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Home My WebLink AboutRes2018-040Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE 2018 VOLUNTEER FIRE ASSISTANCE GRANT (VFA) IN THE AMOUNT OF $7,312.50 AND AUTHORIZING THE 10% MATCHING FUNDS OF $812.50 AND APPROPRIATING FUNDS WHEREAS, the Seward Fire Department applied for and was awarded the 2018 Volunteer Fire Assistance grant from the Alaska Department of Natural Resources in the amount of $7,312.50; and WHEREAS, the City is required to provide a 10% cash match, which equals $812.50 in local funds, as a condition of the grant. These funds have been identified within the current Fire Department Volunteer 2018 budget; and WHEREAS, the grant funds must be used for purchasing equipment identified in the grant application. The equipment requested was fire hose and one set of personal protective equipment (one jacket and one pair of pants) for a total project value of $8,125.00; and WHEREAS, these purchases will continue to provide our firefighters with the maximum protection and interoperability needed to protect the lives and property of the citizens of Seward, and further fulfill equipment requirements as identified in our mutual aid agreement with the Alaska Department of Natural Resources. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The 2018 Volunteer Fire Assistance Grant award in the amount of $7,312.50 is hereby accepted along with the required 10% cash match of $812.50 as follows: $7312.50 from the State Grant funds account no. 01000-1220-4252 and $812.50 from the General fund undesignated reserves account no. 01000-0-3400 to the Volunteer Small tools account number 01000-1221-7217- 00XX. Section 2. The $8,125.00 purchase will consist of fire hose and one set of personal protective equipment (one jacket and one pair of pants) as stated in the grant application. Section 3. This resolution shall take effect immediately upon its adoption. 1 CITY OF SEWARD, ALASKA RESOLUTION 2018-040 PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 23`d day of April, 2018. THE CITY OF SEWARD, ALASKA zazti �:��Ivjp-jbc> Davi quires, M'- aN r AYES: Casagranda, Keil, McClure, Slater, Horn, Towsley, Squires NOES: None ABSENT: None ABSTAIN: None ATTEST: bp- - Brenda J. C City Clerk 11 ,.• of sEw••.. (City Se �•4 •,. e" 41tP0l� . � • • SEAL • a � • 'ir,. i OF AP •'`�. rt��r.162111 % L7 Council Agenda Statement Meeting Date: April 23, 2018 "ro: City Council Through: City Manager Jima Hunt From: Fire Chief Edward Athey Agenda Item, Accepting 2018 Volunteer [,ire Assistance Grant Award BACKGROUND & JUSTIFICATION: The Seward Fire Department applied for and has been awarded a 2018 Volunteer Fire Assistance (VFA) grant from the Department of Natural Resources, in the amount of $7,312.50. The City is required to provide a 10 % cash match in the amount of $812.50 as a condition of the grant. The total project value is $8,125.00. The grant funds must be used for purchasing equipment identified in the grant application. This year items requested are hose and one set of structural firefighter personal protective equipment (jacket and pants). These purchases will continue providing our firefighters with the maximum protection and interoperability needed to protect the lives and property of the citizens of Seward, and further fulfill equipment needs identified in our Mutual aid agreement with the Department of Natural Resources. With the high cost of new wildland firefighting equipment, the Seward Fire Department continues to seek funding for equipment, The US Forest Service grants are available annually, pending legislative approval and we are fortunate to have these grants to help the rural fire departments, and intend to apply as they are available. I t'TENT- Council accepts the Volunteer Fire Assistance grant and appropriate funds for the purchase of firefighting and safety equipment, CONSISTENCY CHECKLIST: Yes No N/A 1. Cornprehensi ve Plan (documenl, source here): T,olume I- page 14 x 2. Strategic plan (document source here): page 19 x 3. Other (list): 2018 Budget x FISCAL NOut: The 2018 Volunteer Fire Assistance Grant award in the amount of $ 7,312.50 will be appropriated to the Volunteer Account 01000-1221 along with the required cash match of $812.50 to be expended for the Volunteer Fire Assistance Grant project code of 0 1000 - 1221 - 7217-00XXX Approved by Finance Department: ATTORNEY REVIEW: Yes", —No— X RECOMMENDATION: City Council approves Resolution 2018- XX accepting and appropriating the 2018 VOlUntfeer Fire Assistance (VFA) grant in the amount of $ 7,312.50 to 01000-1221-7217-OOXXX Fire Departryient Small Tools and Equipment for the of firefighting equipment, LTSMM� Thank you for applying for the 2018 Volunteer Fire Assistance grants. 41 fire departments applied for a Volunteer Fire Assistance (VFA) grant requesting a total of $293,996.24 in assistance, 39 of the 41 applications will receive some level of funding. A total of $277123.43 will be awarded. The enclosed spreadsheet lists all applicants and amount r",.:uested, If a fire "Amount Awarded". Some VFDs will not receive an award this year and some will receive a partial award due to some requested items being ineligible for funidingi, Successful applicants for VFA grants will soon receive their check from their local! Forestry office, - Checks must be cashed within 90 days of issuance It strongly advised checks be cashed upon receipt. To be eligible for the 2019 VFA grants, compliance documentation, such as copies of receipts, for 2018 grant txpenditures, must be submitted at the time of or prior to submitting a 2019 application to your nearest Forestry office. Tolunteer Fire Assistance is an award of Federal Financial Assistance with funding from the USDA Forest Service and as such is subject to the Office of Manall�ement and Bu OMBI Circvmal�r wa , - for State, Local and Indian Tribal Governments; OMB Circular A- 102 (Grants, and Cooperative Agreements with State and; Local governments) as implemented by USDA regulation 7 CFR Part 3016 (Uniform! Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments); and OMB Circular A-133 (Audits of States, Local Governments, and N!on-Pirofit Organizations) as implemented by USDA regulation 7 CFR 3052. The OM:B Circulars are available on the internet at www.whi:tehouse,gov/omb/`grants, Electronic copies of the CFR's can be obtained at the following internet site: www,gp,oaccess.gov/cfr/, if you are unable to retrieve these regulations electronically, please contact Arlene Weber-Sword'at (90:7)269-8471, If an application was not fully successful do not, be discouraged and continue to apply every year by submitting complete online application package by deadline, VFD:s that diid not recleve any funding or recieved a partial 2mount, Qlease contact,�,,our local Forestl�l&=JV2 r�kvxTr -jkj�kff .r�t 141115*9,*Yj�*Pm The local Division of Forestry offices will be sending out VFA award checks with a letter out lining compliance -equirements sometime in the next few weeks, Sincerely, Arlene Weber Sword Fire Staff Officer Natural ),OLAJ 10,% Minimum Match Requirement Maximum Ainding Award is $75WOO NOM If awarded a grant disbursement witl be only for Items that are fistedbelow Refortothe manual for instruchons on how to get prior approval to make changes to this list of items, =7 MaWh Share Type Amount Cost Per Total (Cash or �10% Wildland Stracturaii Both Item DespIpt" Item Quantity Cosl In -kind) minimum) C, =16, 11�121ZIZII Ran, W 1314 h4h , hosewth I 112 22500 25 5.625,00 Cash 562-50 coupnq 50 foot rolk Lion structwal nreflgNer PPE, 2,5M 00 1 2,50000 Cash 25000 tumoul lack M and pants wfM siuspenders Totals 26 8,125.00 $12,60 Grant Funding Requested (Total cost minus 10% fire department match share); $7,312,.50 Ave