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Home My WebLink About11012016 Planning & Zoning Minutes City of Seward,Alaska Planning Commission Minutes November 1, 2016 Volume 7, Page 212 Call to Order The November 1, 2016 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Vice Chair Martha Fleming. Opening Ceremony Commissioner Anderson led the Pledge of Allegiance to the flag. Roll Call There were present: Martha Fleming presiding, and Margaret Anderson Craig Ambrosiani Gary Seese comprising a quorum of the Commission; and Donna Glenz, Planner Dwayne Atwood,Planning Technician Excused was Tom Swann, David Carlton and Cindy Ecklund City Administration Report Planner Donna Glenz updated the Commission on the following business items: • Carpet had recently been replaced in the City Hall building and the City Clerk's office had relocated to the second floor of the building. • City Council had amended its calendar to include one meeting in November and one meeting during December. • The City's fluorescent bulb collection and disposal was scheduled for November 4. • The new FEMA coastal zone flood maps had been adopted and the City had begun regulating to the new standards, Glenz said. • No new floodplain development permits had been issued since the previous meeting. • The City of Seward had submitted its annual FEMA Community Rating System documentation and the community had maintained a rating of 9, which allowed flood insurance policy purchasers to receive a 5 percent cost savings. • A Waterfront Park beach erosion stabilization project had recently been completed. • A City of Seward Comprehensive Plan Update open house was scheduled for the evening of November 16, and was to be held in the Community Room of the library. City of Sewarcl Alaska Planning Commission Minutes November 1, 2016 Volume 7,Page 213 • Glenz noted that City Council had requested the Planning and Zoning Commission provide written quarterly reports during 2017. • City offices were scheduled to be closed on November 11 for Veterans Day. In response to Anderson, Glenz said the written quarterly reports to City Council would be composed by staff. Other Reports,Announcements& Presentations—None Citizens' Comments on any subject except those scheduled for Public Hearing—None Approval of Agenda and Consent Agenda Motion (Ambrosiani/Anderson) Approve the Agenda and Consent Agenda Motion Passed Unanimous The following item was approved on the Consent Agenda: October 4,2016 Meeting Minutes Unfinished Business Items requiring a Public Hearing— Resolution 2016-12 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council amend portions of Seward City Code 15.10.220 Development Requirements — Notes, to allow the minimum lot size platting of 3,000 square feet and clarification of lot size for duplex development(Postponed from September 6) Glenz noted the history of the proposed Code amendments to allow for the development and platting of 3,000 square foot lots. A public work session was held on September 20, following the Planning and Zoning Commission postponement of action on Resolution 2016-12. Glenz noted the Commission had recommended no amendments as a result of the work session. Glenz stated the proposed Code amendments were to be limited to the parcels south of Van Buren Street to meet minimum required utility separation. Following the September 20 work session, staff had not received any additional comments or questions regarding Resolution 2016- 12. She noted that following the public hearing the Motion and Second to approve Resolution 2016-12 was back on the table for discussion and vote. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Hearing no one wishing to speak,the public hearing was closed. City of Seward,Alaska Planning Commission Minutes November 1, 2016 Volume 7, Page 214 111 Original Motion (Anderson/Swann) Approve Resolution 2016-12 (Motion made on September 6) Fleming asked Commissioners if they had any further discussion. Anderson called for the question. Motion Passed Unanimous New Business Items requiring a Public Hearing— None Unfinished Business— None New Business Items— Approve the 2017 Planning and Zoning Commission meeting schedule and public hearing cut-off dates Glenz described the coming year's work session and meeting schedule, noting that the July 4, 2017 regular meeting had been canceled and that the Commission might consider canceling the December 19, 2017 work session. Commissioners discussed their schedules and possible amendments to the 2017 schedule. Commissioners agreed to cancel the December 19, 2017 Planning and Zoning work session and adopt the annual meeting schedule and public hearing cut-off dates. Motion(Ambrosiani/Anderson) Approve the 2017 schedule,as amended Motion Passed Unanimous Informational Items and Reports (No action required) November 15 Work Session Flood Board Quarterly Joint Work Session Reminder 2016 Planning& Zoning Meeting Schedule Glenz said the Community Development Department had requested a November 15 work session with PDC Inc. Engineers, the contractor providing the Comprehensive Plan update. The contractor would be in Seward for a Comprehensive Plan workshop on November 16, but was unable to commit to the November 15 work session with the Planning and Zoning Commission, Glenz said. Glenz recommended that the Commission attend the November 16 Comprehensive Plan workshop. City of Seward,Alaska Planning Commission Minutes November 1, 2016 Volume 7,Page 215 Fleming suggested the Commission keep the scheduled November 15 work session and cancel it if a quorum would not be available. Commissioners further discussed their schedules and the upcoming Planning and Zoning meetings. Commissioners opted to schedule a November 15 work session, and hold a work session on December 6, provided no public hearing items were scheduled for that date. The work sessions were dedicated to the review and update of the Comprehensive Plan. Commission Comments— Anderson said she wanted to examine the issues related to extending utilities into the undeveloped areas of town. Anderson questioned whether City Council could possibly budget for the extension of utilities, which could promote real estate development and new home construction. Fleming said she would also like more information related to the extension of utilities and the associated costs. Glenz said the City Electric Department and the Public Works Department could have some information. Contractors extend utilities, and much of the expense was related to the required engineering,Glenz said. Ambrosiani asked if there was a City staff member who could provide some information about the cost of adding or extending utilities. Glenz said there was no specific staff member who would have the information. Glenz did say she would contact City staff to see if any information was available. City Administration might be able to speak to some of the issues, Glenz said. Anderson said there was a need to extend utilities in residential and commercial areas, including the Seward Marine Industrial Center. Glenz said she would try to schedule a meeting with City Administration. Ambrosiani said it would be good to know what kind of options were available for extending utilities, such as grants,bonding and other types of financing. Subdivision development, including the addition of utilities, was the responsibility of the land owners and the hired contractors, Glenz said. A work session could be scheduled,possibly during January or February, 2017, she said. Citizens' Comments—None • City of Seward,Alaska Planning Commission Minutes November 1, 2016 Volume 7,Page 216 Commission and Administration Response to Citizens' Comments—None Adjournment Meeting adjourned at 7:43 s . -orailrff- D .yne A r ood, Martha Fleming P . • g Technician Vice Chair (City Seal) • � s • !2' • ••• i _1-I ♦ v W j •♦♦Lf` _• i tv «*. ,6. O s