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HomeMy WebLinkAbout03062018 Planning & Zoning Minutes City of Seward,Alaska Seward Planning&Zoning Commission Minutes March 6, 2018 Volume 7, Page 269 CALL TO ORDER The March 6, 2018 regular meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Cindy Ecklund. OPENING CEREMONY Commissioner Fleming led the pledge of allegiance to the flag ROLL CALL There were present: Cindy Ecklund presiding, and Martha Fleming Nathanial Charbonneau Gary Seese Comprising a quorum of the Board; and Also Present Jackie C. Wilde, Planner Andy Bacon, Planning Assistant Excused: Craig Ambrosiani Absent: Tom Swann SPECIAL ORDERS, PRESENTATIONS AND REPORTS Administration Report Jackie Wilde updated the Commission on the following business items • A one-year extension was issued for a Floodplain Development Permit on the repair of fenders at the Alaska Railroad cruise ship dock • The Seward Harbormaster would like to invite the Commission to the Seward Marine Industrial Center relaunch on April 20-21, 2018 • Community Development has been fulfilling directives from City Council in responding to community needs and desires • Community Development has been working on updating all forms and applications on the City webpage and has added an interactive GIS Zoning map to the City webpage • Planning staff will continue to review of Camping Code and Development Requirements • The audit of lodging permits from 2014 through 2017 is ongoing • Seward permitting and agency information day is April 24th City of Seward,Alaska Seward Planning&Zoning Commission Minutes March 6, 2018 Volume 7, Page 270 Other Reports, Announcements, and Presentations 1. Proclamation honoring Margaret Anderson PROCLAMATION OF APPRECIATION TO MARGARET ANDERSON FOR HER SERVICE TO THE CITIZENS OF SEWARD ALASKA MARCH 6,2018 WHEREAS, the most lasting thing a person can give to their community is their time and commitment; and WHEREAS, Margaret Anderson has served her community as an elected and appointed representative for over 35 years; and WHEREAS, Margaret Anderson was elected to serve as a City Council member in 1993 and was elected Vice-Mayor in 1995 until serving out her term in 1997; and WHEREAS, Margaret was appointed to serve on City Council in 2004; and WHEREAS, Margaret served as a Planning and Zoning Commissioner from 2006 to 2009 and again from 2014 to 2018; and WHEREAS, Margaret has been involved in many boards, commissions and community organizations including the Hospital Board, the Historic Railroad Depot Commission, and Seward Rotary Club; and WHEREAS, Margaret has been an active member of the Seward business community as past owner of Resurrection Bay Seafoods and Marathon Fuel; WHEREAS, throughout her many years of service, Margaret has served the people of this City with fairness and dedication, further, she has earned the respect and admiration of the City of Seward for her knowledge, efficiency, and humor: NOW, THEREFORE, BE RESOLVED, I, Cindy Ecklund, Chair of the Seward Planning and Zoning Commission, do hereby acknowledge Margaret Anderson's exemplary years of service and especially for her positive contributions to the City of Seward BE IT FURTHER RESOLVED the Planning and Zoning commission takes great pleasure in recognizing Margaret Anderson's achievements and herewith expresses its sincere gratitude for the invaluable contributions she has made to the City of Seward and its citizens. BE IT FURTHER RESOLVED that this statement of appreciation be appropriately inscribed and conveyed to Margaret Anderson with a copy to be included in the official minutes of the March 16, 2018, meeting of the Seward Planning and Zoning Commission. City of Sewarc4 Alaska Seward Planning&Zoning Commission Minutes March 6, 2018 Volume 7, Page 271 111 CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING— Cole Petersen,outside city,thanked the Commission for all the time and effort they have put in to discussing land use requirements. Petersen stated that he did not support the creation of long term camping areas for the seasonal employees of businesses in Seward. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Fleming/Charbonneau) Amend the Agenda to add Item 9 E under New Business to calendar and set topic for a Work Session. Motion Passed Unanimous Motion (Fleming/ Charbonneau) Approval of Agenda as amended and Consent Agenda The following item was approved on the Consent Agenda: Approval of January 16, 2018 Regular Meeting Minutes Motion Passed Unanimous Public Hearings A. Unfinished Business Items requiring a Public Hearing - None B. New Business Items requiring a Public Hearing 2018-002 Resolution of the Seward Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council approval of the Rezoning of Lot B1 Forest Acres Levee Replat, from Resource Management(RM)to Auto Commercial (AC), and vacation of interior utility easement Wilde stated that the applicant put forward this Zoning amendment to bring their property into conformance with the Future Land Use Plan. Wilde further stated that the request to vacate the interior utility easement was due to a replat of Lot B1 that increased the Lot size and enveloped the easement. When the replat of Lot B1 was finalized,utility easements were platted around the west and north lot lines.The utility easement in question was permitted to GCI.GCI and City of Seward utility staff were given notice of the request to vacate this utility easement and Planning staff received no objection. GCI staff specifically stated in an email that they were not opposed to the vacation of this utility easement. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. City of Seward,Alaska Seward Planning&Zoning Commission Minutes March 6, 2018 Volume 7,Page 272 Ecklund asked about a portion of a plat of Lot B1 that was included in the meeting packet, and noted that an incomplete plat would not be accepted by the Kenai Peninsula Borough Platting Commission. Wilde replied that a rezone application did not require a full plat and that this portion of the plat was included for reference only. Hearing no one else wishing to speak, the public hearing was closed. Motion (Fleming/Seese) 2018-002 Resolution Of The Seward Planning And Zoning Commission Of The City Of Seward, Alaska, Recommending City Council Approval Of The Rezoning Of Lot B1 Forest Acres Levee Replat, From Resource Management (RM) To Auto Commercial (AC), And Vacation Of Interior Utility Easement Motion Passed Unanimous 2018-003 Resolution of the Seward Planning and Zoning Commission of the City of Seward, Alaska,recommending City Council approval of the Cliff Addition Thomas Replat Number Two,a re-subdivision of Lot 15A Block 6 Cliff Addition Thomas Replat, creating two Lots known as Lot 15B and 16B Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Charbonneau asked for clarification on the location of the shed in the alley Right of Way. Fleming asked for clarification that this platting action only requests the division of one Lot into two,and asked about the location of a trash receptacle shed located in front of the property. Wilde stated that this platting action will result in the subdivision of one Lot into two Lots that will be similar in size to the originally platted Lots. Lot 15A is currently improved with a single-family home,and the newly created Lot 15B will be slightly larger in order to meet setback requirements for the single-family home.The preliminary plat shows two encroachments from the proposed Lot 15B into the undeveloped alley right of way.The surveyor stated that the property owner could have the temporary shed moved prior to final plat approval. The chain link fence that encroaches approximately one foot into the same alleyway was constructed without a building permit,as Code does not require building permits for fences less than seven feet.The encroachment will be allowed to remain,but not improved upon or reconstructed once it is past its useable life.The proposed Lot 16B is undeveloped,except for a gravel driveway along its north Lot line. The creation of Lot 16B will not result in any new encroachments or expand any nonconformity. To date, Community Development has received no public comment on this platting action. City Staff have reviewed the preliminary plat and have no objection,but have stated that they recommend that the property owner install additional protection around the electric pedestal that is located near the proposed Lot line that will separate Lots 15B and 16B. City of Seward,Alaska Seward Planning&Zoning Commission Minutes March 6, 2018 Volume 7, Page 273 Fleming requested that submitted platting applications be included in future meeting packets. Ecklund requested that the staff comment section of the agenda statement include greater detail about staff comments,by including this information in a table. Wilde replied that planning staff will include this information in future meeting packets. Motion (Charbonneau/Fleming) Amend The Title Of The Resolution To Delete The Words "Replat Number Two" And Replace With "2018 Addition" Motion Passed Unanimous Motion (Fleming/Seese) 2018-003 Resolution Of The Seward Planning And Zoning Commission Of The City Of Seward, Alaska, Recommending City Council Approval Of The Cliff Addition Thomas Replat 2018 Addition,A Re-Subdivision Of Lot 15A Block 6 Cliff Addition Thomas Replat, Creating Two Lots Known As Lot 15B And 16B Motion Passed AYES: Charbonneau, Seese, Fleming, Ecklund NOES: none UNFINISHED BUSINESS—None NEW BUSINESS A. Discussion of April 2018—October 2019 Priorities Wilde notified the Commission that there is an upcoming meeting to discuss updating Planning and Zoning Commission priorities, and that the 2017 priorities were included in this meeting packet for reference. C. Approve March 20,2018 Work Session Topic "Joint Flood Board Meeting" Wilde notified the Commission that the Hazard Mitigation Plan will be the topic of discussion. Ecklund polled Commissioners to confirm that there will be a quorum. Wilde stated that Staff will send out a meeting reminder email. E. Calendar and set topic for a Work Session Commissioners discussed scheduling a Work Session for April 3rd at 5:30 PM to review draft Ordinances for Development Requirements and Camping Code. Wilde asked Commissioners if,in instances where a Work Session is scheduled to take place prior to a Regular Meeting,they would like her to advertise to the public that a Work Session may be resumed immediately following the Regular Meeting.Commissioners approved that by consensus. City of Seward,Alaska Seward Planning&Zoning Commission Minutes March 6, 2018 Volume 7, Page 274 Informational Items and Reports A. Planning and Zoning "Did You Know" Wilde told everyone that the Community Development office had recently been made aware of a few address numbering discrepancies between the City, Borough and local businesses, resulting from property owners obtaining or providing inaccurate information.Wilde stated that she was working to correct these with all interested parties,and meant for this informational bulletin to remind everyone that the most important reason for accurate address numbering is to aid emergency responders. Commission Comments Charbonneau thanked Staff for the information packets provided to the Commission. Seese seconded Commissioner Charbonneau's comment Fleming stated that she would encourage everyone to thank Margaret Anderson when they see her. Fleming also thanked Staff for continuing their work on analysis of nightly lodging and housing needs in Seward. Ecklund stated that she appreciates the information that Staff provides,and thanks the Community Development Department for the work they are taking on,but also cautions Staff against taking on too much. Citizens' Comments Brad Snowden,inside city,suggested that the Commission consider raising the maximum building height, at least in the Central Business District,in response to the City of Seward's acquisition of a ladder fire truck. Commission and Administration Response to Citizens' Comments Ecklund reminded everyone that at this time the ladder truck is on the other side of the bay,and until the ladder truck can be housed on this side of the bay the Commission will not be considering a change to maximum building height. Ecklund further stated to follow up on her previous comment; she is not concerned with Staff analysis of nightly lodging in Seward, since that is something the Commission has requested in the past. Ecklund was specifically concerned with the Community Development Forum and the potential for Staff to spend time putting something together that may receive little public participation. Wilde responded that this Forum may come in the form of an online resource for the public. ADJOURNMENT (Charbonneau/Seese) The meeting was adjourned at 7:47 p.m. e A• . Jackie J. Wild "°Z( •..E °°° Cindy L. duns Planner V�••e��,gbt>a04, ;'••�`re% Chair • Zv': a O • SEAL--�S- t � ° i p ® (City Seal) ' 1. k • Si•".Zi.V."+"� s•• �4;�T£ OF NV',!. .s °�rra:za•s•r�