HomeMy WebLinkAbout01312017 City Council Work Session Packet - Worksession Evaluations
Seward City Council
Work Session Packet
Discuss the evaluation forms, procedures and policies for the
City Attorney, City Manager and City Clerk
January 31, 2017
5:00 p.m.
City Council Chambers
Seward City Council
Work Session
Discuss the evaluation forms, procedures and policies for the
City Attorney, City Clerk and City Manager
January 31, 2017 5:00 p.m. City Council Chambers
ND
1.- 2DRAFT - Proposed Evaluation Procedures for the City Attorney, City Clerk
and City
Manager...……….………………………………………………………………….Pg.
ND
2.- 2DRAFT - City Attorney
a.AppendixA-1:(public).......................Pg.
b.AppendixA-2: Self Evaluation (notpublic)…………Pg.
c.AppendixBCouncilEvaluation(notpublic)………………………Pg.
d.OverallTabulation (public)…………………….Pg.
ND
3.- 2DRAFT - City Clerk
a.AppendixA-1:(public)......... Pg.
b.AppendixA-2:SelfEvaluation (notpublic)...... Pg.
c.AppendixB:Council Evaluation (notpublic).Pg.
d.OverallTabulation (public)............................................................ Pg.
ND
-2DRAFT-City Manager
AppendixA-1:(public)…Pg.
AppendixA-2:SelfEvaluation (notpublic)… Pg.
AppendixB:Council Evaluation (notpublic)Pg.
d.OverallTabulation (public)…………………………………………… Pg.
1
5.Suggestionssubmittedby City Manager...……….…………………………….Pg.
6.Suggestions submittedby City Clerk...…………………………………………….Pg.
7.Redline Changes of Forms, based on edits made at the January 10, 2017 Work
Session
a.City Attorney……………..Pg.
b.CityClerk……..Pg.
c.City Manager……………..
2
CITYOF
EVALUATION PROCEDURES
FOR CITY CITY
CLERK
STATEMENTOFCITYCOUNCIL'S RESPONSIBILITIES
Evaluating the performance of the City Managerthe City Clerkisasignificant
responsibility of theCityCouncil. Conducting aneffective evaluation ishardwork,butit does not have
tobeabadexperience. With a clear procedure and open lines of communications, chances are good that the
experience willresultina more productive working relationship.
PURPOSES OF EVALUATION
Thepurpose of providing periodical evaluations of the City Managerthe City Clerk are:
Togive the employee timely feedback on his/her performance and toidentify areas inwhich he/she are
doing well along withareasinwhich improvement may beneeded. Evaluation should lead topositive
action.
Toclarify and strengthen communication between theemployee and theCouncil as it relates totheir
respectiveexpectations for their positions.
Toserve as a method for gathering data relevant to subsequent personnel decisions.
T
ACCESSTO EVALUATION DOCUMENTS
F
Information concerning theperformance of anindividual being evaluated under these procedures isnot a
publicrecordandisnotsubjecttodisclosure under AS40.25. However, theindividualwhoisthe subject of
theevaluationisentitledtoacopyofthe information and may waivetheconfidentiality provisions of this
A
sectionconcerning the information.
FREQUENCY AND TIMING OF EVALUATIONS
R
Evaluationisanongoing process. To bemost beneficial itissuggestedthatevaluation sessions beheld
periodically.
.Initially this meeting to go over expectations and explain the process D
should take place soon after the adoption of this evaluation procedure and thereafter within sixty days of the
date of new hire of any future city manager, city clerk or.
d
Special Performance Evaluation Session.Thismeeting may bescheduled at thewill of theCouncil
to provide feedback and address any areas needingimprovement.
n
FinalAnnual Evaluation Session. Thismeeting should bescheduled within approximately 30daysof
the employee's anniversary dateof hire. It alsomarks the beginning of the next evaluation cycle.
2
Nothing in these evaluation procedures precludes the Council from exercising its authority to appoint or
terminate the services of the City Manager or the City Clerk; or to exercise its authority as set forth in any
employment contract with said employees.
OVERVIEW OF STEPS INVOLVED IN EVALUATION PROCESS
.Initiallythismeetingtogoover expectations and explain the process
should takeplacesoon after theadoption of this evaluation procedure and thereafter withinsixtydaysof
thedateofnew hire of anyfuture city manager, city clerk or.
Special Performance Evaluation Session.This meeting may bescheduled at thewill of theCouncil to
provide feedback and address any areas needingimprovement.
Annual Evaluation Session.This meeting should be scheduled
. It alsomarks the beginning of the next evaluation cycle.
Priortotheannual evaluation session, theemployee will beinvited to complete aself-evaluation using
his/herrespective Evaluation Form asaguide.He/shemay write comments rather than use therating
1
3
CITYOF
EVALUATION PROCEDURES
FOR CITY CITY CLERK
systemifhe/shesochooses.Theseself-evaluationreportsshouldbemadeavailabletocouncil
members prior totheactual Annual Evaluation Session.
Individual council members should each go through and fill out the evaluation form forthe employee
priortomeeting for theAnnual Evaluation Session.
Thetime scheduled forthe Evaluation Session shouldbesufficient to do thejob in a
professionalmanner.Theemployee meets with the Councilinanexecutive session. If he/sheis
excluded from the executive session oranyportion thereof, he/shemay exercise his/her right toask for
a public meeting, in accordance with appropriate statutes.
"Round Robin" comments by Council members arepermitted.
Thetabulationof the council members' scoring and comments will beassigned to
council member.
AftercompletingtheEvaluationReportForms,copiesshouldbemadeavailablefor
Councilmembers.Ameetingshouldtakeplace with the employee. Thecouncilmember
whocompiledtheEvaluationReportwillrepresenttheCouncil.Atthismeetingtheywillgo
throughthe"signoff"procedure.
Thefinal step will bethepersonnel decisions, assessmentofevaluation process andthenext evaluation
cycle begins.
T
F
A
R
D
d
n
2
2
4
City of Seward
Appendix A-1
City Attorney Evaluation
Criteria
There are many components to the City Attorneyjob. For the City of Seward, these primary
areas of responsibility include:
1.Acts as Chief legal consultant
a.Advises City Council, City Manager and City Clerk on all matters of law.
b.Drafts and assists in the drafting of ordinances, resolutions, contracts and agreements
to be made or entered into by the Cityas needed or required. Approves the form of
ordinances.
c.Represents the City in all action of law, unless otherwise deemed necessary.
d.Attends meetings as required.
e.Keeps the City advised of developments in municipal law and actions in other
communities and jurisdictions that may have an impact on the City’s activities.
2.Maintains good relationship with City Council
a.Responsive to direct requests from Council in a timely manner.
b.Well prepared and knowledgeable about Council agenda items for which an attorney
review was requested.
c.Ensures legal advice is clearly understood.
3.Works well with Administration, staff and Council
a.Adept at cost control.
b.Provides solutions and/or alternatives to legal problems and issues.
c.Provides training on various matters, such as open meetings act, contracts, ordinance
and resolution forms, etc.
d.Consistent with maintaining the attorney-client privilege.
*Public Record to be maintained with Overall Evaluation Worksheet
Last Revised:per Res/Ord/CCRoP/Code
5
City of Seward
Appendix A-2
City Attorney SELF Evaluation
There are many components to the city attorney job. For the City of Seward, these primary areas
of responsibility include:
Circle the response that best reflects your personal observation with regards to each of the
following.
Scoring Key:
5Excellent
4 Above Average
3 Average
2Below Average
1Unacceptable
N/R Not Rated (not included in tally)
1.Acts as Chief legal consultant
a.Advises City Council, City Manager and City Clerk on all matters of law.
…………………………………………………………………………...5 4 3 2 1 N/R
b.Drafts and assists in the drafting of ordinances, resolutions, contracts and agreements
to be made or entered into by the Cityas needed or required. Approves the form of
ordinances . …………… ………………………...5 4 3 2 1 N/R
c.Represents the City in all action of law, unless otherwise deemed necessary.
…… ………………………………………………………………………………........5 4 3 2 1N/R
d.Attends meetings as required. ………………………………………….5 4 3 2 1 N/R
e.Keeps the City advised of developments in municipal law and actions in other
communities and jurisdictions that may have an impact on the City’s activities.
……………………………………… ………………………………………….5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
6
City of Seward
2.Maintains good relationship with City Council
a.Responsive to direct requests from Council in a timely manner. …........5 4 3 2 1 N/R
b.Well prepared and knowledgeable about Council agenda items for which an attorney
review was requested. …………………………………………………..5 4 3 2 1 N/R
c.Ensures legal advice is clearly understood. ………………………….....5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
3.Works well with Administration, staff and Council
a.Adept at cost control. …………………………………………………...5 4 3 2 1 N/R
b.Provides solutions and/or alternatives to legal problems and issues.........5 4 3 2 1 N/R
c.Provides training on various matters, such as open meetings act, contracts, ordinance
and resolution forms, etc. ………………………………………………..5 4 3 2 1 N/R
d.Consistent with maintaining the attorney-client privilege. ………….......5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
7
City of Seward
Appendix B
City Attorney COUNCIL Evaluation
Circle the response that best reflects your personal observation with regards to each of the
following.
Scoring Key:
5Excellent
4 Above Average
3 Average
2Below Average
1Unacceptable
N/R Not Rated (not included in tally)
cts as Chief legal consultant
1.A
a.Advises City Council, City Manager and City Clerk on all matters of law.
…………………………………………………………………………...5 4 3 2 1 N/R
b.Drafts and assists in the drafting of ordinances,resolutions, contracts and agreements
to be made or entered into by the Cityas needed or required. Approves the form of
ordinances . …………… ………………………...5 4 3 2 1 N/R
c.Represents the City in all action of law, unless otherwise deemed necessary.
…… ………………………………………………………………………………........5 4 3 2 1 N/R
d.Attends meetings as required. ………………………………………….5 4 3 2 1 N/R
e.Keeps the City advised of developments in municipal law and actions in other
communitiesand jurisdictions that may have an impact on the City’s activities.
……………………………………… ………………………………………….5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
*SECTION 1 AVERAGE:TOTAL SCORES DIVIDED BY 5 =
*Do not count N/R scores in averages.
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
8
City of Seward
Appendix B
City Attorney COUNCIL Evaluation
2.Maintains good relationship with City Council
a.Responsive to direct requests from Council in a timely manner. …........5 4 3 2 1 N/R
b.Well prepared and knowledgeable about Council agenda items for which an attorney
review was requested. …………………………………………………..5 4 3 2 1 N/R
c.Ensures legal advice is clearly understood. …………………..5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
*SECTION 2 AVERAGE: TOTAL SCORES DIVIDED BY 3 =
*Do not count N/R scores in averages.
3.Works well with Administration, staff and Council
a.Adept at cost control. …………………………………………………...5 4 3 2 1 N/R
b.Provides solutions and/or alternatives to legal problems and issues.........5 4 3 2 1 N/R
c.Provides training on various matters, such as open meetings act, contracts, ordinance
and resolution forms, etc. ………………………………………………..5 4 3 2 1 N/R
d.Consistent with maintaining the attorney-client privilege. ………….......5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
*SECTION 3 AVERAGE: TOTAL SCORES DIVIDED BY 4 =
*Do not count N/R scores in averages.
4.Goals Met (established from previous years’ evaluation)
a.___________________________________…………………………….5 43 2 1 N/R
b._________________________________………………………………5 4 3 2 1 N/R
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
9
City of Seward
Appendix B
City Attorney COUNCIL Evaluation
c.________________________________………………………………..5 4 3 2 1 N/R
d._______________________________………………………………….5 4 3 2 1 N/R
e.___________________________……………………………………….5 4 3 2 1 N/R
f._________________________…………………………………………5 4 3 2 1 N/R
*SECTION4AVERAGE: TOTAL SCORES DIVIDED BY (TBD) =
*Do not count N/R scores in averages.
OVERALL GRADE
COMBINE ALL AVERAGED SCORES ABOVE AND DIVIDE BY 4=
GeneralComments:
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
10
City of Seward
City AttorneyEvaluation Overall Tabulation
Qualities/Techniques/CharacterGrade:
AccomplishmentsGrade:
Overall Evaluation Grade (average of the scores above):
Comments:
*Public Record to be maintained with Appendix A-1:Criteria
11
Goals for the upcoming year:
1._______________________________________________________________________
2._______________________________________________________________________
3._______________________________________________________________________
4._______________________________________________________________________
5._______________________________________________________________________
6._______________________________________________________________________
7._______________________________________________________________________
8._______________________________________________________________________
9._______________________________________________________________________
10._______________________________________________________________________
Jean Bardarson, MayorWill Earnhart, City Attorney
DateDate
*Public Record to be maintained with Appendix A-1:Criteria
12
City of Seward
Appendix A-1
City Clerk Evaluation
Criteria
There are many components to the city clerk job. For the City of Seward, these primary areas of responsibility
include:
1.Oversee the day-to-day operationof the clerk’s office
a.Keep and maintain appropriate files and records of the City.
b.Keeps informed of matters which may require Council action.
c.Keep all ordinances, resolutions, agreements and contracts {where appropriate} of the City and
authenticates such records as necessary.
d.Manages requests for public information.
e.Ensure staff members are properly trained in procedures of the office.
f.Shall attest the signature of the City Manager on all contracts, except as otherwise provided bycode,
as approved by Council.
g.Prepares travel documents and arrangements for Council members traveling on City business.
2.Maintains a good working relationship with the City Council
a.Shall be the clerk of the Council. Shall attend all meetings of the Council (or a representative)and
shall keep a record of its proceedings.
b.Encourages a rapport that facilitates trust and coordination with Council.
c.Disseminates complete accurate informationthat involves council actionequally to all members in a
timely manner.
d.Coordinates information, concerns, complaints from the public to Council members.
e.Provides equipment and training, if necessary, to Council members.
f.Acts as the Public Information Officerduring severe emergency operations and is the focal point for
Council during emergency events.
g.Acts as the parliamentary advisor to the Council during Council meetings.
h.Coordinates and administers city elections, absentee voting, worker training and canvass boards
effectively.
i.Administers all oaths of office and attests to the signature of the Mayor.
j.Coordinates the public broadcast of Council meetings and maintains the audio record of those
meetings.
3.Oversees annual and special project budgets
a.Develops an annual budget for Council review that identifies operational needs.
b.Prepares a special project plan, implementation and budget for Council approval.
c.Maintains Council's annual budget.
d.Advises Council of needs for council chambers to provide adequate area for public meetings.
4.Maintain a positive relationship with the public
a.Is the primary point of contact for public information requests and responsible for the timely return
of the requests.
b.Provides information on public meetings and events.
c.Is courteous and receptive to public concerns, complaints and documents them for the affected
department and Council review.
*Public Record to be maintained with Overall Evaluation Worksheet
13
City of Seward
Appendix A-2
City Clerk SELF Evaluation
There are many components to the city clerk job. For the City of Seward, these primary areas of
responsibility include:
Circle the response that best reflects your personal observation with regards to each of the
following.
Scoring Key:
5Excellent
4 Above Average
3 Average
2Below Average
1Unacceptable
N/R Not Rated (not included in tally)
1.Oversee the day-to-day operationof the clerk’s office
a.Keep and maintain appropriate files and records of the City. ………5 4 3 2 1 N/R
b.Keeps informed of matters which may require Council action. ..…..5 4 3 2 1 N/R
c.Keep all ordinances, resolutions, agreements and contracts {where appropriate} of the
City and authenticate such records as necessary……….……………5 4 3 2 1 N/R
d.Manages requests for public information. … ………………………5 4 3 2 1 N/R
e.Ensure staff members are properly trained in procedures of the office.
…………………………………………………………………….....5 4 3 2 1N/R
f.Shall attest the signature of the City Manager on all contracts, except as otherwise
provided by code, as approved by Council. …………………..…….5 4 3 2 1 N/R
g.Prepares travel documents and arrangements for Council members traveling on City
business. ………………………………………………….………..5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
2.Maintains a good working relationship with the City Council
a.Shall be the clerk of the Council. Shall attend all meetings of the Council (or a
representative) and shall keep a record of its proceedings.………….5 4 3 2 1 N/R
b.Encourages a rapport that facilitates trust and coordination with Council.
……………………………………………………………………….5 4 3 2 1N/R
N/R = not rated
14
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
City of Seward
c.Disseminates complete accurate information that involves council action equally to
all members in a timely manner.
……………………………………………………………………….5 4 3 2 1N/R
d.Coordinates information, concerns, complaints from the public to Council members.
……………………………………… ………………………..……..5 4 3 2 1N/R
e.Provides equipment and training, if necessary, to Council members.5 4 3 2 1 N/R
f.Acts as the Public Information Officer during severe emergency operationsand is the
focal point for Council during emergency events.…………………..5 4 3 2 1 N/R
g.Acts as the parliamentary advisor to the Council during Council
meetings……………………………………………………………..5 4 3 2 1 N/R
h.Coordinates and administers city elections, absentee voting, worker training and
canvass boards effectively. …….. ……………………………..…..5 4 3 2 1 N/R
i.Coordinates the public broadcast of Council meetings and maintains the audio record
of those meetings. …………………….…………………………….5 4 3 2 1N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
3.Oversees annual and special project budgets
a.Develops an annual budget for Council review that identifies operational needs.
…… …………………………………………………..……………..5 4 3 2 1N/R
b.Prepares a special project plan, implementation and budget for Council approval.
…. …………………………………………………..……………….5 4 3 2 1N/R
c.Maintains Council's annual budget. ……………..…………………5 4 3 2 1 N/R
d.Advises Council of needs for council chambers to provide adequate area for public
meetings. …………………………………….……………………..5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4.Maintain a positive relationship with the public
a.Is the primary point of contact for public information requests and responsible for the
timely return of the requests. ……………………………………….5 4 3 2 1 N/R
N/R = not rated
Last Revised:
15
To be destroyed after __________ per Res/Ord/CCRoP/Code
City of Seward
b.Provides information on public meetings and events. ……………...5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
16
To be destroyed after __________ per Res/Ord/CCRoP/Code
City of Seward
Appendix B
City Clerk COUNCIL Evaluation
Circle the response that best reflects your personal observation with regards to each of the
following.
Scoring Key:
5Excellent
4 Above Average
3 Average
2Below Average
1Unacceptable
N/R Not Rated (not included in tally)
1.Oversee the day-to-day operationof the clerk’s office
a.Keep and maintain appropriate files and records of the City. ….…...5 4 3 2 1 N/R
b.Keeps informed of matters which may require Council action. ..…..5 4 3 2 1 N/R
c.Keep all ordinances, resolutions, agreements and contracts {where appropriate} of the
City and authenticate such records as necessary……. ………...……5 4 3 2 1 N/R
d.Manages requests for public information. .…………………………5 4 3 2 1 N/R
e.Ensure staff members are properly trained in procedures of the office.5 4 3 2 1 N/R
f.Shall attest the signature of the City Manager on all contracts, except as otherwise
provided by code, as approved by Council. ……..………………….5 4 3 2 1 N/R
g.Prepares travel documents and arrangements for Council members traveling on City
business. ………………………………………….………………..5 4 3 2 1 N/R
omments:
C
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
*SECTION 1 AVERAGE:TOTAL SCORES DIVIDED BY 7 =
*Do not count N/R scores in averages.
2.Maintains a good working relationship with the City Council
a.Shall be the clerk of the Council. Shall attend all meetings of the Council (or a
representative) and shall keep a record of its proceedings. ...……….5 4 3 2 1 N/R
N/R = not rated
Last Revised:
17
To be destroyed after __________ per Res/Ord/CCRoP/Code
City of Seward
b.Encourages a rapport that facilitates trust and coordination with Council.
……………………………………………………………………….5 4 3 2 1N/R
c.Disseminates complete accurate information that involves council action equally to
all members in a timely manner.
……………………………………………………………………….5 4 3 2 1N/R
d.Coordinates information, concerns, complaints from the public to Council members.
………………………………………...……………………………..5 4 3 2 1N/R
e.Provides equipment and training, if necessary, to Council members.
……………………………………………………………………….5 4 3 2 1N/R
f.Acts as the Public Information Officer during severe emergency operations and is the
focal point for Council during emergency events. ...………………..5 4 3 2 1N/R
g.Acts as the parliamentary advisor to the Council during Council
meetings……………………………………………………………..5 4 3 2 1 N/R
h.Coordinates and administers city elections, absentee voting, worker training and
canvass boards effectively. …….. …………………………..……..5 4 3 2 1 N/R
i.Coordinates the public broadcast of Council meetings and maintains the audio record
of those meetings. ………………………………………………….5 4 3 2 1N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
*SECTION 2 AVERAGE: TOTAL SCORES DIVIDED BY 9 =
*Do not count N/R scores in averages.
3.Oversees annual and special project budgets
a.Develops an annual budget for Council review that identifies operational needs.
…… …………………………………………..……………………..5 4 3 2 1N/R
b.Prepares a special project plan, implementation and budget for Council approval.
…. …………………………………………..……………………….5 4 3 2 1N/R
c.Maintains Council's annual budget. ………..………………………5 4 3 2 1 N/R
d.Advises Council of needs for council chambers to provide adequate area for public
meetings. ………………………………….………………………..5 4 3 2 1 N/R
Comments:
N/R = not rated
Last Revised:
18
To be destroyed after __________ per Res/Ord/CCRoP/Code
City of Seward
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
*SECTION3AVERAGE: TOTAL SCORES DIVIDED BY 4 =
*Do not count N/R scores in averages.
4.Maintain a positive relationship with the public
a.Is the primary point of contact for public information requests and responsible for the
timely return of the requests. ……………………………………….5 4 3 2 1 N/R
b.Provides information on public meetings and events. ……………...5 4 3 2 1 N/R
Comments:
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
________________
*SECTION 4 AVERAGE: TOTAL SCORES DIVIDED BY *2 =
*Do not count N/R scores in averages.
5.Goals Met (established from previous years’ evaluation)
a.___________________________________………………………….5 4 3 2 1 N/R
b._________________________________……………………………5 4 3 2 1 N/R
c.________________________________……………………………..5 4 3 2 1 N/R
d._______________________________……………………………….5 4 3 2 1 N/R
e.___________________________…………………………………….5 4 3 21 N/R
f._________________________………………………………………5 4 3 2 1 N/R
*SECTION5AVERAGE: TOTAL SCORES DIVIDED BY (TBD) =
*Do not count N/R scores in averages.
OVERALL GRADE
COMBINE ALL AVERAGED SCORES ABOVE AND DIVIDE BY 5=
GeneralComments:
N/R = not rated
Last Revised:
19
To be destroyed after __________ per Res/Ord/CCRoP/Code
City of Seward
N/R = not rated
Last Revised:
20
To be destroyed after __________ per Res/Ord/CCRoP/Code
City of Seward
City ClerkEvaluation Overall Tabulation
Qualities/Techniques/CharacterGrade:
AccomplishmentsGrade:
Overall Evaluation Grade (average of the scores above):
Comments:
*Public Record to be maintained with Appendix A-1: Criteria
21
Goals for the upcoming year:
1._______________________________________________________________________
2._______________________________________________________________________
3._______________________________________________________________________
4._______________________________________________________________________
5._______________________________________________________________________
6._______________________________________________________________________
7._______________________________________________________________________
8._______________________________________________________________________
9._______________________________________________________________________
10._______________________________________________________________________
Jean Bardarson, MayorJohanna Kinney, City Clerk
DateDate
*Public Record to be maintained with Appendix A-1: Criteria
22
City of Seward
Appendix A-1
City Manager Evaluation
Criteria
There are many components to the city manager job. For the City of Seward, these primary
areas of responsibility include:
1.Oversee the day-to-day operations of all municipal services
a.Manage workforce and mediate personnel issues.
b.Responsible for the management of all finances, budgets and investments of the city.
c.Negotiate and/or review contracts and leases.
d.Ensure daily operation ofthe city departments are within the goals set by the Council
and the community.
e.Ensures the enforcement of city codes and ordinances.
f.Functions as the Incident Commander for major emergencies as detailed in the City's
Emergency Operations Plan.
2.Oversee projects
a.Facilitate project development, coordination and prioritization.
b.Oversee all project implementation plans and budgets.
c.Monitor project status and report progress of the project and budget levels to the
Council.
d.With the Finance Director facilitate issuance of municipal bonds as required.
e.Ensures contracts for capital projects are adhered to.
3.Maintain a good working relationship with the City Council
a.Encourages rapport that facilitates trust and cooperation.
b.Carries out directives of thebody as a whole as opposed to those of any one member
or minority group.
c.Disseminates complete and accurate information equally to all members in a timely
manner.
d.Responds cooperatively to requests and advice.
e.Supports the actions of the elected body, both inside and outside of the organization,
after a decision has been reached.
4.R
epresent the city on all technical matters with external agencies
a.Actas lobbyist or coordinate with the City's lobbyist with state and federal
legislators.
b.Actas a point of contact with state and federal agencies.
c.Representthe city with other municipalities and municipal groups.
d.Whenrequested, coordinate public meetings with outside agencies or groups that
may have an impact on the community.
5.Maintain a positive relationship with the public
a.Be available for public comments, issues or complaints.
b.Coordinate resolution of public issues or concerns.
c.Makes an appropriate effort to maintain citizen satisfaction with services.
d.Is responsive to citizen requests for information in a timely manner.
*Public Record to be maintained with Overall Evaluation Worksheet
Last Revised:per Res/Ord/CCRoP/Code
23
City of Seward
Appendix A-2
City Manager SELF Evaluation
There are many components to the city manager job. For the City of Seward, these primary
areas of responsibility include:
Circle the response that best reflects your personal observation with regards to each of the
following.
Scoring Key:
5Excellent
4 Above Average
3 Average
2Below Average
1Unacceptable
N/R Not Rated (not included in tally)
1.Oversee the day-to-day operations of all municipal services
a.Manage workforce and mediate personnel issues.
………………… ……………………………………………………...……….5 4 3 2 1 N/R
b.Responsible for the management of all finances, budgets and investments of the city.
…… ………………………………………………………..………..5 4 3 2 1N/R
c.Negotiate and/or review contracts and leases.
… ………………………………………………………..…………..5 4 3 2 1N/R
d.Ensure daily operation of the city departments are within the goals set by the Council
and the community. …………………………………..…………….5 4 3 2 1 N/R
e.Ensures the enforcement of city codes and ordinances. ……...…….5 4 3 2 1 N/R
f.Functions as the Incident Commander for major emergencies as detailed in the City's
Emergency Operations Plan. ……………………………..………...5 4 3 2 1N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
2.Oversee projects
a.Facilitate project development, coordination and prioritization. …..5 4 3 2 1 N/R
b.Oversee all project implementation plans and budgets. …………....5 4 3 2 1 N/R
c.Monitor project status and report progress of the project and budget levels to the
Council. ……………………………………………………..……...5 4 3 2 1 N/R
N/R = not rated
Last Revised:
24
To be destroyed after per Res/Ord/CCRoP/Code
City of Seward
d.With the Finance Director facilitate issuance of municipal bonds as required.
………… ………………………………………………..…………..5 4 3 2 1N/R
e.Ensures contracts for capital projects are adhered to. …..………….5 4 3 2 1N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
3.Maintain a good working relationship with the City Council
a.Encourages rapport that facilitates trust and cooperation. …….…...5 4 3 2 1 N/R
b.Carries out directives of the body as a whole as opposed to those of any one member
or minority group. ……………………………………………….....5 4 3 2 1 N/R
c.Disseminates complete and accurate information equally to all members in a timely
manner. …………………………………………………..…………5 4 3 2 1 N/R
d.Responds cooperatively to requests and advice. ………...…………5 4 3 2 1 N/R
e.Supports the actions of the elected body, both inside and outsideof the organization,
after a decision has been reached. ………………………..………...5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
epresent the city on all technical matters with external agencies
4.R
a.Actas lobbyist or coordinate with the City's lobbyist with state and federal
legislators. ……………………………………………..…………...5 4 3 2 1 N/R
b.Actas a point of contact with state and federal agencies. ………….5 4 3 2 1 N/R
c.Representthe city with other municipalities and municipal groups. .5 4 3 2 1 N/R
d.Whenrequested, coordinate public meetings with outside agencies or groups that may
have an impact on the community. ………………...……………….5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
25
To be destroyed after per Res/Ord/CCRoP/Code
City of Seward
5.Maintain a positive relationship with the public
a.Be available for public comments, issues or complaints. …...……..5 4 3 2 1N/R
b.Coordinate resolution of public issues or concerns. ………………..5 4 3 2 1 N/R
c.Makes an appropriate effort to maintain citizen satisfaction with services.
…… ………………………………………………………………....5 4 3 2 1N/R
d.Is responsive to citizen requests for information in a timely manner.5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
26
To be destroyed after per Res/Ord/CCRoP/Code
City of Seward
Appendix B
City Manager COUNCIL Evaluation
Circle the response that best reflects your personal observation with regards to each of the
following.
Scoring Key:
5Excellent
4 Above Average
3 Average
2Below Average
1Unacceptable
N/R Not Rated (not included in tally)
I.RELATIONS
A.CouncilRelations:
1)Maintains consistent availabilityto Council…………………………………………………...5 4 3 2 1 N/R
2)Works with Council tofacilitate their thoughts and ideas into
cohesivepolicy development……………………………………………………......................5 4 3 2 1 N/R
3)Possesses the ability to recognize Council direction, despite possible difference
fromownhis/herownadviceorviews,andsuccessfullyhelps
develop and execute their policesor directives………………………………………………...5 4 3 2 1 N/R
4)Effectively facilities key projects, such as the annual budget and goal-setting
processes……………………………………………………………………..………………….5 4 3 2 1N/R
5)EnsuresCouncilMembersarethoroughlyinformedin a timelymannerofkey plans
andactivitiesoftheCityandstaffthroughCityManagerreports,
memoranda, andpersonal briefings……………………………………………………………5 4 3 2 1 N/R
6)Follows up promptly on Council Requests for informationandaction………………………..5 4 3 2 1 N/R
7)Ensures that all Council Members receive pertinent information on anequalbasis………...…5 4 3 2 1 N/R
8)Agendaitemsandsupportingdocumentsareappropriateandbroughtto
Council in sufficient timefor deliberations……………………………………………….……5 4 3 21 N/R
9)Council meeting packets are relatively free of errorsandomissions…………………….…….5 4 3 2 1 N/R
Council RelationsComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
B.EmployeeRelations:
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
N/R = not rated
27
City of Seward
Appendix B
City Manager COUNCIL Evaluation
1)Effectivelymotivatesandgainsemployees’confidenceandrespectthrough
demonstrated performance anddecision making………………………………………………5 4 3 2 1 N/R
2)Effectivelymanagespersonneltominimize
the risk of adverse personnel actionsor rulings………………………………………………..5 4 3 2 1 N/R
3)Mentorsdepartmentheadstoassistinfurtherdevelopingormaintainingtheir
performance standards……………………………………………………………….………..5 4 3 2 1 N/R
4)Delegates responsibilities, and directs work activities of staff to accomplishCitygoals……...5 4 3 2 1 N/R
5)Effectively cross-communicates between the department headsandCouncil............................5 4 3 2 1 N/R
Encourages a positive working environment…………………..………………………………5 4 3 2 1 N/R
Employee RelationsComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
C.CommunityRelations:
1)Conveys
professionalism through respect, courtesy, and communication to the public………………...5 4 3 2 1 N/R
2)Represents Council’s positions/policies accurately and effectively to the public……………..5 4 3 2 1 N/R
3)Providesaneffectivelevelofresponsiveandvitalcustomerservice,including
timely follow through on citizen requests, disputesand complaints…………………...............5 4 3 2 1 N/R
4)Generated citizen satisfaction with the City’s administrative/service obligations…………….5 4 3 2 1 N/R
CommunityRelationsComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
D.Other Governmental Entities and News MediaRelations:
1)Establishes and maintains a liaison with other governmental jurisdictions,
especiallywithregardtothoseareasofservicethatimproveorenhancethe
City’s programs………………………………………………………………………………..5 4 3 2 1 N/R
2)Maintainseffectivecommunicationswithothergovernmentaljurisdictionswith
which the City is involvedor interfaces……………………………………………………….5 4 3 2 1 N/R
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
28
N/R = not rated
City of Seward
Appendix B
City Manager COUNCIL Evaluation
3)SkillfullyandfavorablyrepresentstheCitytothepress,radioandtelevision………………...5 4 3 2 1 N/R
Other Governmental Entities/News Media RelationsComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
E.Communication:
1)Verbalandwrittencommunicationsare thoughtful,clearand to the point………..5 4 3 2 1 N/R
2)Skilled at listening and isolating key pointorissuesand shows sensitivity to concerns of
others……………………………………………………………………………………………….5 4 3 2 1 N/R
3)Is accessible……………………………………………………………………………………..5 4 3 2 1 N/R
CommunicationsComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
*SECTION I AVERAGE: TOTAL SCORES DIVIDED BY 24 =
*Do not count N/R scores in averages.
II.ORGANIZATIONALMANAGEMENT
A.General:
1)EnsuresthatstaffprovidestimelyandobjectivepolicyinformationforCouncilto
consider, and manages the staff to implement Council policy decisions………………………......5 4 3 2 1 N/R
2)Effectivelyplansandorganizesworkresultingeitherfrompoliciesadoptedor
directiongiven by the City Council, and ensures it is carried out in a timely manner…….…...…..5 4 3 2 1 N/R
3)Oversees programs and services to the City to ensure continued effectiveness …………....……5 4 3 2 1 N/R
4)Ensurestimelyresponsestopublicrequestsandcomplaints,aswellasto
concerns brought to the attention of staff by City Council……………………….………………...5 4 3 2 1 N/R
GeneralComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
29
N/R = not rated
City of Seward
Appendix B
City Manager COUNCIL Evaluation
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
B.Fiscal:
1)Possesses sufficient knowledge offinancial matters…………………….…………….....................5 4 3 2 1 N/R
2)ManagesthefinancialresourcesoftheCitytoensuretheCitymaintains a sound financial condition
………………………………………………………………………………………….....5 4 3 2 1 N/R
3)Has a soundapproach to the budget preparation andreviewprocesseswhich aids Council in developing a realistic
budget that is submittedon time……………………………………………...…………………….5 4 3 2 1 N/R
4)Effectiveincontrollingcoststhroughtheeconomicutilizationofmanpower,
materials,and equipment…………………………………………………………………………...5 4 3 2 1 N/R
5)Provides sufficient information on the current financial status ofthe City……………………........5 4 3 2 1 N/R
6)Communicatesconcernsin a timelymannertotheCouncilregardingissuesthat
may significantly affect the City fiscally in theforeseeable future……………………….………..5 4 3 2 1 N/R
FiscalComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
C.Community and EconomicDevelopment:
1)Continuestoimplementimprovementstothedevelopmentprocesstoexpedite
new development…………………………………………………………………………………...5 4 3 2 1 N/R
2)Acts as anactiveliaisonwiththebusinesscommunitytoassistinmaintaining
current businesses and strives to attract new businesses tothe City…………………….…………..5 4 3 2 1 N/R
Community and EconomicDevelopment Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
*SECTIONIIAVERAGETOTAL SCORES DIVIDED BY 12 =
*Do not count N/R scores in averages.
III.OVERSIGHT
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
30
N/R = not rated
City of Seward
Appendix B
City Manager COUNCIL Evaluation
A.Projects:
1)Oversees the various projects of the City to ensure that they are managed
effectively, accomplished on time and within budget…………………………….………………..5 4 3 2 1 N/R
2)Sets appropriate priorities of project development…………………………………………………5 4 3 2 1 N/R
3)Effectivelycoordinatesprojectdevelopmentandpayssufficientattentiontodetailto
avoid errors, contract deficits, or cost overruns................................................................................5 4 3 2 1 N/R
4)Monitors and reports projects’ status to Council in a timely manner……………………….……...5 4 3 2 1 N/R
Projects Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
B.LegalMatters
1)Works in concert with the city attorney to efficiently resolve legal matters/litigation…….……….5 4 3 2 1 N/R
2)Monitors all City legal matters and timely informs Council regarding said matters………….……5 4 3 2 1 N/R
3)Effectively mediates and resolves problems at the administrative level. …………………...……..5 4 3 2 1 N/R
Legal Matters Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
C.IncidentCommand
1)Functions as an effective Incident Commander for all City emergencies.........................................5 4 3 2 1 N/R
2)Communicateswell with other agencies during emergencies............................................................5 4 3 2 1 N/R
Incident Command Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
*SECTIONIIIAVERAGETOTAL SCORES DIVIDED BY 9 =
*Do not count N/R scores in averages.
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
31
N/R = not rated
City of Seward
Appendix
B
City Manager COUNCIL Evaluation
IV.GENERALQUALITIES
A.MunicipalAffairs:
1)Possesses adequate knowledge of municipal affairs……………………….……………………5 4 3 2 1 N/R
2)Readily recognizes potential problems, anticipates needs and plans ahead…………………….5 4 3 2 1 N/R
3)Brings issues to the Council in an appropriate time frame for action……………….…………..5 4 3 2 1 N/R
4)Effectively implements Council decisions and followsCouncildirection…………….………...5 4 3 2 1 N/R
Municipal Affairs Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
B.IndividualQualities
1)Innovativewhendealingwithissues,problemsand
unusual situations while remaining objective, flexibleand receptive…………………..……….5 4 3 2 1 N/R
2)Good logicand reasoning guide decision-making, basedonfairnessand impartiality…...…….5 4 3 2 1 N/R
3)Self-confident,acceptsconstructive criticism……………………………………...……………..5 4 3 2 1 N/R
4)Able to cope with stress; maintains self control and composure, even under pressure………....5 4 3 2 1 N/R
Individual Qualities Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
*SECTIONIVAVERAGETOTAL SCORES DIVIDED BY 8 =
*Do not count N/R scores in averages.
V.Goals Met (established from previous years’ evaluation)
a.___________________________________…………………………….5 4 3 2 1 N/R
b._________________________________………………………………5 4 3 2 1 N/R
c.________________________________………………………………..5 4 3 2 1 N/R
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
32
N/R = not rated
City of Seward
Appendix
B
City Manager COUNCIL Evaluation
d._______________________________………………………………….5 4 3 2 1 N/R
e.___________________________……………………………………….5 4 3 2 1 N/R
f._________________________…………………………………………5 4 3 2 1 N/R
*SECTIONVAVERAGE: TOTAL SCORES DIVIDED BY (TBD) =
*Do not count N/R scores in averages.
OVERALL GRADE
COMBINE ALL AVERAGED SCORES ABOVE AND DIVIDE BY 5 =
GeneralComments:
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
33
N/R = not rated
City of Seward
City Manager Evaluation Overall Tabulation
Qualities/Techniques/CharacterGrade:
AccomplishmentsGrade:
Overall Evaluation Grade (average of the scores above):
Comments:
*Public Record to be maintained with Appendix A-1: Criteria
34
Goals for the upcoming year:
1._______________________________________________________________________
2._______________________________________________________________________
3._______________________________________________________________________
4._______________________________________________________________________
5._______________________________________________________________________
6._______________________________________________________________________
7._______________________________________________________________________
8._______________________________________________________________________
9._______________________________________________________________________
10._______________________________________________________________________
Jean Bardarson, MayorJim Hunt, City Manager
DateDate
*Public Record to be maintained with Appendix A-1: Criteria
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
Suggestions on the proposed Manager, Attorney, and Clerk evaluation forms and Suggestions on the proposed Manager, Attorney, and Clerk evaluation forms and
procedure submitted by the City Clerkprocedure submitted by the City Clerk
January 20, 2017
On the Evaluation Forms:
·Replace “Appendix A-1” title with “City Attorney/City Clerk/City Manager Criteria”
·Replace “Appendix A-2” title with “City Attorney/City Clerk/City Manager SELF
Evaluation”
·Replace “Appendix B” title with “City Attorney/City Clerk/City Manager COUNCIL
Evaluation”
On the Evaluation Procedures:
·Adopt the “Evaluation Procedures” and evaluation forms into the City Council Rules of
Procedure, replacing the current, approved process.
·Section 3 states information concerning the performance of an individual being evaluated
under these procedures is not a public record and is not subject to disclosure under AS
40.25 but the individual who is the subject of the evaluation is entitled to a copy of the
information and may waive the confidentiality provisions of this section concerning the
information. Does council agree?Would all evaluations documents become public
record if the evaluation is requested to be public?
·Should the last sentence in section 4 include the City Attorney?
·In the evaluation procedures form, Section 5 (a-c) is repeated from section 4. Suggest
striking section 4 bullets to avoid redundancy.If not, the last bullets conflict with each
other. Clarify when annual evaluations will be conducted(within 30 days of anniversary
date or how you currently do it via Council Rules of Procedure –January, February,
March).
·Section 5 (a) states “the (evaluation) process should take place soon after the adoption of
this evaluation procedure and thereafter within sixty days of the date of hire….” Does
council really intend to conduct evaluations of a new hire sixty days in? Clerk and
Attorney’s evaluations were both delayed a year upon initial hire, the Manager’s was
delayed six months.
·In section 5 (c)(1), when should employee submit self-evaluation to council by?Suggest
defining a deadline. Two weeks prior to evaluation?
·In Section 5 (c) (3) it states “The tabulation of council members’ scoring and comments
will be assigned to two appointed council members” –at what point?Prior to the
executive session, during, or after?
·If forms end up being re-named as suggested above, rename forms in section 6 for
consistency.
51
CITY OF SEWARD
EVALUATION PROCEDURES
FOR CITY ATTORNEY, CITY
CLERK, AND CITY MANAGER
1.STATEMENT OF CITY COUNCIL'SRESPONSIBILITIES
Evaluating the performance of the City Manager, the City Clerk, and the City Attorney is a significant
responsibility of the City Council. Conducting an effective evaluation is hard work, but it does not have
to be a bad experience. With a clear procedure and open lines of communications, chancesare good that the
experience will result in a more productive workingrelationship.
2.PURPOSES OFEVALUATION
The purpose of providing periodical evaluations of the City Manager, the City Clerk, and the City Attorney are:
a.To give the employee timely feedbackon his/her performance and to identify areas in which he/she are
doing well along with areas in which improvement may be needed. Evaluation should lead to positive
action.
b.To clarify and strengthen communication between the employee and the Council as it relates to their
respective expectations for theirpositions.
c.To serve as a method for gathering data relevant to subsequent personneldecisions.
3.ACCESS TO EVALUATIONDOCUMENTS
Information concerning the performance of an individual being evaluated under these procedures is not a
publicrecord and is not subject to disclosure under AS 40.25. However, the individual who is the subject of the
evaluation is entitled to a copy of the information and may waive the confidentiality provisions of this section
concerning theinformation.
4.FREQUENCY AND TIMING OFEVALUATIONS
Evaluation is an ongoing process. To be most beneficial it is suggested that evaluation sessions be held
periodically.
Adoption of Evaluation Form. Initially this meeting to go over expectations and explain the process
should take place soon after the adoption of this evaluation procedure and thereafter within sixty days of the
date of new hire of any future city manager, city clerk or cityattorney.
Special Performance Evaluation Session.This meeting may be scheduled at the will of the Council
to provide feedback and address any areas needingimprovement.
Final Annual Evaluation Session. This meeting should be scheduled within approximately 30 days of
the employee's anniversary date of hire. It also marks the beginning of the next evaluationcycle.
Nothing in these evaluation procedures precludes the Council from exercising its authority to appoint or
terminate the services of the City Manager,the City Attorneyor the City Clerk;or to exercise its authority as set
forth in any employment contract with said employees.
5.OVERVIEW OF STEPS INVOLVED IN EVALUATIONPROCESS
a.Adoption of Evaluation Form. Initially this meeting to go over expectations and explain the process
should take place soon after the adoption of this evaluation procedure and thereafter within sixty days of
the date of new hire of any future city manager, city clerk or cityattorney.
b.Special Performance Evaluation Session. This meeting may be scheduled at the will ofthe Council to
provide feedback and address any areas needingimprovement.
c.Annual Evaluation Session. This meeting should be scheduled in accordance with the City Council Rules
of Procedure. It also marks the beginning of the next evaluationcycle.
Comment \[JK1\]: could use better clarification
1.Prior to the annual evaluation session, the employee will be invited to complete a self-evaluation using
his/herrespectiveEvaluationFormas a guide.He/shemaywritecommentsratherthanusetherating
1
52
CITY OF SEWARD
EVALUATION PROCEDURES
FOR CITY ATTORNEY, CITY CLERK,
AND CITY MANAGER
system if he/she so chooses. These self-evaluation reports should be made available to council
members prior to the actual Annual Evaluation Session.The City Clerk shall provide self-
evaluation reports and blank council evaluation forms to council members no later than two
weeks prior to the Annual Evaluation Session.
2.Individual council members should each go through and fill out the evaluation form for the employee
prior to meeting for the Annual EvaluationSession.
3.The time scheduled for the Evaluation Session should be sufficient to do the job in a
professional manner. The employee meets with the Council in an executive session. If he/sheis
excluded from the executive session or any portion thereof, he/she may exercise his/her right to ask for
a public meeting, in accordance with appropriatestatutes.Question for attorney – does this mean the
evaluation documents are a public record if employee requests a public evaluation?
"Round Robin" comments by Council members are permitted.
The tabulation of the council members' scoring and comments will be assigned to two appointed
Councilmembers.
4.After completing the Evaluation Report Forms, copies of the tabulations should be made available for
Council members. A meeting should take place with the employee. The appointed council members
who compiled the Evaluation Report will represent the Council. At this meeting they will go
through the "sign off" procedure.
5.The final step will be the personnel decisions, assessment of evaluation process and the next evaluation
cyclebegins.
6.Status of Evaluation Forms. Individual ratingCouncil evaluationforms and self-evaluationforms are
to be destroyed after executive sessionand are not considered a public record.Overall tabulation
forms and job description/time requirementscriteriaforms are publicrecord.
7.
2
53
City of Seward
Appendix A-1
City Attorney Evaluation
Job Description and Time RequirementsCriteria
There are many components to the City Attorneyjob. For the City of Seward, these primary
areas of responsibility include:
1.Acts as Chief legal consultant
a.Advises City Council, City Manager and City Clerk on all matters of law.
b.Drafts and assists in the drafting of ordinances, resolutions, contracts and agreements
to be made or entered into by the Cityas needed or required. Approves the form of
ordinances. .
c.Approves the form of ordinances, resolutions, contracts and agreements.
d.b. Prosecutes violation of City Codes.
e.c.Represents the City in all action of law, unless otherwise deemed necessary.
f.d.Attends meetings as required.
g.e.Keeps the City advised of developments in municipal law and actions in other
communities and jurisdictions that may have an impact on the City’s activities.
2.Maintains good relationship with City Council
a.Responsive to direct requests from Council in a timely manner.
b.Directly responds to individual requests of a Council member.
c.b.Well prepared and knowledgeable about Council agenda items for which an attorney
review was requested.
d.c.Ensures legal advice is properly clearly understood.
3.Works well with Administration, staff and Council
a.Provides legal counsel for all levels of the City when approved.
b.a.Adept at cost control.
c.Acts as mediator when requested.
d.b.Provides solutions and/or alternatives to legal problems and issues.
e.c. Provides training on various matters, such as open meetings act, contracts, ordinance
and resolution forms, etc.
f.d.Consistent with maintaining the attorney-client priviledgeprivilege.
*Public Record to be maintained with Overall Evaluation Worksheet
Last Revised:per Res/Ord/CCRoP/Code
54
City of Seward
Appendix A-2
City AttorneySELF Evaluation
Job Description and Time Requirements
There are many components to the city attorneyjob. For the City of Seward, these primary areas
of responsibility include:
Circle the response that best reflects your personal observation with regards to each of the
following.
Formatted:Indent:Left:0.5",Right:1",
Scoring Key:
Border:Top:(Singlesolidline,Auto,0.5 pt Line
width),Bottom:(Singlesolidline,Auto,0.5 pt
Linewidth),Left:(Singlesolidline,Auto,0.5 pt
5Excellent
Linewidth),Right:(Singlesolidline,Auto,0.5
4Above Average
pt Linewidth)
3 Average
2Below Average
1Unacceptable
N/RNot Rated (not included in tally)
1.Acts as Chief legal consultant
a.Advises City Council, City Manager and City Clerk on all matters of law.
…………………………………………………………………………...5 4 3 2 1 N/R
b.Drafts and assists in the drafting of ordinances, resolutions, contracts and agreements
to be made or entered into by the Cityas needed or required. Approves the form of
ordinances . …………… ………………………...5 4 3 2 1 N/R
c.Approves the form of ordinances, resolutions, contracts and agreements.
…………………………………………………………………………A B C DF N/R
d.Prosecutes violation of City Codes. ………………… …………………A B C DF N/R
e.c.Represents the City in all action of law, unless otherwise deemed necessary.
…… ………………………………………………………………………………........5 4 3 2 1 N/R
f.d.Attends meetings as required. ………………………………………….5 4 3 2 1 N/R
g.e.Keeps the City advised of developments in municipal law and actions in other
communities and jurisdictions that may have an impact on the City’s activities.
……………………………………… ………………………………………….5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
55
City of Seward
2.Maintains good relationship with City Council
a.Responsive to direct requests from Council in a timely manner. …........5 4 3 2 1 N/R
b.Directly responds to individual requests of a Council member. ……..A B C DF N/R
c.b.Well prepared and knowledgeable about Council agenda items for which an attorney
review was requested. …………………………………………………..5 4 3 2 1 N/R
d.c.Ensures legal advice is properly clearly understood. …………………..5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
3.Works well with Administration, staff and Council
a.Provides legal counsel for all levels of the City when approved. ……A B C DF N/R
b.a.Adept at cost control. …………………………………………………...5 4 3 2 1 N/R
c.Acts as mediator when requested. . ………………………………………….A B C DF N/R
d.b.Provides solutions and/or alternatives to legal problems and issues.........5 4 3 2 1 N/R
e.c.Provides training on various matters, such as open meetings act, contracts, ordinance
and resolution forms, etc. ………………………………………………..5 4 3 2 1 N/R
f.d.Consistent with maintaining the attorney-client privilege. ………….......5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
56
City of Seward
Appendix B
City Attorney COUNCIL Evaluation
Job Description and Time Requirements
Circle the response that best reflects your personal observation with regards to each of the
following.
Formatted:Indent:Left:0.5",Right:1",
Scoring Key:
Border:Top:(Singlesolidline,Auto,0.5 pt Line
width),Bottom:(Singlesolidline,Auto,0.5 pt
Linewidth),Left:(Singlesolidline,Auto,0.5 pt
5Excellent
Linewidth),Right:(Singlesolidline,Auto,0.5
4Above Average
pt Linewidth)
3 Average
2Below Average
1Unacceptable
N/RNot Rated (not included in tally)
1.Acts as Chief legal consultant
a.Advises City Council, City Manager and City Clerk on all matters of law.
…………………………………………………………………………...5 4 3 2 1 N/R
b.Drafts and assists in the drafting of ordinances, resolutions, contracts and agreements
to be made or entered into by the Cityas needed or required. Approves the form of
ordinances . …………… ………………………...5 4 3 2 1 N/R
c.Approves the form of ordinances, resolutions, contracts and agreements.
…………………………………………………………………………A B C DF N/R
d.Prosecutes violation of City Codes. ………………… …………………A B C DF N/R
e.c.Represents the City in all action of law, unless otherwise deemed necessary.
…… ………………………………………………………………………………........5 4 3 2 1 N/R
f.d.Attends meetings as required. ………………………………………….5 4 3 2 1 N/R
g.e.Keeps the City advised of developments in municipal law and actions in other
communities and jurisdictions that may have an impact on the City’s activities.
……………………………………… ………………………………………….5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
*SECTION 1 AVERAGE: TOTAL SCORES DIVIDED BY *5 =
*Do not count N/R scores in averages.
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
57
City of Seward
Appendix B
City Attorney COUNCIL Evaluation
2.Maintains good relationship with City Council
a.Responsive to direct requests from Council in a timely manner. …........5 4 3 2 1 N/R
b.Directly responds to individual requests of a Council member. ……..A B C DF N/R
c.b.Well prepared and knowledgeableabout Council agenda items for which an attorney
review was requested. …………………………………………………..5 4 3 2 1 N/R
d.c.Ensures legal advice is properly clearly understood. …………………..5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
*SECTION 2 AVERAGE: TOTAL SCORES DIVIDED BY *3 =
*Do not count N/R scores in averages.
3.Works well with Administration, staff and Council
a.Provides legal counsel for all levels of the City when approved. ……A B C DF N/R
b.a.Adept at cost control. …………………………………………………...5 4 3 2 1 N/R
c.Acts as mediator when requested. . ………………………………………….A B C DF N/R
d.b.Provides solutions and/or alternatives to legal problems and issues.........5 4 3 2 1 N/R
e.c.Provides training on various matters, such as open meetings act, contracts, ordinance
and resolution forms, etc. ………………………………………………..5 4 3 2 1 N/R
f.d.Consistent with maintaining the attorney-client privilege. ………….......5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
*SECTION 3 AVERAGE: TOTAL SCORES DIVIDED BY *4 =
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
58
City of Seward
Appendix B
City Attorney COUNCIL Evaluation
*Do not count N/R scores in averages.
Formatted:Numbered + Level: 1 +
4.Goals Met (established from previous years’ evaluation)
NumberingStyle:1,2,3, … + Startat: 1 +
a.___________________________________…………………………….5 4 3 2 1 N/R Alignment:Left + Alignedat:0.25" + Indent
at:0.5"
b._________________________________………………………………5 4 3 2 1 N/R
Formatted:Font:Bold
c.________________________________………………………………..5 4 3 2 1 N/R
Formatted:Font:TimesNewRoman
d._______________________________………………………………….5 4 3 2 1 N/R
Formatted:Font:TimesNewRoman,12 pt
Formatted:Numbered + Level: 1 +
e.___________________________……………………………………….5 4 3 2 1 N/R
NumberingStyle:a, b, c, … + Startat: 1 +
Alignment:Left + Alignedat:0.5" + Indentat:
f._________________________…………………………………………5 4 3 2 1 N/R
0.75"
Formatted:Font:TimesNewRoman
*SECTION 4 AVERAGE: TOTAL SCORES DIVIDED BY (TBD) =
Formatted:Font:TimesNewRoman,12 pt
Formatted:Font:TimesNewRoman
*Do not count N/R scores in averages.
Formatted:Font:TimesNewRoman,12 pt
Formatted:Font:TimesNewRoman
OVERALL GRADE Formatted:Font:TimesNewRoman,12 pt
Formatted:Font:TimesNewRoman
COMBINE ALL AVERAGED SCORES ABOVE AND DIVIDE BY 34=
Formatted:Font:TimesNewRoman,12 pt
Formatted:Font:TimesNewRoman
GeneralComments:
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
59
City of Seward
Appendix B
City Attorney COUNCIL Evaluation
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
60
City of Seward
City AttorneyEvaluation Overall Tabulation
Qualities/Techniques/CharacterGrade:
AccomplishmentsGrade:
Overall Evaluation Grade (average of the scores above):
Comments:
*Public Record to be maintained with Appendix A-1:Criteria
61
Goals for the upcoming year:
1._______________________________________________________________________
2._______________________________________________________________________
3._______________________________________________________________________
4._______________________________________________________________________
5._______________________________________________________________________
6._______________________________________________________________________
7._______________________________________________________________________
8._______________________________________________________________________
9._______________________________________________________________________
10._______________________________________________________________________
Jean Bardarson, MayorWill Earnhart, City Attorney
DateDate
*Public Record to be maintained with Appendix A-1:Criteria
62
City of Seward
Appendix A-1
City Clerk Evaluation
Job Description and Time RequirementsCriteria
There are many components to the city clerk job. For the City of Seward, these primary areas of
responsibility include:
1.Oversee the day-to-day operationof the clerk’s office
a.Keep and maintain appropriate files and records of the City.
b.Keeps informed of matters which may require Council action.
c.Keep all ordinances, resolutions, agreements and contracts {where appropriate} of
the City and authenticates such records as necessary.
d.Manages requests for public informationand sets reply timelines for affected
departments.
e.Ensure staff members are properly trained in procedures of the office.
f.Shall attest the signature of the City Manager on all contracts, except as otherwise
provided by code, as approved by Council.
g.Prepares travel documents and arrangements for Council members traveling on City
business.
2.Maintains a good working relationship with the City Council
a.Shall be the clerk of the Council. Shall and shall attend all meetings of the Council
(or a representative)and shall keep a record of its proceedings.
b.Nurture Encourages a rapport that facilitates trust and coordination with Council.
c.Disseminates complete accurate informationthat involves council actionequally to
all members in a timely manner.
d.Coordinates information, concerns, complaints from the public to Council members.
e.Provides equipment and training, if necessary, to Council members.
f.Acts as the PIO Public Information Officerduring severe emergency operations and
is the focal point for Council during emergency events.
g.Acts as the parliamentary advisor to the Council during Council meetings.
h.Coordinates and administers city elections, absentee voting, worker training and
canvass boards effectively.
i.Administers all oaths of office and attests to the signature of the Mayor.
j.Ensures Coordinates the public broadcast of Council meetings and maintains the
audio record of those meetings.
3.Oversees annual and special project budgets
a.Develops an annual budget for Council review that identifies operational needs.
b.Prepares a special project plan, implementation and budget for Council approval.
c.Maintains Council's annual budget.
d.Advises Council of needs for council chambers to provide adequate area for public
meetings.
4.Maintain a positive relationship with the public
a.Is the primary point of contact for public information requests and responsible for the
timely return of the requests.
b.Provides information on public meetings and events.
*Public Record to be maintained with Overall Evaluation Worksheet
63
City of Seward
c.Is courteous and receptive to public concerns, complaints and documents them for the
affected department and Council review.
*Public Record to be maintained with Overall Evaluation Worksheet
64
City of Seward
Appendix A-2
City Clerk SELF Evaluation
Job Description and Time Requirements
There are many components to the city clerk job. For the City of Seward, these primary areas of
responsibility include:
Circle the response that best reflects your personal observation with regards to each of the
following.
Formatted:Indent:Left:0.5",Right:1",
Scoring Key:
Border:Top:(Singlesolidline,Auto,0.5 pt Line
width),Bottom:(Singlesolidline,Auto,0.5 pt
Linewidth),Left:(Singlesolidline,Auto,0.5 pt
5Excellent
Linewidth),Right:(Singlesolidline,Auto,0.5
4Above Average
pt Linewidth)
3 Average
2Below Average
1Unacceptable
N/RNot Rated (not included in tally)
1.Oversee the day-to-day operationof the clerk’s office
a.Keep and maintain appropriate files and records of the City. ………...5 4 3 2 1
N/R
b.Keeps informed of matters which may require Council action. ……..5 4 3 2 1
N/R
c.Keep all ordinances, resolutions, agreements and contracts {where appropriate} of the
City and authenticate such records as necessary……. ……………5 4 3 2 1 N/R
d.Manages requests for public informationand sets reply timelines for affected
departments.… ………………………………………………………5 4 3 2 1
N/R
e.Ensure staff members are properly trained in procedures of the office.
………………………………………………………………………...5 4 3 2 1
N/R
f.Shall attest the signature of the City Manager on all contracts, except as otherwise
provided by code, as approved by Council. ………………………….5 4 3 2 1
N/R
g.Prepares travel documents and arrangements for Council members traveling on City
business. ……………………………………………………………..5 4 3 2 1
N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
65
City of Seward
______________________________________________________________________________
______________________________________________________________________________
2.Maintains a good working relationship with the City Council
a.Shall be the clerk of the Council. Shall and shall attend all meetings of the Council
(or a representative) and shall keep a record of its proceedings.……………
……………………….5 4 3 2 1 N/R
b.Nurture Encourages a rapport that facilitates trust and coordination with Council.5 4
3 2 1 N/R
c.Disseminates complete accurate information that involves council action equally to
all members in a timely manner.
……………………………………………………………….5 4 3 2 1 N/R
d.Coordinates information, concerns, complaints from the public to Council members.
……………………………………… ………………………………..5 4 3 2 1
N/R
e.Provides equipment and training, if necessary, to Council members. .5 4 3 2 1
N/R
f.Acts as the PIO Public Information Officerduring severe emergency operations and
is the focal point for Council during emergency events.………….
………………………………..5 4 3 2 1 N/R
g.Acts as the parliamentary advisor to the Council during Council meetings.
. ……………………………………………………………………….5 4 3 2 1
N/R
h.Coordinates and administers city elections, absentee voting, worker training and
canvass boards effectively.…….. …………………………………..5 4 3 2 1
N/R
i.Administers all oaths of office and attests to the signature of the Mayor.
. ……………………………………………………………………….
j.i.Ensures Coordinates the public broadcast of Council meetings and maintains the
audio record of those meetings.
……………………………………………………….5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
3.Oversees annual and special project budgets
a.Develops an annual budget for Council review that identifies operational needs.
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
66
City of Seward
…… …………………………………………………………………..5 4 3 2 1
N/R
b.Prepares a special project plan, implementation and budget for Council approval.
…. …………………………………………………………………….5 4 3 2 1
N/R
c.Maintains Council's annual budget. …………………………………5 4 3 2 1
N/R
d.Advises Council of needs for council chambers to provide adequate area for public
meetings.……………………………………………………………..5 4 3 2 1
N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4.Maintain a positive relationship with the public
a.Is the primary point of contact for public information requests and responsible for the
timely return of the requests. ………. ……………………………….5 4 3 2 1
N/R
b.Provides information on public meetings and events. ……. ………...5 4 3 2 1
N/R
c.Is courteous and receptive to public concerns, complaints and documents them for the
affected department and Council review. ……………………………
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
67
City of Seward
Appendix A-2B
City Clerk SELF COUNCIL Evaluation
Job Description and Time Requirements
There are many components to the city clerk job. For the City of Seward, these primary areas of
responsibility include:
Circle the response that best reflects your personal observation with regards to each of the
following.
Formatted:Indent:Left:0.5",Right:1",
Scoring Key:
Border:Top:(Singlesolidline,Auto,0.5 pt Line
width),Bottom:(Singlesolidline,Auto,0.5 pt
Linewidth),Left:(Singlesolidline,Auto,0.5 pt
5Excellent
Linewidth),Right:(Singlesolidline,Auto,0.5
4Above Average
pt Linewidth)
3 Average
2Below Average
1Unacceptable
N/RNot Rated (not included in tally)
1.Oversee the day-to-day operationof the clerk’s office
a.Keep and maintain appropriate files and records of the City. ………...5 4 3 2 1
N/R
b.Keeps informed of matters which may require Council action. ……..5 4 3 2 1
N/R
c.Keep all ordinances, resolutions, agreements and contracts {where appropriate} of the
City and authenticate such records as necessary……. ……………5 4 3 2 1 N/R
d.Manages requests for public informationand sets reply timelines for affected
departments.… ………………………………………………………5 4 3 2 1
N/R
e.Ensure staff members are properly trained in procedures of the office.
………………………………………………………………………...5 4 3 2 1
N/R
f.Shall attest the signature of the City Manager on all contracts, except as otherwise
provided by code, as approved by Council. ………………………….5 4 3 2 1
N/R
g.Prepares travel documents and arrangements for Council members traveling on City
business. ……………………………………………………………..5 4 3 2 1
N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
68
City of Seward
______________________________________________________________________________
______________________________________________________________________________
*SECTION 1 AVERAGE: TOTAL SCORES DIVIDED BY 7 =
*Do not count N/R scores in averages.
Formatted:Font:NotBold
2.Maintains a good working relationship with the City Council
Formatted:Indent:Left:0.5",Nobulletsor
numbering
a.Shall be the clerk of the Council. Shall and shall attend all meetings of the Council
(or a representative) and shall keep a record of its proceedings.……………
……………………….5 4 3 2 1 N/R
b.Nurture Encourages a rapport that facilitates trust and coordination with Council.5 4
3 2 1 N/R
c.Disseminates complete accurate information that involves council action equally to
all members in a timely manner.
……………………………………………………………….5 4 3 2 1 N/R
d.Coordinates information, concerns, complaints from the public to Council members.
……………………………………… ………………………………..5 4 3 2 1
N/R
e.Provides equipment and training, if necessary, to Council members. .5 4 3 2 1
N/R
f.Acts as the PIO Public Information Officerduring severe emergency operations and
is the focal point for Council during emergency events.………….
………………………………..5 4 3 2 1 N/R
g.Acts as the parliamentary advisor to the Council during Council meetings.
. ……………………………………………………………………….5 4 3 2 1
N/R
h.Coordinates and administers city elections, absentee voting, worker training and
canvass boards effectively.…….. …………………………………..5 4 3 2 1
N/R
i.Administers all oaths of office and attests to the signature of the Mayor.
. ……………………………………………………………………….
j.i.Ensures Coordinates the public broadcast of Council meetings and maintains the
audio record of those meetings.
……………………………………………………….5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
69
City of Seward
______________________________________________________________________________
______________________________________________________________________________
*SECTION 2 AVERAGE: TOTAL SCORES DIVIDED BY 9 =
*Do not count N/R scores in averages.
3.Oversees annual and special project budgets
a.Develops an annual budget for Council review that identifies operational needs.
…… …………………………………………………………………..5 4 3 2 1
N/R
b.Prepares a special project plan, implementation and budget for Council approval.
…. …………………………………………………………………….5 4 3 2 1
N/R
c.Maintains Council's annual budget. …………………………………5 4 3 2 1
N/R
d.Advises Council of needs for council chambers to provide adequate area for public
meetings.……………………………………………………………..5 4 3 2 1
N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
*SECTION3AVERAGE: TOTAL SCORES DIVIDED BY 4 =
*Do not count N/R scores in averages.
4.Maintain a positive relationship with the public
a.Is the primary point of contact for public information requests and responsible for the
timely return of the requests. ………. ……………………………….5 4 3 2 1
N/R
b.Provides information on public meetings and events. ……. ………...5 4 3 2 1
N/R
c.Is courteous and receptive to public concerns, complaints and documents them for the
affected department and Council review. ……………………………
Comments:
__________________________________________________________________________
__________________________________________________________________________
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
70
City of Seward
__________________________________________________________________________
__________________________________________________________________________
________________
*SECTION 4 AVERAGE: TOTAL SCORES DIVIDED BY *2 =
*Do not count N/R scores in averages.
5.Goals Met (established from previous years’ evaluation)
a.___________________________________…………………………….5 4 3 2 1 N/R
b._________________________________………………………………5 4 3 2 1 N/R
c.________________________________………………………………..5 4 3 2 1 N/R
d._______________________________………………………………….5 4 3 2 1 N/R
e.___________________________……………………………………….5 4 3 2 1 N/R
f._________________________…………………………………………5 4 3 2 1 N/R
*SECTION 5 AVERAGE: TOTAL SCORES DIVIDED BY (TBD) =
Formatted:Right
*Do not count N/R scores in averages.
OVERALL GRADE
COMBINE ALL AVERAGED SCORES ABOVE AND DIVIDE BY 5 =
GeneralComments:
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
71
City of Seward
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
72
City of Seward
City ClerkEvaluation Overall Tabulation
Qualities/Techniques/CharacterGrade:
AccomplishmentsGrade:
Overall Evaluation Grade (average of the scores above):
Comments:
*Public Record to be maintained with Appendix A-1: Criteria
73
Goals for the upcoming year:
1._______________________________________________________________________
2._______________________________________________________________________
3._______________________________________________________________________
4._______________________________________________________________________
5._______________________________________________________________________
6._______________________________________________________________________
7._______________________________________________________________________
8._______________________________________________________________________
9._______________________________________________________________________
10._______________________________________________________________________
Jean Bardarson, MayorJohanna Kinney, City Clerk
DateDate
*Public Record to be maintained with Appendix A-1: Criteria
74
City of Seward
Appendix A-1
City Manager Evaluation
Job Description and Time RequirementsCriteria
There are many components to the city manager job. For the City of Seward, these primary
areas of responsibility include:
1.Oversee the day-to-day operations of all municipal services
a.Manage workforce, nurture employee relationsand mediate personnel issues.
b.Responsible for the management of all finances, budgets and investments of the city.
c.Negotiate and/or review such contracts and leases as the Council may authorize.
d.Ensure daily operation of the city departments are within the goals set by the Council
and the community.
e.Ensures the enforcement of city codes and ordinances.
f.Functions as the Incident Commander for major emergencies as detailed in the City's
Emergency Operations Plan.
2.Oversee capital projects
a.Facilitate project development, coordination and prioritization.
b.Manage third party project managers for large city projects.
c.b.Oversee capital all projectsimplementation plans and /budgets.
d.c.Monitor project status and report progress of the project and budget levels to the
Council.
e.d.With the Finance Director facilitate issuance of municipal bonds as required.
f.e.Ensures contracts for capital projects are adhered to.
3.Oversee special projects
a.Coordinate work not within the traditional roles of existing departments.
b.Oversee long term project plans and budgets.
c.Monitor project status, report progress and budget status of the projectto the
Council.
d.Ensure contracts for special projects are adhered to.
4.3.Maintain a good working relationship with the City Council
a.Nurture Encourages rapport that facilitates trust and coordinationcooperation.
b.Carries out directives of the body as a whole as opposed to those of any one member
or minority group.
c.Disseminates complete and accurate information equally to all members in a timely
manner.
d.Responds cooperatively to requests and advice.
e.Supports the actions of the elected body, both inside and outsideof the organization,
after a decision has been reached.
5.4.Represent the city on all technical matters with external agencies
a.Actas lobbyist or coordinate with the City's lobbyist with state and federal
legislators.
b.Actas a point of contact with state and federal agencies.
*Public Record to be maintained with Overall Evaluation Worksheet
Last Revised:per Res/Ord/CCRoP/Code
75
City of Seward
c.Representthe city with other municipalities and municipal groups.
d.Whenrequested, coordinate public meetings with outside agencies or groups that
may have an impact on the community.
6.5.Maintain a positive relationship with the public
a.Be available for public comments, issues or complaints.
b.Coordinate resolution of public issues or concerns.
c.Makes an appropriate effort to maintain citizen satisfaction with services.
d. Is responsive to citizen requests for information in a timely manner.
*Public Record to be maintained with Overall Evaluation Worksheet
Last Revised:per Res/Ord/CCRoP/Code
76
City of Seward
Appendix A-2
City Manager SELF Evaluation
Job Description and Time Requirements
There are many components to the city manager job. For the City of Seward, these primary
areas of responsibility include:
Circle the response that best reflects your personal observation with regards to each of the
following.
Formatted:Indent:Left:0.5",Right:1",
Scoring Key:
Border:Top:(Singlesolidline,Auto,0.5 pt Line
width),Bottom:(Singlesolidline,Auto,0.5 pt
Linewidth),Left:(Singlesolidline,Auto,0.5 pt
5Excellent
Linewidth),Right:(Singlesolidline,Auto,0.5
4Above Average
pt Linewidth)
3 Average
2Below Average
1Unacceptable
N/RNot Rated (not included in tally)
1.Oversee the day-to-day operations of all municipal services
a.Manage workforce, nurture employee relationsand mediate personnel issues.
………………… …………………………………………………………….5 4 3 2 1 N/R
b.Responsible for the management of all finances, budgets and investments of the city.
…… ………………………………………………………………..5 4 3 2 1 N/R
c.Negotiate and/or review such contracts and leasesas the Council may authorize.
… …………………………………………………………………..5 4 3 2 1 N/R
d.Ensure daily operation of the city departments are within the goals set by the Council
and the community. ……………………………………………….5 4 3 2 1 N/R
e.Ensures the enforcement of city codes and ordinances. ………….5 4 3 2 1 N/R
f.Functions as the Incident Commander for major emergencies as detailed in the City's
Emergency Operations Plan. ……………………………………...5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
2.Oversee capital projects
a.Facilitate project development, coordination and prioritization. ...5 4 3 2 1 N/R
b.Manage third party project managers for large city projects. …….
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
77
City of Seward
c.b.Oversee capital all projectsimplementation plansand /budgets.………...5 4 3 2 1
N/R
d.c.Monitor project status and report progress of the project and budget levels to the
Council. …………………………………………………………...5 4 3 2 1 N/R
e.d.With the Finance Director facilitate issuance of municipal bonds as required.
………… …………………………………………………………..5 4 3 2 1 N/R
f.e.Ensures contracts for capital projects are adhered to. …………….5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
3.Oversee special projects
a.Coordinate work not within the traditional roles of existing departments.
……………………………………………………………………...
b.Oversee long term project plans and budgets. …………………...
c.Monitor project status, report progress and budget status of the projectto the Council.
…………………………………………………………...
d.Ensure contracts for special projects are adhered to. ……………
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
4.3.Maintain a good working relationship with the City Council
a.Nurture Encourages rapport that facilitates trust and coordinationcooperation.
…………...5 4 3 2 1 N/R
b.Carries out directives of the body as a whole as opposed to those of any one member
or minority group. ………………………………………………...5 4 3 2 1 N/R
c.Disseminates complete and accurate information equally to all members in a timely
manner. ……………………………………………………………5 4 3 2 1 N/R
d.Responds cooperatively to requests and advice. …………………5 4 3 2 1 N/R
e.Supports the actions of the elected body, both inside and outside of the organization,
after a decision has been reached. ………………………………...5 4 3 2 1 N/R
Comments:
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
78
City of Seward
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
5.4.Represent the city on all technical matters with external agencies
a.Actas lobbyist or coordinate with the City's lobbyist with state and federal
legislators. ………………………………………………………...5 4 3 2 1 N/R
b.Actas a point of contact with state and federal agencies. ……….5 4 3 2 1 N/R
c.Representthe city with other municipalities and municipal groups.
……………………………………………………………………...5 4 3 2 1 N/R
d.Whenrequested, coordinate public meetings with outside agencies or groups that may
have an impact on the community. ………………………….5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
6.5.Maintain a positive relationship with thepublic
a.Be available for public comments, issues or complaints. ………..5 4 3 2 1 N/R
b.Coordinate resolution of public issues or concerns. ……………..5 4 3 2 1 N/R
c.Makes an appropriate effort to maintain citizen satisfaction with services.
…… ………………………………………………………………..5 4 3 2 1 N/R
d.Is responsive to citizen requests for information in a timely manner.
……………………………………………………………………...5 4 3 2 1 N/R
Comments:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
N/R = not rated
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
79
City of Seward
Appendix B
City Manager COUNCIL Evaluation
Qualities/Techniques/Character
Circle the response that best reflects your personal observation with regards to each of the
following.
Scoring Key:
5Excellent
4Above Average
3Average
2Below Average
1Unacceptable
N/RNot Rated (not included in tally)
I.RELATIONS
A.CouncilRelations:
1)Maintains consistent availabilityto Council………………………………………………...5 4 3 2 1 N/R
2)Works with Council Members tofacilitate their thoughtsand ideas into
cohesivepolicy development……………………………………………………..................5 4 3 2 1 N/R
3)Possesses the ability to recognize Council direction, despite possible difference
fromownhis/herownadviceorviews,andsuccessfullyhelps
developand execute their policesor directives……………………………………………...5 4 3 2 1 N/R
4)Effectively facilities key projects, such as the annual budget and goal-setting
processes……………………………………………………………………..……………….5 4 3 2 1N/R
5)EnsuresCouncilMembersarethoroughlyinformedin a timelymannerofkey plans
andactivitiesoftheCityandstaffthroughCityManagerreports,
memoranda, andpersonal briefings…………………………………………………………5 4 3 2 1 N/R
6)Follows up promptly on Council Requests for informationand action……………………..5 4 3 2 1 N/R
7)Ensures that all Council Members receivedpertinent information on anequalbasis…………………5 4 3 2
1 N/R
8)Agendaitemsandsupportingdocumentsareappropriateandbroughtto
Council in sufficient timefor deliberations…………………………………………………5 4 3 2 1 N/R
9)Council meeting packets are relatively free of errorsandomissions……………………….5 4 3 2 1 N/R
Council RelationsComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
N/R = not rated
80
City of Seward
Appendix B
City Manager COUNCIL Evaluation
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
B.EmployeeRelations:
1)Effectivelymotivatesandgainsemployees’confidenceandrespectthrough
demonstrated performance anddecision making……………………………………………5 4 3 2 1 N/R
2)Effectivelymanagespersonneltomaintainhighstaffmoraleandtominimize
the risk of adverse personnel actionsor rulings……………………………………………..5 4 3 2 1 N/R
3)Mentorsdepartmentheadstoassistinfurtherdevelopingormaintainingtheir
performance standards……………………………………………………………………..5 4 3 2 1 N/R
4)Guides staff so they work together as a team towardcommonobjectives………………….
5)Delegates responsibilities, and directs work activities of staff sothey
Formatted:Numbered + Level: 1 +
4)effectively to accomplishCity goals…………………………………………………………...5 4 3 2 1 N/R
NumberingStyle:1,2,3, … + Startat: 1 +
Alignment:Left + Alignedat:0.32" + Indent
6)5)Effectively cross-communicates between the department headsandCouncil........................5 4 3 2 1 N/R
at:0.57"
7)Generally creates or encourages an atmosphere inwhich employees enjoy
working fortheCityEncourages a positive working
environment…………………………………………………………………………5 4 3 2 1 N/R
Employee RelationsComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
C.CommunityRelations:
1)Is respected within the City and makes a positive overall impression by conveying Conveys
professionalism through respect, courtesy, and sensitivity communication to the public…………………...5 4
3 2 1 N/R
2)Thinksandbehavesin a mannerthatreflectsanattitudethattheclient
(Council, Staff, or citizen) perceptions and satisfactionsare key…………………………...
3)2)Represents Council’s positions/policies accurately and effectively to the public…………..5 4 3 2 1 N/R
4)3)Providesaneffectivelevelofresponsiveandvitalcustomerservice,including
timely follow through on citizen requests, disputesand complaints…………………...........5 4 3 2 1 N/R
5)4)Generated citizen satisfaction with the City’s administrative/service obligations………….5 4 3 2 1 N/R
CommunityRelationsComments:
_______________________________________________________________________________________
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
N/R = not rated
81
City of Seward
Appendix B
City Manager COUNCIL Evaluation
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
D.Other Governmental Entities and News MediaRelations:
1)Establishes and maintains a liaison with other governmental jurisdictions,
especiallywithregardtothoseareasofservicethatimproveorenhancethe
City’s programs……………………………………………………………………………..5 4 3 2 1 N/R
2)Maintainseffectivecommunicationswithothergovernmentaljurisdictionswith
which the City is involvedor interfaces…………………………………………………….5 4 3 2 1 N/R
3)SkillfullyandfavorablyrepresentstheCitytothepress,radioandtelevision.
Often anticipates sensitive topics that may eventually reach the media and
initiates communication minimize potential negative impact totheCity…………………..5 4 3 2 1 N/R
Other Governmental Entities/News Media RelationsComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
E.Communication:
1)Skilledat vVerbalandwrittencommunicationsare —theyarethoughtful,clearand
tothe point…………………………………………………………………………………..5 4 3 2 1 N/R
2)Skilled at listening and isolating key pointorissuesand shows sensitivity to concerns of
others…………………………………………5 4 3 2 1 N/R
3)Easy totalk toIs accessible………………………………………………………………………………...5 4 3
2 1 N/R
4)Shows sensitivity to the concernsof others………………………………………………….
CommunicationsComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
*SECTION I AVERAGE: TOTAL SCORES DIVIDED BY 2824=
*Do not count N/R scores in averages.
Formatted:Right
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
N/R = not rated
82
City of Seward
Appendix B
City Manager COUNCIL Evaluation
II.ORGANIZATIONALMANAGEMENT
A.General:
1)EnsuresthatstaffprovidestimelyandobjectivepolicyinformationforCouncilto
consider, and manages the staff to implement Council policy decisions……………………......5 4 3 2 1 N/R
2)Effectivelyplansandorganizesworkresultingeitherfrompoliciesadoptedor
direction given by the City Council, and ensures it is carried out in a timely manner……...…..5 4 3 2 1 N/R
3)Oversees on-going programs and services to the City to ensure continued effectiveness
, aswellasensuringimplementationofnewprogramsadoptedthe
Formatted:ListParagraph,Indent:Hanging:
3)City
0.25",Right:1.45",SpaceBefore:1.8 pt, Line
Council…………………………………………………………………………
spacing:Multiple1.14li,Numbered + Level: 1
+ NumberingStyle:1,2,3, … + Startat: 1 +
…………5 4 3 2 1 N/R
Alignment:Left + Alignedat:0.08" + Indent
at:0.33",Tabstops:0.33",Left + Notat5.5"
4)Ensuresorganizedtimelyresponsestopublicrequestsandcomplaints,aswellasto
concerns brought to the attention of staff by City Council……………………………………...5 4 3 2 1 N/R
GeneralComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
B.Fiscal:
1)Possesses sufficient knowledge offinancial matters……………………………….....................5 4 3 2 1 N/R
2)ManagesthefinancialresourcesoftheCitytoensuretheCitymaintains a sound
financial condition and receivescleanaudits……………………………………………………5 4 3 2 1 N/R
3)Has a good soundapproach to the budget preparation andreviewprocesseswhich …………………………..
Formatted:Indent:Left:0.08",SpaceBefore:
1.7 pt, Numbered + Level: 1 + Numbering
4)Effectively aids Council in developing a realistic budget to meetCouncil’sgoals……………...
Style:1,2,3, … + Startat: 1 + Alignment:Left
+ Alignedat:0.08" + Indentat:0.33"
5)3)Ensures that the budget is submittedon time…………………………………………………….5 4 3 2 1 N/R
Formatted:Indent:Left:0.08",SpaceBefore:
1.7 pt
6)4)Effectiveincontrollingcoststhroughtheeconomicutilizationofmanpower,
Formatted:Indent:Left:0.08",SpaceBefore:
1.7 pt, Numbered + Level: 1 + Numbering
materials,and equipment………………………………………………………………………..5 4 3 2 1 N/R
Style:1,2,3, … + Startat: 1 + Alignment:Left
+ Alignedat:0.08" + Indentat:0.33"
7)5)Provides sufficient information on the current financial status ofthe City……………………...5 4 3 2 1 N/R
Formatted:Indent:Left:0.08",SpaceBefore:
1.7 pt
8)6)Communicatesconcernsin a timelymannertotheCouncilregardingissuesthat
may significantly affect the City fiscally in theforeseeable future……………………………..5 4 3 2 1 N/R
FiscalComments:
_______________________________________________________________________________________
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
N/R = not rated
83
City of Seward
Appendix B
City Manager COUNCIL Evaluation
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
C.Personnel
1)Effectively selects andplaces personnel…………………………………………………………
2)Assures that every City employee receives a writtenperformance review……………………...
3)Evaluates department heads in a consistent andrealistic manner………………………………..
4)Appropriately and promptly addresses disciplinary problems; takes action when
warranted……………………………………………………………………………....................
PersonnelComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
D.C.Community and EconomicDevelopment:
1)Continuestoimplementimprovementstothedevelopmentprocesstoexpedite
new development………………………………………………………………………………...5 4 3 2 1 N/R
2)ProvidesforActs as anactiveliaisonwiththebusinesscommunitytoassistinmaintaining.
current businesses and strives to attractive attract new, targetedbusinesses tothe City…………………………..5
4 3 2 1 N/R
Community and EconomicDevelopment Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
*SECTIONIIAVERAGETOTAL SCORES DIVIDED BY 1812=
*Do not count N/R scores in averages.
Formatted:Right
III.OVERSIGHT
A.CapitalProjects:
1)Oversees the various capital projects of the City to ensure that they are managed
effectively, accomplished on time and within budget…………………………………………..5 4 3 2 1 N/R
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
N/R = not rated
84
City of Seward
Appendix B
City Manager COUNCIL Evaluation
2)Sets appropriate priorities of project development………………………………………………5 4 3 2 1 N/R
3)Effectivelycoordinatesprojectdevelopmentandpayssufficientattentiontodetailto
avoiderrors, contract deficits, or cost overruns............................................................................5 4 3 2 1 N/R
4)Monitors and reports projects’ status to Council in a timely manner…………………………...5 4 3 2 1 N/R
Capital ProjectsComments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
B.SpecialProjects
1)Appropriately represents the City on Task Forces and Special Committees……………………
2)Effectively coordinates work that does not fit into current department roles…………………...
3)Monitors and reports projects’ status to Council in a timely manner…………………………...
Special Projects Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
C.B.LegalMatters
1)Works in concert with the city attorney to efficiently resolve legal matters/litigation………….5 4 3 2 1 N/R
2)Monitors all City legal matters and timely informs Council regarding said matters……………5 4 3 2 1 N/R
3)Effectively mediates and resolves problems at the administrative lowest levelpossible.……………………..5 4
3 2 1 N/R
Legal Matters Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
D.C.IncidentCommand
1)Functions as an effective Incident Commander for all City emergencies.....................................5 4 3 2 1 N/R
2)Communicates well with other agencies during emergencies.......................................................5 4 3 2 1 N/R
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
N/R = not rated
85
City of Seward
Appendix B
City Manager COUNCIL Evaluation
Incident Command Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
*SECTIONIIIAVERAGETOTAL SCORES DIVIDED BY 12 9 =
*Do not count N/R scores in averages.
Formatted:Right
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
N/R = not rated
86
City of Seward
Appendix
B
City Manager COUNCIL Evaluation
IV.GENERALQUALITIES
A.MunicipalAffairs:
1)Possesses adequate knowledge of municipal affairs…………………………………………5 4 3 2 1 N/R
2)High quality analysis normallyaccompaniesrecommendation………………………………
3)Carefully considers viable alternatives before making recommendations…………………...
4)2)Readily recognizes potential problems, anticipates needs and plans ahead………………….5 4 3 2 1 N/R
5)3)Brings issues to the Council in an appropriate time frame for action………………………..5 4 3 2 1 N/R
6)4)Effectively implements Council decisions and followsCouncildirection…………………...5 4 3 2 1 N/R
Municipal Affairs Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
B.IndividualQualities
1)Creative,anticipativeand iInnovativewhendealingwithissues,problemsand
unusual situations while remaining objective, flexibleand receptive……………………….5 4 3 2 1 N/R
2)Good logicand reasoning /reason guidesdecision-making, basedonfairness
and/impartiality………………….5 4 3 2 1 N/R
3)Effectivelymediatesandresolvesproblems,evenunderstrainedand
unpleasant conditions………………………………………………………………………..
4)3)Self-confident,acceptsconstructive criticism……………………………………………………………..5 4 3
2 1 N/R
5)Universally applies common sense, tact and diplomacy……………………………………..
6)4)Able to cope with stress; maintains self control and composure, even under
pressure.…………………………………………………………………………………….. .5 4 3 2 1 N/R
7)Displays interest and enthusiasm inperforming duties………………………………………
8)Demonstrates integrity, loyalty and honesty……………...………………………………….
Individual Qualities Comments:
_______________________________________________________________________________________
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
N/R = not rated
87
City of Seward
Appendix
B
City Manager COUNCIL Evaluation
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
*SECTIONIVAVERAGETOTAL SCORES DIVIDED BY 14 8 =
*Do not count N/Rscores in averages.
Formatted:Right
Formatted:Font:(Default)TimesNewRoman,
V.Goals Met (established from previous years’ evaluation)
12pt,Bold
a.___________________________________…………………………….5 4 3 2 1 N/R
Formatted:ListParagraph,Left,Numbered +
Level: 1 + NumberingStyle: I, II, III, … + Start
b._________________________________………………………………5 4 3 2 1 N/R
at: 1 + Alignment:Left + Alignedat:0.32" +
Indentat:0.57"
c.________________________________………………………………..54 3 2 1 N/R
d._______________________________………………………………….5 4 3 2 1 N/R
e.___________________________……………………………………….5 4 3 2 1 N/R
f._________________________…………………………………………5 4 3 2 1 N/R
*SECTION V AVERAGE: TOTAL SCORES DIVIDED BY (TBD) =
Formatted:Right
*Do not count N/R scores in averages.
OVERALL GRADE
COMBINE ALL AVERAGED SCORES ABOVE AND DIVIDE BY 45 =
GeneralComments:
Last Revised:
To be destroyed after __________ per Res/Ord/CCRoP/Code
N/R = not rated
88
City of Seward
City Manager Evaluation Overall Tabulation
Qualities/Techniques/CharacterGrade:
AccomplishmentsGrade:
Overall Evaluation Grade (average of the scores above):
Comments:
*Public Record to be maintained with Appendix A-1: Criteria
89
Goals for the upcoming year:
1._______________________________________________________________________
2._______________________________________________________________________
3._______________________________________________________________________
4._______________________________________________________________________
5._______________________________________________________________________
6._______________________________________________________________________
7._______________________________________________________________________
8._______________________________________________________________________
9._______________________________________________________________________
10._______________________________________________________________________
Jean Bardarson, MayorJim Hunt, City Manager
DateDate
*Public Record to be maintained with Appendix A-1: Criteria
90
WORK SESSION NOTES ON vi5r ( lif K vin
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embers Present:
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MALCiUl(t, SviYcs, SiaPer Ai-fernier-4-
Called
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Called by: (\ Ur(4 I Time: � /31 I�
Date: G,:00
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Executive Director SIA
Annual Performance Evaluation
CM .7 Mt+
Goals set for the Executive Director this year: (liste ethem h r ) WY
• Goal1
• Goal2
• Goal3
Goal 1
Identify a measurable component of the goal 1 2 3 4 5
Identify a measurable component of the goal 1 2 3 4 5
Goal 2
Identify a measurable component of the goal 1 2 3 4 5
Identify a measurable component of the goal 1 2 3 4 5
Goal 3
Identify a measurable component of the goal 1 2 3 4 5
Identify a measurable component of the goal 1 2 3 4 5
41t otri
PlA"t ° n 191
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()Vert.,ti ` 4 "r /.
Clovi90.149/01
sof
Chamber of Commerce Seward,Alaska triWtari WI:at 4 Revised December ma
13,2016