HomeMy WebLinkAboutRes2018-011Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2018-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
SOLE -SOURCE AGREEMENT WITH POTELCOM SUPPLY FOR THE
PURCHASE OF ELECTRIC WATT-HOUR METERS TO SUPPORT THE
METER REPLACEMENT PROJECT SCHEDULED TO BEGIN APRIL 17,
2018 FOR $59,010, AND APPROPRIATING FUNDS
WHEREAS, the Seward City Council approved Resolution 2017-011 authorizing an
agreement between the City of Seward and National Metering and Technical Services LLC to replace
the electric watt-hour meters on the Seward Public Utility ("Utility") system; and
WHEREAS, the quoted price for replacement of system -wide meters requires that the City
of Seward supply the necessary replacement meters to National Metering in a timely fashion; and
WHEREAS, the Utility has acquired all of the necessary meters for residential service
through the Kodiak purchase, but lacks 218 commercial and net metering -capable (bi-directional)
type meters; and
WHEREAS, Potelcom Supply is the only dealer in Itron watt-hour meters in Alaska, and has
quoted $59,010 to supply the necessary meters; and
WHEREAS, Seward City Code §6.10.120 exempts from competitive procurement, the
purchase of supplies or materials which can only be furnished by a single dealer, and Potelcom
Supply is the sole dealer of Itron meters in Alaska.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a sole -source agreement with
Potelcom Supply for the purchase of electric watt-hour meters to support the meter replacement
project scheduled to begin April 17, 2018 and bi-directional meters to accommodate future net
metered customers for the amount of $59,010.
Section 2. The Seward City Council hereby finds that it is in the public interest to exempt
from competitive procurement, the purchase of Itron meters from Potelcom Supply based on the
recitals above which are incorporated herein.
Section 3. Funding in the amount of $59,010 is hereby appropriated from the Electric Fund
net assets account no. 15000-0000-3400 to the Metering operating supplies account no. 15000-3009-
7215.
CITY OF SEWARD, ALASKA
RESOLUTION 2018-011
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 121h
day of February, 2018.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
AYES: Casagranda, Keil, McClure, Towsley, Horn, Squires
NOES: None
ABSENT: Slater
ABSTAIN: None
ATTEST:
Brenda J. Bal u, MMC
City Clerk „�••,
.•'� OFFl�J
(City Seal) Cj
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Meeting Date: February 12, 2018
To: Seward City Council
Through: Jim Hunt, City Manage
From: John Foutz, Electric Department Manager
Agenda Item: City Council approval for the purchase of electric, watt-hour meters to
support the meter replacement project scheduled to begin April 17, 2018
for $59,010 and appropriating funds
BACKGROUND & JUSTIFICATION:
The City of Seward.Electiic Department has acquired approximately five thousand (5,00t 0) AMR
(Automatic Meter Reading) meters from Kodiak Electric Association, valued at $684,375, for the
price of $2,573, representing the cost of shipping from Kodiak, The department has sufficient
residential meters to completely replace all of the residential meters in the utility system. The
department does not however, have enough commercial meters to replace all of the commercial
meters in the system, with an estimated shortfall of 218 meters, listed below according to type and
price as follows:
On February 13, 2017, by Resolution 2017-011, Seward City Council approved a contract between
the City of Seward and National Metering and Technical Services LLC to replace all of the electric
watt-hour meters in the system. It is vital that all the meters necessary for that work be on hand,
programmed, tested and, where: appropriate, reset to zero, in time for the start of the project. To that
end, the utility must order meters as soon as possible. This resolution pen -nits the placement of that
order.
INTENT:
Authorizing the City Manager to enter into an agreement with Potelcom Supply for the sole -source
purchase of electric watt-hour meters to support the meter replacement project scheduled to begin
Apjil 17, 2t118, including the purchase of bi-directional meters for future net metered customers for
the amount of $59,0 10 and appropriating funds.
.. . . . ... . ............ . . . ..... . . . . . . ............................. . . . ......... . ........ . ...... . . ..... . ....
CONSISTENCY CHECKLIST: Yes No [N/A
..........
Comprehensive Plan (13, 3,7,3,1, 3, 7.3.2). Continue to upgrade and
I expand utiliaes to meet existing needs and encourage,ffiture X
deveLoemeLy,_
2. Strategic Plan : The nfission qf'the City ql"Seit7ardgovernnient it is to X
pra vi!e quality leadership qfits citizens
3, Other (list,!: X
FISCAL NOTE Funding for this contract is hereby appropriated to the Metering operating
supplies account no. 15000-3009-7215.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Authorize the City Manager to enter into a sole -source agreement with Potelcom Supply for the
purchase of electric watt-hour meters to support the meter replacement project scheduled to begin
April 17,,2018.
Resolution 2018-011
Date: January 5, 2018
CITY OF SEWARD JW
To Reqk METERS
Quotek
Attn: REBEK,AH--- Faxft:
9 QIY Urn Description Potelcom# Price Extension
2 100 EA ITRON C I SDR3 4S METER (NOT POLYPHASE)
3 $26,,500.00
4 50 EA ITRON CP I SDR3 12S METER 275.00 $13,750.00
5
6 56 EA ITRONCP I SDR3 16S METER $275.00, $15,4010.00
7
9
10
Signature:
Jerry Zentmire
Mum bevalidaled by aCOTOff"Co aver $50,00000
Prices fi-I except fior escalafim/dc-Qscalation (it Nnctals, (h 1 5% length lolerance
"Ris quoiation is vafid foi, 30 days, unless mhtrwsc specifically staled. Shi
net 30,
EOC .: SE' ARD AK
Shipment: 6,-8 WEEKS ARCS
Firm thru:
Copper base pCr"Irb.
ients q iot,ed are subject to change. poteleij, asS11"'C'S 110 fiabilily RIP' shipping sdedupes.
Potelcom Supply
-- POWER - TELEPHONE - COMMUNICA11ONS
1125 Orra Street - Anchorage, AK 99501 - (9107)274-8525 - Fax (907)276-1939
BidFomid (002) xjti
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