HomeMy WebLinkAbout02192019 Planning & Zoning PacketSeward Planning & Zoning Commission
Rescheduled Regular M4
February 19, 2019 7.•00 p. m. City Council Chambers
Cindy Ecklund
Chair
Term Expires 02120
Martha Fleming
Vice Chair
Term Expires 02120
Gary Seese
Commissioner
Term Expires 02119
Tom Swann
Commissioner
Term Expires 02119
Craig Ambrosiani
Commissioner
Term Expires 02119
Nathaniel Charbonneau
Commissioner
Term Expires 02121
Kelli Hatfield
Commissioner
Term Expires 02121
Jeff Bridges
Interim City Manager
Brennan Hickok
Assistant City Manager
Jackie C. Wilde
Planner
Andy Bacon
Planning Assistant
1. Call to Order
2. Opening Ceremony
A. Pledge of Allegiance
3. Roll Call
4. Special Reports & Presentations
A. City Administration Report
B. Other Reports, Announcements & Presentations
5. Citizens' Comments on any subject except those items
scheduled for public hearing. [Those who have signed in
will be given the first opportunity to speak. Time is limited
to 3 minutes per speaker and 36 minutes total time for this
agenda item]
6. Approval of Agenda and Consent Agenda. [Approval of
Consent Agenda passes all routine items indicated by
asterisk (*). Consent Agenda items are not considered
separately unless a Commissioner so requests. In the event
of such a request, the item is returned to the Regular
Agenda.]
Planning and Zoning Commission
February 19, 2019
1/29
Meeting Agenda
7. Public Hearings [Limit comments to S minutes. Those who have signed in will be given the first
opportunity to speak]
A. Unfinished Business Items requiring a Public Hearing — None
B. New Business Items requiring a Public Hearing
Resolution 2019-001 Of The Seward Planning And Zoning Commission Of The
City Of Seward, Alaska, Granting A Conditional Use Permit (Cup) Amendment,
Reducing The Number Of Parking Spaces Required By Cup 2002-01, Issued To
James Pruitt, To Construct And Operate A 79 -Unit Hotel And Retail
Development In The Harbor Commercial Zoning District, At 1412 Fourth
Avenue, Lot 1, Block 6, Seward Small Boat Harbor Subdivision
...................................................................................Page 3
S. Unfinished Business — None
9. New Business
* A. Approval of January 8, 2019 Regular Meeting Minutes ........................................ Page 18
10. Informational Items and Reports (No action required) -
A. Planning and Zoning "Did You Know" What is a Plot Plan? ........................... Page 21
B. FEMA Region X Newsletter.................................................................................. Page 22
C. 2019 Planning & Zoning Meeting Schedule ........................................................Page 26
D. City Calendars................................................................................................... Page 27
11. Commission Comments
12. Citizens' Comments [Limit to S minutes per individual— Each individual has one opportunity to speak]
13. Commissions and Administration Response to Citizens' Comments
14. Adjournment
Planning and Zoning Commission
February 19, 2019
2/29
Meeting Agenda
Sponsored by: Applicant
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2019-001
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION OF THE CITY OF SEWARD, ALASKA, GRANTING A
CONDITIONAL USE PERMIT (CUP) AMENDMENT, REDUCING THE
NUMBER OF PARKING SPACES REQUIRED BY CUP 2002-01, ISSUED
TO JAMES PRUITT, TO CONSTRUCT AND OPERATE A 79 -UNIT
HOTEL AND RETAIL DEVELOPMENT IN THE HARBOR
COMMERCIAL ZONING DISTRICT, AT 1412 FOURTH AVENUE, LOT
1, BLOCK 6, SEWARD SMALL BOAT HARBOR SUBDIVISION
WHEREAS, Tom Tougas, owner of Harbor 360 Hotel, has applied for an amendment to
condition 2 of Conditional Use Permit (CUP) 2002-01 issued by the Seward Planning and Zoning
Commission to construct and operate a 79 -unit hotel located at 1412 Fourth Avenue; and
WHEREAS, condition 2 of CUP 2002-01 required one (1) off-site parking space per guest unit
be provided for a total of twelve (79) spaces; and
WHEREAS, the original building plans and CUP 2002-01 were based on a 79 -room hotel;
however, during construction the plans were changed and an 81 -unit hotel was built; and
WHEREAS, subsequent hotel renovations have increased the number of overnight guest rooms
to 98; and
WHEREAS, the Harbor 360 Hotel is located on Lot 1, Block 6, Seward Small Boat Harbor,
within the Harbor Commercial Zoning District; and
WHEREAS, the business has provided 64 on-site, and 17 off-site parking spaces at the Railroad
Depot, located on Port Avenue for the past 14 years; and
WHEREAS, the applicant has agreed to provide 17 additional off-site parking spaces at Hertz
Rental Car, located at 600 Port Avenue, to make up for the difference in required parking set forth by
CUP 2002-01; and
WHEREAS, the applicant states that the off-site parking provided at the Railroad Depot and
Hertz Rental Car have never been used by Hotel guests; and
WHEREAS, the applicant has applied for an amendment to condition 2 of CUP 2002-01
requesting the Commission reduce the off-site parking requirement from one (1) space per guest unit to
zero point sixty-five (.65) space per guest unit; this would require sixty-four (64) spaces based on the nine
(98) unit hotel; and
3/29
Seward Planning and Zoning Commission
Resolution No. 2019-001
Page 2
WHEREAS, the applicant is currently requesting a reduction in the number of required spaces
due to the lack of utilization of these spaces; and
WHEREAS, having complied with the public notification process, on February 5, 2019 the
Seward Planning and Zoning Commission held the required public hearing on the Conditional Use Permit
application.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission
that:
Section 1. In accordance with SCC§15.10.320(D), the Planning and Zoning Commission has reviewed
the applicant's request to amend condition 2 of CUP 2002-01 reducing the number of required off-site
parking spaces from one (1) space per guest unit to zero point sixty-five (.65) spaces per guest unit and
declared the following Findings of Fact:
A. The use is consistent with the purpose of this chapter (the Seward Zoning Code) and the
purposes of the zoning districts.
Finding: This condition has been met. The Harbor 360 property is within the Harbor
Commercial (HC) Zoning District. The Harbor Commercial Zoning District provides an area
for water -dependent or water -related uses with particular emphasis on transportation, tourist,
recreational, commercial or industrial enterprises which derive major economic or social benefit
from a harbor location (SCC 15.05.025. (b) (7). Operating a hotel/lodge is consistent with the
other uses in the Harbor Commercial Zoning District and is allowed by Conditional Use Permit.
The applicant has stated that a significant portion of their hotel guests derive from the sale of
package tours where transportation is provided by ship or train.
B. The value of adjoining property will not be significantly impaired
Finding: This condition has been met. This property is located in a portion of the harbor
which has many businesses providing services similar to and compatible with the Harbor 360
Hotel. There is a large public parking lot directly to the west of the hotel that serves the needs of
visitors and neighboring businesses. There is no indication that the proposed reduction of off-site
parking spaces would negatively impact the value of the adjoining properties.
C. The proposed use is in harmony with the Seward Comprehensive Plan.
Finding: The proposed reduction in off-site parking is not specifically mentioned in the Seward
2030 Comprehensive Plan or in the Strategic Plan (1999). Both plans encourage growth and
development within the Small Boat Harbor and Uplands.
D. Public Services andfacilities are adequate to serve the proposed use.
Finding: All public services are available to these parcels. No additional public services are
needed for the proposed reduction in off-site parking.
E. The proposed use will not be harmful to the public safety, health or welfare.
Finding: Public parking is available to the Harbor 360 Hotel in addition to the 64 parking spaces
the hotel provides on-site. No harm to public safety, health or welfare is expected.
F. Any and all specific conditions deemed necessary by the commission to fulfill the above-
mentioned conditions shall be met by the applicant. These may include but are not limited to
4/29
Seward Planning and Zoning Commission
Resolution No. 2019-001
Page 3
measures relative to access, screening, site development, building design, operation of the use
and other similar aspects related to the proposed use.
Based on the above findings and conclusions, approval of the CUP amendment shall be
subject to the following conditions:
This Conditional Use Permit amendment authorizes the reduction of the required off-site
parking spaces from one (1) space per guest unit to zero point sixty-five (.65) spaces per
guest unit.
2. All other conditions of the original Conditional Use Permit 2002-01 remain in place for
the life of the Harbor 360 Hotel.
Section 2. The Planning and Zoning Commission finds that the proposed use, subject to the above
conditions satisfies the criteria for granting a Conditional Use Permit Amendment provided the conditions
listed on Section 1, Subsection F. are met by the applicant, and authorizes the administration to issue a
Conditional Use Permit Amendment reducing the required off-site parking for the Harbor 360 Hotel.
Section 3. The Planning and Zoning Commission finds that adherence to the conditions of this
permit is paramount in maintaining the intent of Seward City Code Section 15.10.320; Conditional Use
Permits, and authorizes the administration to issue a Conditional Use Permit Amendment. Additionally,
the administration shall periodically confirm the use conforms to the standards of its approval.
Section 5. This resolution shall take effect 10 days following its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 5h day of February
2019.
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
Brenda Ballou, MMC
City Clerk
5/29
THE CITY OF SEWARD
Cindy L. Ecklund, Chair
(City Seal)
P & Z Agenda Statement
Meeting Date: February 5, 2019
To: Planning and Zoning Commission
Through: Jeff Bridges, Interim City
/Manager
From: Jackie C. Wilde, Planner�/►r/
Agenda Item: Resolution 2019-001 Granting A Conditional Use Permit (CUP)
Amendment, Reducing The Number Of Parking Spaces Required By
CUP 2002-01, Issued To James Pruitt, To Construct And Operate A
79 -Unit Hotel and Retail Development In The Harbor Commercial
Zoning District, At 1412 Fourth Avenue, Lot 1, Block 6, Seward
Small Boat Harbor Subdivision
BACKGROUND & JUSTIFICATION:
Applicant Tom Tougas, owner of the Harbor 360 Hotel, has applied for an amendment to
condition number two of Conditional Use Permit (CUP) 2002-01 to reduce the number of off
street parking spaces from 1 space per guest room to .65 per guest room.
The Harbor 360 Hotel is located at 1412 Fourth Avenue, on Lot 1, Block 6 Seward Small Boat
Harbor Subdivision, within the Harbor Commercial Zoning District. The required parking is
currently provided in three locations: on-site, at the Railroad Depot through a lease agreement,
and at Hertz, located at 600 Port Avenue.
CUP 2001-01 was issued for an 81 room hotel; however subsequent renovations have
increased the room count to 98, necessitating the need for additional off-site parking. During
the last year, the owner has calculated that the average number of motorists requiring a parking
space on any given day is 50. The owner bases this number on data his hotel keeps on group
reservations. He has also noted that additional leased spaces located at the Railroad Depot go
unused. According to a City -approved parking plan from 2005, the Hotel provides 64 on-site
parking spaces to guests.
In a letter addressed to the Community Development Department and submitted as an
attachment to the permit modification application, the applicant states that a large portion of
Harbor 360 Hotel guests purchase tour packages and arrive by bus, train, or cruise ship. The
applicant also states that the off-site parking that the business is required to maintain has never
been utilized by guests of the Harbor 360.
Surrounding land uses and zoning.
All parcels surrounding the Harbor 360 Hotel are within the Harbor Commercial Zoning District and
include the harbor board walk, harbor related services and visitor needs. The lease parcel to the
north, known as the Train Wreck, includes a restaurant, bike shop, and two outdoor recreation
service offices. Lease parcels to the south contain a charter office, gift shop and restaurant. To the
east is the Small Boat Harbor. To the west across Fourth Avenue is the is the City owned and
6/29
operated North West Harbor Parking Lot, which contains 195 paid parking spaces.
Utilities:
All required utilities are provided; no change to current use is required for this requested
amendment.
Floodplain status:
The Harbor 360 Hotel is currently located within a Special Flood Hazard Area, but was not within
the SFHA at time of construction.
Parking.
Although SCC § 15.10.215 Parking does not require off street parking within the Harbor Commercial
Zoning District, public Right of Way parking is limited in the harbor area. The Commission has
historically required the applicants of Hotel/Motel CUP's to provide on or off-site parking.
Condition 2 of the original CUP required one parking space per guest unit for the life of the hotel
development, now known as Harbor 360 Hotel. While the applicant continues to provide the
required off-site parking he has submitted a written request to reduce the number of required spaces
to provide less than one space per guest unit. The applicant has reviewed their own Hotel usage data,
and provided a written account for the Commission to review. The applicant is requesting the
Commission allow him to provide zero point sixty-five (.65) off-site space per one (1) guest room.
This would require sixty-four (64) spaces for the ninety-eight (98) room Hotel.
Public Safety, Health and Welfare:
No change to public safety, health or welfare is expected by the requested reduction in parking.
CONSISTENCY CHECKLIST:
Yes
No
N/A
Seward Comprehensive Plan (2030):
3.5.1.1 Port and Harbor Development: Ensure sound development of
1.
private and public harbor uplands with a plan that addresses the needs of
X
harbor users and visitors by reviewing allowed uses in the harbor zoning
district, including public parking and amenities (page 16
2.
Strategic Plan (1999) :
X
Seward City Code: 15.10.215. Parking. (a)
Except in the CB and the HC districts, there shall be provided permanently
3
maintained off-street parking for each principal business. It shall be the
X
responsibility of the business owner to provide and maintain said off-street
parking in accordance with this chapter continuously during the life of the
business.
Property owners, lease holders, and business owners within three hundred (300) feet of the Harbor
360 Hotel were notified of this proposed conditional use permit amendment. Public notice signs
were posted on the property and all other public hearing requirements of Seward City Code
§ 15.01.040 were complied with. One piece of mail was returned "undeliverable."
7/29
Staff Review
All departments were notified of the requested CUP amendment. Responses were received from
Police, Harbor, Administration, and Seward Parks and Recreation & Paid Parking Department
Administration — No comments of concern
Harbor — No comments of concern
Police — No comments of concern
Building — No response
Electric — No response
Fire — No response
Public Works — No response
Parks and Recreation and Paid Parking Department.
As Director of Paid Parking with the City of Seward, we recommend against this request for
reduction. We congratulate applicant Tom Tougas and Harbor 360 for their growth! The City of
Seward provides only a finite number of public parking spaces to be shared with hundreds of
private businesses and public services in the area. Parking is usually maxed -out every weekend
from mid-April through September and many weekdays during the peak season. Prior to the
hotel's expansion from 94 to 98 rooms, individual guests already used the public North parking
lot, as each is welcomed to do. A reduction in parking requirements for the hotel would logically
only increase parking demand. While the City of Seward is happy to be tasked with serving all
customers, the Parking department feels existing Code should be upheld.
The revenue for the City's North Parking Lot has steadily increased, while rates did not increase:
2013: $63,438
2014: $64,126
2015: $63,217
2016: $69,760
2017: $71,336
2018: $98,513
The Parking Department actually decreased the daily parking rate from $10 to only $5 per day in
May and September of 2017 and 2018, so revenue increases identify use increase. (Parking fees
remained at $10 per space, per day in June, July and August.)
Public Comment
At this time of publication of this report, staff has received two public inquiries and was able to
provide information about Resolution 2019-001. If any comments are received after this publication,
they will be presented as a lay down to the Commission and the public at the February 5, 2019
meeting.
RECOMMENDATION:
Staff recommends Planning and Zoning Commission consideration of Resolution 2019-001 granting
an amendment to Conditional Use Permit 2001-01, amending condition number 2 by reducing the
parking requirement from one (1) space per guest unit to zero point six five (0.65) spaces per guest
unit.
8/29
CITY OF SEWARD ty Development
P. O. Box 167 1%.` b .tli 1 Q(17.22 1. 10,18 fay
410 Adanu Street
Seward, Alaska 99661
City of Seward
Community Development
CONDITIONAL USE PERMIT APPLICATION
-7
This completed application is to be submitted to the Community Development Department no later than
three (3) weeks in advance of the next regularly scheduled Planning and Zoning Commission meeting.
Regular meetings are held the first Tuesday of each month. The application must be accompanied by
the $250 filing fee. In addition, please provide an as -built survey if the property has been developed or a
scaled site plan with elevations if the property is undeveloped.
Applicant: /L! d%il0>' 360
Address: /y /
Telephone Number: Z Z <� - T:326 Email:
Property Owner (if other than applicant):
Address: -26z % �`�
Telephone Number:
Property Description
Address:
Lot: Block: Subdivision:
Kenai Peninsula Borough Tax Parcel ID Number:
Development Information
CLe
Lot Size:
What structures are on the property? �" /i✓Oe'Y 3G/7C' Z�U
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How is the property being used? o �t2 I
What is the proposed use of the property? J�<d e -C
What is the development timeline? lkaL T G 20/9
Please note that prior to the Seward Planning and Zoning Commission granting a Conditional Use
Permit, it shall be established that the proposed use satisfies the following conditions of Seward
City Code 15.10.320 (See the attached pages for specific City Code requirements)
9/29
A) The proposed use is consistent with the requirements of the Seward Zoning Code and the
designate�d%zoning district. Please describe the use.
1 �
B) Describe any impacts to the adjoining properties and how property values may be affected.
J L
C) How is the proposed use consistent with the Seward Comprehensive Plan? Explain. You can
view the plan at: hftp://www.citvofseward.us/
-5 LL62-1
D) Describe / list the public services and facilities that will serve the proposed use. (i.e., roads,
utilities.)
Q CL aYr< a Oji `i �rE� z ��d.N s e o Z 1cz 94/
O rax }1 �71.aYf_
E) The proposed project or use must not be harmful to the public health, safety and welfare.
Describe any mitigation measures that may be needed to protect the public health, safety and
welfare.
F) Include building elevation plans and a site plan, drawn to scale. The site plan should include:
1) Property dimensions �l r- V , 6,_
`la wel ✓N 4 2'
2) Location and dimensions of existing and planned buildings .(/
3) Parking configuration
4) Driveways and access
5) Natural features
6) Other pertinent information
10/29
an
Fhereby certify that the above statements and other information submitted are true and accurate
est of my knowledge and that I have the following legal interest in the property:
( Owner of record
( ) Lessee
( ) Contract purchaser
( ) Authorized to act for a person who has the following legal interest:
I understand that this item will be scheduled for action only if all application materials are
submitted not less than three weeks in advance of the next regularly scheduled Planning and
Zoning Commission meetin�egular meetings are held the -first Tuesday of every month.
Applicant Signature: e//
Property Owner Signature: !X��-�o l�
Enclosed:
$250 Payment A)
Dimensioned plot plan / drawings ( )
Other: ( )
11/29
®m' a your COMPLETE Building Permit Application is submitted to the Building
Department, it may take up to 20 working days to be reviewed by the appropriate
departments. WORK MAY NOT BEGIN UNTIL A BUILDING PERMIT IS ISSUED
CITY OF r
BUILDING DEPARTMENT
P.O.316 Fourth Avenue
BoxY
Email: building @cityofseward.net
-
-
Building Permit No.
payment Receipt Stamp
commercial
iAResidential--
-
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Date: zr��k
Valuation of Work:
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Re sed Jul 25, 2018
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City ofj49"rd Building Permit Application
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Ype of Improvement
payment Receipt Stamp
Amount Paid:
New Building
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Repair( Replacement
Re sed Jul 25, 2018
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City ofj49"rd Building Permit Application
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Will
Work Require Any Digging? ❑Y€S NO PERMIT NO:
o
igging permits and utility locates are free of charge at the Public Works Department.
a
ou are required to complete a digging permit or utility locate request prior to any digging,
❑
rilling, driving into the ground, or any subterranean disturbance.
o
fter permits and locates are approved and utilities are located (marked) the customer or the
Date: % (o
ontractor shall not use mechanized equipment within two feet of any located utilities. Failure
o follow this procedure will make the customer liable for a $ 500.00 fine plus any cost to repair
it Fee: $ %/0 S- 7.5—
he utility.
NOTICE: The granting of a permit does not presume to give authority to violate or cancel the provisions of
any ther State, Borough or City law regulating construction or the performance of construction.
This 1permit is issued subject to the requirement that any person who demolishes a structure, excavates or
disturbs the surface of any street or alley or any person who causes such shall be responsible for any bodily
injury or property damage and hereby accepts such responsibility and hereby guarantees to hold the City of
Sew rd free from all harm or loss as a result of work performed under this permit.
Applicant Signature:
14 tic R; ',_.� l' zee �.
Printed Name Date
Printed Name Date
.By Jigning this application I hereby certify that I have read and understand the Building Permit Application
Pac4et, and that the information provided is accurate and true to the best of my knowledge, and I hereby
granj the City of Seward permission to inspect all applicable work. All provisions of laws and ordinances
gov ing this type of work will be complied with whether specified herein or not.
❑
ES ❑NO Digging Permit, Utility Locate orRight-Of-Way Permit Required
❑
ES ❑NO Working in the ROW / Blocking Street -Alley -Sidewalk Permit Required
❑
ES ❑NO Is a Utility Service Request Form Required? New Construction
❑
ES ❑NO Planning &Zoning Approval Reg uired
Plai
is and specifications received by:
Date: % (o
P
it Fee: $ %/0 S- 7.5—
Plan Review l=ee: $ e 'Iig9 %
Sub -total $
Sal
s tax i% maximum of $35.00
Sales Tax T% : $, CO
Payments
Received By:
Total Fee: $ Mn
Pe
ding Items:
Date Permit Issued:
13/29
CITY OF SEWARD Building Department
P. 0 Box I67 RIh i Onnh Ami me
I10 lcbam street (07-221-3115 phouc.
.Sci%ard. tbska R�Niti[ / !107-221-803 huc
Email. budding@cityoNeward.ner
BUILDING PERMIT APPLICATION PLAN REVIEW TRANSMITTAL
RETURN TO BUILDING DEPARTMENT WITHIN OR BUILDING OFFICIAL
MAY ISSUE THE PERMIT WITHOUT YOUR APPROVAL
'*"" DOUBLE CLICK ON THE BOX AND YOU CAN MARK I Ht UCI-AUL I V r Ue Aa _sums n w ----
Applicant: Harbor 36G Tom Tvges ! O V LLix S Permit #: 2018-43
Project Address: 1412 4w Ave Date Routed: 11/27/20
TYPE OF CONSTRUCTION
Commercial: ❑ New Z Remodel ❑ Addition
Residential: ❑ New ❑ Remodel ❑ Addition
❑ Other:
❑ Other:
Attached are pians for the above application. These are transmitted for review, comments, and approval by
your department. If additional information for corrections or clarifications is required, return a copy of this
form with your request or other action needed. I
til ROUTED TO: ❑ Fire Department 0 Community Development
❑ Public Works ❑ Building Inspector
❑ Electric ❑ Other. Harbor
SUBMITTED FOR REVIEW: ❑ Original. Construction Documents
❑ Amended Construction Documents
DUE DATE: ❑ Building Material List
❑ Other: PLANS ATTACHED TO THIS EMAIL and available at the
Building Department
PLANS REVIEWED BY: Andy Bacon DATE: 1
PLANS REVIEWED AS: Hotel
REMARKS:
Per Conditional Use Permit 2002-01: One off-street parking space perguest unit shalt be provided for the
Erle of the hotel. The required parking must meet the requirements of Seward City Code 1510.215
Parking
In order to grant the request submitted in the parking plan, the CUP must be modified and approved by
the Planning and Zoning Commission. Therefore the building permit application must be denied as
submitted at this time.
The business owner was notified via phone, and sent information via email regarding the modification of
CUP 2002.01 on November 15, 2018
PLANS: ❑ APPROVED ® DENIED
RESPONSE RECEIVED
E3�
Building Official Approval:
14/29
DATE: 11
19T
Jackie Wilde
City Planner
We are submitting for a building permit to modify a Retail Area into 4 additional Guest Rooms. This
area is in the Southeast corner of the first floor of the Harbor 360 Hotel at 14120 Ave.
The Hotel is currently 94 Guest Rooms, and this will increase it to 98 Rooms. We have now eliminated all
the individual Retail spaces. (This space was originally designed to be a Bar.)
Stefan said that we should work with you on our Parking Plan. At the Hotel we currently have 66 onsite
parking spaces at the Hotel, 61 regular, 4 Handicap and 1 Bus spot.
In addition, since 2005 the Hotel has leased 17 spots from the Alaska Railroad across from the Depot
which we have never used.
Over the last three years the business at the Hotel has shifted to a significant number of Bus Groups and
Alaska Railroad passengers who during the busy Summer months don't use any of our individual parking
spaces.
This year we had 5,806 Group (Mostly Bus) rooms so if we divide this by 120 days of the summer season
that is an average of 48 rooms per night that don't use individual parking spots. We did convert all 6 of
the North/ south Parking spots to 2 Bus Only Parking spots.
Directly across the street from the Hotel is the City's North Harbor Parking Lot so there is no shortage of
Parking in the area. We encourage our Major Marine Guests leaving on a cruise to park and Pay at the
City lot. I noted that as of August 31,2018 the City Parking revenue on this lot is at $92,651 compared to
a Budget of $41,333 for an increase of $51,318.
As you know from October to May there is not a shortage of Parking at the hotel or in the Area.
We would request #1) That we not be required to provide any additional Parking for the additional 4
rooms.
#2) That we be allowed to stop leasing the ARR space that has been leased for the past 13 years and
never used? Its just wasting Money.
I'm in Town all week so please let me know if there is a time you want to meet to discuss this.
Thanks Tom Tougas
Owner (907) 362-1570 Cell.
1412 4th Ave., Seward, Alaska 99664, Email: reservationsfaharbor360hote1.ccm
Front Desk: (9071224-2550, 01sprvations: (907) 865-6224
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17/29
City of Seward, Alaska
January 8, 2019
[� a ry rII1J.71]_Illl
Seward Planning & Zoning Commission Minutes
Volume 7, Page 315
The January 8, 2019 rescheduled regular meeting of the Seward Planning & Zoning
Commission was called to order at 7:00 p.m. by Chair Cindy Ecklund.
OPENING CEREMONY
Commissioner Swann led the pledge of allegiance to the flag
ROLL CALL
There were present:
Cindy Ecklund presiding, and
Martha Fleming Gary Seese Craig Ambtosiani
Tom Swann
Comprising a quorum of the Board; and
Also Present
Jackie C. Wilde, Planner
Andy Bacon, Planning Assistant
Excused
Nathanial Charbonneau Kelli Hatfield
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Administration Report
Jackie Wilde updated the Commission on the following business items
• The Community Development Department mailed out new short term rental
applications to lodging operators. A total of 187 letters to operators and 37 letters to
property owners were mailed on Friday January 4th and Monday January 7th
• The Community Development Department has been reviewing all business license
renewals; where in the past staff only reviewed applications for new businesses. Staff
are reviewing the contents of our files during this review, and notifying businesses of
any missing items, such as sign permits.
• Wilde will be attending the APA Planning Conference next week
• Commissioner Fleming will be giving a P&Z quarterly report to Council on January
14, 2019
Other Reports, Announcements, and Presentations- None
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING — None
18/29
City of Seward, Alaska Seward Planning & Zoning Commission Minutes
January 8, 2019 Volume 7, Page 316
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Swann/Fleming) Approve the agenda and consent agenda
The following item was approved on the Consent Agenda:
Approval of December 4, 2018 Regular Meeting Minutes
New Business Items requiring a Public Hearing - None
UNFINISHED BUSINESS
Resolution 2018-019 Recommending Kenai Peninsula Borough Approve the Seward
Original Townsite Petersen Replat, Combining Lots 3, 4, and 5 Block 28 Original Townsite
of Seward, Vacating Interior Lot Lines to Create one Lot to be Known as Lot 3A,
Containing Approximately 9000 Square Feet
Wilde stated that this item was postponed from the December 4, 2018 in order to get
clarification on the 10 foot easement requested by the Electric Department. Electric Department
staff is in attendance and are able to answer questions. John Foutz, Electric Utility Manager,
stated that easements requested by the Electric Department are based on National Electrical
Safety Code (NESC) guidelines. Foutz described that the formula used to determine an easement
recommendation is based on actual or expected electrical usage along a circuit. Foutz also stated
that the electric department makes every effort to split requested easements along property lines,
thereby spreading the encumbrance between land owners. Discussion followed regarding this
particular easement, and other potential easements and future electric infrastructure
developments within City Limits.
Motion (Swann/Ambrosiani) Approve Resolution 2018-019
Recommending Kenai Peninsula Borough
Approve the Seward Original Townsite
Petersen Replat, Combining Lots 3, 4,
and 5 Block 28 Original Townsite of
Seward, Vacating Interior Lot Lines to
Create one Lot to be Known as Lot 3A,
Containing Approximately 9000 Square
Feet
Motion passed Unanimous
NEW BUSINESS
B. Set topic for January 22, 2019 Work Session
Commission rescheduled their January 15, 2019 joint work session to January 22, 2019.
Commission set topic for the January 22, 2019 Joint Work Session with PACAB to discuss Land
Uses Allowed and Development Requirements.
19/29
City of Seward, Alaska Seward Planning & Zoning Commission Minutes
January 8, 2019 Volume 7, Page 317
C. Approval of the 2019 Planning and Zoning Meeting Schedule
Commission reviewed the calendar and confirmed that the changes were correct. Calendar
approved by consensus.
1 ',,me7:76". "IiMM"-Ulluf.`7: D13 91111] 7 &I
A. Wilde briefed the Commission on a recent meeting that Community Development had with a
representative from the Census Bureau. Wilde stated that the Commission will be hearing more
about the upcoming Census in the months to come.
Commission Comments
Ambrosiani- No comment
Seese- Wished everyone a Happy New Year
Swann- Updated Commission on availability for upcoming meetings
Fleming- No comments
Ecklund- No comments
Citizens' Comments - None
Commissions and Administration Response to Citizens' Comments — None
ADJOURNMENT (Fleming)
The meeting was adjourned at 7:47 p.m..
Jackie C. Wilde Cindy L. Ecklund
Planner Chair
(City Sea])
20/29
Do You Know What is a Plot Plan Plan Is?
A plot plan is an architectural drawing that shows all the major features and structures on apiece of property assuring that your build
is not exceeding maximum allowable lot coverage. The information on a plot plan will generally include the following:
Location of all buildings on property and Boundaries of theproperty
some examples that may require a Plot Plan are:
Porches
Decks
Sheds
Cement slabs
Fences
Landscaping features
Plot plans are required for any additions to property that don't require a building permit. Contact the Building Department for re-
quirements Building Department 316 4th Ave -907-224-3445.
Plot plans should be submitted to the Community Development Department. They may be used during zoning reviews or as part of
the construction permit review process to help ensure there are no conflicts with zoning codes before a permit is issued.
Depending on the complexity of the project, plot plans may be drawn by homeowners, surveyors, architects, or engineers. Existin¢
plot plans may be found at the local land records office. If an existing plan is not available, the person creating the plan must survey
the land by taking measurements and draw their own plan.
Instructions for drawing a plot plan:
Obtain measurements of the property and existing structures by using a measuringwheel. Start by setting up a measuring wheel in the
corner of your property and walk behind it as you roll it forward along your property lines. Mark down the measurement along
each side of your property. Repeat the process along each structure located on the property.
Once measurements are obtained, draw the outline of the lot on paper.
Include your name, property address and phone number on the plan.
Include square footage for the property and theproject. Include your area and bulk percentages for building coverage.
rear yard distance (Z)
distance from house to an
accessory buitding (Z)
Dimensions (ml
W-
x -
Y1 =
YZ -
House
Street
Accessory
Building
front yard
d ince nu- from
the roatl Isvl
side
yam
distance
JANUARY 2019
Nevus from Region 10
Flood of Information protection following "pineapple
express" events and channel
Series: Clackamas migration due to the effects of
County, Oregon climate change and glacial retreat.
Using flood study findings to raise
flood risk awareness
In a recent study focused on flood
event history in Clackamas County,
Oregon, researchers identified aneed
for an educational resource
supporting at -risk river basin
communities. The Flood of
Information Series provides a
powerful public engagement tool,
with information relating to future
flood events in the Sandy River
Basin and how residents can reduce
their hazard risk.
The University of Oregon's
Community Service Center utilized
survey findings to begin a discussion
focused around historical evidence,
preparation for, and prevention of
future flooding. This four-part video
series offers material on Flood
History, Channel Migration, Habitat
Preservation, and Flood Insurance.
These short clips provide resident
experiences in navigating property
22/29
"Some of the most destructive flood
events in Clackamas County have
been due to erosion where rivers
migrate across their floodplain and
carve new channels," reports Jay
Wilson of Clackamas County
Disaster Management. With three
presidential declarations in the last
nine years for flood disasters, this
county recognizes a need for flood
awareness and development reform
along the Upper Sandy River Basin.
For more information and to view
videos, please visit Clackamas
County's YouTube channel.
Tw"Rilyft,111l
Oregon Silver Jackets
Post -Wildfire Flood
Playbook
Clearing up the cleanup process
In September 2018, the Oregon
Silver Jackets produced a new
resource for communities
consistently disrupted by wildfires.
The Oregon Post -Wildfire Flood
Playbook highlights the difficulties
that follow these natural disasters.
This guide contains resources for
local governments to address
increased flood risk and debris flows
that can occur after large wildfires.
While this guide is geared towards
emergency/floodplain managers and
hazard mitigation planners, it can
also be used as an educational tool
for private landowners and local law
enforcement. Conservation districts,
state officials, and federal officials
can use the playbook to understand
other agencies' roles and
responsibilities following the event
of a wildfire.
The changes a watershed experiences
as a result of a fire include non-
absorbant ground surfaces, increased
speed of water runoff, and mudflows
due to brush loss and subsequent
heavy rains.
According to this research, areas that
have been severely burned could
continue to experience post -wildfire
risks such as flooding or debris flows
JANUARY 2019
for two to five years following one of
these natural disasters. An effort to
coordinate an effective response to
these occurances is the primary focus
of this resource.
This guide is available from the
Silver Jackets webpage: Oregon
Post -Wildfire Flood Playbook.
Washington Silver
Jackets Climate
Resilience Project
Videos complete, Climate Resilience
Resource Database being developed
Travis Ball, PE, CFM
USACE Seattle District
What are your community's greatest
flood risk management concerns
related to a changing climate? From
levee performance impacts, to
changing sediment loads, to rising
sea levels, and dozens of other
climate change considerations, we
know our flood risk management
(FRM) mission — in some ways — will
look different in the future.
If we continue to plan for the future
based strictly on patterns we have
seen in the past, climate change
impacts will leapfrog our current risk
metrics. If the components of flood
risk are probability, vulnerability,
and consequences of the hazard— and
the probability of more frequent and
higher magnitude storm events is
going to increase in many locations
due to climate change — we must find
ways to reduce vulnerabilities and
consequences to keep or reduce our
current flood risk.
The U.S Army Corps of Engineers
(USACE) funded the Washington
Silver Jackets team to explore
climate resilience in FRM. This was
a follow-up project to a partnership
with UW -Climate Impacts Group
which created a Silver Jackets
workylan for incorporating climate
considerations. Feedback from local
community floodplain managers in
23/29
Page 2
late 2018 helped the team formulate
some tools for improving climate
resilience in FRM, starting with a 6 -
part webinar series.
The webinar series featured speakers
from USACE, NOAA, Washington
Sea Grant, UW Climate Impacts
Group, and Washington Department
of Fish and Wildlife, among others.
Topics included climate science,
coastal and riverine projections and
datasets, planning tools, culvert
replacement and design, and case
studies. The audio and video of the
presentations were recorded and are
housed at the project site on the
Washington Silver Jackets webpage.
In addition to the webinar series, the
team is compiling an inventory of
online resources for climate
resilience and flood risk
management. The database is geared
toward materials easily utilized by
flood risk managers as they identify,
assess, and plan for potential
challenges arising from climate
change in their FRM missions.
The SJ team will continue to look for
opportunities to build a climate
resilience learning network. The
more we share, collaborate, and
innovate the more effective our
climate resilience work will be.
For more information or to be added
to the S7 Resilience mailing list,
contact Travis Ball, USACE, at
travis. d. ballAusace. army.. mil.
REGION 10
Featured Trainings
L273: Managing Floodplain
Development through the NFIP
April 29 - May 2, 2019
Central Point, OR
Hosted by FEMA Region X and the
Oregon Office of Emergency
Management (OEM), this course is
designed for local officials
responsible for administering their
local floodplain management
ordinance. The course will focus on
the National Flood Insurance
Program (NFIP) and concepts of
floodplain management, maps and
studies, ordinances administration,
and the relationship between
floodplain management and flood
insurance.
The primary audience for this course
is local floodplain officials,
including building inspectors, code
enforcement/zoning officers,
planners, city/county managers,
attorneys, engineers, and public work
officials. Federal/state/regional
floodplain managers are also
encouraged to attend. The course is
designed for those officials with less
than three years of floodplain
management experience.
Tuition is free for those accepted;
there are no travel or salary stipends
available. To apply, please use the
following application form: FEMA
Form 119-25-1 Application.
Please direct any questions to the
course coordinator at
michelle.schmelinjz(&fema. dhs.gov.
CFM Exam
February 15, 2019
Hillsboro, OR
The ASFPM Certified Floodplain
Manager Exam will also be hosted at
the Washington County Department
of Land Use & Transportation office
in Hillsboro, Oregon on February
15'h from 9am - noon. Please note
that only the exam is being hosted,
and no training workshop will be
held in conjunction with this testing
opportunity.
In order to take the exam, you must
submit your completed application
along with the appropriate fee to
ASFPM. The CFM application form
is available online at
htti)://www.floods.org.
Exam space is limited to 10 people,
so early registration is encouraged.
For more information, and the
specific exam location, contact the
exam proctor, Rocky Brown,
rockv brownra)co.washineton.or.us
or via phone at 503-846-7914
Resilience Workshop
Feature: King County,
Washington
Regional Hazard Mitigation Plan
supported by diverse local
collaboration
Last month, a regional hazard
mitigation planning workshop was
held in partnership with King County
Emergency Management, the
Washington State Emergency
Management, Department of
Job Openings in the Region
Ecology, Department of Natural
Resources, and the FEMA Region 10
Risk Analysis Branch. The goal of
the workshop was to identify what
hazards impact the communities of
King County and begin to discuss
needs and strategies to mitigate those
risks.
In total 80 attendees participated in
the workshop, representing a diverse
audience of staff from the County
and cities, special purpose districts,
hospitals, education institutions, and
State and Federal partners.
Attendees walked through risk
assessment results produced from
FEMA's Risk MAP program and
new, and soon to be, released
landslide and tsunami assessments
produced by the Department of
Natural Resources. The discussion
leveraged existing local data, and
using online mapping viewers,
participants were able to view the
hazard data in concert with planning,
transportation, and critical facility
data.
In support of the King County
Regional Hazard Mitigation Plan
update, this workshop provided a
method for local staff to view and use
data to inform their local mitigation
plan and decision-making process to
achieve resilience goals in their
communities.
�STARR
/GVH
State of WA Dept. of Ecology: https://www.governmentiobs.com/careers/washin
Flood Risk Reduction Pton/iobs/2299798/flood-risk-reduction- Lacey, WA Continuous
Coordinator/Senior Planner coordinator -senior -planner -environmental -planner -4
JANUARY 2019
24/29
REGION 10
Online Training
(All times Pacific)
CRS: Introduction to CRS
January 15, 10 am
Online - 1 CEC
CRS: CRS and Coastal Hazards
January 16, 10 am
Online - 1 CEC
Floodplain Development Permit
Review
January 17, 9 am
Online - 1 CEC
JANUARY 2019
Floodplain Development
Inspections
January 17, 10:30 am
Online - 1.5 CECs
Elevation Certificates
January 31, 10 am
Online - 2 CECs
Determining BFEs
February 14, 10 am
Online - 1 CEC
25/29
CRS: The Role of the CRS
Coordinator
February 19, 10 am
Online - 1 CEC
CRS: Repetitive Loss Properties
February 20, 10 am
Online - 1 CEC
To register for online courses, visit
STARR's training site:
i.mo/starronlinetraining or email
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