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Home My WebLink AboutRes2017-050Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE 2017 AND 2018 BUDGETS TO REFLECT THE DELAY IN THE METER EXCHANGE AND OTHER PROJECTS, AND RE - APPROPRIATING FUNDS FROM 2017 TO 2018 WHEREAS, the 2016/2017 Biennial Budget was passed in November 2015, reflecting the budget period from January 1, 2016 through December 31, 2017, and a mid -cycle budget amendment was made in Resolution 2017-019 passed on March 28, 2017; and WHEREAS, a few of the projects for which funding was budgeted in 2017, are now expected to be delayed, necessitating a reduction in the 2017 budget and an increase in the 2018 budget, to reflect the new timing of the projects; and WHEREAS, this resolution adopts specific changes to the General Fund and the Electric Enterprise Fund budgets, as reflected below. NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The General Fund 2017 Budget is hereby reduced and the 2018 Budget is hereby increased as follows: 1) $6,000 for on -site financial accounting software modifications and training affecting account no. 01000-1140-7009; and 2) $25,000 for cemetery expansion due to capacity constraints in the existing cemetery, affecting account no. 01000-1412-7009. Section 2. The Electric Enterprise Fund 2017 Budget is hereby reduced and the 2018 Budget is hereby increased as follows: 1) $40,000 for NorthStar mass meter exchange and utilization review related to the billing system modifications necessary to ensure efficient transition to electronic meter reading and billing, affecting account 15000-3001-7009; 2) $8,000 for ITRON meter reading support to configure new handhelds, modify the billing system to accommodate electronic meter reading, and provide on -site conversion support, affecting account 15000-3001-7009; 3) $54,000 for position overlap due to the pending retirement of the operations supervisor, affecting accounts 15000-3001- 6XXX; and 4) $60,000 for vegetative clearing of the transmission line affecting account 15000- 3000-7009. Section 3. This resolution shall take effect immediately upon its adoption; the 2017 Budget shall be amended effective August 24, 2017 and the 2018 Budget shall be amended effective January 1, 2018. CITY OF SEWARD, ALASKA RESOLUTION 2017-050 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 281h day of August, 2017. 192m;,I' Hardarson, Mayor AYES: Casagranda, Squires, McClure, Alterman, Bardarson NOES: None ABSENT: Keil, Slater ABSTAIN: None ATTEST: (City Seal) L 1 1 Meeting Date: To: Through: From: ,agenda Item: Council Agenda Statement August 24, 2017 Honorable Mayor and Members of the City Council Jim Hunt, City Manager,�g Kristin Erchinger, Finance Director OV Amending budget to reflect delay in meter exchange and other projects BACKGROUND & JUSTIFICATION: The 2016/2017 Biennial Budget which covers the period January 1, 2016 through December 31, 2017 was passed in November 2015. The budget is amended periodically, as new data becomes available, or as previously unanticipated projects are brought forward by administration. The 2017 budget was also amended in a mid -cycle budget adjustment approved by Resolution 2017-019 on March 28, 2017. The administration recommends reducing the 2017 Budget due to the change in timing of certain City projects, and re -appropriating those funds in 2018. The suggested changes will result in a reduction in each budgeted line item in 2017, with a corresponding increase in the line item in 2018, as follows: 1 • $6,000 for on -site financial accounting software modifications and training. This project was delayed due to scheduling conflicts between the software consultant and City staff (audit, staff turnover, competing client software installs, etc.). 2. $25,000 for cemetery expansion due to capacity constraints in the existing cemetery. This project cannot be completed until preliminary GIS work is complete. 3. $40,000 for NorthStar mass meter exchange and utilization review. This project was delayed as a result of a scheduling conflict with the meter exchange project management team. The project is slated for May 2018. 4. $8,000 for ITRON meter reading support to configure new handhelds, install vehicle remote reading equipment, modify the billing system to accommodate electronic meter reading, and provide on -site conversion support. This project was delayed as a result of the schedule conflict with the project management team, and is slated for May 2018. 5. $54,000 for position overlap due to the pending retirement of the operations supervisor. This position has not yet been filled, but the position continues to be advertised. 6. $60,000 for vegetative clearing of the transmission and distribution lines, to reduce trees and shrubs impacting the electrical lines. This project will be ongoing. Each of these items was to be funded in the 2017 budget and will be accomplished in 2018 instead. INTENT: The intent of this resolution is to reduce the 2017 Budget and increase the 2018 Budget for each of the items listed above. �. •�� L�... �n��,u.�� Yes No NIA 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X I Other (list): Resolution 2017-019. X FISCAL NOTE: This action will have no net impact on the finances of the City, as these projects were all included in the 2017 Budget and are being delayed into 2018 and therefore removed from the 2017 Budget and added to the 2018 Budget. Approved by Finance Department: - ATTORNEY REVIEW: Yes No X RECOMMENDATION: Seward City Council authorize the re -appropriation of funds from 2017 to 2018 resulting from a delay in the meter exchange and other projects.