HomeMy WebLinkAbout04242017 City Council Laydowns ii).°411.11141. °COMMUNITY
<HEALTH
CENTER
Report to City Council April 24, 2017
Patient Activity for January— Dec 2016:
• 1,935 Unduplicated Patients (9.2% increase over 2015 — level from Sept - Dec)
• 5,004 Patient Visits with Providers (27.8% increase over 2015)
Financial Highlights for FY 2016 (unaudited):
• SCHC is completing its second independent financial audit with BDO for FY 2016.
The audit report should be received in the next month or two. An unaudited positive
bottom line of$141,558 was realized for 2016, and we finished the year again with a
good balance sheet position.
• Through three months of FY 2017, SCHC has a negative bottom line of$142,141.
This is primarily due to three things: the usual January draw down of the federal
330 grant was accelerated into December 2016 as total allowable and budgeted
expenses for the grant year had been incurred by 12/31/16 (with no draw done in
January); the first quarter of the year is historically a low volume period compared to
the second and third busy season quarters, and; we historically incur a number of
material, one-time operating expenses that are paid in the first quarter of the year.
• The Health Center transitioned to a new billing service in September 2016 in
preparation to its conversion to the Epic electronic health record system on October
31, 2016. The new service provider is proficient on Epic and the legacy system.
• One additional one-time, supplemental grant for $18,886 was received from HRSA
since my last report to the Council. This was for achieving improvements in our
quality assurance metrics that are part of our UDS reports. These funds were also
used to help pay for the up-front costs associated with the conversion to Epic.
• The conversion to Epic is through an EHR sharing program provided by Providence
Health and Services. We estimate that SCHC will realize savings in annual operating
costs of over $50,000 per year as a result.
• The Health Center implemented a 340B federal drug discount program on October 1,
2016 working with Safeway/Albertsons as our contracted pharmacy. In our first
three (and slower volume) months of October through December, SCHC realized net
revenues of $7,000 per month on average.
APRIL 2017 SCHC REPORT TO CITY COUNCIL
Current Provider and Support Staffing:
• SCHC employed providers remain stable with two full-time family medicine physicians
(Dr. Van Camp and Dr. Allen) and two full-time Physician Assistants (Jeanette Nienaber
and Amy Knissel).
• No new positions have been added since the last report to the City Council.
Employment remains steady at 20 FTE's in total.
• The main position being turned over at the end of this week is the Executive Director
due to my retirement. Craig Ambrosiani has been selected by the Board as my
successor. This is his first day on the job.
• Dr. Jodi Elliott, pediatrician, has joined our provider staff on a part-time contracted
basis. She has held two outreach clinics so far in 2017 which have gone well.
Major Projects and Initiatives:
• The major project the past several months has been the conversion of our electronic
health record system from NextGen, our previous vendor, to Epic through a very
beneficial "sharing"program offered through Providence Health and Services. We have
received excellent support from the Providence Community Connect Team since the
start of this project and the conversion has gone relatively very smoothly. We now have
bi-directional interoperability with the hospital lab and radiology departments for orders
and results. We can also follow and track the care our patients receive in real time if
they are in any Providence or Community Connect facility or being seen by any
associated providers. Our patients can also see their clinical information through the
secure MyChart patient portal.
• As an FQHC, we are eligible to participate for medical malpractice coverage in the
Federal Torts Claim Act (FTCA) program. This major application was submitted at the
end of March, and we await the news that we have met the requirements and have
been accepted into the program.
• In conjunction with a $35,000 supplemental grant we received from HRSA last year, we
are now working diligently on our application to receive national certification as a Patient
Centered Medical Home. Much advance work is now being done with an anticipated
submission date of July 27m
• The Board has been active in its negotiations to purchase the .9 acre parcel immediately
north of the hospital campus. Closing on this property is expected in the next few
weeks. This will be the site of a new Health Center facility. Project planning and
researching funding strategies will take place over the next couple of years. Stay tuned
as this exciting project for the Health Center, our patients and the community unfolds.
Other Highlights and Points of Interest:
• Every three years HRSA conducts a three-day Operational Site Visit with a team of
reviewers. The next OSV is scheduled for August of this year. This will be preceded by
a mock survey conducted by a team from our state association in early June.
APRIL 2017 SCHC REPORT TO CITY COUNCIL
Economic Overview
Kenai Peninsula Borough, Alaska
2
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Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2017-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSENT ASSIGNMENT TO HARBOUR HOLDINGS, LLC TO THE
LEASE AGREEMENT 97-105 WITH TOM TOUGAS, FOR LOT 8,
BLOCK 6, SEWARD SMALL BOAT HARBOR SUBDIVISION, CITY OF
SEWARD, KENAI PENINSULA BOROUGH PLAT 2000-19, SEWARD
RECORDING DISTRICT, THIRD JUDICIAL DISTRICT, STATE OF
ALASKA, AND - • ' e ' '- - = - - - ' - • _ -- e ' . . . •
YEAR TO EXTEND THE TERM OF THE LEASE TEN YEARS, AND TO
ADD TWO THIRTY THREE YEAR OPTIONS TO EXTEND
WHEREAS, Tom Tougas ("Lessee") has requested an assignment to Harbour Holdings,
LLC of his existing lease agreement with the City of Seward for 1,306 square feet, more or less,
Lot 8, Block 6, City of Seward, Seward Small Boat Harbor Subdivision, Kenai Peninsula
Borough, Plat No. 2000-19 recorded in the Seward Recording District, Third Judicial District,
State of Alaska; and
WHEREAS, Article 14 of the Lease provides that the Lessee shall have the right to
assign the lease upon findings by the Council that use is:
(a)Compatible with the use of adjacent lands
(b)A permitted use under existing zoning regulations and comprehensive land use plan
(c)Found to be in the public interest; and
WHEREAS, the lease site will continue to be utilized as a retail shop and is consistent
with current zoning and land use regulations; and
WHEREAS,the current lease has been in effect since September 24, 1997; and
WHEREAS, the current lease expires on September 23 2017; and
WHEREAS, Harbour Holdings, LLC is requesting a new 33 year to extend the lease
term by ten years, and to include add two thirty three year extensions, each of which must be
brought before the then City Council for approval; and
WHEREAS, administration wishes to amend the new lease so that it is modeled on the
City's current standard lease agreements, replacing outdated language aeg with
current standard current lose language and incorporating current standard terms into the new
lease.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA
RESOLUTION 2017-
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into Consent to Lease
Assignment to Harbour Holdings, LLC, in substantially the form as attached hereto.
Section 2. The recitals set forth above are incorporated herein by reference and adopted
as findings of the City Council. For the reasons stated, an assignment to Harbour Holdings,
LLC, in the form presented at this meeting is found to be in the public interest.
Section 3. The City Manager is hereby authorized to tea new amend and extend
the lease with Harbor Holdings LLC, in substantially the form as presented at this meeting
Section 4. This resolution shall take effect 30 days from the date and posting of
adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of
April, 2017.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
ARTICLE 2 -LEASE TERM
Lease Term. The term of this LEASE (the "Lease Term") shall be in accordance with
CITY's authorization in Resolution No. 2017- (the "Resolution"). The Lease Term
shall . - -• •- - • . • . . - - • _ - ' _ . .
- • . . - - • - • - "- \ ." • Y. . .-..
. . . . - - ' . -, - -_ . be extended until midnight on
May September 24 23, 2050 20274. LESSEE shall have the right to extend the term of
this LEASE for 2 additional 33 year periods,provided that:
a) LESSEE exercises its option to extend at least one hundred and eighty(180) days
prior to the expiration of the then current lease term;
b) LESSEE is not in default under any term or provision of this LEASE; and
c) LESSEE shall exercise its options to extend by sending written notice in
accordance with the provisions of Article 33 of this LEASE.
d) The City Council of the City, at the time each option is exercised, approves the
extension by resolution or ordinance.
ARTICLE 4-USE OF LEASED LAND
4.1 Use of Leased Land. CITY has limited land available for lease. Use of the Leased Land
by LESSEE has been determined by the City Council of CITY to be in the public interest.
LESSEE . . - • _ __. _. _:.• . - .' . . shall continue to operate marines
related and other businesses throughout the term of the lease. Failure to do so shall
constitute a default.
/24//
Ad/ni/2 s1i-a(7.0v1--
Section 4. Unless subsequently amended by the City Council, the 0.72 mill rate increase
in this resolution shall end the first year following retirement of the Road Improvement Bond
that meets the Kenai Peninsula Borough levy notice deadline.
Section 4 5. This resolution shall take effect immediately upon adoption.
.4(24(,1
Report to Council 24 APRIL 2017 I,y(to
Seward Chamber of Commerce, CVB
Cindy Clock
Chamber staff volunteered at the Seward Job Fair and at the Financial Reality Fair at
SHS this month. Kris & Margee staffed the Seward booth at the last sports & rec show
of the season in Fairbanks. We've been preparing for an audit next month by Lambe
Tuter & Wagner. We do face some challenges with only three full time staff, but we
have the Chamber Board Treasurer, Melissa Schutter reviewing all bank & credit card
statements & reconciliations, payroll taxes, and profit/loss statements each quarter.
Von Terry makes up the other half of the Finance committee — Von also reviews the
profit/loss and budget --- or Profit Plan, as I like to say :)
The Seward Chamber has hired Shared HR, a firm based in Bellevue, WA to address our
human relations needs and questions. Lynette Hatscher is available to us for 3 hours a
month. As she says, whether an organization consists of 1000 or just 3 — the HR issues
remain the same. She has already proven to be a valuable resource addressing annual
evaluations, job descriptions and we'll soon hear about "Growth Coaching" and success
plans.
Because we don't make Kris do the bookkeeping, she is free to concentrate on Member
Services. I have recently been calling her a `Member Magnet'. We now boast 384
active members — up from the range of 324 — 340 over the past few years. Denny
Murphy is our part time bookkeeper. Last fall I separated the Public Relations part of
the PR & Events Desk allowing GeNeil to concentrate full-time on events organization.
She is a much happier employee, and we know that Yvette Galbraith with Alaska
Marketing Consultants is only too capable of promoting all we do.
Charity Cinereski transitions from student intern next month to Visitor Center rep, and
Jen Leahy will be working at the Derby Booth during the June Halibut Tournament.
Jen is the Communications & Engagement Manager in Seward for the Alaska Marine
Conservation Council. Look for her `Cheeky' halibut recipe in the first ever Seward
Halibut Tourney Event Guide coming out next month.
-Seward Harbor Opening Weekend & The Mermaid Festival May 20 & 21.
Check out their FB page. Here's the flyer for the Military Appreciation Picnic on May
20th in front of the Harbormaster's office.
EWARD
***MERMAID FESTIVAL
2017 0111011 OPENING■EE1210
First Friday Art Walk May 5th — Just prior to the Art Walk, Ribbon Cutting Ceremony at
4:00 pm at Advanced Physical Therapy — their new location at the Petro Building.
Cruise Ship Season begins on Thursday, May 18th when we welcome back the Silver
Shadow. I've made some extra copies of the schedule for this summer — we have 64
dockings. You can also find the cruise ship schedule on seward.com — just click on the
word Members at the top of the home page.
Bringing back the 60 Second Business Preview & Ice Cream Social, courtesy of Carole
and Harbor 360 Hotel. We're moving to a larger venue this year — so bring your skits,
costumes, & spiels to the Community Library on Thursday, May 18th — 5:30 pm
Open House at the Seward Chamber & Visitor Center on Friday, May 19th. We invite
everyone to stop by with new rack cards, have some refreshments, enter for fabulous
door prizes and leave with a supply of Destination Guides.
Next Chamber Lunch is on May 12th with SCCC Superintendent William Lapinskas
On May 26th we'll hear from Alaska Chamber CEO Curtis Thayer.
Meetings are at noon at the Breeze Inn Mt. Alice Room. Buffet Style Lunch $12.
Split the Pot & Door Prize.
NO Chamber lunch this Friday.
On March 30, 1867, the United States reached an agreement to purchase Alaska from
Russia for a price of $7.2 million. The Treaty with Russia was negotiated and signed by
Secretary of State William Seward and Russian Minister to the United States Edouard de
Stoeckl. In honor of this 150th anniversary — there'll be a "Name the July 4th Parade"
contest at Seward Elementary. Could possibly be extended to the other schools. We'll
hear more on that as we move forward with Dawn McDevitt, Parade Task Force
Avenger! Okay, Coordinator.
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JOIN US on SATURDAY
MAY 20th
1.1111011 ,,
IN FRONT OF THE
HARBORMASTER
0i ..
BUILDING '*`
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1 1 am - 2pm 1 " . ,
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THANKS TO
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`1 %City Of Seward
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Seward Military Resort
Seward ChamberIt
of Commerce
Seward American
Illi Alik,
Legion Post #5 ,��� r j " ��-�= �-
The Breeze Inn
Odom Distributing
2017 Cruise Ship Schedule
DATE DAY VESSEL NAME COMPANY ETA/ETD PAX CREW
5/18/2017 Thur Silver Shadow Silver Sea 0700-1900 382 295
5/21/2017 Sun Zaandam Holland America 0600-2000 1916 800
5/26/2017 Fri Radiance of the Sea Celebrity 0500-2000 2138 920
5/28/2017 Sun Noordam Holland America 0600-2000 1916 800
5/31/2017 Wed 7 Seas Mariner Regent Seven Seas 0600-1700 490 345
6/1/2017 Thur Silver Shadow Silver Sea 0700-1900 382 295
6/2/2017 Fri Millennium Celebrity 0500-2000 2138 920
6/4/2017 Sun Zaandam Holland America 0600-2000 1916 800
6/9/2017 Fri Radiance of the Sea Celebrity 0500-2000 2138 920
6/11/2017 Sun Noordam Holland America 0600-2000 1916 800
6/12/2017 Mon Norwegian Sun Norwegian Cruise Line 0500-2100 2002 968
6/12/2017 Mon Seabourn Sojourn Seabourn Cruise Line 0700 - 1800 450 330
6/15/2017 Thur Silver Shadow Silver Sea 0700-1800 382 295
6/16/2017 Fri Millennium Celebrity 0500-2000 2138 920
6/18/2017 Sun Zaandam Holland America 0600-2000 1916 800
6/21/2017 !Wed 17 Seas Mariner Regent Seven Seas 0600-1700 490 345
6/22/2017 Thurs Golden Princess Princess 0600-2000 2600 1100
6/23/2017 Fri Radiance of the Sea .Celebrity 0500-2000 2138 920
6/25/2017 Sun Noordam _ •Holland America 0600-2000 1916 800
6/26/2017 Mon Norwgan Sun Norwegian Cruise Line 0500-2100 2002 968
6/29/2017 Thur Silver Shadow Silver Sea 0700-1800 382 295
6/30/2017 Fri Millennium Celebrity 0500-2000 2138 920
7/2/2017 Sun Zaandam Holland America 0600-2000 1916 800
7/5/2017 Wed 7 Seas Mariner Regent Seven Seas 0600-1700 490 345
7/7/2017 Fri Radiance of the Sea Celebrity 0500-2000 2138 920
7/7/2017 Fri Seabourn Sojourn Seabourn Cruise Line 0700-1800 450 330
7/9/2017 Sun Noordam Holland America 0600-2000 1916 800
7/10/2017 Mon Norwegian Sun Norwegian Cruise Line 0700-2100 2002 968
7/13/2017 Thur Silver Shadow Silver Sea 0700-1900 382 295
7/14/2017 Fri Millennium Celebrity 0500-2000 2138 920
7/16/2017 Sun Zaandam Holland America 0600-2000 1916 800
7/19/2017 Wed 7 Seas Mariner Regent Seven Seas 0600-1700 490 345
7/20/2017 Thur Silver Discoverer Silver Sea 0700-1630 1848 812
7/21/2017 1Fri Radiance of the Sea 1Celebrity 0500-2000 i 2138 920
7/23/2017 Sun Noordam Holland America 0600-2000 1916 800
7/24/2017 Mon Norwegian Sun Norwe•ian Cruise Line 0500-2100 2002 968
7/27/2017 Thur Silver Shadow Silver Sea ' 0700-1800 382 295
7/28/2017 Fri Millennium Celebrity 0500-2000 2138 920
7/30/2017 Sun Zaandam Holland America 0600-2000 1916 800
8/1/2017 Tue Seabourn Sojourn Seabourn Cruise Line 0700-1800 450 330
8/2/2017 Wed 7 Seas Mariner Regent Seven Seas 0600-1700 490 345
8/5/2017 Fri Radiance of the Sea Celebrity 0500-2000 2138 920
8/6/2017 Sun Noordam Holland America 0600-2000 1916 800
8/7/2017 Mon Norwegian Sun Norwe•ian Cruise Line 0700-2100 2002 968
8/10/2017 Thur Silver Shadow Silver Sea 0700-1900 382 295
2017 Cruise Ship Schedule
8/11/2017 Fri Millennium Celebrity 0500-2000 2138 920
8/11/2017 Fri Silver Discoverer Silver Sea 0630-1600 1848 812
8/13/2017 Sun Zaandam Holland America 0600-2000 , 1916 800
8/15/2017 Tue Crystal Serenity Crystal Cruises 0600-2100 1007 655
8/16/2017 Wed 7 Seas Mariner Regent Seven Seas 0600-1700 490 345
8/18/2017 Fri Radiance of the Sea Celebrity 0500-2000 2138 920
8/20/2017 Sun Noordam Holland America 0600-2000 1916 800
8/21/2017 Mon Norwegian Sun Norwegian Cruise Line 0500-2100 2002 968
8/24/2017 Thur Silver Shadow Silver Sea 0700-1900 382 295
8/25/2017 Fri Millennium Celebrity 0500-2000 2138 920
8/26/2017 Sat Seabourn Sojourn Seabourn Cruise Line 0700-1800 450 330
8/27/2017 Sun Zaandam Holland America 0600-2000 1916 800
8/29/2017 Mon Norwegian Sun Norwegian Cruise Line 0700-2100 2002 968
9/1/2017 Fri Radiance of the Sea Celebrity 0500-2000 2138 920
9/3/2017 Sun Noordam Holland America 0600-2000 1916 800
9/4/2017 Mon Norwegian Sun Norwegian Cruise Line 0500-2100 2002 968
9/7/2017 Thur Silver Shadow Silver Sea 0700-1900 382 295
9/10/2017 Sun Zaandam Holland America 0600-2000 1916 800
9/17/2017 Sun Noordam Holland America 0600-2000 1916 800
64 Dockings 98055 45368
Port O'Call Ships
Laktdown 113
ay Igo' -4'
MODERNIZATION DEFINITIONS PAGE
O
Retain Equipment will be retained in the same working order currently
found when the project was accepted. Any problems with this
equipment while completing the modernization will require a
change order to repair
0
Refurbish "As New" Equipment will be cleaned, adjusted and repaired as v
necessary during the Modernization process rn
Refurbish "As Needed"
Same as Refurbish "As New". but at the elevator Z
Contractor's discretion.
New Completely new units to replace the existing will be installed as part
of the modernization. These units may be identical to the existing or
replacements from different manufactures unless listed. O
By Others This work is to be completed by contractors other than the Elevator i
contractor. The work must be com leted, scheduled,and paid for by
the building management. This wor must e sc u e with tfle
elevator contractor and must be completed before Inspections e
o ernlze a eva ors can be complete .
WORK BY OTHERS (NOT INCLUDED IN CONTRACT PRICE)
Main Line Power Feeders The current main line piping and wiring from the disconnect to the
new controller location M�ay need to be relocated to accommodate
the new controllers. A ground wire must be added if it does not
already exist. ERU requires auxiliary contact in disconnect.
Cab Lighting A single 110 circuit must be run to each controller. This circuit
must be run through a disconnect or switch that is lockable in the
on or off position. The location of this switch must be coordinated
with the elevator mechanic on site.
GFI Outlets . AS All Outlets in the machine room and/or the pits must be retrofitted
with GFI outlets per code.
Light Guards All lighting in the machine room and/or the pit must be retrofitted
with cede compliant guards made of either grounded metal, plastic
or comparable.
Phone Code requires a single phone line per elevator to be run in conduit
to each controller. This line must be a normal dial tone outside line.
Unless otherwise agreed upon by the elevator contractor.
Disconnects The main power elevator disconnects must be code compliant,
fused or breakers, and must be lockable in the off positions. The
disconnects must be located within clear site of each elevator
motor.
OILS 11.EVA"I OR COMPANY.2003 All Rights Reserved Page 4 of S
1/14
Fire Recall Combined with the modernization main floor and Alternate floor
fire recall will be required. Smoke detectors must he installed if not 0
currently operating, at every lobby, the machine room, and the
hoistway(if sprinklers are present). Smoke detectors in the (n
hoistway must be mounted on an access panel that is serviceable
from the outside of the hoistway. This panel must be no greater
than 2' x 2'. 0
Shunt trip Disconnect If sprinklers are altered or installed in the machine room and or the D
hoistway as part of the modernization, a heat detector must be rn
installed within 18"of every sprinkler head in the machine room
and the hoistway overhead. These heat detectors must activate a
shunt trip disconnect located outside the elevator machine room, to (V
remove all of the three phase elevator power prior to the power
entering the machine room.
Cutting and Patching► Any cutting and patching required for the installation of this 0
)yt4 equipment, including but not limited to cutting walls for installation Z
of new fixtures. Material disposal by others.
Pit Ladder Not included in proposal. Add $450/ladder to contract price if Otis
is to provide.
Modifications to Machine Including but not limited to the following:
Room • Machine room door must be self closing and self locking
• Adequate lighting and proper location in machine room.
• GFI outlets
• Light Guards
• Disconnects&auxiliary contact in disconnect for
Emergency Return Unit
• Phone lines
• 110 v cab lighting circuits and disconnects
• Pit ladder
• Pit Lighting and GFI
• Sprinklers
• Smoke detectors, heat detectors
• Shunt Trip Disconnects
• Ledges in hoistway
• Windows in Hoistway
• Vents in hoistway
• Temperature control in machine room
t:Oris(LEVATOR COMPANY,2003 All Rights Reserved Page 5 of 8
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hyssenKrupp
ThyssenKrupp Elevator Americas
WORK NOT INCLUDED
There are certain items that are not included in this Proposal, many of which must be completed by Purchaser prior to and as a
condition precedent to ThyssenKrupp Elevator's performance of its work as described in this Proposal. It is Purchaser's sole
responsibility to coordinate the performance of these items with ThyssenKrupp Elevator to ensure a successful completion of this
project.The following is a list of those items that are not included in this Proposal:
I. Equipment Storage:the provision of a dry and secure area at the project site for storage of the elevator equipment at the time of
delivery and the provision of adequate ingress and egress to this area. Any relocation of the equipment as directed by the
Purchaser after its initial delivery will be at Purchaser's sole expense
2. Electrical:
a. suitable connections from the power main to each controller and signal equipment feeders as required,including necessary
circuit breakers and fused mainline disconnect switches per N.E.C. Suitable power supply capable of operating the new
elevator equipment under all conditions;
b. the wiring to the controller for car lighting per N.E.C.Articles 620-22 and 620-51;
c. a means to automatically disconnect the main line and the emergency power supply to the elevator prior to the application
of water in the elevator machine room that shall not be self-resetting;
d. wiring and conduit from life safety panel or any other monitor station to the elevator machine room or a suitable
connection point in hoistway;
e. a bonded ground wire,properly sized,from the elevator controller(s)to the primary building ground;and all remote wiring
to the outside alarm bell as requested by all applicable code provisions
f. a dry set of contacts which close 20 seconds prior to the transfer from normal power to emergency power or from
emergency power to normal power whether in test mode or normal operating conditions in the event that an emergency
power supply will be provided for the elevator;
g. automatic time delay transfer switch and auxiliary contacts with wiring to the designated elevator controller and
h. electrical cross connections between elevator machine rooms for emergency power purposes
i. the following emergency power provisions are not included: interface in controller,pre-testing and testing,emergency
power keyswitches;
3. Machine Room:a legal machine room,adequate for the elevator equipment,including floors,trap doors,gratings,foundations,
lighting and a machine room temperature maintained between 50 and 90 degrees Fahrenheit,with a relative humidity less than
95%non-condensing;
4. Heat and Smoke Sensing Devices:heat and smoke sensing devices at elevator lobbies on each floor,machine room,and
hoistways with normally open dry contacts terminating at a properly marked terminal in the elevator controller;
5. Dedicated Telephone Lines:a dedicated telephone line to elevator each controller recognizing that the elevator telephone is
required by code to be monitored 24 hours a day,7 days a week;one additional telephone line per group of elevators for
diagnostic capability wired to designated controller;
C) 6. Removal of Obstructions:the cutting and patching of walls,floors.etc.and removal of such obstructions as may be necessary
for proper modernization of the elevator(s);
(7.) Fire Rating:the furnishing,installing and maintaining of the required fire rating of elevator hoistway walls,including the
penetration of firewall by elevator fixture boxes;
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MOD Solutions Proposal -ThyssenKrupp Elevator Americas 6 of IS
3/14
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ThyssenKrupp Elevator Americas
8. Flooring:all work relating to the flooring including,but not limited to,the provision of materials and its installation to comply
with all applicable codes:
9. Painting:all painting,except as otherwise specifically included herein;
10. Waterproofing:ensuring that the elevator hoistways and pits are dewatered,cleaned and properly waterproofed;
II. If entrances are replaced: adequate bracing of entrance frames to prevent distortion during wall construction and all sill supports,
steel angles,sill recesses,and the grouting of doorsills;
12. if the hydraulic jack is replaced:
a. the excavation of the elevator cylinder well hole in the event drilling is necessary through soil that is not free from rock,
sand,water,building construction members and obstructions. Should obstructions be encountered,ThyssenKrupp Elevator
will proceed only after written authorization has been received from the Purchaser.The contract price shall be increased by
the amount of additional labor at ThyssenKrupp Elevator's labor rates as posted in its local office along with the actual cost
of any additional material plus 15%;
b. adequate ingress and egress, including ramping,for a truck-mounted drill rig;
c. removal of all dirt and debris from each hole location;
d. in ground protection systems other than ThyssenKrupp Elevator's standard HDPE or PVC protection system with
bottomless corrugated steel casing;
e. any required trenching and backfilling for underground piping or casings,and conduit as well as any compaction,grouting,
and waterproofing of block-out;
f. engineering,provision and installation of methane barriers or coordination/access;
g. access to 2"pressurized water supply within 100'-0"of the jack hole location;
h. a safe,accessible storage area for placement of D.O.T.55 gallon containers for the purpose of spoils containment;
i. any spoils or water testing;and
j. the hiring of a disposal company which MUST be discussed prior to any material being ordered or work being scheduled.
ThyssenKrupp will provide environmental services ONLY if this is specifically included under the"Scope of Work"
section above.ThyssenKrupp assumes no responsibility and/or liability in any way whatsoever for spoils or other
contamination that may be present as a result of the cylinder breach and/or other conditions present on the work site.
PAYMENT TERMS
Fifty Percent(50%)of the price set forth on page 1 of this Proposal as modified by options selected from the Section entitled Value
Engineering Opportunities&Alternates(if applicable)will be due and payable as an initial progress payment within 30 days from
ThyssenKrupp Elevator's receipt of a copy of this Proposal signed by the Purchaser.This initial payment will be applied to costs and
fees associated with project management,permits,submittals,and raw material procurement,and its receipt will trigger the ordering
of material to complete the scope of work described on pages 2 and 3.
An additional Fifty Percent(50%)of the price set forth on page I of this Proposal as modified by options selected from the Section
entitled Value Engineering Opportunities&Alternates(if applicable)shall be due and payable when the material described above has
been furnished.Material is considered furnished when it has been received at the jobsite, ThyssenKrupp Elevator staging facility,or
any other location designated by the Purchaser at its sole expense.ThyssenKrupp Elevator's receipt of payment is required prior to
mobilization of its labor associated with the work described on pages 2 and 3.
MOD Solutions Proposal -ThyssenKrupp Elevator Americas 7 of 15
4/14
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New HD32 oil: Install new heavy duty hydraulic oil specifically designed for electric motors.
1
Victaulic Gate valves: Install new oil line shut off valves in elevator pit and machine room.
Evacuating Oil: Pull the pistons from the hydraulic cylinders and remove the existing hydraulic
oil from the cylinders. ibis eliminates future valve problems caused by old oil left in the cylinder.
Sealing: Paint and seal the machine room floor& pit floor.
I
Non-proprietary Equipment: All new equipment provided by AEC is 100%non-proprietary.
AEC has no proprietary rights tQ the new equipment installed, including Remote Elevator
Monitoring,mechanical assemblies,electrical assemblies, microprocessors, software or diagnostic
tools and equipment. All new dig gnostic tools are property of the building owner and will remain
on the jobsite.
Additional Man-power: Provie 3 Journeyman Elevator Mechanics to reduce down time by 33%.
Installation process will take approximately 10 working days per elevator.
i
Reducing Cost - Code Related Work Provided by Arctic Elevator:
The items listed below are not normally provided by our competitor but are included in our Top
Notch Turn-Key Modernization Package. These additional items and services provided by Arctic
Elevator,a Licensed General Contractor eliminate extra charges to the owner/customer by other
trades. Extra charges(especiall))in remote locations)required by other contractors can be very
costly and time consuming. Plekse consider these items as added value when comparing offers.
Electrical Disconnects: Provi4 proper sized lockable fused disconnect/circuit breaker and proper
sized wiring(including a groun1 wire) in conduit to the elevator controller per NEC code.
Electrical Interlock: Install a nlew electrical interlock switch in main line disconnect to interface
with the new battery lowering Emergency Return Unit(ERU)as required by code.
Fire Recall: Install stand aloneedicated Function Elevator Recall Fire Alarm system with Main
floor and Alternate floor fire re all including. Smoke Detector System with wiring in conduit
(from smoke detector in the e1e ator machine room, the hoistway and at each landing,)to the new
stand alone Dedicated Function,1Elevator Recall Fire Alarm Panel and to the elevator controller.
1
Phone line monitoring: Install new phone line monitor with annunciation.
GFCI: Install new GFCI in ele'ator machine room,cartop and pit as required by code.
Pit Ladder: Install new pit ladder as required by code.
Patching and sealing: Patchintt and sealing at all cutouts in lobbies, machine room,and hoistway.
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Fire sealing: Fire-seal the hoistway, machine room. pit and car platform.
Car light: 120 VAC-15 amp SPS'1' lockable fused disconnect and wired to the controller.
Phone: Dedicated (non PBX)tquchtone phone line run in conduit to the elevator controller.
Page 4 of 6
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Lighting: Machine room lightirjg, pit lighting and GECI outlets as required by code.
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Cutting and patching: Cutting,and Patching for all hall station fixtures.
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Machine Room Ventilation: Proper machine room ventilation, to meet current code requirements.
Machine room: Door lire rated code compliant, self closing, automatically locking.
Hoistway Ventilation: Proper lioistway ventilation to meet current code requirements.
Terms and Conditions
I. Before we Arctic Elevator Company LLC.("AEC")perform the work described;you agree to provide
our employees a safe work placO. AEC reserves the right to discontinue our work until a safe place in
which to work is provided.
2. The performance of our work is:conditioned upon you securing any City, State or Government
approval if required by law. I
3. The work shall be performed fol the agreed price plus any applicable taxes required by law.
4. AEC will not perform any extra examination of your equipment unnecessary to do the work described,
and are not responsible for anyart or performance of any part of your equipment except those parts
specifically covered under this c ntract.
5. All work to be completed in a w rktnanlike manner according to standard practices.AEC warrants all
parts and labor we provide to be free from defects for one year after completion of our work. AEC will
repair or replace any defective p rt at no cost to you providing you give us written notice within the
warranty period.
1
6. The work shall be performed du'ing our regular working hours unless otherwise agreed in writing. If
overtime work is requested you gree to pay the additional charge.
7. Payment will be made as follow : Any work order over$5000.00 requires a down payment of 25%of
the contract price when contract 's signed. Payment will be made as follows: Any work order over
$5000.00 requires a down paym nt of 25%of the total contract price when the contract is signed. 70%of
the total contract price is due upon delivery of materials to the job site. Full payment will be made upon
completion of work and before t!e elevator is returned to service. You agree to reimburse Arctic
Elevator for attorney fees and ex enses incurred in collecting any overdue payments. We reserve the
right to repossess any material we have supplied if any payment is thirty days past due.
8. Under no circumstances shall A tic Elevator Company LLC. be liable for any damage, loss,or delay
due to any cause beyond our reasonable control, including but not limited to fire,smoke,explosion,
vandalism, flood, water,electrolysis,weather,riot,war,civil commotion, misuse, neglect, act of
government,strikes, lockouts,repairs by others or acts of God. AEC will not be responsible for any
consequential damages of any kind, including but not limited to penalties or fines, loss of profit, loss of
rent,loss of business,or loss of equipment or property whether in contract.tort,warranty or otherwise.
9. Materials will he shipped approximately 6 weeks after the final drawings are approved.
10. This agreement and any associated forms will constitute the entire agreement between the parties
concerning all matters relating here to, and supersede any prior discussions,agreements,or
understandings. Both parties must agree to any changes or modifications to this agreement in writing.
Page 5 of 6
6/14
City of Seward 2017 City Hall Elevator Modification Proposal Worksheet
Heat and Smoke
detectors in lobbys, Work by Others for
Proposal car,and new Fire electric, phone,and Remote Proprietary
Proposer Base Price Panel misc +$* Discounts/Option Warranty Monitoring Equipment? Extended Price*
$8,000-$12,000 $91,464+$10,000=
Otis Elevator Company $91,464 Not included estimated N/A 1 year Yes Yes $101,464
10%discount with 5
year Maint. Not listed in $82,924-
Thyssenkrupp Elevator $8,000-$12,000 Contract at Quote. $8,292+$10,000+$3,000=
Americas $82,924 Not Included estimated $3000/year 1 year Verbal yes. Yes $87,632
Yes, included but is 12 month
Arctic Elevator Company, optional. Value of Option -Fire Panel.. parts, labor, $86,300 TurnKey or
LLC $86,300 $11,630 Included in price $11,630 travel Yes No $74670 w/o Fire Equip.
*Work by others estimated by
Otis and Thyssenkrupp
technitions. See attached lists
of work by others.
ds
ARCTIC ELEV TOR COMPANY LLC.
Proposal No. 1150 Date:03-24-2017
To: From:
City of Seward Arctic Elevator Company LLC
Public Works. 645 G St. Ste 100 Box 505
4th&Adams I Anchorage, AK 99501
Seward, AK 99664 I Fax: 907-646-0815
Equipment:One Hydraulic Passener Elevator SOA No. H000553
Location: City Hall 4th&Adams 3eward,AK 99664
TOP NOTCH TURN-KEY MODERNIZATION PACKAGE:
We will furnish labor and mater als to install one Top Notch-Turn Key Modernization Package for the
passenger elevator located at City Hall in Seward Alaska.This package is truly turn-key and provides
not only more value but everyth ng necessary to pass the State of Alaska Final Acceptance Inspection.
This means a Firm and Fixed Pr.ce and no surprises or change orders to deal with. It is custom designed
for hydraulic elevator applications. By utilizing the latest technology and design practices,we have
created a simpler, more reliable,Iand more capable modernization package.The Top Notch Package is
microprocessor based and serial link.It features the industries best non-proprietary products and can be
serviced by any qualified elevat r contractor of your choosin. The components are made in America by
companies like EC Pixel/Sm 'se Engineering(SRH Hydraulic Controller), Unitec/GAL Closed Loop
MOVFR Door Operator and EP 0/ECC DL20 Fixtures,Monitor&Displays. These products can be
found throughout the United Stafes and Canada,installed in thousands of locations where the customer
demanded non-proprietary,dep:ndable products in order to eliminate elevator repairs.
New E 1 ui a ment Insta ed b AEC:
Controller: Install new EC/Sm. Rise Non-Proprietary Serial Link Microprocessor Controller and IP
8300 leveling system,featuring •n board diagnostics for safe and reliable operational control.
Emergency Service Operation Install new Fire Service Recall Phase 1 key switches at the lobby floor
and Phase 2 key switches in the -levator cab(COP)Car Operating Panel.
Controller Starter: Install new Siemens Energy Efficient Solid State Nordic Soft Starter featuring
onboard diagnostics to extend p i p motor life and reduce trouble calls.
HPU Hydraulic Power Unit: I tall new Unitec/MEI Quiet Hydraulic Tank, Submersible Pump,
Heavy Duty Submersible Motor and 100 gallons of new Chevron 32 weight hydraulic oil.
Remote Elevator Monitor: Ins . 1 Kings III/DL 20 non-proprietary remote elevator monitor. Elevator
faults are sent directly to the ele''ator contractor of your choice for advanced warning of elevator
problems reducing intermittent utdowns and entrapments.
Page 1 of 6
1
' 9/14
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Door Operator: Install new microprocessor based AT400/GAL MOVFR2 Closed loop door operators
at the front and rear openings.
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Door Protection/Detector: Install new Formula Four Car Door Detector with interface to AT400/GAL
MOVFR2 closed loop door operator.No additional power supply is required.
Interlocks: Install new hoistway door interlocks at each landing and new car gate switch.
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Car Door tracks and Hangers$ Install new car door rollers, guides and gibs on car doors.
Hoistway direction limit switches: Install new Tape Selector System, eliminating mechanical limits.
Car Roller Guides: Install newCar Roller guides to top and bottom of the Car Frame.
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Safety Switches: Install new hoistway and car safety operated switches.
Hoistway Door tracks and Hangers: Install new hoistway door rollers, guides and gibs at entrances.
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Car Operating Panel(COP): stall new EPCO/ECC DL20 Serial Link COP with stainless steel
vandal proof LED buttons. Inde endent Service and Inspection Operation are installed behind a secure
access door. Also included is a CD customizable display screen. The display screen will include floor
position, direction of travel,and,operational modes.
Hall Stations: Install new Seria Link stainless steel vandal proof hall buttons, and signal fixtures with
engraved Appendix H "Fire Si age"as required by code (no plastic stick on placards).
Landing Passing Chime: Install new ADA compliant Landing Passing Chime.
Emergency Lighting in the CO: Install new battery powered emergency LED light in the cab and
emergency bell on the car top.
Car Riding Lantern: Install nev Led Car riding lantern at front landing.
Valve: Install new UC4M Maxton Hydraulic Control Valve and Low Pressure Switch.
Hoistway Unlocking: Install nelw hoistway door unlocking devices and esceution tubes at each landing.
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Hoistway Access: Install new hoistway access at the top and bottom landing as required by code.
Car Top Inspection: Install nely car top inspection station with onboard diagnostics.
1
Emergency Return Unit: Install new Emergency Return Battery-Lowering Unit(ERU). In the event of
power outage the ERU will protide temporary power to the elevator and return passengers to lowest
landing to exit. I
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Braille: Install new ADA compliant Braille tags on Car Operating Panel and all door entrances.
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Door Restrictors/Evacuation (leterrents: Install new door restrictors and door clutches.
Page 2 of 6
1
10/14
Hoistway Door Closer/Spiratol: Install new heavy-duty hoistway door closer spirators.
Traveling Cable: Install new TJC27 Traveling Cable and Kellems Grips. The Traveling Cable wire
count will be reduced by approximately 75%due to advances in technology.
i
Hoistway Wire: Install all new`wiring and terminal blocks in the hoistway. No existing wiring or
connections will be retained in theihoistway, pit or machine room.
Signage: Install new vandal prof Stainless Steel engraved"Appendix H" Fire signage as required by
code (no plastic stick on placards).
I
Car door relation/assemblies: nstall new link arms,bracing,pivot arm and bearings for new Unitec
AT400/GAL MOVFR 2 door oOerator.
Toe Guards: Replace existing platform guard with new guard 21 inches in length (along its vertical
face),with a bevel 60-75 degree from the horizontal at the bottom of it, and add additional bracing
under car. ii
Seismic Overspeed Rupture Valve: Install new Maxton Seismic Overspeed Rupture Valve in the pit.
Emergency Phone: Install new`ADA compliant vandal proof hands free auto-dialing elevator phone.
Energy Efficient: New electric4l components are energy efficient.
i
Code Compliant: New componlents are compliant with the most recent State of Alaska adopted
version of ADA and ASME A 1 1.1 Safety Code for Elevators and Escalators.
Value Engineering: The items and services listed below are not normally provided by our
competitors and not required by'code but are included in our Top Notch Turn-KEY Modernization
Package. These additional comnents increase performance and eliminate future shutdowns
caused by existing worn parts let
e in the system. Please consider this added value when comparing
offers.
I
Oil Heater: Install a new thermistatically controlled oil heater mounted directly to the hydraulic
tank to maintain a constant temperature of the hydraulic oil to stabilize oil viscosity.
i
Cartop Interface: Install new cirtop interface board with onboard diagnostics for quicker
troubleshooting and adjustments.
Cab Steadier's: Install new elevator cab steadiers to top and bottom of car.
Soft Starter: Install new Siemes Energy Efficient Soft Starter.
Seals & Packing's: Install new hydraulic cylinder packing's.
Oil line gaskets: Install new Victaulic coupling gaskets.
Pipe Supports: Install new hydaulic oil line pipe supports.
Page 3 of 6
11/14
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New HD32 oil: Install new heavy duty hydraulic oil specifically designed for electric motors.
1
Victaulic Gate valves: Install new oil line shut off valves in elevator pit and machine room.
I
Evacuating Oil: Pull the piston from the hydraulic cylinders and remove the existing hydraulic
oil from the cylinders. This eliminates future valve problems caused by old oil left in the cylinder.
1
Sealing: Paint and seal the machine room floor& pit floor.
Non-proprietary Equipment: All new equipment provided by AEC is 100%non-proprietary.
AEC has no proprietary rights t4 the new equipment installed, including Remote Elevator
Monitoring, mechanical assemb ies,electrical assemblies, microprocessors, software or diagnostic
tools and equipment. All new diagnostic tools are property of the building owner and will remain
on the jobsite.
Additional Man-power: Provice 3 Journeyman Elevator Mechanics to reduce down time by 33%.
Installation process will take approximately 10 working days per elevator.
Reducing Cost - Code Related Work Provided by Arctic Elevator:
The items listed below are not np rurally provided by our competitor but are included in our Top
Notch Turn-Key Modernization Package. These additional items and services provided by Arctic
Elevator,a Licensed General C ntractor eliminate extra charges to the owner/customer by other
trades. Extra charges (especiall in remote locations)required by other contractors can be very
costly and time consuming. Pleise consider these items as added value when comparing offers.
Electrical Disconnects: Provid proper sized lockable fused disconnect/circuit breaker and proper
sized wiring(including a group wire) in conduit to the elevator controller per NEC code.
Electrical Interlock: Install a w electrical interlock switch in main line disconnect to interface
with the new battery lowering ergency Return Unit(ERU)as required by code.
Fire Recall: Install stand alone edicated Function Elevator Recall Fire Alarm system with Main
floor and Alternate floor fire recall including. Smoke Detector System with wiring in conduit
(from smoke detector in the elector machine room, the hoistway and at each landing,) to the new
stand alone Dedicated Function levator Recall Fire Alarm Panel and to the elevator controller.
Phone line monitoring: Install new phone line monitor with annunciation.
GFCI: Install new GFCI in ele4ator machine room, cartop and pit as required by code.
Pit Ladder: Install new pit ladder as required by code.
Patching and sealing: Patching and sealing at all cutouts in lobbies,machine room, and hoistway.
Fire sealing: Fire-seal the hoistway,machine room,pit and car platform.
Car light: 120 VAC-15 amp SIST lockable fused disconnect and wired to the controller.
Phone: Dedicated (non PBX)touchtone phone line run in conduit to the elevator controller.
Page 4 of 6
12/14
f
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Lighting: Machine room lighting, pit lighting and GFCI outlets as required by code.
I
Cutting and patching: Cutting'and Patching for all hall station fixtures.
I
Machine Room Ventilation: Pioper machine room ventilation,to meet current code requirements.
Machine room: Door fire rated code compliant, self closing, automatically locking.
Hoistway Ventilation: Proper hoistway ventilation to meet current code requirements.
Terms and Conditionst
1. Before we Arctic Elevator Comliany LLC.("AEC")perform the work described;you agree to provide
our employees a safe work place. AEC reserves the right to discontinue our work until a safe place in
which to work is provided.
2. The performance of our work is'conditioned upon you securing any City, State or Government
approval if required by law.
3. The work shall be performed foj-the agreed price plus any applicable taxes required by law.
1
4. AEC will not perform any extral examination of your equipment unnecessary to do the work described,
and are not responsible for any part or performance of any part of your equipment except those parts
specifically covered under this dontract.
5. All work to be completed in a workmanlike manner according to standard practices. AEC warrants all
parts and labor we provide to be free from defects for one year after completion of our work. AEC will
repair or replace any defective part at no cost to you providing you give us written notice within the
warranty period.
6. The work shall be performed dtring our regular working hours unless otherwise agreed in writing. If
overtime work is requested you agree to pay the additional charge.
7. Payment will be made as folios: Any work order over$5000.00 requires a down payment of 25%of
the contract price when contras is signed.Payment will be made as follows: Any work order over
$5000.00 requires a down pay ent of 25%of the total contract price when the contract is signed. 70%of
the total contract price is due u n delivery of materials to the job site. Full payment will be made upon
completion of work and before he elevator is returned to service. You agree to reimburse Arctic
Elevator for attorney fees and a penses incurred in collecting any overdue payments. We reserve the
right to repossess any material a have supplied if any payment is thirty days past due.
8. Under no circumstances shallctic Elevator Company LLC. be liable for any damage, loss,or delay
due to any cause beyond our re sonable control, including but not limited to fire, smoke,explosion,
vandalism, flood,water, electro ysis, weather, riot,war,civil commotion,misuse,neglect,act of
•
government,strikes, lockouts,r pairs by others or acts of God. AEC will not be responsible for any
consequential damages of any kjnd, including but not limited to penalties or fines, loss of profit, loss of
rent, loss of business,or loss of equipment or property whether in contract,tort, warranty or otherwise.
9. Materials will be shipped approximately 6 weeks after the final drawings are approved.
I
10. This agreement and any associvited forms will constitute the entire agreement between the parties
concerning all matters relating there to,and supersede any prior discussions,agreements,or
understandings. Both parties must agree to any changes or modifications to this agreement in writing.
Page 5 of 6
1
13/14
Training and Support: AEC vjill provide New Equipment Training(NET) for the engineering
department to familiarize the staff with the new equipment.
Warranty: Provide 12-month warranty on all parts and labor including all travel expenses.
Permits and Inspections:
Arctic Elevator shall provide the necessary permits, licenses, and insurance and make all required
tests and inspections to complet this work.
Codes: Arctic Elevator shall pr vide, install,and test the new equipment in accordance with the
latest State of Alaska edition A ME A17.1 Safety Code for Elevators and Escalators.
Delivery and Installation:
Upon award the materials wil arrive to the jobsite in approximately 7 weeks.
Rush delivery is available and1 reduces the lead time to approximately 2 to 3 weeks.
If rush delivery is required adld an additional cost of 10%to the total contract price.
Installation time is 10 days.
Payments:
25%of the total contract price will be required upon signed acceptance of this proposal.
70%of the total contract price is due upon delivery of materials to the job site.
Full payment will be made upor completion of work and before the elevator is returned to service.
Work Provided by Customer:'
If customer chooses to provid 4 the labor and materials for the Fire Recall deduct$11,630.00
from the total contract price. See"Fire Recall" under Reducing Cost page 4.
Total Contract Price:
$86,300.00 EIGHTY SIX TH USAND THREE HUNDRED DOLLARS.
Acceptance:
This proposal including the atta hed terms and conditions provisions shall,when accepted by you
below,and approved by our rep esentative, constitute the entire contract between us. Any changes
or modifications to this contract must be agreed upon in writing and signed by both parties.
I
This proposal is valid for(90)days from the proposal date: Submitted By: Ed Monteil—Managing Member
Customer: Arctic Elevator Company LLC.
Signed: ! _ Signed:
Authorized Signature Authorized Signature
Print Name: Print Name:
Print Authorized Name Print Authorized Name
Title: Title:
Date: Date:
Company Name:
Page 6 of 6
14/14
Tim Dillon, Executive Director
Kenai Peninsula Economic Development Dist.
14896 Kenai Spur Hwy Ï Kenai, AK 99611
Office: (907) 283-3335 Ext. 2
Cell: (907) 242 Ï 9709
3
Demographic Profile
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5
Employment Trends
Unemployment Rate
6
Wage Trends
Cost of Living Index
7
Industry Snapshot
8
9
Occupation Snapshot
10
11
Industry Clusters
Education Levels
12
FAQ
competitive advantage
About This Report
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