HomeMy WebLinkAboutRes2018-027 CITY OF SEWARD,ALASKA Sponsored by: Hunt
RESOLUTION 2018-027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
REPLACEMENT VEHICLE IN THE FORM OF A DODGE 2500 4X4 TRUCK
FROM ANCHORAGE CHRYSLER TO REPLACE A 2002 DODGE 4X4
TRUCK AT THE HARBOR, AND APPROPRIATING FUNDS IN THE
AMOUNT OF$31,227
WHEREAS,the Harbor Department's vehicle#453,a 2002 Dodge 3 ton pickup,is 16 years
old with more than 100,000 miles and it requires frequent maintenance to remain in-service; and
WHEREAS,the Harbor has contributed to the Motor Pool Fund to replace this vehicle;and
WHEREAS,this vehicle is a medium duty utility truck for operations and maintenance of
the Seward Marine Industrial Center and the Seward Boat Harbor.As with other city vehicles,they
also serve as emergency response vehicles under the city/borough emergency response plans; and
WHEREAS,the old truck will be placed in the next surplus sale; and
WHEREAS, Seward City Code 6.10.120(B) exempts from competitive procurement
requirements/purchases which utilize competitive bids obtained by other governmental units,and the
Harbor Department is purchasing this vehicle utilizing the State of Alaska's purchasing contract.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1.The City Manager is hereby authorized to purchase a 2018 Dodge 2500 4X4 from
Anchorage Chrysler in an amount not to exceed $31,227.
Section 2.Funding in the amount of$31,227 is hereby appropriated in the 2018 budget,and
$33,000.00 in the 2019 Budget, from the Motor Pool Reserves account 03000-0000-3400 to the
equipment account 03000-2000-8102,for the purchase of a replacing two 3 ton pickup trucks,one
in 2018 and one in 2019.
Section 3.The Seward City Council hereby finds that it is in the public interest to exempt the
purchase of this truck from competitive procurement requirements,as the City is utilizing the State
of Alaska's purchasing contract for this purchase.
Section 4. The old 2002 Dodge pickup number 465 is declared surplus to the City's needs
and can be sold to the public.
CITY OF SEWARD, ALASKA
RESOLUTION 2018-027
111
Section 5. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th
day of March, 2018.
THE CITY OF SEWARD, ALASKA
David Squires, Mayo
AYES: Casagranda, Keil, McClure, Slater, Horn, Towsley, Squires
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
renda J. Ba'o iIMMC
City Clerk
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(City Seal, '� .......
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Agenda Statement
March 27,2018
MeetingDate:
City Council
To:
JimHunt,CityManager
Through:
From: NormRegis, Harbormaster
AgendaItem:
Purchase of New Vehicle to replace vehicle number 465
BACKGROUND &JUSTIFICATION:
The Harbor Departmentneeds to replace vehicle 465 a 2002 4X4 ¾ton 4 door pickup and that
requiresadvanceCityCouncilapproval.TheHarborhasfivevehicles.TheHarborDepartment's
planistoreplacetheoldestandmostworn-outpickupwithanotherpickup.
The City's ''Bird'' plan stated that this vehicle (465) was scheduled for replacement in 2019 and
vehicle 453 was scheduled for replacement in 2016, no harbor vehicles for replacement were
approved in the City Council's2016 and 2017 budget.
Duringthebudgetprocess,theadministrationrequestedthattheHarborreplacea¾tontruckin2018
and a ¾ ton truck in 2019's budget, but those vehicles were inadvertently omitted from the budget
appropriation.
Dueto465istheoldervehicleandintheworstconditiontheharborwouldliketoswitch465for
453inthereplacementorder.Thisvehicleneedsfrontendwork,brakeandhubreplacement,rust
spotsareformingonthevehicle,recentlyanewheatercorewasputindotoitleakingintothecabof
the vehicle which is not healthy for the operator orpassengers.
ThisvehicleisamediumdutyutilitytruckforoperationsandmaintenanceoftheSewardMarine
Industrial Center and the Seward Boat Harbor. As with other city vehicles they also serve as
emergencyresponsevehiclesunderthecityborough emergencyresponseplans.
.
This vehicle is vested in the Motor Pool Fund. It has paid enough money to fund the replacement.
Additionally,thisandotherdepartmentvehiclesarecontinuallyfundedinallthepastbudgets.No
funds were transferred into the Motor Pool Fund in 2016 and 2017 budgets. As such there is no
impact on the annual budget as a result of replacing thisvehicle.
.
The replacement vehicle will reduce overall maintenance cost of maintaining oldervehicles as well
as proved additional capability for towing equipment, boats andtrailers.
This is a one for one replacement. There will be no net increase in vehicles for the department.
Harbor vehicles:
NumberVehicleMakeYearMilea1e
Flatbed with lift gateand Chevrolet201061,820
462
snowplow
453PickupDodge2004108,826
465PickupDodge2002100,000.
455Flatbed with crane forFord201439,701
pickingoil barrels
457SUV(Escape)201327,163
Ford
TheCityManagerrecommendsthepurchaseofa2018Dodge¾ton4X44doorpickupusingthe
statebiddinglist.AccordingtotheCityCodeSCC6.10.120.B,''Thecitymayutilizecompetitive
bids obtained by other governmentalunits.''
Thelistedpriceofthenewvehicleis$31,227Theoldpickupwouldbedeclaredsurpluspropertyand
sold.
INTENT:
To purchase a safe, reliable, and more economical vehicle to replace a worn-outvehicle.
..
FISCAL NOTE:
Funds would be appropriated from the Motor Pool reserve account no. 03000-0000-3400 to the
equipment account no. 03000-2000-8102 in the amount of $31,227 for this purchase.
ATTORNEYREVIEW:YesNoX
RECO
NDATION:
Council approve Resolution 2018-000, authorizing the City Manager to approve the purchase of a
2018 Dodge 4X4 4 door ¾ton Pickup not to exceed $31,227 and declare the 2002 Dodge pickup
number465 as surplus public property to be sold after the new vehicle isreceived.
Res 2018-027 Harbor Vehicle Back Up – State List