HomeMy WebLinkAboutOrd2018-006Sponsored by: Council Member Casagranda
Introduction Date: September 10, 2018
Public Hearing Date: September 24, 2018
Enactment Date: September 24, 2018
CITY OF SEWARD, ALASKA
ORDINANCE 2018-006
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING TITLE 6, PURCHASING, CONTRACTS AND
PROFESSIONAL SERVICES BY DECREASING THE LIMIT FROM
$50,000 TO $30,000 AND ADDING LANGUAGE TO REQUIRE THE CITY
MANAGER TO REPORT ALL PURCHASES BETWEEN $5,000 AND
$10,000 TO THE CITY COUNCIL
WHEREAS, Title 6, Chapter 5 of the Seward City Code, defines Incidental Minor
Purchases as Purchases of $50,000.00 or less; and
WHEREAS, Title 6, Chapter 5 of Seward City Code was amended in 1989 to increase
the amount of "incidental purchases" from $5,000 to $10,000; and
WHEREAS, Title 6, Chapter 5 of Seward City Code was amended in 2000 by deleting
. the language that required the city manager to notify the city council at its next regular meeting
of any purchases between $5,000.00 and $10,000.00; and
WHEREAS, Title 6, Chapter 5 of Seward City Code was amended in 2003 by adding
6.05.020, clarifying that the city manager has the authority to make purchases of $1,000.00 or
less on the open market with competition as is reasonable and practical in the circumstances and
also required that the city manager seek at least three quotes for any purchases greater than
$1,000.00 but not more than $10,000.00; and
WHEREAS, Title 6, Chapter 5 of Seward City Code was amended in 2008 to increase
the amount of "incidental purchases" from $10,000 to $50,000; and
WHEREAS, the City of Seward city council is responsible for approving the budget; and
WHEREAS, the city council finds it in the public's interest to reduce the amount of
incidental purchases from $50,000.00 to $30,000.00 and require the city manager to report all
purchases between $5,000.00 and $10,000.00 to council.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
(stye-etA = deletions; bold italics = additions)
Section 1. The Seward City Code 6.05.010 is hereby amended to read as follows:
CITY OF SEWARD, ALASKA
ORDINANCE 2018-006
Seward City 6.05.010. - Purchases of $50,000.00 $30,000 or less.
The city manager is hereby authorized to bind the city by purchase order or contract without
advertising or previous action by the city council for the payment for labor, services, materials or
other valuable considerations, in amounts not exceeding $50,000.00 $30,000 in any one item;
provided, that reasonable efforts have been made to provide the city with the lowest and best
prices obtainable, and provided that the city manager shall notify the city council at its next
regular meeting of any purchases between $5,000.00 and $10,000.00. Those efforts may
include, but are not limited to, the written quotations or advertising for sealed bids. The city
manager may reject any or all quotations or bids and may waive minor irregularities in the
quotations or bids.
(Ord. 615, 1989; Ord. 2000-018; Ord. 2003-6; Ord. No. 2008-018, § 1, 11-24-2008)
Section 2. The Seward City Code 6.05.020 is hereby amended to read as follows:
Seward City 6.05.020. - Minor purchase procedures.
A. All purchases for an amount estimated to be $1,000.00 or less shall be made on the open
market with such competition as is reasonable and practical in the circumstances.
B. Purchases in an amount estimated to be greater than $1,000.00 but not more than
$50,000.00 $30,000, except as indicated in § 6.05.020.C., shall be made when feasible and
when in the best interest of the city in the open market by written or oral quotation or telephone
solicitation, which may be done without newspaper advertisement and without observing the
procedure prescribed for the award of formal sealed bid purchases. Such open market
purchases, whenever practicable, shall be based on at least three quotations and shall be
awarded to the lowest qualified bidder. The basis for determining the lowest qualified bidder
shall be the same as that used in formal bid procedures as defined in_ 6.10.135, including any
preferences established by law.
C. All purchases of passenger vehicles shall be subject to the provisions of § 6.10 and shall
be considered major purchases.
(Ord. 2002-05; Ord. No. 2008-018, § 1, 11-24-2008)
Section 3. The Seward City Code 6.10.110 is hereby amended as follows:
Seward City 6.10.110. - Definition.
CITY OF SEWARD, ALASKA
ORDINANCE 2018-006
For the purposes of this chapter, major purchases are those purchase orders or contracts for labor,
services, materials, or other valuable considerations which exceed $50;980.00 $30,000.00 for
any one item, or any passenger vehicle purchase.
(Ord. 615, 1989; Ord. No. 2008-018, § 1, 11-24-2008)
Section 4. The Seward City Code 6.10.210 is hereby amended to read as follows:
Seward City 6.10.210. - Use of Competitive Bids.
When the cost of goods or services required by the city exceeds the sum of $30,000.00
$30,000.00 the city shall seek and preserve a competitive environment by utilizing the
competitive bids as set forth in this article, unless otherwise exempt.
(Ord. 615, 1989; Ord. No. 2008-018, § 1, 11-24-2008)
Section 5. The Seward City Code 7.05.510 is hereby amended to read as follows:
Seward City 7.05.510 - Easements and rights -of -way.
A. Subject to applicable provisions of the Kenai Peninsula Borough Code, Title 20,
Subdivisions, the city manager may, with regard to city land, negotiate and execute rights -of -way
and easements not exceeding a term of 20 years.
B. The city manager may negotiate and execute the acquisition of rights -of -way and
easements necessary for a utility, public improvement or other public use except the city council
shall, by resolution, approve acquisitions involving cash considerations or the exchange or real
property valued in excess of $50,000 00 $30,000.
C. Any other rights -of -way and easements shall be granted or acquired only upon approval
of the city council.
D. The city manager may, at the direction of the city council convey, quitclaim, release,
cancel, or otherwise relinquish any real property easement, right-of-way, permit or license the
city may have or hold for the purpose of installing, constructing or maintaining a public
improvement or utility, whenever the interest is no longer used or useful for that purpose.
(Ord. 92-05; Ord. 98-05; Ord. No. 2008-018, § 2, 11-24-2008)
Section 6. This ordinance shall take effect ten (10) days after its enactment.
CITY OF SEWARD, ALASKA
ORDINANCE 2018-006
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA
this 20' day of September 2018.
THE CITY OF SEWARD, ALASKA
Davi quires, M41or
AYES: Seese, McClure, Towsley, Casagranda, Horn
NOES: Keil, Squires
ABSENT: None
ABSTAIN: None
ATTEST:
.4 1
Bren a J. Bal u, MMC
City Clerk
Of SE yV�.
(City Sep '�� ......... ,
••
: �� GO�POR4r��O°`�
i SEAL • ® M
m.
� 6
4P. ••........
••.•
''ON&RINGS'Aa'&a
1