HomeMy WebLinkAbout10032017 City Council Work Session Notes - Part3'\ I&
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WORK SESSION NOTES ON
Purpose:
Present: �0 b�� -DQU(�ns Council Members Present: r",o4A% � � e�
1Glti �
JL
Called by: �5�� Time: Date:
ow W 0 3
Lam'
'00rI\ 'i
City of S ward
2018/2019 Biennial Budget
Part 3
General Fund Public Works:
Shop, Municipal Buildings
Water Enterprise Fund
Sewer Enterprise Fund
Capital Improvement Plan
Council Feedback
0
Roads & Streets, Snow & Ice, City
1
Budget Calendar
September 27: General Fund Part 1, Harbor, SMIC, Parking
October 2: General Fund Part 2 (Fire, Building Inspection , Library);
Healthcare (CHC, Hospital, SMH); Electric, Motor Pool
October 3: Public Works,, Municipal Buildings, Water., Wastewater,,
Capital Improvement Plan and Council direction to administration
October 23: First Public hearing on budget
Nove ber 13: Second Public hearing and adoption of budget
(alternate dates Nov. 27 or Dec. 11)
9
Follow-up from 10/02 work session -
PERS contributions from State of Alaska
Rate
Year Basis,
201:=r June : Ci. 2017 Roll Forward
201;=1 June _30, 2016 Roll Forward
2017 June 30, 2015 Roll Forward
2016 June 30, 2014 Roll Forward
2015 June 30, 2013 Valuation
2014
'013
201
2011
2'010
2009
2008
2007
2006
2005
CITY OF SEWARD - PUBLIi=: EIw1PLOYEES' RETIREIMIENT SYSTEM
CONTRIBUTIONS BY THE STATE OF ALASKA ON THE CITY'S BEHALF
Pen_,iCFrl
Normal cost Past svc cost Pension
3.55% 15.16% 18.71%
2.94% 14._3'=; 17.27",
3.06% 1 '.:=� '' 1 i.98"
2.86% 11. °- 14.43'='
2.57% 20.C-?`- 23.24")
2.79% 1:-.E -'; _ '1 i.47"
2.55% 12'90`i_' 15.75"
2.52% 12.13% 14.6-9
2.65% 7.33% 9.98":
2.91 % 7.34% 10.2510
3.82% 7.09% 10.9104
4.57% 4.38% 8.95"'01
Total ARM Board
Adopted Rate
Healthcare
Formal cost Past svc cost Healthcare
Normal cost
DCR
4.88%
4.63%
4.36%
Total
ARC
Past
Normal Service
Cost Cost
2.56%
2.38%
4.94%
28.53%
10.99%
17.54%
2.16%
0.95%
3.1110
25.01%
9.73%
15.28%
2.70%
3.10%
5.80%
26.14%
10.12'°70
16.02%
3,19%
4.96%
8.15%
4.61%
27.19%
10.66%
16.53%
4.25®/0
12.36%
16.61°'0
4.18°l0
44A3°'0
11.00°70
33.03°Ia
5.33%
10.51 %
15.84` �
3.37%
35.68%
11.49'%
24.19%
6.12%
11.26%
20.09`'4
3.01 %
35.84°0
11.68%
24.16%
5.76%
10.35%
16.11%
2.73%
33.49"0
11.01 %
22.48%
6.68%
11.30%
17.98%
27.96%
9,33%
18.63%
6.55%
10.85%
17.4010
27.65%
9,46%
18.19%
9.90%
14.41 %
24.31 "t
35.22%
13.72%
21.50%
9.91 "f4
13.65%
23.56"c,
32.51 %
14.48'%
1 18.03%
*ARC - Actuarial Required Contribution F'<Itp
State rate State contribution
paid on -behalf on behalf
of Seward
6.53%
T6�I
3.01 %
4.14%
155,298
5.19%
$ 287,733
22.03%
$ 2, 235,098
13.68 %
$ 698,856
13.84%
$ 696,751
11.49%
$ 586.540
5.96%
$ 384.559
5.65%
$ 265.843
13.22%
$ 430.412
10.51 %
$ 186
Cumulative total: $ 5.484.086
Past Svc
Cost as Unfunded Funding
°lei of Liability at Ratio on
Total Date (b) 30-Jun Valuation
61.5%
61.1%
61.3%
60.8%
$ 4,901,498
77.1 %
75.0%
$ 4,475,204
78.3%
67.8 %
$ 6 ,252 ,774
70.1 %
67.4%
$ 7 ,830 ,133
62.6 %
67.1 %
$ 7 ,460 ,331
61. 3 %
66.6 %
$ 6 ,926 ,776
63.0 %
65.8%
$ 6 ,975 ,028
61.5 %
61.0%
$ 6 ,336 ,393
61.8 %
55.5 %
$ 4 ,848 ,035
69.5 %
$ 4 ,669 ,973
68.0 %
$ 5 ,347 ,506
62. 8 %
$ 4 ,401 ,922
65.7
Note: There is a timing difference between State of Alaska fiscal year and the City's calendar year. 2017 State
� contribution (in yellow) reflects only one-half of the year-to-date funding.
3
Follow-up from 10/02 work session —
Parks & Recreation subsidy
PAKK AND RECREATION SUBSIDY
Year
Revenues
Expenditures
SubsidV
2019
902 700
152400 0
0 2 11 9 6- 0
2018
8(971700
1148010(92
582392
2017
8741,CI80
13CI11122
51oI142
2 011J
y
�I2 0 1'�l'tJ
y�
1d268_ �04?
�3J���J
2015
778805
1_036`5407
5 8 6 002
2014
6 6 3 021-:18
1_0337371
6- 74 0 7 3
2013
6_53052
10281425
6, 2 81 3 7 3
2012
ti
60 _Q 12 3 2
112591052
6- 4 (912 0
21%-Al
6201943
112251876-
-0 041(9 3 3
A
Of costs
Subsidized
40. SYL-1
39.3Y
37.1Y
28.4%o �
43.09/o
50.491'o"�
49.09'0 �
51.u9'o
49.39'0� -
43.29'o Avg
al
Follow-up from 10/02 work session
r-- Questions:
When did electric meters transfer from Electric to Harbor billing? Between
2012 (3,218 meters) and 2013 (2,706 meters)
How many kilowatt hours of power were sold to the Harbor in 2016?
119881069 kWh in 2016
11717.1138 kWh in 2015
1,455,287 in 2014
When did City transition to a 2-year budget? 2008
5
General Fund
Public Works divisions
f
lop
Street D partm nt
o P. 35 of tonight's packet, pp. 32-36 online budget
Personnel - 2018 reflects reduction of a half-time person; 2019 reflects
reduction of a full-time person (one mechanic/operator position due to
retirement)
Contracted Services includes flood debris removal, sanding, sidewalks,
increase for crack sealing
Utilities for street lights
Gas and Lube - split more with Snow & Ice
Operating Supplies - cold mix, calcium chloride, signs, grader blades, etc.
(reduced Snow & Ice)
Maintenance & Repair -loader tires, heavy equip. maintenance, D-1, etc.
No contributions to Motor Pool in 2018/2019
Snow and Ice Dk.,...4:1partment
o P. 36 of tonight's packets pp. 32-36 online budget
Personnel - 2018 reflects reduction of a half-time person; 2019 reflects
reduction of a full-time person (one mechanic/operator position due to
retirement)
No funding for overtime or standby time; staff will come back to Council
for appropriation if heavy snowfalls
Contracted services is snow removal/hauling, sanding/plowing LP Road
Gas and tube moved from Streets
Operating supplies sand, salt, grader blades/edges
Maintenance and repair of heavy equipment
Shop Department
o P. 37 of tonight's packets pp. 32-36 online budget
Personnel - 2018 reflects reduction of a half-time person; 2019 reflects
reduction of a full-time person (one mechanic/operator position due to
retirement)
Communications - cell phones, land line, Internet
Contracted services - inspections, etc.
Utilities for shop building incl electric, water, sewer, garbage
Operating supplies - vehicle tires and parts
Municipal Buildings
P. 38-40 of tonight's packet; pp. 32-36 online budget
Personnel -reflects reduction of two FTEs beginning April 1, 2018
Contracted services up $40K for janitorial, minor maintenance and
sidewalk clearing, in 2018; $55K in 2019
City Hall boiler and roof repairs; $83K in 2018 CIP
Annex boiler, led lights, main water valve, etc; $40K in 2019 CIP
City Hall annex $5K painting/maintenance in 2018
Community Center - $8K in 2018 CIP for flood mitigation (e.g. awning);
contracted services $3K flooring repairs
10
Water Fund lighlights
11
Water Fund, p,, 99
(p. 133 online budget)
o Balanced budget
o Revenues anticipate 2.1% CPI 2018; 1.6% 2019
o Ship water up 2019 due to completion of
commercial float at SMIC
Hydrant fees up due to billing issue w/fire dept
o Personnel down due to staff retirement/turnover
Utilities reflect new water treatment plant
o Motor pool contribution $5K
12
Water Fund, 9 (p. 133 online budget)
o Outstanding debt $1.45M Third Ave water line at
1/1/18; annual pmts $157K
This budget brings Water Fund cash balance to
$100M + recent $2-50K from GF
r.j Water fixed assets historic cost = $1407M
13
Water CIP List
City of Seward
Capital Improvement Plan
Water -Related Capital Projects
2018 and 2019
New or Project Funding SourrA,
Proji-et De.%criptitin Re lax Ycar Cost Rating (a) City Portion Uther Source Source
Critical Capital Needs:
Refurbish Lowell Canyon 400K gallon Tank and
Remove 200K gallon Lowell Canyon tank fm service (b) (d)
High Risk Capital Needs:
Gateway Tank Roof
Abandon wells at Fort Raymond (b)
R 2018 $575,000 C $575,000 State
R $300.000 H $300,000 State
R $250,000 H $2w,000 City
bloderatte Risk Capital Needs:
Refurbish #4 production well
R
S85,0M
C
$85.000
city
Distribution Piping upgrades (ductile iron pipe)
R Annual
$500.000
H
$500.000
City
Facility Control upgrades
R
$80.000
?61
$80,000
City
GIs systam
N
$60.000
hi
$60, 0 00
City
Formal rate study of Water utility
N
$30,000
WOUO
City
Replace ID" and 14* AC water lice btwji Phoenix and SL-a Liun
R
$1.860,000
hi
$1,860.000
City
Replace 5% of water lines annually ($I miffionfyr)
R Annual
$1,000.000
hi
$1.000.000
City
.%laple Street Water Line Extension
N
$400,000
New
$400,000
City
TWA 1N%AteY Fund PrUjOUS.
$5 140,000
$4,265,000
$875,000
Total Water Fund Pro)ects for 2018 and 2019:
$675,000
$575,000
(b} In bidding procosa
(d) In Design
Rating (a). -
Critical Risk (Cp Likely to faU within nex! 5)r(jrs
High Risk (H); Wely to lad In 5- 10 years
Moderate Risk (71f)., continuous increasing cost to maintain and operate.
'A'ew'refiects creation or purchase of a new asset; riot replacing an m'sttv asset
14
Sewer Fund
Highlights
15
i
lop
Sewer Fund, P. 53-61 (P,,139 online)
o Balanced budget with surplus of $111K in 2018
and $119K in 2019
Ir Cash balance $1-1M at end of 2019 vs fixed asset
historic cost of $1503M
Much of infrastructure is at end of useful life
a Includes cpi 2.1% in 2018 and 1.6% in 2019
�- Personnel costs down due to staff retirement
in Bank and credit card fees
r- Dues - DEC sewer lagoon permit fees
Travel - DEC certification and training
16
i
lop
Sewer Fund, P. 53-61 (P,,139 online)
❑ Maintenance and Repair -pumps $5K-$30K.
aging infrastructure
� Debt Two DEC sewer lagoon loans totaling
$1.2M at 1/1/18 $75K per year debt service
Loan payable to GF $1.2M at 1/1/18J, defer
$76,,840 per year loan payments (for prior sewer
lagoon failure in 1995). Consider writing off this
debt?
17
Wastewater CIP List
City of Seward
Capital Improvement Plan
`'Wastewater -Related Capital Projects
2018 and 2019
.New or Project Funding Source
Project Description Rppinry Year cost Rating (a) City Portion Other Source Source
Critical Capital Needs;
SMIC bypass valuing
Lowell Point sludge pile disposal
41 standby generator
Forest Acres lift station (erginpering)
High -Risk Capital Needs:
SMIC piping for bypass (engineer in gldesign)
Double wall fuel tank - 1000 gR1
Manhole refurbishment
R
$72,000
C
$72,000
WasrpwRter Fund
R
S490,000
C
$490,000
Wastewater Fund
R
S150.000
C
$150.000
Wastewater Fund
N
S92,000
C
$92,000
Wastewatt.r Fund
R
$50,000
H
$50.000
Wastewater Fund
R 2019
$150,000
H
$150,000
Wastewater Fund
R
$120.000
H
$120,000
Wastewater Fund
Moderate -kirk Capital Nredhi:
SMIC lower lift station (engineering only)
R
$250,000
M
$250,000
GIS system
N
$30,000
M
$30,000
Wastewater utility rate btudy
N
$30,000
M
$30,000
SMIC Sludge pile disposal
R
$25,000
M
S25.000
Replace existing distribution system ($800lVyr_j
R Annual
$800,000
M
$800,000
Replace infrastructure past tmeful life ($75Kfyr.)
R Annual
$115,001)
\1
V 5.000
Auto dialer ph -one line IS-1 (harbor)
N 2018
$15,000
$15,000
Maple Street Wastewater
N
3400,DW
New
E400 000
Total Wastewater Fund Projects:
S 2. 7 49,000
12 T14.000 $400,0001
TO(A Wastewater Fund Projects for 201S and 2019:
1165.000
81 V1.006 i
Ratiftg (a):
Critical RiGh (0., Likely to fail uithin ne.ad 3 -wars
High Risk (H): Likely to fall in 5- 10 years
Afoderale Risk (M).- continuous increarimg cost to mcrinfal - ft and opfratr
'A'ew' reflects creWion or purchase of a new 0,980.'riot ri0pJ13611.0 an IP3$tiftg a860
Wastewater Fund
Wastewater Fund
Wastewater Fund
Wastewater Fund
Wastewater Fund
Wastewater Fund
Wastewater Fund
State Grant.
Capital Improvement Plan
19
General Fund
ap ital I mp rovement P1 an
en er a1 Fun d-R e1 ate d C ap ital Proa ects
Fiscal Year 201S and 2019
4-
New or Frog eck Furth ng Source
Prof eck Descri pki on Reel ace Year Cock City Portion Other Source Source
Proj ects SI ated for Furth ng i n 2010 and 2019:
City Shop and F&H Warehouse Relocation E r- glDesi gn
Cemetery repai rs'mai ntenance
Additional utility -sites in Waterfront Farb
City Hall boiler & roof repairs
Community Center flood mi ki gaki oNengi neeri ng
Fire air packs
Fire air packs
Lowell Canyon Tunnel - Phase 2
Annex head ng system, mai n water val ver LE D I i ghksr counters
i I 11 am-s Farb reskroom and -shower
Total Projects i n 2018 and 2019=
R 2018
$125,000
$125,000
Capital Acquisition Fund
R 2018
$25,000
$25,000
General Fund
ICJ 2018
$400,000
$400,000
Capital Acquisition Fund
R 2018
$83,000
$83,000
Capital Acquisition Fund
R2018
$11,000
$11,000
Capital Acquisition Fund
R 2018
$20,000
$20,000
Capital Acquisition Fund
R 2019
$20,000
$20,000
Capital Acquisition Fund
R 18119
$1,000,000
$1,000,000
Cap Aoq Fund I Grant
R 2019
$40,000
$40,000
Capital Acquisition Fund
ICJ 2019
$300,000
$200,000
$100,000 Capital Aog Fund?Donation
$2,024,000
$1,924,000
$100,000
20
General Fund
PUI&LIC SAFETY:
Pub11r%V;)rks- Relwafionof?%V&SUp
0QQQ
0,
,700
$'2,000
General Fund
C'AyShop: Diez E! I fae I Ll I s I i r n4 i n 0 1 r L: )St 42 n1
-
$75iO00
$17 5,000
G en r r �d Fun d
'PuWi.f-'W'n.rkA: ADD aldr-w.qlk lmprinvemenB
$75,000
$115.001)
General Fund
Ne,;y 1A111mal Ohe-lieT-
R
9 1, 000, 000
U00,00D
a. a
General Pun&Chrant
girt Hyd i -j rit upgrades - Ph. H
R
Sr.)00,0.00
F200.000
Generalfuad
I . .11 6 ITL:
-e If con tai n ed brea Lh.m wRP13.-i rL.: J,JJEj L. L!'%." * IILJE! r _ F'
R
$2159r3 0H
SS 2 5 1.). 3 5. 3
General Fund
F 41WO [ POM t erDfflibn ML'L3'-gMt.1rn
R
$200, 000
$200,000
Federalf&talt-
Gene rim t rj,r for AVTEC 2meryencyshelter
N
125.000
$125.000
Gen er al Fu. i � a
Sat, hie Fliv- S L.ti.Dn r Faeihty (Foree Acres)
N
MON. 000-
$6 001).DDO
GFMA
Sale] kites Station an Na;6h Road
N
5 1 40700
$1407,600
Grant
Reel oce. existing fire -%tatjon
R
$4,146-000
$4 446.000
StslefGeneral
Expand SMIC 6mildingatom ng -engrye
N
$33:1000
$33,000
Geneyal Fund
Public Sarety Building
N
$5:,665AGO
S5665.000
GeneiaJ Fund
Uredging Lagoon & gravel
R
$24L0J!
$251").000
G I-M E F 81 Fun dJGrRvt
Tot -a I Public Safety Pro)ects:
6
21
General Fund
PARKS & HEUIREATION:
LA
War-ehoutiG replacement
R
$7,EO,000
$ Id"'501 000
General Fund
I near schools
Relocate LAIle Leavue F.L'eld
R
V300.000
$300,0M
Genarad Fund
.rfacing- Gate-wgy, Th��., Uallai
11ayground mu I . ine, ek.
R
$100,000
-
$ 1001, U00
General Fund
Add replace- meta elemenu to'b,mken playgruILLM16
'R
$25.000
S25.001)
Gen oral Fund
Forest Aerp 1; Park Playground & au rfAct
'R
$'2 5 0,, 00 0
Gener-til Food
Beach erosion Control finger. WF P
N
Gerxer�d, Fund
1
IA Rlpardwa& rebuild
R
100,000
ODd
51 1 OD'O
GonerF Fuud
Wellington Pavilion de:sign, and const-rLIClion
E
S: A .0 0. 0 0 0
S400,000
(71pneral Fund
Artificial. to rNon Perry and OtizenR' tnfivlds. on 1v
R
S150.000
$150,MO
C3eneral Pund
0'r-YC b iAilt-in awning, anow miove, flcj&d preve ntion
R
$50.000
$50,000
Ginieral Fund
Woo lawn Cemetery; Greg removal.. utump grhuiing, markere. etc,
R
$63,000
$66JO00
Ge-nvral F"ad
TYC DoDring, rat'iIng f-e-nQej lands"pe, play features
R
$75. 000
$76,000
Gi:-rwnJ Fund
Me ext. from Scheff bridge tu'Harblor
$75,000
$76JOOO
FPath
Ballaine. Mayground zem-barrier & aurface
H.
MUM
$300,000
Gener-M Fund
Rep] aoe Metal dump$ ters: recycle hins
R
$615.000
$66,000
Tennis court refurbiebment
R
$126.000
$125,000
General, Fmnd
Ranger cabin - Taw LakEta, L-uIwi:IL or Clifizens
$201,000
General Fund
Concession resiroom Littki, L*ague-
R
$ j 70,000
$170,ocho
General Fund
Dog Park Dieckgruaff Road
N
$.B],GW
SMLAN
Gen eral Funrd
13-1ike path rep aira. re-p..&V6, MOUlface p�mtertion
R
$35.(00
$35,OW
Gener-Ad Fu3id
ThErld Avi! planvour nd upgrade. and surfacing
R
General FMPd
Jon Perry softball field fencing
R
'Clelleral f"Una
FureLit. Acres Campground expansion, 4out7h;and east
N'
00.000
$50'.000
0. eneral Fund
Fori HaCampground re6troam & showRr
$4 50. 000
$4-50,WQ
Geaarr&] Fjjrjd'
To-ral Pnrkq& Recreation P 'e-CL&
1. r1ol
J 1 7 Sol DOV-4317-80.
aoo
22
General Fund
CITY HALULIBRARY'OTHER:
Faint City Hall
City Hall bui Id inn envelope and wl ndows u pgrades
City Mall electrical qpgradera
C.iL.y Hall AD imp ravcmenla
City HaU fire alarm system upgTade
Fix venitilation at City Half
Total City Ha LVLibrary Project&
R $20,000
S210.0DO
Gene Val Fund
F, 151 500, 000
S500.000
Gg-ruic-ral Fund
R $651OW
W.P000
Cxeneral Pund
N, $4fjj 000
$40,000
General Fund
R $40,000
$4011DOO
General FbAnd
R $85,000
$85,000
Gewer-al Fand
$730..OW
$7 so, 000
$0
a te:$25 MINES R 12. E). 3.5 3 $12.95;3.60U
Total General F upd. ,?rQi
Total General I'macl Projects for 2018 and 2019:
23
Harbor Fund
City of Seward
Capital Improvement Plan
Harbor -Related Capital Projects
2018 and 2019
Project Description
New or
Replace Year
Project
Cost
Rating M
Funding Source
City Portion Dt her Source
Source
Replace 1,Ftunch Ramp (c)
R 2018
$2.500.000
M
$625.000
1 ; I , 97,15, OW
City/State
5-Ton crane
N 2019
$400,000
New
S400,000
City
60-ton boat lift wash down pad
N 2019
$500,000
New
$250.000
$250,000
CitylGrant
Replace K&L floats
R
$2.250,000
N't
$1,125,000
$1,125,000
CitylState
Replace trash dumpsters
R
$70.000
H
$70,000
City
Replace N launch ramp (c)
R
S2,500.000
IM
$625,000
$1,875,000
City/State
Boardwalk S. Harbor Uplands
N
$200,000
New
$200.000
Grant
South harbor uplands paving and landscape
N
$500,000
New
$500,000
City*
T,U V Floats (off of Z-Float) (c)
N
S5,000'aw
New
S2,500,000
$2,500.000
CitylGrant
Power to X-Float
N
S200,OW
New
$100,000
$100.000
City/Grant
Fishing pier recreation area
N
$2.600,000
New
$2,600,000
State
Total Harbor Fund Projects-
$14,220,000
$5,570,000
$8..650,0()0
Total Harbor Fund Projects for 2018 and 2019- $3,400,000 $1,275,000 $2,125,000
(a)Proiect underway,
( c ) Cost estimate updated
*Cost split between Harbor and Parking departments
Rating (b):
Criticat Risk (Q. Likely to fall within. next 5 years
High Risk (H): Likely to fa i 11 n 5- 10 years
Afoderate Risk (M): continuous increasing cost to maintain a n d operate.
"New" reflects creation or purchase of a new asset; not replacing an existing asset
24
SMIC Fund
City of Seward
Capital Improvement Plan
SMIC - Related Capital Projects
2018 and 2019
New or
Project
Funding Sourrip
Project Description
Replace
Year
Cost Citz Portion
Other Source
Source
Breakwater, dredging and new docks (a) (b)
N
2018
$100,000,DOO
$100.000,000
State
North Dock Repairs, (a) (b)
R
2018
$1,840,000
$1,840,000
State
Widen Travelift and pit (a) (b)
N
2018
$400,000
$400.000
State
Security fence around N. Dock
N
201812019
$50:000
$50.000
State
I -feat washdown pad
N
201812019
$W000
$50,000
State
Improve drainage, fence storage area
N
2019
$1,500.000
$1.500,000
Federal
Ship Transfer System
N
$4,000.000
$4.000.000
Federal/State
Electric Infrastructure
R
$200,000
$200.000
Ctty/State/Fed
Another restroom facility at SMIC
N
I
S"8,000
S75,000
rant/City
G
i orai rung x-rqjecTs: 0 IV 0, 1 1 D.VVU z I ve, I I G'Vvty
Potal Harbor Fund Projects for 2018 and 2019: $103,840.000 $10 3,W,000
(a) Project underway
(b) Cost estimate updated
25
Electric Fund
City of Seward
Capital Improvement Plan
Electric-Relaft,,d Capital Projects
2018 and 2019
New or
Project
Funding Source
Project Description
Replace Year
Cost
Rating (a)
Cite Port►on
Other Source Source
Critical Capital Needs:
Lake Dnve (Stoney Creek)
R
$175.000
C
$175.000
Electric
Jesse Lee Underground
R
$72,000
C
$72,000
Electric
Sectionalized Pole Replacement • S17KJpole generally
R
S1.700.000
C
$1.700,000
Electric
High -Risk Capital .'Needs:
Old Mill #3
R
$200,000
H
$200.000
Electric
Gateway (Upper)
R
$90.000
H
$90 000
Electric
Gateway (Lower)
R
$80.000
H
$80.000
Electric
Woodland Hills
R
$120,000
11
$120.000
Electric
Downtown Alley (2nd and 3rd) undergruund
R
S1.000.000
H
S1,000.0U0
Electric
Downtown Alley (3rd and 4th) underground
R
$2,Mo. 000
H
S2,000.000
Electric
Downtown Alley Oth and 5th1 underground
R
$2,000 000
H
S2,000.000
Electric
Moderate -Risk Capital Needs:
Security Upgrades to substatione
N
S130.000
M
$130,000
Electric
Questa Woods
R
SAO 00(1
M
$80.000
Electric
AN"rEC Undergruund
H
$15,0W
M
$15,000
Electric
Southwest boat ramp
R
$33,000
M
$33.000
Electric
Lawing to Victor Creek Overhead
R
$75,000
Ai
V5 000
Electric
Automatic meter reading
N 2018
$250,000
M
$250,000
Electric
Purchase 9 mega watts of Bradley Lake Power fm MIAP
N
$1.100.000
51,1W,000 StateMectrir
Update sectionalizing study and purchase oil circuit reclosur,
N
$132,000
$132 000
Electric
Convert transmission line to 115 kV
R
$12.000,000
S12,000,000 StateiElectric
Extend the 12 5kV distribution line on Nash Road
N
$16.5'000
$165,000 StateiElectric
Total Electric Fund projects: $21,417.000 $9.152.000 S13,265,000
Total Electric Fund Projects for 2018 and 2019: $260,000 $260,000
Rating (a). -
Critical Risk (C): Likely to fail u.ithin next 3 dears
Nigh Risk (H): Likely to fail in 5-10years
Aloderate Risk (M): cortti►►uous increasing cost to maintain and operate. � G
Aeu," repecrs Creation or purchase of a ►u: u asset; not replacing an su.nr asset V
Fu►idinK 1'or City -funded projects requires appropriation budget includes $0 in 201E and $0 in 2017 to NIRRF for major repairslreplacement
Water Fund
City of Seward
Capital Improvement Plan
Water -Related Capital Projects
2018 and 2019
New or Project Funding SourrA
Project Description Replace Year Cost Rating (a) City Portion Other Suurce Source
Critical Capital Needs:
Refurbish Lowell Canyon 400K gallon Tank and R 2018 $575.000 C $575,000 State
Remove 200K gallon Lowell Canyon tank fm service (b) (d)
High Risk Capital Needs:
Gateway Tank Roof R $300.000 H S300,000 State
Abandon wells at Fort Raymond (b) R $250,000 H $250.000 City
Aluderate Risk Capital Needs:
Refurbish eta production well
R
$95,000
C
$85.000
City
Distribution Piping upgrades (ductile iron pipe)
R Annual
$500,000
H
$500.000
City
Facility Control upgrades
R
$80.000
h1
$80,000
City
GIS system
N
560,000
hi
W,000
City
Formal rate study of Rater utility
N
$30,000
S30,000
City
Replace 10" and 14" AC water line btwn Phoenix Hud Saa Lion
K
$1 860,000
ki
$1,860.000
City
Replace 5% of water lines annually ($1 millionlyr )
R Annual
$1 000,000
hi
$1,000,000
City
Maple Street Water Line Extension
N
$400.000
New
$400.000
City
Tutal V, aLer F.�mi Frujet;ts.
$5 140.000
$4,265,000
S875,000
Total Water Fund Projects for 2018 and 2019:
$675,000
$575,000
(o) to utaoing proc:css
(d) In Design
Rating (a):
Critical Risk (Q: Likely to foil ►i.ithin next 5 )enrb
High Risk (H): Likely to Jail in 5-10 yaars
111oderneP Risk (A!): rontin.uous inrrieasing cost to maintain arc.d operate.
"New" reflects creation or purchase of a new asset; not replacing an existing asset
ilk
++17
A Sr
27
lop
Wastewater Fund ,,
City of Seward
Capital Improvement Plan
Wastewater -Related Capital Projects
2018 and 2019
Now or
Project
Funding Source
PrUJLA Description
Replace- Year
Coat
Rating
City' Portion
Other Source %urce
Critical Capital Needs:
SMIC bypass valuing
R
$72,000
C
$72,000
Wastewater Fund
1,,owell Point sludge pile disposal
R
"90.000,
C
$490.000
Wastewater Fund
#1 standby generator
R
$150,000
C
$150.000
Wastewater Fund
Forest. Acr*a lift station (engineering)
N
S92,000
C
$92,000
Wastewater Fund
High -Risk Capital Needs:
SMIC piping for bypa" (engineering/design)
R
$50,000
H
$50,000
Wastewater Fund
Double wall fuel tank . 1000 gFil
R 2018
$150.000
H
$150,000
Wastewater Fund
Nianhole refurbishment
R
$120,000
H
$120,000
Wastewater Fund
Moderate -Risk Capital Needs:
SMIC lower lift station (engineering only)
R
$250,000
%,If
$250,000
GIs system
N
$30,000
Ni
$30,000
tiVastewater ut-ility rate €tudy
N
$30,000
M
$30,000
SMIC Sludge pile disposal
R
$25, ODO
M
S 2) 5. ow
Replace existing distribution system (1*L8001Qyu)
R Annual
$800,000
M
$800.000
Replace infrastructure past useful life ($7 --)Klvr.)
R Annual
$ 7 5, f*0
M
$7 N'(W
Auto dialer phone line IS-1 fflarbor}
N 2018
$15,000
S 1 5,WO
Maple Stivet Wastewater
N
$40,000
.14 e W
S400�000
Total Wastewater Fund 1'rojects:
S2,749,0W
$2,349,000 $400,0001
Total Wastewater Fund Pruject4 for 2018 and 2019:
3165.000
S165.00 1
Rating (a):
Critical Risk (0., Like6, to fail within nezi 5 years
High Risk (H): Likely to fail in 5- 10 yrars
Afoderryle Risk (M).- conflnuous An-creassit'g cost to FrIal nim . n and,01mrale.
",'Feet ref erls creation or purchaite of a nert, FL01 rfpla-rills an CAiSli7te asWt
Wastewater Fund
Wasta,water Fund
Wastewater Fund
Wastewater Fund
Wastewater Fund
Wastewater Fund
Wastewater Fund
State Grant
Parking Fund
Capital Improvement Plan
Parking -Related Capital Projects
2018 and 2019
New or Project Funding Source
Project Ilescription replace Year Cost Rating (a) City Portion Other Source Source
Toolcat and attachments
N
2018 $65,000
S65.000
Parking
Small Canvon!R-anger type truck
R
2018 $17.000
S17,000
Parking
Luke paystatiun replacements
R
2018 S16,000
$16.000
Parking
Parking office/chalet replacement
R
S15,000
S15.000
Parking
Other:
New Harbor Uplands projects
I`T
$500.000
$500,000
Parking 1 Harbor t Grant
NE Parking Fencing on %N� and N borders
N
$140.000
$140,000
Parking
Total Parking Fund Projects-
$753,000
$753,000
Total Parking Fund Projects for 2018 and 2019: $98,0000 _ w981000
29
Motor Pool Fund
Capital Improvement Flan
RZotor Pool -Related Capital Projects
2018 and 2019
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
Plow truck for City facilities (P&R)
R (a)
45,000
45.000
Motor Pool
Small bucket truck for Electric
R 2018
450,000
450,000
Motor Pool
Excavator for Electric
I` 2019
.350,000
350,000
Motor Pool
Road grader for PkV Streets
R 2018
340,000
340,000
Motor Pool
Used VAC truck for PW. Water, WW. Streets
U 2018
106,000
106,000
Motor Pool
Police velucle
R 2018
45,000
45,000
Motor Fool
Police vehicle
11 2019
45,000
45,000
Motor Pool
2 End dump trucks for Public Works
R 19i2W0
200,000
200,000
Motor Pool
Loader with snowblower attachment
R 19i20
340,000
340.000
Motor Pool
Total Motor Pool Fund Projects:
1 000
$1,9 21.000
Total Motor Pool Fund Projects for 2018 and 2019:
$1t481.000
$1,481.000
(a) Delayed purchases from 2017 Budget. Purchases will require individual Council approval and justification. 30
Healthcare
City of Seward
Capital Improvement Plan
Healthcare -Related Capital Needs
2018 and 2019
Esc
Project Description,
priority
Total Cost
Lab:
Chemistry analyzer
C
$200,000
a Coa g a nlyzer
C
60, O
Hc'mat.,-Plogy analyzer
C
$125,000
Centrifuge
H
$10,000
Micros -cope
H
$70,000
Blood bank refrigerator
M
$15,000
Furne hood
N1
$30,000
Blood gas analyzer
INI
S10,575
$510.575
Mountain Haven:
Driveable transport carts (2)
N-1
S20,000
Bariatri transport Awr
M
$1.0.00D
Specialty whn.drhair-9
M
S.5.000
EKG rnachine portable
N1
$15,000
Replace 25% mattresses, appliances and furniture
M
$45,000
Replacc 25% maxi -Sky lift.; x 40 * $10.000 va-
M
$100,OGD
$195,0GO
NursinWHosplit.g.l:
IV purnpR
H
Ventlftap machine
H
$20,000
Autornatic clue-st cornpress Lion device
H
$15,000
Portable ventilator x 2
H
$ I 6,OGO
Exam light3 x 5
H
$24t000
Surglual. 11irghts x 2
H
$2().(JOD
Infant warmer
H
$10,000
Trauma atretcher wimotor
M
$270,000
Stove )&-ith hood fan . inatalled
M
$5,000
Temp Trask systern
M
$20.000
Monitors, bedside, fetal
N1
$6,850
$187.350
31
Healthcare, cont'd
plaDtAlospital:
Steam ho-fle).
11
10,o 00
Fa int NI c- di I ('{,- n t 4 - r Kt(-- I- iq -Or
NI
ssolu DO
Replace vusted doorsif"raines
NI
.5, 0 0 0
QDO
Car port for SMH owned vehicles
N1
$123-1000
.sturalge building SME
M
Vascular imaging
N1
S715:,000
EKG
M
$14,942
Portable N.-rav
M
$100,000
Vehicles,-
Delivelry van Ni 8,140,000
r.
pl-OW truck w1plaw Nq $46,000
s8fill 000
TGtRI H o s pi t a I Fu 2-1 d PrO)e cts for ZO I B and 2019: Lp52 64 867
CrL,ticail l}riority'T'otal $3 7 WD, 1,000
H IV, h Priority Tutal $21048,500
M ed lu m Pr3iority 'Vote I s. A- 0 il; 3 6 7
32
The end
33
Sponsored by: Oates
Introduction Date: December 8, 2008
Public Hearing Date: January 12. 2008
Enactment Date: January 12,2008
CITY OF SEWARD, ALASKA
ORDINANCE 2008-020
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING VARIOUS SECTIONS OF THE SEWARD CITY
CODE TO REQUIRE THE CITY OF SEWARD PROVIDE A BIENNIAL
BUDGET BEGINNING FISCAL YEAR 2010.
WHEREAS, on March 24, 2008 the Seward City Council approved Resolution 2008-025
which proposed City Charter revisions allowing the City's annual budget year to go on a biennial
schedule, and be submitted to the voters of Seward at the October 7, 2008 regular city election;
and
WIIEREAS, on October 7, 2008, the voters approved Proposition No. 2, which amended
city charter revisions 5.4(d), 6.2 and 6.3(c) by a passage of four votes; and
WHEREAS, administration. and the city council requested a biennial budget to reduce
the amount of time spent in annual preparation, and to better focus on long-term fiscal planning
rather than continual short -terns budget preparation, thus becoming more efficient; and
WHEREAS, the biennial budget will reflect a 24-month budget covering two calendar
years, with estimated revenues and detailed appropriations authorized for both calendar years at
the time of passage by the City Council.
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF SEWARD
ORDAINS that:
(stfike taut = deletions, bold italics = additions):
Section 1. Seward City Code Section 2.20.035(9) City manager duties, is hereby
amended to read:
9. He shall present to council an atimial a biennial budget proposal for the city pursuant to §
5,05.010 of the Seward City Code.
Section 2. Seward City Code Section 2.25.045(3) Finance Department— POwcrs and
duties, is hereby amended to read as follows:
(3) Review the proposed atinkial biennial budget for all departments of the city and consolidate
them into a proposed annual biennial city budget for presentation to the city manager and city
council;
CITY OF SEWARD, ALASKA
ORDINANCE 2008-020
Section 3. Seward City Code Section 5.05.010 Submission; contents, is hereby amended
to read as follows:
5.05.010. Submission; contents.
The city manager shall present to the council a budget proposal for the next two fiscal years of
the city at least 45 days prior to the next biennial fiscal year, Such budget proposal shall set
forth the city manager's recommended tax rate based on an analysis of the anticipated income
and expenditures of the city dufinfg for the next two fiscal years. The proposed expenditures set
forth in the budget proposal shall not exceed the expected revenues of the city. Unencumbered
funds remaining at the end of theetifret each fiscal year may be reallocated for purposes set
forth in the budget proposal, The council shall by June 15 of each year present to the borough
assembly a statement of the city's rate of levy, unless a different date is agreed upon by the
borough and city.
Section 4. Seward City Code Section 5.05.015 Review; hearing; adoption, is hereby
amended to read as follows:
5.05.15. Review; hearing; adoption.
The budget proposal of the city manager shall be reviewed by the council and shall be available
for public inspection in the office of the city clerk. Council shall direct that a public hearing on
the biennial budget proposal shall be held not less than one week before its final adoption.
Notice of the public hearing shall be published in a newspaper by the city clerk at least one week
prior to the date of hearing. At a regular meeting held not less than ten days prior to the end of
the fiscal year, the council shall, by resolution, adopt a budget for the €efiev next two fiscal
years and make appropriation of the money needed therefore. If the council does not adopt a
biennial budget prior to the third day preceding the commencement of the next fiscal year, it
shall be held to make an appropriation therefore, without any further council action.
Section 5. This ordinance shall take effect ten (10) days following enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
this 12"' day of January, 2009.
THE CITY OF SEWARD, ALASKA
Wi'lard Dunham, Vice Mayor
CITY OF SEWARD, ALASKA
ORDINANCE 2008-020
AYES:
Valdatta, Bardarson, Smith, Kellar, Kell, Dunham
NOES:
None
ABSENT:
Corbridge
ABSTAIN:
None
ATTEST:
Jecin Lewis
City Clerk
aen��a�■�•m,
tt@@ry r
(City Seal)
4�A
p � a
WJ � 41
Cityo,f Seward Updated: 10/3/17 PuLeasedl rchased
Vehicle & Equipment List DRAFT .2 NowiUsed
Van E350
Ve=na
$940,1
MEMEM
Vehicle & Equipment List
Updated: 101/3/17
DRAFT
Leased)
Purchased
'2 NewlUsed
Dale i Purchase
x.rew cab SSBe..tlec4racFeb-