The URL can be used to link to this page

Home My WebLink AboutRes2018-025Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ]KENDALL FORD FOR THE PURCHASE OF ONE FORD AWD POLICE PATROL VEHICLE, FOR AN AMOUNT NOT TO EXCEED $37,879.00 WHEREAS, the purchase of one new police vehicle per year is consistent with the policy of the city in order to keep the fleet in good mechanical, dependable condition; and WHEREAS, the vehicle being replaced is a 2003 Ford and currently has 99,000 miles on it. Additionally, this vehicle is starting to develop engine problems, the paint is peeling off, and it is showing wear and tear on this 15-year-old vehicle; and WHEREAS, the vehicle must be professionally equipped with police equipment, including winter tires, and rims in the amount of $1,241.00 from various vendors; and WHEREAS, the last purchase of a police patrol vehicle was in 2016 and the Police Department will have retired one patrol vehicle (vehicle 258) after this purchase; and WHEREAS, the city has an opportunity to purchase patrol vehicle under the same contract terms that were offered to the State of Alaska by Kendall Ford through a competitive bid process; and WHEREAS, the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following finding: 1. Seward City Code Section 6.10.120 B., provides that the city may utilize competitive bids obtained by- other governmental units; and 2. Kendall Ford in Wasilla, Alaska has been awarded a contract to provide patrol vehicles for the State of Alaska and the City of Seward has an opportunity to purchase one patrol vehicle at a bid amount not to exceed $36,638.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into an agreement with Kendall Ford in an amount not to exceed $36,638.00 for the purchase of one model 2018 Ford police patrol vehicle in accordance with SCC Section 6.10.120(B). Section 2. Funding for the new vehicle in the amount of $37.879.00 (which includes winter tires and rims), will be from the Motor Pool Fund Retained Earnings Account 102-0000-3050. CITY OF SEWARD, ALASKA RESOLUTION 2018-025 Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27'n day of March, 2018. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: Casagranda, Keil, McClure, Slater, Horn, Towsley, Squires NOES: None ABSENT: None ABSTAIN: None ATTEST: B enda J. Ballou, MC City Clerk (City SeaIR" e o gtPQR,e�� .�oeeo • i SEA-Ij • a i � 1 1 1 Agenda Statement Meeting Date: To: City Council Through: City Manager James Hunt From: Chief of Police Thomas Clemons Agenda Approval for Purchase of a Police Patrol Vehicle Utilizing the State of Alaska Bid Process Item: BACKGROUND & JUSTIFICATION: The police department is requesting the purchase of a 2018 Ford police vehicle from Kendall Ford, in Anchorage, Alaska. If approved, this purchase will be made utilizing the State of Alaska competitive bid process as allowed under 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids obtained by other governmental entities. Kendall Ford has been awarded contracts to provide police vehicles to the State ofAlaska, through an established competitive bid process. Therefore, the City will save time and money using this streamlined efficient and code compliant process to secure a competitive price. It has been previous City policy to purchase one new patrol vehicle per year in order to keep the fleet in good mechanical condition and provide the officers vehicles that are safe and dependable. With this authorization the department plans to retire the 2003 Ford police from the fleet. Funds for this purchase are available in the Motor Pool Equipment Account and it was included in the 2018 budget. Bid amount for thevehicle will not exceed $36,638.00. INTENT: Approve the purchase ofone 2018 Ford Police Vehicle from Kendall Ford, in Anchorage, Alaska, utilizing a State of Alaska competitive bid process. CONSISTENCY CHECKLIST: Yes No NIA I, Comprehensive Plan: (Page 14) Section: Public Safety X 2. Strategic Plan: (Page 18) Section: Promote a Safe Community X 3. Other (List): X FISCAL NOTE: To be paid from Motor Pool Fund Retained Earnings account number 102-0000-3050. Funding was provided in the FY2018 budget. A resolution requesting the purchase of equipment for this vehicle is also before council. Approved by Finance Department: ATTORNEYREVIEW: Yes, No X RECOMMENDATION: City Council approve Resolution 2018- , authorizing the City Manager to enter into a contract with Kendall Ford, in Wasilla Alaska, for the purchase of one new police patrol vehicle as part of the State of Alaska Police Vehicle Contract, for an amount not to exceed $36,638.00, §6.10.120(B) which allows the City to utilize competitive bids obtained by other governmental units. Tom Cl�emons From:, Clint VanNoy <clint@alaskasafety.com> Sent: Monday, March 05, 2018 835 AM To: Tom Oernons Subject: ORDERS, Plus Quote# 034757.pdf Attachments: ORDERS Plus Quote# 034757.pdf Good Morning! Thiank you for calling. I put sorne notes on this quot�e, but let mile know if you have any questions. Labor for decommissioning the old and rebuilding the new car kind of depends on what rig you end up with,; but it should be u,nder $1,0100 toltall 'if you don't need any aiddit�ion,al parts, (Assumiing everything works, like Clint VanNoy Vice President Alaska Safety Inic. 907-561-5661 off ice Z0.--VIJLJ2ll= 907-242-8920 cell ............ ................. ----- - 5!2_ani Phish/Fraud Not seam Forget previous volte L 11101pro Account Its Contact 0000144 Tom Clernmons Fax: (907) 561-8484 Customer PO Telephone Facsimile None: (907) 224-4062 (907) 224-4038 Ship To: City of Seward Accounts Payable PO Box 167 Seward, AK 99664 im I City of Seward PO Box 167 410 Adams Street WE Seward, AK 99664 Special Order 7 Drop Ship Quote Date Comments Special Instructions Terms 0310512018 Lighting Option for Mir, Clemmo�ns Sedan I NET 30 Ship Via Date Required Prepared By order # Salesperson WC pi3106/,o mchorage Cv Clint VanN,oy Quantity Item# Description Total 1 SOECPNT'KFISRS lintersectior Fender Mount kitfor now F.I. $250.00 $250.00 EACH REDIBLUE. Tom this is the kit for the side lighting. This will only work if you decide to order another interceptor Sedan. 1 SOENT28,30 *Intersector Under Mirror LED,Red/White $185,010 $185,00 EACH Intersector LED Light has 9 Generatioi LED tight heads Iper unit. 180 Degree, Dual Color, Red and WhRe Tom, These go under the rear view nnurrors. Excellent product for side warning fights, These will fit anything that you're considering, (Expeditions,, Sedans, and SUV Interceptors) 1 SOENT2133E *Intersector Under Mirror LED,Bluerftite $185M $185.00 EACH Intersector LED Light has 9 Gieneration3 LED fight heads per unit. 180 Degree, Dual Color, Blue and WNte Tom, These go under the rear view mirrors. Excellent product for sidewarning Iiights. These will fit anything that you're considering, (Expeditions, Sedans and SUV interceptors) I NOTE I put two options on this quote. $0.00 $0,00 EACH You would nolt want all three of these part numbers, Line 1 will only work on a PI Sedan. Lines one and two are the same, just diifferent colors. (Red for drivers side, Blue for P side) The white on these on these heads work like a scene or alley light and over -ride the: flashing red1blue. Date Printed 0105/2018 If Total Price is not shown, see next page. Page #1 Alaska Safety, Inc. 4725 Gambell Street Anchorage, A,K 99503 Phone: (907) 661-5661, Fax: (907) 561-8484 City of Seward Accounts Payable P'O Box 1167 Seward, AK 99664 1111117- Quote Gate Comments 0310512018 Lighting Option for Mr, Clemmions Sedan Shpi "Via Date Required I FOB WC 0310512018 Anchorage Account ID 000011144 Tom Clemmons Customer PO Telephone Facwmilie None (907) 224-4062 1 (907) 224.4038 Ship To: City of Seward P0 Box 167 410 Adarns Street Seward, AK 996i64 Special Order Drop Ship E] Special InsInictions Terms NET 30 Prepared By Order 4 Salespersiyi Cv I Clint VanNoy Description Comments This qLxtatton us good for 30 days from the date iisted above. Thank you for the opporturuty! Sub Total $620.00 EXMT 0% Tax $10M Freight MOO Approved By: RM Grand Total S620, Deposit $0. Balance $6i20.1 Date Printed 03/0512018 If Total PHce is not shown, see next page. Page #2 SEF-'1991 2018 (Models Kendall Ford of Anchorage, Ray Marcum (907) 793-8213 Replacing. ra r-nare:urri cDkeriilali�tutra.corn 1 or 0 EDes ription Cost 0 Ford Interceptor FWD, 3.51- V'6, White w/Blalck Hood 26,682,00 0 Ford Interceptor FWD, 3.51- V6, Random Collor 26,382.00 0 Engine: 2.,0 14 Eco Boost (requires 501A pkg,) $720.00 0 Ford SYNC with Reverse Sensing System 590.00 0 Rearview camera Included 0 Remote keyless Entry (w/o keypad„ Ie'ss PATS) $ 355.010 0 Spat Iamp $ 343.00 0 Daytime runnling lights $ 49.010 0 Road Ready Package (Package 67h1) $ 3,470.010 0 Ballistic Door Panels, Driver Only $ 1,497'.00 0 Basilistic Door Panels, Driver and front passenger $ 2,994.00 0 Shipping to Fairbanks 357,00 J'�ItIT. ; ll 0 Foird Interceptor AWD, 3.5L EcoBaast V6, 365HP, White w/Black Hood 30,383.00 0 Ford Interceptor AWD, 3.5L EcoBoost V6, 365HP, Random, Color 30,083,00 0 Eln in : 3,7L Ti-VCT V (2,612,00) 0 Ford SYNC with Reverse Sensing System 590,00 0 Reairviewwa Camera Included) 0 Remote keyless Entry (w/o keypad, less PATS) $ 355,.00 0 Spot Lamp $ 343.0 0 Daytime Running Lights $ 49.00' 0 Road Ready $ 3,470.00 0 Balllistic Door Panels, Driver Only $ 1,497,00 0 BallisticDoor Panels, Driver and Front Passenger $ 2,994,00 7 0 Shipping to, Fairbanks $ 357.00 9XP_'EVjT10N WO&SERVICE . IL, IUD G ,, 0 Ford Expedition, 4x4„ Special Service Package, "white' raw/Black hood 38,859.00 0 Ford Expedition, 4x4, Special Service Package, Random Cedar $ 38,559.001 0 3rd Rows 60140 Poaiwe'rEold Split Seat I VINYL ONLY P $ 815,00 0 2nd Row seat cloth $ 110,00 0 Ford SYNC with AM/FM' CD Included 0 Rearview Camera Included 0 Daytime Running Lights Included 0 Running Boards $ 405.00 0 Shipping to Fairbanks $ 357,00 Int—emmt—oIr MO —Da 0 Ford Explorer, 3.71. V6 White w/Black Hood $ 30,419.00 0 Ford Explorer, 3.71-V6, Random Color $ 30,119,00 0 Engine 3.5L, IEcoBoost, V6 $ 3,225.00 0 Ford SYNC $ 20.00 0 Reverse Sensing System $ 270,00 0 Rearview Camera Included