The URL can be used to link to this page

Home My WebLink About10092017 City Council PacketBeforeAfter City of SewardRecords Destruction Monday, October 9, 2017 . 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} October 9, 2017 7:00 p.m. Council Chambers Jean Bardarson CALL TO ORDER Mayor PLEDGE OF ALLEGIANCE Term Expires 2017ROLL CALL CITIZEN COMMENTS ON ANY SUBJECT EXCEPT Marianna Keil THOSE ITEMSSCHEDULED FORPUBLIC HEARING Vice Mayor\[Thosewhohavesignedin will begiventhefirstopportunityto Term Expires 2018 speak. Time is limited to3minutesper speaker and36minutes total time for this agenda item.\] Ristine Casagranda APPROVAL OF AGENDA AND CONSENT AGENDA \[Approval of Consent Agenda passes all routine items indicated by Council Member asterisk (*). Consent Agendaitems are not considered separately unless Term Expires 2018 a council memberso requests.Intheevent of such arequest,theitem is returned to the Regular Agenda\] David Squires SPECIAL ORDERS, PRESENTATIONS AND REPORTS Council Member Term Expires 2017 Proclamationsand Awards Sue McClure Proclamation fortheBicentenary of the Baha’ii Faith Council Member Recognizing Mayor Bardarson for serviceonthe Term Expires 2017 Seward City Council Proclamation recognizing almost 13years of service to Deborah Altermatt CityClerk Johanna Kinney, MMC Council Member Term Expires 2017 Borough Assembly Report CityManagerReport Erik Slater City Attorney Report Council Member OtherReportsand Presentations Term Expires 2018 Report by Tim Dillonof Kenai Peninsula Economic James Hunt Development District. City Manager Presentation by Chugach Electric Association on Battle Creek Extension to Bradley Lake. (pulled by Johanna Kinney administration) City Clerk United Fisherman of Alaska PresentationbyRhonda Hubbard.(McClure) Will Earnhart City Attorney City of Seward, Alaska Council Agenda October 9, 2017 Page 1 7.PUBLIC HEARINGS A.Ordinances for Public Hearing and Enactment 1.Non-Code Ordinance 2017-003,Rescinding Section 4 Of Non-Code Ordinance 2013- 012 Which Authorized Sole Source Negotiation For Disposal Of The Property Described As The West ½ Of Lots 19 And 20, Block 30, Original Townsite Of Seward; With Tax Parcel Id Number 14813010, Located At 408 Madison, And Instead Authorize Disposal By Sealed Bid At A Minimum Bid Of $36,700. B.Resolutions Requiring Public Hearing 1.Resolution 2017-055,Authorizing The City Manager To Enter Into A *Five-Year Special Electric Rate Contract With The Seward Association For The Advancement Of Marine Science (SAAMS), Establishing A Transition To Large General Service Rate Class By 2025.(*Clerk Note: Administration requests an amendment to change this title from a five-year contract to a three-year contract) 8.UNFINISHED BUSINESS– None 9.NEW BUSINESS A.Other New Business Items *1.Approval of the September22, 2017 Special City Council Meeting Minutes and the September 25, 2017 Regular City Council Meeting Minutes. *2.Certification of the October 3, 2017 City of Seward Election. *3.Appoint Nathaniel Charbonneau to the Planning and Zoning Commission with a term to expire February, 2018. 10.INFORMATIONAL ITEMS AND REPORTS(No Action Required) A.On-goi ng City Project and Goal List. B.Appointment of Brenda Ballou as Acting City Clerk. (Kinney) C.Memorandum on 2017 Records Destruction. 11.COUNCIL COMMENTS 12.CITIZEN COMMENTS 13.COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14.ADJOURNMENT City of Seward, Alaska Council Agenda October 9, 2017 Page 2 P R O C L A M A T I O N WHEREAS, membersoftheBahá’íFaithhavebeenlivingandworkinginSeward Alaskasincethe1960s; and WHEREAS, theSewardBahá’ícommunityhasstriventoapplythisvisiontothe materialandspirituallife,collaboratingwithotherstopromoteunityandtoservetheir fellowcitizens; and WHEREAS, theBahá’ísoftheworldhaveworkeddiligentlytowardstheequalityof menandwomen; and WHEREAS, onOctober22, 2017, theBahá’ísofSeward,alongwiththeirfamilies, friends,neighbors,andcolleagues,willcommemoratethetwo-hundredth anniversaryof theBahá’íFaith. NOW,THEREFORE,I, JeanBardarson,MayoroftheCityofSeward,Alaska, do herebydeclareSunday,October22, 2017asthe Bicentenary of the Bahá’íFaith and do urgeallcitizenstoresolvetopromotethequalitiesandattributesofhuman dignity,capacityandonenesstoworkforunitythroughoutourcommunity. th Dated this 9Day of October, 2017THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor 3 PROCLAMATION IN APPRECIATION OF ALMOST 13 YEARS OF SERVICE HONORING CITY CLERK JOHANNA KINNEY WHEREAS, todaywehonorandconveyourappreciationtoSeward’s outgoingCityClerk,JohannaKinney,forherdistinguishedcareerofalmost13 yearsofdedicatedservicetotheCityofSeward; and WHEREAS, onDecember17, 2004, JohannabeganhercareerintheSeward CityClerk’sofficeastheAssistantCityClerk,andachievedherCertifiedMunicipal ClerkdesignationonOctober22, 2007; and WHEREAS, onApril12, 2010, toreflectincreasedjobresponsibilitiesand challenges,CityCouncilchangedJohanna’stitletoDeputyCityClerk; and WHEREAS, onNovember22, 2010, andeffectiveJanuary 1, 2011, theCity CouncilhiredJohannaastheCityClerk,replacingtheretiringCityClerk; and WHEREAS, onJune20, 2017, Johannareceivedthehighestdesignation a clerkcanattain – MasterMunicipalClerk; and WHEREAS, foralmostthirteenyears,Johannahasperformedherdutiesinthe CityClerk’sOfficetothehigheststandards,andhasalwaysbeenheldinthehighest regardbyhercolleagues,friends,andcommunitymembersforherintegrityand commitmenttoexcellence. NOW,THEREFORE,I, JeanBardarson,MayoroftheCityofSeward,Alaska, do sincerelythankJohannaKinneyforhertremendouscontributionstotheCity CouncilandthecitizensofSeward,andwishherallthebestinthefuture. th Dated this 9Day of October, 2017THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor 4 CITY OF SEWARD Jim Hunt, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward, AK 99664 Facsimile (907) 224-4038 MANAGER’S REPORT SEPTEMBER 15, 2017 – SEPTEMBER 29, 2017 The following purchase orders between $10,000 and $50,000 have been approved by the City Manager since the last council meeting: None ADMINISTRATION Alaska Infrastructure Development Luncheon PACAB Work Session (SMIC Development Plan) Historic Preservation Meeting Oceans 17 meeting in Anchorage Chamber Luncheon with Senator Micciche Seward/Kenai Safety Task Force Meeting with Kenai Emergency Director Scott Walden Budget Work Sessions Providence Region Ministry Board and Seward Community Meeting HARBOR Conducted meetings with Hamilton Construction and R&M for the Breakwater project on 09-28-17 and 10-04-2017. Base and core rock are complete. The entire footprint of the breakwater is in place. We are waiting on the surveying report. Hamilton is continuing to work on the punch list. The boat lift schedules for both sides of the bay are continuing. Hamilton Construction has sent the City a construction schedule for change order #8, North Dock cell wall, adding a tail wall, anodes and new fender piling, installing a 10 ton crane on the North Dock, installing a 15’ floating dock, widening the 330 ton travelift pit, and heating the wash down pad, with a completion date of April 2018. We are currently working on the 2018-2019 budgets. The Park Service has started their $2,000,000 refurbishment of the Park Service Building. PACAB is currently working on the SMIC development plan. Kendrick Equipment has completed the replacement of the Salami valve system on the 50 ton travelift. ELECTRIC DEPARTMENT th As of Friday, September 29, the boring is expected to be complete within a week and we will be scheduling our crews. The electric department is planning on working with Mike Hubbard again next year with regards to our purchase agreement expiring in 2020. We will be exploring many different options for our power needs. We are once again experiencing a spike in job order requests. We would like to remind and encourage the public to submit their requests as soon as possible. 5 Number of outages/trouble calls in August: 8 Number of new Job Orders started since Jan. 1, 2017: 37 PUBLIC WORKS Water, Wastewater Utilities The SMIC side utilities suffered a power surge last week that damaged the electric infrastructure in the water well house and sewer pump house. We are up and running manually and working on repairs. The costs are rising over $20K. The crews will start flushing out water and sewer mains soon after SMIC repairs are finished. Shop Fall is here. Services are being completed on all equipment. Winter use vehicles are being double checked and pre-serviced for the season. Sand and salt supplies are being added to and filled. Streets Paving is finished. The project is almost complete. Only some striping and punch list items remain. It has been a long summer working hard to complete the project in just one season. We are very happy to have everyone driving on new pavement! The lines seem to make it all look official and clean. New “No Parking” signs going up. New street striping Paint truck at work, with Mount Marathon behind. 6 rdTHTH DON’T FORGET ABOUT THE NEW SIGNS FOR 3 (by DOT), 4AND 5. East side of roadWest side of road thth New signs for snow removal and street cleaning on 4 and 5 from Adams south to Railway. rd Avenue Monroe to Railway. -Note: DOT to add the same signage on 3 PARKS AND RECREATION Sports and Rec th Competitive Volleyball started Wednesday, September 27 with four teams. Recreational Volleyball is set to start Monday, October 16th at the Middle School. We currently have seven teams signed up. th Racquetball League and Adult Basketball will begin Tuesday, October 17 Recruiting for Urbach Youth Coaches, Referees. Archery is around the corner, starting in November. Sports & Recreation Gym Winter Hours: Tuesday-Friday 9:30am-9:00pm, Saturday 10:00am-6:00pm Adult/Youth Skating: Saturdays 2:00pm-3:30pm, Pickleball: Friday 5:00pm-6:30pm; Open Volleyball: Fridays 6:30pm- 8:00pm Rockwall: Fridays 7:00pm-9:00pm, Wallyball: Thursdays @ 6:30 Sauna Hours: Tuesday & Thursday Men 7:00-8:00pm, Women 8:00-9:00pm. Teen Rec Room The TRR is up and in full swing now that school has started. Attendance has begun to increase, with the past two weeks averaging in the high 20’s. There are a lot of new faces this school year and they are really enjoying pool, ping pong, skee-ball, air hockey and foosball. Glad to see they are more active than ever. We welcome back Reed Lane (who worked at TRR last winter) and Kelley Wiley Lane to the team. Junior and Teen Council will be starting in October at the TRR. We are hoping to take the Youth/Junior/Teen councils on a retreat to energize them for the upcoming school year. It will be a time to teach leadership, a time to bond with other members of councils and spell out the expectation of each council member for the school year. 7 th Upcoming events: The Family Masquerade Ball will follow the Pumpkin Prowl on Saturday, October 28. This event will be held at the Army Rec Camp from 7:00pm – 9:00pm. Following the Family Masquerade Ball will be a TEEN Party from 9:00pm – 11:00pm. We are planning a dance and group contests. st Halloween Carnival, October 31 at the Railroad terminal. The Councils will have multiple booth spaces. TYC Preparations for Halloween Carnival have begun. Still seeking a part time position to assist with After School Program and weekends. Attendance ranges from 12-20 kids a day. Programs include crafts, outdoor activities and STEM programs. Wrapping up summer paperwork and working on reports. Our summer program is being highlighted along with the Alaska Afterschool Network in the annual report of Alaska Children’s Trust (ACT) Working on a grant to attend the Afterschool Network conference in Fairbanks in November. Parking Department th , the Parking Department closed for the season. On September 30 Campgrounds / Park Maintenance Rebuilt bridge near Founders Monument on the Historic Iditarod bike trail Winterizing equipment and storing necessary items for the winter Organizing and creating storage solutions at the Parks and Recreation Warehouse Helping the Rec Room and TYC move and transport Pool Tables Interviews for Winter Park Maintenance Worker Hired Campground Coordinator, Traci Peterson. We are really excited and blessed to have such a talented employee. Assembled and delivered new picnic tables Delivered new fire rings End of season layoffs for seasonal Campground Attendants and Park Maintenance Workers Enjoying an 18% increase in shoulder season camping since the half-price rates were set Regular Campground and Park Maintenance Operations Ballaine Playground teeter-totter repair PARKS playground swing repair Playground Safety Inspections 8 t c i r t s i D t n 5 e 3 3 m 3 - p 3 o r l 8 e o 2 t v ) c e 7 n e 9 r 0 oD i l 9 l c ( i City of Seward D i D e m g v r io t m o n i . u o c d T c e d E x e E p a l k . u s w n i w n 2017 Back to School Overview w e P i a n e K 501(C)3 Grant Support for the Kenai Community Events Kenai Peninsula Opportunities Peninsula Construction Academy 10 Economic – Strategy 501(C)4 Kenai Peninsula BoroughUS Dept. Commerce Development DistrictDevelopment AdministrationCommunity Support for Local Business Incubation CenterComprehensive Economic Situations & Prospects ReportQuarterly ReportsBusiness Assistance, Advising & Community Support & AdvocacyMicroloan ProgramBusiness Retention & ExpansionIndustry Outlook Forum Kenai Peninsula Economic Events Funding Sources Programs & ReportsDevelopment Advocacy June 2017 – Annual Update July 2016 11 Strategy Economic Development CEDS Report Comprehensive June 2021 – Year Plan Development 5- University of Alaska Center for Economic July 2016 & Report Situations Prospects August 2017 12 r e t t r r a o u 13 p e Q R d r 3 14 15 Soldotna Regional Sports Center – , 2018 th January 10 Industry Outlook Forum 16 Technology Workforce and Human Capital Infrastructure and and Regional Partnerships Business Climate Entrepreneurship Knowledge Creation and Dissemination Quality of Place - 17 242 - 907 9709 Director Thank you Tim Dillon, Executive tim@kpedd.org Sponsored by: Hunt Introduction Date:September 25, 2017 Public HearingDate: October 9, 2017 Enactment Date:October 9, 2017 CITY OF SEWARD, ALASKA NON-CODE ORDINANCE 2017-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RESCINDING SECTION 4 OF NON-CODE ORDINANCE 2013- 012 WHICH AUTHORIZED SOLE SOURCE NEGOTIATION FOR DISPOSAL OF THE PROPERTY DESCRIBED AS THE WEST ½ OF LOTS 19 AND 20, BLOCK 30, ORIGINAL TOWNSITE OF SEWARD; WITH TAX PARCEL ID NUMBER 14813010, LOCATED AT 408 MADISON, AND INSTEAD AUTHORIZE DISPOSAL BYSEALED BID AT A MINIMUM BID OF $36,700 WHEREAS,the Seward City Council approved Non-Code Ordinance 2013-012 on August 26, 2013, authorizingforeclosureon the above-named property for delinquent property taxes and because the property was vacant andhad become a public safety hazard, and authorizing the disposal by sole source negotiation with the adjacent property owner who had agreed to provide for the full demolition, removal and clean-up of the parcel; and WHEREAS,at the time of enactment of Non-Code Ordinance 2013-012, the 50 foot x 60 foot parcel was a non-conforming undevelopable parceldue to its size, but since that time, the Seward City Council enacted Ordinance 2016-009 on January 23, 2017, modifying the minimum lot size to 3,000 square feet, making this parcel a developable parcel; and WHEREAS, since enactment of Non-Code Ordinance 2013-012, the adjacent property owner decided not to acquire the property by sole source negotiation, and the parties ceased to negotiate; and WHEREAS,the City obtained title to the property from the Kenai Peninsula Borough in accordance with Section 2 of Ordinance 2013-012, has completed the process of removing structures from the property and cleaning upthe property and is proceeding to dispose of the parcel; and WHEREAS,Seward City Code §7.05.210 establishes that the sale of real property be by public auction or sealed bid and the administration recommends sale of this parcel for cash deposit and a purchase agreement by sealed bidat a minimum bid of $36,700 reflecting the 2017 Kenai Peninsula Borough property assessment on the land, considered to be lower than fair market value, but covering the City’s costs of property foreclosure and clean-up; and WHEREAS, Seward City Code §7.05.220 provides that sealed bids shall be submitted in a sealed envelope marked “Real Property Bid” and must be accompanied by a check or money 507486\\1002\\00642238 18 CITY OF SEWARD, ALASKA NON-CODE ORDINANCE 2017-003 ________________________________ order made payable to the city, and this sale will require a bid deposit equal to 20% of the amount bid; and WHEREAS, upon successful receipt of bids, the City Council will approve the final disposition of the real property based on thehighest bid received, and shall approve any purchase agreement prior to its execution by the City, and should purchaser fail to meet the terms of the purchase agreement at any time after award by Council, purchaser shall forfeit bid deposit and the next highest bidder shall be considered the successful bidder, upon approval by the Seward City Council. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,HEREBY ORDAINSthat: Section 1. This is a Non-Code Ordinance. Section 2. The City has determined by Non-Code Ordinance 2013-012 that it has no public purpose for West ½ of Lots 19 and 20, Block 30, Original Townsite of Seward. Section 3. The Seward City Council hereby rescinds Section 4 of Non-Code Ordinance 2013-012 which authorized sole source negotiations for disposal of the property described as the West ½ of Lots 19 and 20, Block 30, Original Townsite of Seward, with tax parcel ID number 14813010 located at 408 Madison, and instead authorizes disposal by sealed bid at a minimum bid price of $36,700. Section 4.The City Manager and Finance Directorare hereby authorized to conduct a public sale by sealed bid advertised in a newspaper of local circulation. The agreement will be subject to approval by the Seward City Council. Section 5.The City Council hereby finds it to be in the public interest to sell this parcel for a minimum bid of $36,700 which may be less than fair market value, recognizing that State law requires that any amount received in excess of the City’s cost to foreclose, demolish structures, clear the property and prepare the property for sale shall revert to the last known owner of record of the property prior to foreclosure. Section 6.The recitals stated above arehereby adopted as findings of the City Council. For these reasons, the City Council authorizes the sale and transfer of this property as is, where is, with no warranties, and for less than fair market value. Section 7.This ordinance shall take effect ten days following its enactment. th ENACTED by the City Council of the City of Seward, Alaska, this 9day of October, 2017. 19 CITY OF SEWARD, ALASKA NON-CODE ORDINANCE 2017-003 ________________________________ THE CITY OF SEWARD, ALASKA ________________________________ Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: _____________________________ Johanna Kinney, MMC City Clerk (City Seal) 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Sponsored by:Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A Comment \[JK1\]: Administration recommends FIVE-YEAR SPECIAL ELECTRIC RATE CONTRACT WITH THE council amend the title to read a THREE-year SEWARD ASSOCIATION FOR THE ADVANCEMENT OF MARINE contract. SCIENCE (SAAMS), ESTABLISHING ATRANSITION TO LARGE GENERAL SERVICE RATE CLASS BY 2025 WHEREAS,SAAMS and the City are parties to the Agreement for Lease, Operation and Maintenance of the Alaska Sealife Center, with SAAMS operatingthe Alaska Sealife Center and providing full-time jobs in the community; and WHEREAS, job creation, job retention, and promotion of marine research and economic development are important to residents of Seward, and economic stability of the Alaska Sealife Center is important to the City, as owner of the facility; and WHEREAS, the initial rate class of the Alaska Sealife Center was the industrial rate class which was eliminated in 2010, resulting in the creation of a Special Contract with SAAMS to transition toward the Large General Service rate class due to the actual electrical demand being higher than 750 kW; and WHEREAS,the Utilities Manager is authorized to negotiate a special contract, subject to approval by the City Council, for customers who have ademand in excess of 750kW or that have unique power requirements that cannot be reasonably addressed by the Large General service tariff; and WHEREAS,the City Councilhas recommended a ten-year glide path to migrate SAAMS to the Large General Service rate class, with the initial two years of that transition occurring in 2016 and 2017, and with the proposed Special Contract coveringthe period 2018 through 2020, leaving fiveremaining years before reaching the ten-year transition to LGS rate. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a Special Contract for Electric Rates ("Contract") in substantially the form presented at this meeting. Section 2. The recitals stated above are incorporated herein by reference as findings of the City Council. Section 3.This resolution shall be effective immediately. The contract shall be effective January 1, 2018. 35 CITY OF SEWARD, ALASKA RESOLUTION 2017-055 ___________________________ th PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this 9day of October 2017. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Johanna Kinney, MMC City Clerk (City Seal) 36 37 38 39 40 41 City of Seward, AlaskaCity Council Special Meeting Minutes September 22, 2017 Volume 40, Page CALL TO ORDER The September 22, 2017 special meeting of the Seward City Council was called to order at 1:30 p.m. by Mayor Jean Bardarson OPENING CEREMONY Vice Mayor MariannaKeil led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda Sue McClure Dave Squires Deborah Altermatt Erik Slater comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent – None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING– None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Motion Passed Unanimous SPECIAL ORDERS, PRESENTATIONS AND REPORTS – None EXECUTIVE SESSION Motion (Keil/Casagranda) Go into executive session to discussCity Clerk applicants. Motion Passed Unanimous Council went into Executive Session at 1:32 p.m. Council came out of Executive Session at 2:10 p.m. 42 City of Seward, AlaskaCity Council Special Meeting Minutes September 22, 2017 Volume 40, Page Motion (Bardarson/Keil) Appoint and hire Brenda Ballou to replace Johanna Kinney as the City Clerk, pending successful salary and contract negotiations and pre-employment tests.Select Mayor Bardarson, Council Member Squires and Council Member Slater to negotiate a contract with Ballou on behalf of the City Council. Motion Passed Unanimous COUNCIL COMMENTS Bardarson wished those getting on the road today to travel safe. CITIZEN COMMENTS– None COUNCIL ANDADMINISTRATION RESPONSE TO CITIZEN COMMENTS– None ADJOURNMENT The meeting was adjourned at 2:12 p.m. ____________________________________ ____________________________________ Johanna Kinney, MMC Jean Bardarson City Clerk Mayor (City Seal) 43 City of Seward, AlaskaCity Council Minutes September 25, 2017 Volume 40, Page CALL TO ORDER The September 25, 2017 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Dave Squires Sue McClure Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent – Casagranda, Slater CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Willard Dunhamthanked the council for shiny new streets in townand congratulated them on getting the project completed.Dunham invited the council to meet with a small Japanese delegation visiting Seward on Friday to commemorate Jujiro Wada, a historical Seward pioneer and Japanese icon. Tim McDonaldsaid they were talking about the electric utility rate schedule during the work session earlier tonight and he was concerned by the figures being reported, specifically the gross revenue, the Payment in Lieu of Taxes (PILT), depreciation and other administrative expenses.Staff reported they have $1.5 million in administrative expenses, and he would like more explanation of how that figure was calculated. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/McClure) Approval of Agenda and Consent Agenda Keil requested Resolution 2017-052 be placed on the consent agenda. Bardarson added the following to the agenda:the Attorney report, a discussion item on implementing a traveling flag program, and a discussion item to direct administration to explore with the 44 City of Seward, AlaskaCity Council Minutes September 25, 2017 Volume 40, Page Department of Transportation the possibility of constructing a roundabout at the Seward Highway and Port Avenue. Motion Passed Unanimous The clerk read the following approved consent agenda items: Non-Code Ordinance 2017-003, Rescinding Section 4 Of Non-Code Ordinance 2013-012 Which Authorized Sole Source Negotiation For Disposal Of The Property Described As The West ½ Of Lots 19 And 20, Block 30, Original Townsite Of Seward; With Tax Parcel Id Number 14813010, Located At 408 Madison, And Instead Authorize Disposal By Sealed Bid At A Minimum Bid Of $36,700.(Introduced and set for public hearing and enactment on October 9, 2017) Resolution 2017-052, Accepting Funds From The Alaska State Library For The Public Library Assistance Grant In The Amount Of $7,000.00 And Appropriating Funds. Approval of the September 11, 2017 Regular City Council Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Proclamation for Seward Drag Racer Shelby Roy. Chamber of Commerce Report. Clock was not present for the meeting and provided a written report in the agenda packet. City Manager Report. Jim Huntstated the following purchase orders between $10,000 and $50,000 approved by him since the last council meeting: ·$19,012.50 to T2 Systems from the Parking Department for updated controllers for Luke pay stations. ·$33,575.25 to Univar from the Public Works Department for salt and calcium chloride. Hunt noted staff was hearing some complaints of ripples in the new roads since the paving, but he was informed it would likely smooth out over time and traffic.He noted there was a warranty in place, as well. In response to McClure, Long stated the clearing of the vacated U.S. Air Force Rec Camp land was in progress and should be cleared off before the snow started coming down. In response to McClure, Hunt thanked Assembly Member Kenn Carpenter for his support in appropriating funds for the Eastern Kenai Peninsula Highway Emergency Service Area Board and noted the assembly dedicated $232,000.Hunt added that he was concerned with the lack of presence 45 City of Seward, AlaskaCity Council Minutes September 25, 2017 Volume 40, Page planned for Alaska State Troopers in the service area. In response to McClure,Electric Utility Manager John Foutzsaid the equipment put in place last year at Snow River to prevent damage to electrical equipment held up very well with the recent glacial dam and flooding created from high rains.The Electric Department would continue to monitor the area. City Attorney Report.Will Earnhart referred to his written reportprovided to council.He stated his report was similar to last month.He was waiting to hear new news on the Bradley Lake mediationsas well as a decision on the Orion litigation.Earnhart worked with staff on general matters such as refining joint use agreements, leases and land dispositions, and varying types of records subpoenas. Other Reports, Announcements and Presentations Update on Electric Utility Rate Study by Mike Hubbard of Financial Engineering. PUBLIC HEARINGS – None UNFINISHED BUSINESS –None NEW BUSINESS Resolution 2017-053, Amending The Fire Department 2017 Budget For Additional Hydrant Water Charges, And Authorizing $278,050 In Payment Of Under-Billed Fees From The General Fund To The Water Fund Since 2005, And Appropriating Funds. Motion (Keil/McClure) Approve Resolution 2017-053 Long said it was discovered there were some errors in the water tariff beginning in 2005that resulted in adeficit of funds owed to water enterprise fundthat should have been paid by the general fund. Staff recommended council approve this corrective measure. Motion Passed Unanimous Resolution 2017-054, Transferring $254,544 To The Capital Acquisition Fund Representing 50% Of The General Fund Annual Surplus For 2015 And 2016, And Appropriating Funds. Motion (Keil/McClure) Approve Resolution 2017-054 Long said budget policy recommended the city have 3-6 months of reserve funds set aside. Over the last two years, the city accrued $509,089in surplus funds from 2015 and 2016.Staff was recommending council authorize setting aside half of this surplus from the general fund reserves to the capital acquisition fund. Long added this would reduce the reserves to 4.33 months which was within the established goal. This was consistent with their budget policies approved by council. 46 City of Seward, AlaskaCity Council Minutes September 25, 2017 Volume 40, Page Motion Passed Unanimous Other New Business Items Discussion on process for request for information.(Bardarson) Bardarson requested the clerk provide some information on the process to request public documents. Hunt noted he was currently copied on each request form, excluding requests for police records. Hunt indicated he would like to receive his copy of the request form electronically. Discussion to direct administration to explore with the Department of Transportation the possibility of constructing a roundabout at the Seward Highway and Port Avenue.(Bardarson) Bardarson noted the Department of Transportation was planning to improve mile 1-8 of the Seward Highway next year, and wondered if administration could at least contact the state to see the feasibility of incorporating a roundabout or even other ways to relieve congestion at Port Avenue and the Seward Highway. Council agreed to direct administration to look into this. Discussion item on implementing a traveling flag program.(Bardarson) Bardarson thought it would be nice to give a City of Seward flag to people to travel all over the world, and document itstravels over time. Altermatt talked of an exchange of flags. McClure had an idea of print outs of the diary that could be kept in a binder for public review. Council supported the idea and directed staff to begin implementing a program. INFORMATIONAL ITEMS AND REPORTS On-going City Project and Goal List. Financial Reports for Providence Seward Medical and Care Center and the City of Seward through July, 2017. COUNCIL COMMENTS Altermattcongratulated Shelby Roy onher racing accomplishmentsand wished her the best on her upcoming championship in Memphis. She thanked staff for the great roads. Bardarsonthanked the volunteers for Seward Music and Arts Festival (SMAF) and the Alaska Railroad for providing the event space.She encouraged the community to please vote on October 3, 2017. Keilannounced there would be budget work sessions on September 27, 2017, October 2, 2017, and October 3, 2017.She hoped all candidates would come to these work sessions as it would be their budget to approve if they were elected. 47 City of Seward, AlaskaCity Council Minutes September 25, 2017 Volume 40, Page Squirescongratulated Shelby Roy on her accomplishments this summer and wished her luck atthe international race championship in October.He thanked the community for coming out for tonight’s work sessions. There was an open house for the Alaska Railroad tomorrow night. McClurecongratulated Shelby Roy.She noted the SMAF event had a great turnout.She thanked all those that volunteered.McClure stated tonight’s work sessions had great public input and she was pleased to see theattendance tonight. She encouraged candidates and the public to attend the budget work sessions, noting the sessions would also be televised. Bardarson wished a Happy Birthday to the City Clerk. Altermattcongratulated Brenda Ballou as the next City Clerk, pending negotiations. Council selected Ballou last week after interviewing her. She noted outgoing City Clerk Johanna Kinney’s last meeting was October 9, 2017. Bardarsonsaid they would have a special open houseat 6:30 p.m.on October 9, 2017 to celebrate Kinney. Kinney added Bardarson should be part of the celebrations as well. Huntstated the city would be closing the roads once a week in the winter time to clear roads and drainage. It seemed like they were still receiving a lot of visitors in town and it was nice to see tourists in the shoulder season. Long congratulated Shelby Roy. CITIZEN COMMENTS TimMcDonaldwanted to know if the public bathroom downtown was still open. He agreed there was a traffic issue at Port Avenue but he didn’t think the city would want to install a light or roundabout because of some of the load limits of some of the large vehicles that traveled that area. COUNCIL ANDADMINISTRATION RESPONSETO CITIZENCOMMENTS Bardarsonthought it was still prudent to have a conversation with Department of Transportation to determine the challenges with such a project.Keil wondered how trucks traveled through Anchorage with roundabouts. Squiresasked about the downtown bathroom closure.Hunt didn’t know if it was currently opened or closed. 48 City of Seward, AlaskaCity Council Minutes September 25, 2017 Volume 40, Page ADJOURNMENT The meeting was adjourned at 8:16 p.m. ____________________________________ ____________________________________ Johanna Kinney, MMC Jean Bardarson City Clerk Mayor (City Seal) 49 50 51 52 53 54 MEMORANDUM TO: City Council FROM: Johanna Kinney, City Clerk DATE: May 22, 2017 RE: City projects and goals - REVISED The following list of City Council projects and goals wasreviewedand discussed at the March 20, 2017 City Council Work Session, and revisedasfollows: 1 1.New ADA accessible parking location on west side of City Hall – construction underway as of 6/2017 1 2.Set location for Satellite Fire Station and Public Works Building 3.Expand current Council Chambers 4 4.Discussion on Air Force Rec Camp Site-work session held 9/25/2017, public input requested 5.Harbor crane 6.Saltwater Heat Pump Project 7.Energy Efficiency of City Hall 8.Ground Transportation for Ambulance Services 4 9.Animal Shelter Improvements – council passed a resolution 2/13/2017 4 10.City Hall Elevator – council passed a resolution 6/24/2017 –modernized July21, 2017 3 11.Research elected/appointed official tele-conferencing possibilitiesfor meetings 3 12.Refine Executive Session Procedures–work session held on May 8, 2017, Clerk prepared memo in May 22, 2017 packet 13.Update the KPB Tsunami Warning message to include specific reference to the local radio station (91.7/106.1) 4 14.Incentivize family entertainment-type businesses to come to Seward 1 15.Affordable Housing (including Summer Worker Housing) –work sessions held May 22, 2017, June 12, 2017, July 11, 2017 16.Develop South Harbor Uplands – council supported PACAB recommendations, set building height limit 17.Seward Community Health Center Expansion 2 18.Building Maintenance 2 19.LED Light Conversions 1 Potential Work Session 2 Address as a budget consideration 3 Awaiting City Attorney input - #11 will be scratched unless City Attorney advises differently 4 Currently underway 55 Memorandum Date: October 9, 2017 To: Mayor, City Council, All Departments From: Johanna Kinney, City Clerk Subj: Acting City Clerk Status As agreed upon by Resolution 2017-044, my last day of work as the City Clerk for the City of Seward is October 9, 2017. Brenda Ballou will be in Acting City Clerk status beginning Tuesday,October 10, 2017 until a formal appointment by the City Council is made. Brenda has the same authority vested as the City Clerk, and can sign and attest during this time until the City Council deems otherwise. 56 Memorandum Date: October 9, 2017 To: City Council From: Johanna Kinney, City Clerk Subj: 2017 Records Destruction Council, On September 28, 2017, the City Clerk’s Office conducted an authorized records destruction of city records. Past software issues have caused this annual process to be delayed, but I am happy to report we are back on track and purged a large amount of city records that, under the council approved Records Retention Schedule, were due for destruction. With the help of staff from many departments, 345 boxes were hauled up from the basement of City Hall. Despite the heavy rains, crews went above and beyond to help us with a task that alone would have taken us all day to complete. I would like to extend many thanks to Parks and Recreation, MIS, Public Works and the Harbor Departments for their assistance, and to Deputy City Clerk Brenda Ballou for the many hours put into and taking the lead on this project. Shred Alaska conducted the destruction, shredding almost 9,000 pounds of paperwork. Before:After: 57 58 October 2017November 2017 SuMoTuWeThFrSaSuMoTuWeThFrSa October 2017 12345671234 891011121314567891011 1516171819202112131415161718 2223242526272819202122232425 2930312627282930 MondayTuesdayWednesdayThursdayFriday Oct 23456 6:00pm 9:00pm WS - 6:00pm 9:00pm WS - 12:00pm 2:00pm PACAB Budget (Televised) Budget (Televised) Mtg (Chambers)(Chambers) Oct 2 - 6 910111213 7:00pm 10:30pm CC 7:00pm 9:00pm Fish & Mtg (Chambers)Game (Chambers) Oct 9 - 13 1617181920 6:00pm 9:30pm P&Z WS Alaska Day (Offices Clos (Chambers) Oct 16 - 20 2324252627 7:00pm 10:30pm CC 12:00pm 2:00pm PACAB Mtg (Chambers)Work Session (Chambers) Oct 23 - 27 3031Nov 123 Oct 30 - Nov 3 Nanci Richey110/5/2017 8:28 AM 59 November 2017December 2017 SuMoTuWeThFrSaSuMoTuWeThFrSa November 2017 123412 5678910113456789 1213141516171810111213141516 1920212223242517181920212223 262728293024252627282930 31 MondayTuesdayWednesdayThursdayFriday Oct 3031Nov 123 12:00pm 2:00pm PACAB Mtg Oct 30 - Nov 3 678910 7:00pm 10:30pm P&Z Veterans Day (Offices Cl Mtg (Council Chambers) Nov 6 - 10 1314151617 7:00pm 10:30pm CC 12:00pm 2:00pm PACAB Mtg (Chambers)Work Session (Chambers) 6:30pm 10:00pm HP Mtg (Chambers) Nov 13 - 17 2021222324 6:00pm 9:30pm P&Z WS Holiday (Offices Closed) Holiday (Offices Closed) (Chambers) Nov 20 - 24 27282930Dec 1 7:00pm 10:30pm CC Mtg (Chambers) Nov 27 - Dec 1 Nanci Richey110/5/2017 8:29 AM 60