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HomeMy WebLinkAbout12142015 City Council Laydowns 12(i'-t 1 15 LA-iDov.\./ CC vwrG 1____4 J.: t•.4 . { p t �� N N� -. 4CN£lt:}I ` f $� T'..r= ^= �J'i--- a =t-1 ?:.�:.a_-Ts�TF-rL _''L-�IIJ 'r,�s4-\' M�"' .J N _I to I -, O 11 '•.1 yr 11 rnl Siff] 117 l Ili' o _ r NOM 1 " ii is € 1 I _ ,. v, IN ,,' /„ r,,' /r /,, , d IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII cc IA it in o Q PGam,.. , rl- - f♦ r-�'�r- c _ �+■. � 1 i V N O CC Q f, "na /rs ... ._ III .. CO • I �f W / E v r w , ' /r' IIIIIINIIHIINIII BB ', 271:+�s� �/a > '/�a /aa rs,, I,. I.� ,er.e>.. ' I'" O I r, I .�`I I/• .., > .••g r_x �/. ao >/., r�; per, 1 3' F W 2 / v —� a �60■NK1i7il0Ai' NEW 3'v24'TUBER 1 1!M Wow tBfi I VI 11W 11 ' 4e'Q zs 4 2y STALL RMT,tYP 52.3 44 —DOER MN ROO — 71' — - _ - �' ma V /= ■ q commie /r /5 fs ,/ / a3 > /r I. '0 r € 0 g a 11.7231761.Oi /s • /> s/, / I r.-. '„� . >s,. r u A s> >, SII J.-i E.17s2/1e.53 :;� 1 I /.. 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N / ......-• 119 B SITE LAYOUT G5.1 g ADD ALT 1&2 sad.1'•b' MEMORANDUM CITY OF SEWARD PO Box 167,SEWARD,ALASKA 99664 TO: Jim Hunt DATE: 1 December 2015 City Manager FROM: Edward Athey PROJECT: Live Fire Training Facility Fire Chief SUBJ: Request for alternate procurement procedures In accordance with Seward City Code 6.10.310(a)we are recommending the City utilize request for sealed competitive proposals for the above referenced project. This procedure will best serve the needs of the City and accomplish the objectives of Seward City Code Title 6 Purchasing,Contracts and Professional Services. We will be comparing the facilities available as proposed by each firm and these variations are best reviewed using the following criteria in our selection process: Statement of Qualifications (30 Points), Litigation History (10 Points), References (10 Points)and Proposal Amount (50 Points). 400 zeber 2&V5 F - Chief Edward ey Date Approved: --....4161,0" r J:roes Hunt, ity - ager tate Per Seward City Code 6.10.310(b)please include the above information in your next City Manager's Report to Council. r 0p Selk y q� U:\Papenvork for Council VEHICLES&EQUIP Memo to Mgr.re REP Process.doc t 1-'�l'�� acris"p City of Seward Seward Volunteer Fire Department Request for Proposals Live-Fire Training Unit OVERVIEW:The Seward Volunteer Fire Department is the recipient of the FY 2014 Assistance to Firefighters Grant. The purpose of this grant is to acquire a regional "live-fire"training(AFG compliant) unit in which to conduct Firefighter I and Firefighter II training as well as other fire related evolutions or scenarios. The desired unit should be a Class A fueled fire training system, but the addition of Class B capabilities will also be considered if pricing is within budget. TRAINING NEEDS: As mentioned, the primary purpose of this purchase is to provide a consistent source for live-fire training for our Firefighter I and II training programs. In addition, it is desired that the successful vendor's training unit will be multifunctional in design that will allow for a wide range of training potentials including but not limited to: • Structure Fire Burn Area (direct and indirect attack, as well as simulated above grade and bellow grade fire attack) • Horizontal and vertical ventilation capabilities (window breech, roof breech) • Roof-top operations (flat roof, pitched roof, ventilation,vertical venting) • Ladder Operations (Window breach, window rescue, roof ladders) • Rapid Intervention Team Training (SCBA maze system, entanglement drills, rescue, Denver drills) • Confined Space Rescue Training(Entry via hatch/scuttle,tunnel/shaft work) • Salvage and overhaul drills (chutes, water removal, sprinkler head operations) • Shore Based Marine Firefighting • High/low Angle Rescue (Rappelling, pick offs, victim removal) SAFETY REQUIREMENTS: The system must have installed safety features including: • Deluge sprinkler system (with quarter-turn valve accessible from outside to charge the system) • Temperature monitoring within the unit (both burn chamber and outside the burn chamber) with thermocouples located at ceiling, floor and four (4)feet from the floor. • Adequate "bail-out" egress doors to permit the rapid escape of students from the trailer if needed. Doors shall be at a minimum placed at the sides and one end of the trailer to permit rapid egress. All egress doorways shall in the path of egress with minimum effort. • The unit should have an OSHA compliant guardrail system around the perimeter of the top of the structure.These guardrails shall lay flat when in transport and not require tools to be deployed when set up. • Exterior stairways, with guardrails, will be provided to the roof, and other ingress points of the system. These stairs shall be foldable or be removed and stored inside the trailer when not in use. Installation/set up of stairways shall require minimum effort without the use of tools if possible. • If mobile the unit shall meet all applicable DOT requirements for over-the-road operations and not require over-size or"wide-load" permitting. City of Seward Seward Volunteer Fire Department Request for Proposals Live-Fire Training Unit • Non-slip footing shall be installed on all surfaces that persons will be walking on (floor of trailer and roof-top).The roof of the system shall be so designed as to shed water away from the roof to lessen the danger of ice development during training during below freezing temperatures. • Unit must meet or exceed applicable NFPA 1403 standards for live-fire training. • Anchors shall be provided to allow for rappelling, anchors shall be OSHA/NFPA compliant. GENERAL CONSTRUCTION REQUIREMENTS:The unit must be constructed to withstand repeated use in harsh weather conditions and be protected from rust in an Alaskan maritime climate. In addition the unit shall be designed to limit damage to the structure due to high heat generated by repeated live-fire conditions. The successful bidder will be the manufacturer of the unit, not a third party fabricator. Other design specific criteria are: • The burn area shall have a movable heavy gauge steel tray in which to place class A fuels. • Doors shall have provisions to allow a charged fire hose to be deployed under the door while still being open or closed (to retain heat and/or smoke). • Doors shall be easily opened or closed from the inside or outside except when not in use (shall be capable of being locked from the outside to prevent unwanted access). • The live-fire area (Burn Room) shall be insulated (ceiling and walls)to a minimum of 1100° F to prevent damage to the exterior of the trailer. Insulation shall extend for a minimum of 5 feet beyond the size of the burn room to protect the transition area between the burn chamber and other areas of the trailer. • There shall be a rooftop ventilation hatch located centrally in the burn room that can be opened from the outside of the trailer by a safety officer/trainer to allow the rapid release of heat and smoke. • There shall be a built-in standpipe connection attached to the exterior of the trailer.The connection shall be a 2.5 inch, fire hose thread with gate valves located at ground level and on the roof.The standpipe shall also supply the sprinkler system which can be controlled by a single quarter-turn valve from outside. • The system shall have an interior stairway leading to the roof through a "Bilco" or similar hatch. • There shall be relocatable interior "walls" in which to simulate various configurations for rescue "maze"type training. • There shall be an electrical utilities box and gas meter attached to the outside for the purpose of simulating utilities control. • Industrial type lighting shall be provided inside the unit's non-burn chamber area(s). A switch to turn on/off the lighting shall be located both inside and outside the unit. In addition, a weather rated power receptacle shall be provided inside the unit for the purpose of providing power to department provided smoke generators or other portable equipment as needed for training. Power will be provided via portable City of Seward Seward Volunteer Fire Department Request for Proposals Live-Fire Training Unit generator(s) from outside the unit by the agency using the unit. NOTE: Lighting need only provide enough lumens to comply with emergency egress lighting requirements. OPTIONAL: This work should be quoted separately from the base price. • Include a second story on at least one half of the facility,to allow for above and below grade simulation,the ability to use smoke from the burn chamber to enter the non-burn areas for the purpose of search training under realistic smoke and heat conditions and the ability to conduct fire attack from a non-burn areas to the burn area by entry through a connecting door. DELIVERABLES: 1. Live-fire training unit,AFG eligible and compliant. 2. If mobile, meet all DOT required lighting and labeling for over-the-road operations. 3. Complete Operations Manuals, Parts Manuals, and copies of all warranties. 4. If mobile, spare trailer tire (1)will be provided. 5. All loose equipment, not permanently attached to the trailer system. 6. One Train-the-Trainer class to be delivered in Seward, Alaska at a time/date specified by the Fire Chief, for up to 10 persons, within 30 days following acceptance of the trailer. ACCEPTANCE: Final payment for the system shall be withheld until final acceptance by the Seward Volunteer Fire Department is made. Final acceptance will only occur when a company representative demonstrates that the system is 100%complete and functional. This should occur as soon as possible and may coincide with the Train-the-Trainer course deliverable. BID PROCESS:Vendors interested in submitting proposals (bids) for this project are required to provide the following as part of the bid: • Base Price of system; • List of references that have purchased similar products (especially those located in Alaska); • List of desirable or suggested options with itemized pricing; • A materials list, specifying the type of material(s) used on the construction of the trailer and associated systems; • Separate pricing for delivery options to Seward, Alaska (land, oversea/land combination, etc.). • SVFD reserves the right to arrange transportation from the point of manufacture to Seward, Alaska. Questions regarding this project should be directed to Fire Chief Edward Athey at (907) 224- 3445, or eathey@cityofseward.net. Bids shall be submitted in writing to the City of Seward, City Clerk's Office, P.O. Box 167, Seward, Alaska 99664 Attn: Fire Training Trailer Bids. Bids must be received by the Clerk no later than January 15th, 2015 at 5:00 p.m. Alaska time. P-(4(i_s 12/11/2015 m , RAILROAD 441 wer+. RAILPORT SEWARD REIMAGINING TRAVEL & TRADE *47401. a f Trr rg �05 7� Lj -• •• • f,1 • 4325 \ T ACT� —�.., Cs °" � .E�. // I� - 1s. t. AlaskaRailroad.com ALASKLROADA Agenda • Safety Moment • Project Introduction • Project Purpose — Visioning • Review of Information Gathering • Next Steps • Questions and Answers AlaskaRailroad.com 1 L 12/11/2015 ALASKA $' yam N } , !V,--4.t:' pa©lo ers f#01".'. FAILlOIf SINAI. AlaskaRailroad.com LOOAD ALASKA Project Team I.\<,I\I.I.R•.INC:. D O W L Project Management/Engineering Planning Stakeholder Engagement Shaping the Future ENGINEEAING Planning/Administrative Record ENYIRRIMENi NORTH ,.I ?,':, ,I'l HANSON Architectural Design Rail Engineering AlaskaRailroad.com 2 12/11/2015 ALASKA e 1LeO Project Schedule RAILPORT SEWARD 2015 201 b REIMAGINING TRAVEL 8 TRADE OCT NOVDEC MN,fE8 NOV APF .. - VISIONING Stakeholder Engagement meetings • • •1 • Vsion:np workshop i I 1 PASSENGER STUDY Data gothenng awl .l Site visit Internal Workshop 1 1 FREIGHT STUDY Doto pothering ._ y r _i.. ..... Site writ - Interna Wpkshop TRANSPORTATION CONNECTIVITY STUDY • Stakeholder mnefi I• • • • Site Visit internal Workshop I I MASTER PLAN Doto SIS Site sp 1 1 . Pubic Meeting I-- I Public Meehnq 4 Data Cathenng • +r..... .. $.te Vitt lost.,al Wo ksho0 AlaskaRailroad.com 1111..111111 ALASKA Project Visioning Purpose. Determine the common goals among our stakeholders for infrastructure investment in ARRC's Seward facilities. Outcomes: • Create a foundation and provide context for Passenger, Freight, and Transportation Connectivity Study. • Identifying data gaps and evaluate needs for existing Seward facilities, such as traffic demands, infrastructure condition and capacity, and patterns. • Develop a Visioning Statement based on the material gathered and use it to guide the Master Plan. AlaskaRailroad.com 3 12/11/2015 R•ll ROAD ALASKA What will the planning effort evaluate? • Current infrastructure and operation issues and needs • Future issues, trends, needs • Community benefits and impacts • Return on investment • Environmental impacts AlaskaRailroad.com ALASIC Question: Set 1 • What is your organization's relationship with the Alaska Railroad Corporation? • Why is the railroad important to your organization? — Provide brief description, if desired. AlaskaRailroad.com 8 4 12/11/2015 ALASKA RAILROAD Questions: Set 2 • What do you see as the future of the railroad in Seward? — Do you see changes over the next decade in how your organization will use the railroad assets? • How has the railroad added value to your interests? Alaska Railroad.com '.1111 ALASKA RuuoAo Questions: Set 3 • What railroad assets do you currently use? ❑ Passenger Dock (West Dock) ❑ Freight Dock (East Dock) ❑ Seward Loading Facility ❑ Terminal ❑ Uplands ❑ Other? • If you were to prioritize these assets (high, medium, low) for investment — what would this look like'? AlaskaRailroad.com 5 12/11/2015 ALASKA °n l°O.D Questions: Set 4 • Do you see a need for improvements? If so, where and why? • How would your organization like to be involved in the project? Who will be the point of contact? AlaskaRailroad.com 1.1111.111111 ALASKA Next Steps "`° I . i , _ • Alaska Sealife Center ..w.,....w..r.r.�,....,•-Yw' �„•w.. ,� • Vigor 61fia^'""`•`•'•r a^•29,1t • Shoreside Petroleum • Aldrich Offshore • Premier Tours • "'"•"" "�% • Seward Planning Commission • Icicle Seafoods ln.Gw"SmC.• ! • Catalyst Marine w�.! • • Amak Towing "w•..•.:...'ow • Alaska Logistics • UAF ra.w•aavarn»•• ....:......... ...• • Seward Port Commission cw.as<+mr, uuo+ -'•-•w•" x.D xas: • Usibeili a. •.c.• ' • Brice :tea • Crowley wsmwaA ........._................... .................. .............• • Ocean Marine .... • Granite Construction ci..u.w....oy. i • Pacific Pile • Turnagain • Orion • Vitus • inlet fish . • • Lynden AlaskaPailroad.com 1.11111111.1111 6 6. 12/11/2015 ALASKA ea,no.o How to contact the project? Christina Hendrickson,Senior Project Manager Mailing:PO Box 107500,Anchorage,AK 99510-7500 Alaska Railroad Corporation Physical: 327 W.Ship Creek Ave,Anchorage,AK 99501 Phone:907.265.2217 Email:HendricksonC@akrr.com Rosetta Alcantra,Stakeholder Engagement 219 E.International Airport Rd.,Suite 100 E3 Environmental,LLC Anchorage,AK 99518 Phone:907.565.4200 Email:ralcantra@e3alaska.com Sean Baginski,PE,Project Manager PND Engineers,Inc. PND Engineers,Inc. 1506 W 36th Ave. Anchorage,AK 99503 Phone:907.561.1011 Email:sbaginski@pndengineers.com Renee Murphy,Transportation Planning 4041 B Street Dowl Anchorage,AK 99503 Phone:907.562.2000 Email:Rmurphy@dowl.com A askaRaiiroad.com 111111111111111 ALASKA a.Loo.o Questions and Answers Thank you for your time and your input. We look forward to working with you and your team. RAILPORT SEWARD REIMAGINING TRAVEL & TRADE 7 L IMO CEJ --e5 Agenda Statement e of saes Meeting Date: December 14, 2015 ut q '�o A .1 To: City Council ,� P Through: Jim Hunt, City Manager From: Johanna Kinney, City Clerk Agenda Item: Approving a legal services agreement with Birch Horton Bittner& Cherot BACKGROUND & JUSTIFICATION: Due to the dissolving of the City's current legal firm Wohlforth, Brecht& Cartledge,the City was faced with the need to obtain new legal representation for the first time in over twenty years. The City Council directed staff to prepare a Request For Proposals for such legal services and five proposals were received. Upon preliminary scoring and interviewing throughout the month of November and December, the City Council has selected the law firm of Birch Horton Bittner & Cherot(BHBC)to negotiate a contract for legal services. The contract included in this agenda packet is negotiated and signed by BHBC. The agreed upon rate schedule is $215 per hour for Shareholders and Lead Attorney Will Earnhart, $195.00 for Associates, and$120.00 per hour for Paralegals/Law Clerks. INTENT: CONSISTENCY CHECKLIST: Yes No N/A City Charter (document source here): 2.1 (b) "The appointive officers of the city are the city manager, the city clerk and the city attorney. " 2.5 The compensation of all elective officers and board members, the 1. city manager, the city clerk and the city attorney shall be established by X the council. " 5.6 "The city attorney shall act as the legal advisor or and be responsible to the council. " 2. City Code (document source here): 2.20.040—City Attorney X FISCAL NOTE: 24' SI ltd c v tA/ stc1 c: 3coJ Vl-cu t_ The Funding for city legal servic was approved at$85,000 for both 2016 and 2017. At an average g hourly rate of approximately$215,this budget allows for 395 hours per year of legal assistance,or approximately 8 hours per week. Approved by Finance Department: Zj 4,1,tigdie„, ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2015-116, a legal services agreement with Birch Horton Bittner & Cherot.