
2 pm - Great Alaskan Back Country Cookoff
7 pm - Hawaiian Party - Breeze Inn. All ages welcome until 9 pm
7 pm - Karoke - American Legion - Must be 21
Sunday, March 16:
Noon - Awards/Closing Ceremony - Chinooks, upstairs. - Doorprizes
Local discounts and drawings all weekend long.
Schedule and details can be found at www.sewardevents.com
2014 Tentative Cruise Ship Schedule
DATE DAY VESSEL NAME L COMPANY ETA/ETD PAX CREW
5/15/2014 Thur Silver Shadow Silver Sea 0700-1800 382 302
5/18/2014 Sun Oosterdam Holland America 0600-2000 1848 812
5/23/2014 Fri Radiance of the Sea RCCL 0500-2000 2502 859
5/25/2014 Sun Statendam Holland America 0600-2000 1260 580
5/29/2014 Thur Silver Shadow Silver Sea 0700-1800 382 302
5/30/2014 Fri Millennium Celebrity 0500-2000 2034 1000
6/1/2014 Sun Oosterdam Holland America 0600-2000 1848 812
6/4/2014 Wed 7 Seas Navigator Regent Seven Seas 0600-1700 490 345
6/6/2014 Fri Radiance of the Sea RCCL 0500-2000 2502 859
6/8/2014 Sun Statendam Holland America 0600-2000 1260 580
6/12/2014 Thur Silver Shadow Silver Sea 0700-1800 382 302
6/13/2014 Fri Millennium Celebrity 0500-2000 2034 1000
6/15/2014 Sun Oosterdam Holland America 0600-2000 1848 812
tilF2 'z Tiles Caledonian Sky Noble Caledonia 2200 111111111111
-
6/18/201 Wed Caledonian Sky Noble Caledonia -1800
6/18/2014 I Wed 7 Seas Navigator Regent Seven Seas0600-1700 490 345
6/20/2014 Fri Radiance of the Sea RCCL I 0500-2000 I 2502 859
6/22/2014 Sun Statendam Holland America 0600-2000 1260 580
6/27/2014 Fri Millennium Celebrity 0500-2000 2034 1000
6/29/2014 Sun Oosterdam Holland America 0600-2000 1848 812
7/2/2014 Wed 7 Seas Navigator Regent Seven Seas 0600-1700 490 345
7/4/2014 Fri Radiance of the Sea RCCL 0500-2000 2502 859
7/4/2014 Fri Hanseatic Hapag Lloyd Cruises 0600-1600 184 125
7/6/2014 Sun Statendam Holland America 0600-2000 1260 580
7/11/2014 Fri Millennium Celebrity 0500-2000 2034 1000
7/12/2014 Sat Caledonian Sky Noble Caledonia 0800-1800 114 74
7/13/2014 Sun Oosterdam Holland America 0600-2000 1848 812
7/16/2014 Wed 7 Seas Navigator Regent Seven Seas 0600-1700 490 345
7/17/2014 Thur Silver Shadow Silver Sea 0700-1800 382 302
7/18/2014 Fri Radiance of the Sea RCCL 0500-2000 2502 859
7/19/2014 Sat Silver Discoverer Silver Sea 0630-2200 128 98
7/20/2014 Sun Statendam Holland America 0600-2000 1260 580
7/25/2014 Fri Millennium Celebrity 0500-2000 2034 1000
7/27/2014 Sun Oosterdam Holland America 0600-2000 1848 812
7/30/2014 Wed 7 Seas Navigator Regent Seven Seas 0600-1700 490 345
7/31/2014 Thur Silver Shadow Silver Sea 0700-1800 382 302
8/1/2014 Fri Radiance of the Sea RCCL 0500-2000 2502 859
8/3/2014 ' Sun Statendam Holland America 0600-2000 1260 580
8/8/2014 Fri Millennium Celebrity 0500-2000 2034 ' 1000
8/10/2014 Sun , Oosterdam Holland America 0600-2000 1848 812
8!13/2014 7 Sealii Oeioir —— egeven Seas111111111111111.1111111111b 345
8/14/2014 Thur Silver Shadow Silver Sea 0700-1800 382 302
8/14/2014 Thur 7 Seas Navigator Regent Seven Seas`
8/15/2014 Fri 7 Seas Navigator Regent Seven Seas. -2000 '1111111110— ---
8/17/2014 Sun Statendam Holland America 0600-2000 1260 580
8/22/2014 Fri Millennium Celebrity _ 0500-2000 2034 1000
8/24/2014 Sun Oosterdam Holland America 0600-2000 1848 812
8/28/2014 Thur Silver Shadow Silver Sea 0700-1800 382 302
8/29/2014 Fri Radiance of the Sea RCCL 0500-2000 2502 859
8/31/2014 Sun Statendam Holland America 0600-2000 1260 580
9/5/2014 Fri Millennium Celebrity 0500-2000 2034 1000
9/7/2014 Sun Oosterdam Holland America 0600-2000 1848 812
9/14/2014 Sun Statendam Holland America 0600-2000 1260 580
67912 31096
Seward Community Health Center, Inc.
Interim Executive Director's Monthly Report
February 20, 2014
As we grow closer each day to the opening I realize that while we have accomplished a
lot, there is still more to be done. Here is break down of what has happened since my
last Board report. Delaying the opening to March 10 has provided us with the extra time
needed to paint, work on hiring staff, and the ordering and receiving of equipment and
supplies.
Staffing:
We have hired two front desk staff, a outreach worker, an administrative assistant and
nurse( who will be on board end of March). As you can see we are still lacking medical
support staff. I did have one who I offered the position to but she gads since declined. I
have done reference checks and the City is handling the drug screen and background
checks. They have been informed that while they have been offered a position it isn't
final until both the background check and drug screen come back with a positive report.
Once they clear the background and drug screen I will make an office announcement to
the public, and will pass names on to the Board. We have contracted with a PA locum to
start seeing patients, starting March 10. She will only be here for 10 days but may be
back in April. I am still working on other locums and permanent providers. I am also
working on additional medical support staff. Staff that applied but did not receive and
interview or did not make the cut after the interview were contacted, and encouraged to
apply as other positions become available. In talking to my colleagues across the State,
there are many clinics trying to hire providers and having the same difficulties we are
having. I say this so you know that we are not unique in this nor is it something that we
are doing wrong, I think the pool is small right now.
I have asked all staff to report for work on March 3. We have a lot to do that week in
preparing charts, setting up a schedule book, making sure all exam room are supplied
and that all the equipment is working. I know there was a question about staff training
and what training will be done. I am setting up an online training program for staff.
Through this program staff can go online take the appropriate training and receive a
certificate of completion, which is put in their charts. Basic training, HIPAA, Blood Borne
Pathogens, OSHA, and Sexual Harassment/Work Place Violence. During this training
period we will be reviewing job descriptions and the personal policies. There certainly
are other trainings that we can set up for staff like costumer services, dealing with
disgruntled customers, etc. and we will be will down the road.
Space:
The painters are in and working diligently behind closed/plastic sheets. They should be
done at the end of the week. I was able to sneak in and took a peak at one of the exam
rooms, and I think that everyone will be happy with color change, giving everything a
fresh new look. PSMCC has done a good job in preparing the waiting room area and
reception area by shampooing the rugs and washing the desks, etc.
Mission:To Identify and serve the healthcare needs of our community by providing quality, affordable services and
promoting wellness, prevention and partnerships
Seward Community Health Center, Inc.
We are still negotiating the cost that PMSCC will charge us for utilities, maintenance
and cleaning. We are also negotiating a contract with them; leasing back two exam
rooms that they believe they need for overflow in the ER.
TelAlaska should have the phones in next week, and CCI should have the internet
service in as well.
*****One thing that we do need, that we or rather I have overlooked is a counter/long
table in the room that will become the lab and some extra shelves. There might also be
some small items like office chairs, but we will know that once we set up rooms.
Equipment and Supplies:
New exam room equipment should be in Anchorage on March 1 and down here in place
on March 2. Henry Schein will remove any of the old equipment and exam room
furnishings that PSMCC does not want. We are replacing the exam tables, chairs and
exam table side lamps.
Michelle has been working on a list of needed supplies and instruments, which will be
ordered from either Henry Schein or Amerinet. We have agreed to pay PSMCC for
unopened supplies in the rooms. This way we are assured that the rooms will
adequately be stocked with supplies for March 10, should our supply order be delayed.
Michelle has been working with Laura-Jean in coordinating the stocking of the rooms.
On the administrative side, I am working on ordering the administrative supplies, which
includes hard medical charts. We have also ordered computers and printers for both the
admin side and medical staff.
PR
• I have the rack cards, which need to be distributed through out the community.
• I have sent the delayed opening announcement to the local media
• I attended the PSMCC Health Council meeting on Wednesday and based on some
questions I think we need to do some hard core PR on what the CHC, to dispel an y
rumors about how we are and what we will and will not do.
• Would recommend setting up a Facebook Page
• We also need to get the website up and running or develop a CHC Blog
• I would recommend taking out an ad in the local papers (hard and online) at least for
the first few months
• Would recommend holding an informational evening, maybe March 3 for folks to
answer questions and dispel misinformation floating around
Community Connections
I have been trying to get around the community and talk with folks and attend
community functions to get the CHC word out to the public.
• I attended the Rotary Meeting in February, handed out rack cards and field some
questions
Mission:To Identify and serve the healthcare needs of our community by providing quality,affordable services and
promoting wellness, prevention and partnerships
Seward Community Health Center, Inc.
• I attended the PSMCC Health Council meeting in February, again passed out
information and fielded questions
• Attended the Rotary Wine Tasting Fundraiser
• Met with Bob Shafer of the Seward Journal
Finances
I have been working with Kris and the Finance Committee as we review the ongoing
expenses and modify the working budget to reflect them.
According to my current calculations, this is the working 12 month budget (Feb 2014
through Jan 2015) hiring at the top of the salary line, we would be $7,800 over budget,
this includes salaries, signing bonus and loan repayment (one year). Accordingly,
have looked at income and if we can generate what we said in patient revenue
($586,000) and hold the expenses, we should be Ok in the first grant year. This is
different than looking the fiscal year (Jan to Dec).
Attached are two spreadsheets on is looking at the EMR/PM program and the other is
contracts that are in place.
Respectively submitted
Sharon Montagnino
Mission:To Identify and serve the healthcare needs of our community by providing quality,affordable services and
promoting wellness, prevention and partnerships
Seward Community Health Center, Inc.
EMR/PM
I have reviewed both programs and spoken with number of in State and out of State
users and here is my assessment
spy TP'tC
v_ s
More of an out patient/clinic built program, used by EPIC is in patient/hospital built program, however
4-5 CHCs in AK and in other States through OCHIN they are able to offer it to CHC
Users report that the reporting is very robust and While it is a robust reporting system, getting the
they are able to extract UDS data easily. Through reports out of the system is not easy and is a
NexGen you are able to pull other data elements, frustration for some users. OCHIN has built the
which is common with most EMR/PM UDS data reporting for the CHCs and that appears
to work well
NexGen willing to roll out the PM and the in 2-3 EPIC/OCHIN will not roll them out separately. They
months roll out the EMR. This what I am used to, maintain that it is best to o it all at once. Based on
it is easier for staff. Front office learns the PM my experience I would disagree and from those
(registration, scheduling, billing, etc, and then the who use it , they point their frustration to the way
providers come on board with the EMR. The EMR the program is rolled out.
and PM work together
NexGen can have us up and rolling with the PM by OCHIN says November or December possibly into
mid to end of April, at least the last time I spoke 2015 before they could get us up and running.
with them that was the timeline. They also have There is major upgrade to the EPIC program
an upgrade coming in April but it is on the EMR coming in April/May, so they do not want to bring
side and will not have a major effect on the PM any new programs on until that is completed
side.
Billing- NexGen has a billing program. Some in Talked to those using OCHIN for billing and they
AK had problems with the billing in the beginning, are not pleased, in fact there have been problems
but that has been corrected. Now the CHC does so they are looking to pull away.
the primary posting and send to them for the
secondary-EOB
Support-This is a major concern and need Support-This is major concern and need
Again off the beginning, those with NexGen While we (Suzanne, Patty and myself) were able
reported issues with lack of timely support. Since to speak with OCHIN folks early on about the
then they have assigned one support person to all program and our needs, I had great difficulty
AK CHCs. They are onsite for training during the making contact later on. I called OCHIN and
instal and now have weekly online meetings with emailed them wanting o see a demo and asking
the support group. One note here-from the person about how the program could be rolled out, but did
trying to gather information, when I called NexGen, not hear back for days. Finally, though the efforts
they returned calls promptly, available to show me of John and Joe, I was able to see a demo. Based
and Michelle a demo on the program, maintained on the lack of response when inquiring about
email contact to answer questions. purchasing the program makes me wonder how
the support will be once we are using the program.
I am hearing from those in State and out of State
that OCH IN's support is lacking, they are
overwhelmed with the amount of new starts and
do not have the staff to handle the support needs.
Initial charges$44,548/Yr Main $25,680 Initial charges$44,565/Yr Main. $32,608
Mission:To Identify and serve the healthcare needs of our community by providing quality,affordable services and
promoting wellness, prevention and partnerships
Seward Community Health Center, Inc.
I would still recommend and support using the NexGen program, based on support,
billing and a timely instal. With the UDS reporting that CHCs have to do, waiting a full
year and trying to capture data by hand presents many problems. All programs have
some good areas and some not so good areas. Cost wise they are about even.
Contracts in Place
Business/Person Services Timeframe
GCI Internet services/firewall, 5-years
security/,monthly USAC
fees discount,
TelAlaska Phone Services 5-year, provides a greater
discount on monthly fee
TekMate Computer Equipment limited- purchase
Amerinet Group purchasing, 30 day notice to end
supplies agreement
AeHN Patty signed this one- In effect until terminated
provide health information Cost $9 to 1250 per yr per
technology services provider
Henry Schein Medical Equipment contract for purchase of
equipment
Meyer's Group ED Search Open until ED hired
Suzanne Neimi Consultant December 2013
Dr. Hensel Interim MD April 2014
Marilyn Eaton, PA locum medical services March 21, 2014
Sharon Montagnino Interim ED March 24, 2014
Mission:To Identify and serve the healthcare needs of our community by providing quality, affordable services and
promoting wellness, prevention and partnerships
;/p444
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Ludington •
Dally News
Sikuliaq research vessel visits Ludington
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The Research Vessel Sikuliaq came to Ludington Wednesday night_ It is on its acceptance trial heading from the
Marinette, Wisconsin shipyards where it was built to what will be its homeport of Seward, Alaska According to
Sharice Walker of the University of Alaska, this acceptance cruise is the last step before the university takes
possession of the 261-foot-long "ice capable" vessel that has been beefed up soil can operate ee in "moderate" ice
fields of the North Pacific Ocean, Gulf of Alaska and the Bering Chukchi, and Beaufort seas.